HomeMy WebLinkAbout09-04-2001 CITY OF AUBURN
COUNCIL MEETING MINUTES
September 4, 2001 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Charles A. Booth called the meeting to order at 7:30 PM and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Booth and the following Councilmembers were present:
Rich Wagner, Jeanne Barber, Fred Poe, Sue Singer, Pete Lewis,
and Stacey Brothers. Councilmember Trish Borden was excused
from the meeting.
Staff members present included: City Engineer Dennis Dowdy,
Planning and Community Development Director Paul Krauss,
Economic Development Manager AI Hicks, Parks and Recreation
Director Dick Deal, Employee Relations and Compensation
Manager John Fletcher, Transportation Planner Joe Welsh, Police
Chief Jim Kelly, City Attorney Michael J. Reynolds, Budget and
Finance Manager Lee Hall, Assistant Fire Chief Russ Vandver, and
City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) Mayor Booth read and presented a proclamation
declaring "Constitution Week" in the city of Auburn to
Nancy Ingram representing the National Society
Daughters of the American Revolution.
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City of Auburn Council Meeting Minutes September 4, 2001
For clarification of these minutes, the proclamation
was presented during the Audience Participation
portion of the agenda.
2. Appointments
There was no appointment for City Council consideration.
D. Agenda Modifications
There were no agenda modifications.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 2002-:~007 Six Year Transportation Improvement Plan
04.9.3
State law requires the City of Auburn to annually prepare
and adopt a comprehensive transportation improvement
program for each ensuing six calendar years. Prior to
adoption of a six year transportation program, a public
hearing is held to review the work accomplished under each
Six Year Transportation Improvement Program for the
purpose of determining current city street needs, and to
adopt a revised and extended comprehensive transportation
improvement program.
Transportation Planner Joe Welsh presented the staff report
for the draft 2002-2007 Six Year Transportation
Improvement Program (TIP). Mr. Welsh referred to a
spreadsheet (contained in the agenda packet) and a map
(distributed during the meeting) reflecting the projects
scheduled to be undertaken over the next six years. Mr.
Welsh explained that the Six Year TIP is required by state
law and is used by the City to secure federal funds. The TIP
ensures advanced planning, identifies financial impacts, and
informs the public of planned transportation projects.
Mr. Welsh noted that this year the TIP reflects a new
emphasis on pedestrian safety and access, investment in
local road preservation as well as arterial roads, and a
renewed emphasis on vehicular safety throughout the
community.
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City of Auburn Council Meeting Minutes September 4, 2001
In response to questions from Councilmember Singer
regarding the I Street NE-40th to 52nd Street NE, Mr. Welsh
responded that a Special Area Plan for the area may affect
the alignment of l Street NE.
In response to a question from Councilmember Brothers
regarding Project "N", I Street NE - 32nd to 33rd Street NE,
Mr. Welsh stated the project would link I Street NE north to
37th Street NE. Councilmember Brothers complimented the
Public Works Committee on their work on the Six Year TIP.
Councilmember Lewis commented on the city-wide
pedestrian crossing program, which the City's insurance
carrier (Washington Cities Insurance Authority) has
suggested the City follow.
Councilmember Wagner inquired whether the City's share of
the project cost for Project P for Highway 164 improvements
could be reduced. Mr. Welsh suggested modifying the
scope of the project to reduce the City's share or pursue a
second grant source other than the state.
Councilmember Wagner suggested adding West Valley
Highway at 15th Street SW/Peasley Canyon as a high grant
level since the road serves effectively as an on ramp to
Highway 167.
Councilmember Poe inquired whether any effort has been
made to persuade the State Department of Transportation to
participate directly in Project P. Mr. Welsh advised that the
State prefers that the City take the lead for the project.
Councilmember Poe suggested that Project C, A Street NW,
should extend beyond the location of the senior housing
project in the vicinity of 10th Street and extend south to 3rd
Street.
Councilmember Singer advised that if the Highway 164 and
Highway 181 projects are included in the TIP, she would
work to have them included among the projects in the Puget
Sound Regional Council's 30-year transportation plan.
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City of Auburn Council Meeting Minutes September 4, 2001
Mayor Booth opened the public hearing. No one in the
audience requested to speak regarding the Transportation
Improvement Program.
Councilmember Wagner moved and Councilmember Singer
seconded to close the public hearing.
MOTION CARRIED UNANIMOUSLY. 6-0.
City Engineer Dennis Dowdy briefly spoke regarding the
Non-motorized Improvement Program and a spreadsheet
containing the non-motorized projects extracted from the Six
Year TIP. Mr. Dowdy explained that the spreadsheet can be
used by the Council as a prioritization tool.
Councilmember Brothers suggested the Green River Trail
Project as a priority project.
