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HomeMy WebLinkAbout09-17-2001 CITY OF AUBURN COUNCIL MEETING MINUTES September 17, 2001 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Charles A. Booth called the meeting to order at 7:30 PM and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Booth and the following Councilmembers were present: Rich Wagner, Jeanne Barber, Trish Borden, Fred Poe, Sue Singer, Pete Lewis and Stacey Brothers. Staff members present included: Fire Chief Bob Johnson, Parks and Recreation Director Dick Deal, Planning and Community Development Director Paul Krauss, Finance Director Shelley Coleman, Human Resources Director Brenda Heineman, Economic Development Manager AI Hicks, Budget and Finance Manager Lee Hall, Traffic Engineer Michael Fuess, Public Works Director Christine Engler, Transportation Planner Joe Welsh, Assistant City Attorney Judith Ausman, and City Clerk Danielle Daskam. C, Announcements and Appointments 1. Announcements a) Proclamation - Day of Concern for the Hungry Mayor Booth presented a proclamation declaring September 29, 2001 as "Day of Concern for the Hungry" in the city of Auburn to Mr. Jack Laverty representing the Auburn Food Bank. Mr. Laverty thanked the community for its support and announced a food drive on September 29, 2001 at the Auburn Fred Meyer and Auburn Top Foods stores. Page I City of Auburn Council Meeting Minutes September 17. 2001 b) Hometown Hem Award Mayor Booth presented Auburn's Hometown Hem Award to Elaine Prenovost. Ms. Prenovost was accompanied by several of her children, grandchildren, and great-grandchildren as well as many friends and well-wishers. Mayor Booth, together with the City Council, thanked Ms. Prenovost for her long history of community activism and contributions to making Auburn a better place to live. 2. Appointments There were no appointments for City Council consideration. D. Agenda Modifications Agenda modifications included the removal of Ordinance No. 5587 from the agenda, the addition of Resolution No. 3388 and Resolution No. 3389. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. :2009 Preliminary Budget F3.16 In preparation of the 2002 Preliminary Budget, all interested persons are encouraged to participate in this public hearing by making comments, proposals, and suggestions on matters for the City Council and Mayor to consider in development