Councilmember Singer recommended that Project GG,
Auburn Black Diamond Road, receive high priority.
In response to a question from Councilmember Poe
regarding Project DD and its funding source, Planning and
Community Development Director Krauss explained that
developer funding represents possible funding from Sound
Transit. Councilmember Poe suggested changing the
funding source to a grant.
In response to an inquiry from Councilmember Poe
regarding the funding source for Project BB, Transportation
Planner Welsh agreed that the amount reflected as
developer source should be change to grant funding.
Councilmember Wagner suggested clarifying the funding
source for the link between Auburn and Pacific that would tie
into an undercrossing under the East Valley Highway and
Burlington Northern Santa Fe Railread at the Stuck River
Bridge.
Councilmember Brothers concurred with Councilmember
Singer's recommendation for a high priority for Project GG.
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City of Auburn Council Meeting Minutes September 4, 2001
Councilmember Brothers also suggested a high priority for
the Downtown/Fred Meyer Trail.
The Plan will be presented to the Council for final approval
at a future meeting.
2. Section 108 Loan Guarantee Funds
F5.4.3.2
The City Council invites public comment on the City's
proposed application to the Department of Housing and
Urban Development for the use of $1,237,000 of Section
108 funds for the purpose of creating employment for
low/moderate income persons through the acquisition and
development of 14,000 square feet of commercial space in
the parking garage located at the Auburn transit center.
Economic Development Manager AI Hicks presented the
staff report for the hearing on Section 108 Loan Guarantee
Funds. He explained that the City is considering applying
for Section 108 funds to create employment through the
acquisition of 14,000 square feet of commercial space in the
parking garage that will serve as the transit center. The
Department of Housing and Urban Development requires a
an opportunity for public comment on the proposal.
Mr. Hicks explained that Section 108 funds are to be used to
benefit low and moderate income persons. The benefit must
accrue to a minimum of 35 people or at least fifty-one
percent of the persons employed at the location.
Councilmember Brothers inquired regarding any
consequences with the loan agreement if the City was not
able to meet the benefit threshold for low and moderate
income persons. Mr. Hicks responded that if the City was
not able to meet its benefit goals for a protracted period of
time, the City may face some issues. If the reason the City
is not meeting its benefit threshold due to lack of tenants,
the terms of the loan may need to be renegotiated.
In response to questions from Councilmember Lewis, Mr.
Hicks responded that the City must make the facility
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City of Auburn Council Meeting Minutes September 4, 2001
available for the right types of use that would benefit low and
moderate income persons.
Councilmember Poe inquired regarding the loan repayment
schedule. Mr. Hicks explained that the term can be set from
ten to twenty years. The interest on the loan is set at the T-
bill rate. The loan will be repaid from lease proceeds.
In response to questions from Councilmember Brothers, Mr.
Hicks explained that Section 108 Loan Guarantee Funding
is only one possible funding source for the retail space at the
transit center. Other possible funding sources include a
commercial loan or payment from the General Fund.
Mayor Booth opened the public hearing. No one in the
audience requested to speak regarding Section 108 funding.
Councilmember Singer moved and Councilmember Poe
seconded to close the public hearing.
MOTION CARRIED UNANIMOUSLY. 6-0.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
R. D, Williams, 507 4th Street NE, Auburn, WA
Mr. Williams expressed concern with Speeding traffic on 4th Street
NE between Auburn Way Nodh and M Street. He requested
additional police patrol in the area to deter speeding drivers.
Gene Cerino, 1402 22"d NE #536, Auburn, WA
Mr. Cerino spoke in favor of Ordinance Nos. 5583 and 5584. He
expressed support for the Council/Mayor form of government and
support for an executive assistant position.
C. Correspondence
No correspondence was received for City Council review.
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City of Auburn Council Meeting Minutes September 4, 2001
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Poe reported the Municipal Services met this evening. The
Committee approved an airport lease, which will be presented at
the next Council meeting. The Committee recommended approval
of Ordinance No. 5582, approving a $2,000 grant from the
Washington State Emergency Management Division. The
Committee discussed solid waste rates and received budget
presentations for Cemetery and Golf Course. Chair Poe repoded
that Bob West, representing several commercial and industrial
property owners, addressed the Committee regarding notification of
delinquent billings for commercial/industrial tenants for solid waste
service. The Solid Waste Supervisor will meet with Mr. West and
make a recommendation to the Committee. The next regular
meeting of the Municipal Services Committee is scheduled for
September 17, 2001 at 5:00 PM.
B. Planning & Community Development
Vice Chair Singer reported the Planning and Community
Development Committee met August 27, 2001. The Committee
discussed Parks Department issues, the new Senior Center
opening, and the 15-acre park in Lakeland Hills. The next regular
meeting of the Planning and Community Development Committee
is scheduled for September 10, 2001 at 6:30 PM.
C. Public Works
Chair Wagner reported the Public Works Committee met August
27, 2001. The Committee recommended approval of contract
administration items and resolutions regarding South King County
Regional Water Association representation. The Committee also
reviewed and discussed system development charges. The next
regular meeting of the Public Works Committee is scheduled for
September 10, 2001 at 4:00 PM.
D. Finance
Chair Barber reported the Finance Committee met this evening at
6:30. The Committee reviewed and recommended approval of
claims and payroll vouchers and surplus property. The Committee
discussed Ordinance Nos. 5583, 5584, 5585 and 5586. The next
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City of Auburn Council Meeting Minutes September 4, 2001
regular meeting of the Finance Committee is scheduled for
September 17, 2001 at 6:30 PM.
IV. CONSENT AGENDA
A. Minutes
1. Minutes of the August 20, 2001 regular City Council
meeting.
B. Vouchers
F4.9.2,F4.9.5
1. Claims
Claims check number 303979 in the amount of $46,472.90
dated August 28, 2001; and claims check numbers 303960
through 304284 in the amount of $1,901,034.62 dated
September 4, 2001.
2. Payroll
Payroll check numbers 264325 to 264528 in the amount of
$322,434.69 and electronic deposit transmissions in the
amount of $764,079.48 for a grand total of $1,086,514.17 for
the pay period covering August 16, 2001 to August 29,
2001.
C. Contract Administration
1. Professional Services Agreement with Roth Hill Fngineering
Partners, Inc.
A3.16.9, O3.4.1.8
City Council to approve Amendment No. 2 to Agreement No.
AG-C-142 with Roth Hill Engineering Partners, Inc. for work
related to the Water Comprehensive Plan.
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City of Auburn Council Meeting Minutes September 4, 2001
D. Surplus Property
F4.6.1
1. Public Works Department
City Council to authorize the surplus and disposal of the
following described property:
Vehicle # Description VIN # Fixed Asset #
P024D 1996 Ford Crown Victoria2FALP71W3TX170692 55000 P024D
P031A 1996 Ford Crown Victoria2FALP71W9TX170695 55000 P031A
P034C 1996 Ford Crown Victoria2FALP71W3SX182419 55000 P034C
P100A 1988 Ford AerostarVan 1FMCA11UOKZA00964 55000 PD100
6904B 1991 John Deera Backhoe TO51OCG771466 55000 6904B
6916A 1994 Tractor/Mower BD64676 55000 6916A
Councilmember Barber moved and Councilmember Wagner
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 6-0.
V. UNFINISHED BUSINESS
There was no item under this section for City Council review.
VI. NEW BUSINESS
There was no item under this section for City Council review.
VII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No, 5579
04.5.1.1, 04.91. PR 529
An Ordinance of the City Council of the City of Auburn,
Washington, amending the Construction and Maintenance
Agreement between the City and the Burlington Northern
Santa Fe Railway for PR 529, 3~ Street SW Grade
Separation as previously approved by Ordinance No. 5352
and amended by Ordinance No. 5406.
Councilmember Wagner moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5579.
MOTION CARRIED UNANIMOUSLY. 6-0.
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City of Auburn Council Meeting Minutes September 4, 2001
2. Ordinance No, 5580
03.8 REZ00-0002
An Ordinance of the City Council of the City of Auburn,
Washington, providing for the rezoning of 4.2 acres of
property located north of 17th Street SE and east of M
Street SE within the city of Auburn, Washington, changing
the zoning classification from M-2 (Heavy Industrial) to R-O
(Residential Office).
Councilmember Singer moved and Councilmember Poe
seconded to introduce and adopt Ordinance No. 5580.
MOTION CARRIED UNANIMOUSLY. 6-0.
3. Ordinance No, 5581
o3.10.1 cuP01-0003
An Ordinance of the City of Auburn, King County,
Washington providing for a conditional use permit for senior
living community on a 4.19 acre site on property zoned R-3
(Duplex) located north of 22nd Street NE and east of l
Street, within the city of Auburn, Washington.
Councilmember Singer moved and Councilmember Poe
seconded to introduce and adopt Ordinance No, 5581.
MOTION CARRIED UNANIMOUSLY. 6-0.
4. Ordinance No. 5582
05.2
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to
approve acceptance and appropriation of grant funds in the
amount of Two Thousand Dollars ($2,000) from the
Washington State Military Department, Emergency
Management Division through (funding source FEMA-
EMPG-~72316,
Councilmember Poe moved and Councilmember Wagner
seconded to introduce and adopt Ordinance No. 5582.
MOTION CARRIED UNANIMOUSLY. 6-0.
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City of Auburn Council Meeting Minutes September 4, 2001
5. Ordinance No. 5583
A4.5.2
An Ordinance of the City Council of the City of Auburn,
Washington, amending Auburn City Code 2.03.030 to
eliminate the positions of Chief Administrative Officer and
Assistant Administrative Officer as Mayoral appointive
positions.
Councilmember Barber moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5583.
Councilmember Brothers moved to amend Ordinance No.
5583 to strike paragraph 4on page 1 and strike Section 1 on
page 2. There was no second.
MOTION CARRIED. 5-1. Councilmember Brothers voted
RO.
6. Ordinance No. 5584
A4.5.2
An Ordinance of the City Council of the City of Auburn,
Washington, creating the position of Executive Assistant to
the Mayor and setting forth the duties of the position.
Ordinance No. 5584 was removed from the agenda as the
ordinance was tabled in Finance Committee.
7. Ordinance No. 5585
A4.5.2
An Ordinance of the City Council of the City of Auburn,
Washington, amending Auburn City Code 2.03.040 to
identify specific City appointive officers and requiring the
majority of all City Council members to approve the
appointments.
Councilmember Brothers moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5585 with
an amendment striking the words "Executive Assistant to the
Mayor" contained in line 13, page 2 and contained in Exhibit
"A" of the ordinance.
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City of Auburn Council Meeting Minutes September 4. 2001
MOTION CARRIED UNANIMOUSLY. 6-0.
8. Ordinance No. 5586
F3.15
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5467, the 2001
Budget Ordinance, as amended by Ordinance Nos. 5517,
5547, and 5562 and authorizing the Mayor to accept
Schedule "A" which relates to the City of Auburn 2001
Budget for additional appropriations in the General Fund
pursuant to RCW 35A.33.120, and setting forth findings.
Consideration of Ordinance No. 5586 was postponed until
after Item VIII.A, Executive Session, of these minutes. For
clarification of these minutes, action on Ordinance No. 5586
was conducted following the executive session and upon
reconvening the regular meeting.
Councilmember Barber moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5586.
Councilmember Brothers inquired whether language should
be added to the Ordinance indicating the City's expectation
that Fire District 44 will perform as indicated in their letter
and that Fire District 44 will not reduce staff as a result of
Council's action this evening to move forward to hire fire
department staff.
City Attorney Reynolds indicated that the language would be
helpful, but would not affect the City's contractual obligation
to the hired fire fighters.
Councilmember Lewis expressed caution in including
language in the ordinance regarding Fire District 44's letter.
Councilmember Barber spoke in favor of proceeding with the
adoption of the Ordinance and hiring the fire fighters.
Councilmember Wagner expressed opposition to including
additional language in the Ordinance. He indicated
recording the discussion in the minutes would be sufficient.
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City of Auburn Council Meeting Minutes September 4, 2001
In response to a question from Councilmember Singer,
Assistant Fire Chief Vandver explained that the three fire
fighters provided in the budget amendment include two
entry-level positions and one lateral hire.
MOTION CARRIED UNANIMOUSLY. 6-0.
B. Resolutions
1. Resolution No. 3383
o4.11, A5.3.20
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to perform
the necessary administrative measures to approve Auburn's
withdrawal from the existing South King County Regional
Water Association Joint Operation Agreement, dated
October 8, 1996, and to indicate Auburn's acceptance and
continuance as a signatory member of the revised South
King County Regional Water Association Joint Operating
Agreement dated December 19, 2000.
Councilmember Wagner moved and Councilmember Lewis
seconded to adopt Resolution No. 3383.
MOTION CARRIED UNANIMOUSLY. 6-0.
2. Resolution No.3385
A4.5.2, O4.11, A5.3.20
A Resolution of the City Council of the City of Auburn,
Washington, nominating the Assistant City Engineer-Utilities
as Director, the Public Works Director as First Alternate, and
the Water Utility Engineer as Second Alternate to represent
Auburn's concerns and issues at the regular monthly and
annual meetings of the Regional Water Association of South
King County.
Councilmember Wagner moved and Councilmember Lewis
seconded to adopt Resolution No. 3385.
MOTION CARRIED UNANIMOUSLY. 6-0.
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City of Auburn Council Meeting Minutes September 4, 2001
VIII. MAYOR'S REPORT
A. Executive Session
Mayor Booth recessed the meeting to executive session at 8:50
PM for approximately fifteen minutes in order to discuss potential
litigation with regard to contract interpretation and personnel
issues.
Mayor Booth reconvened the meeting at 9:15 PM.
For action on Ordinance No. 5586, see Item VII.A.8 of these
minutes.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:24 PM.
APPROVED THE/?"~ DAY OF SEPTEMBER, 2001.
Charles A. Booth, Mayor D I
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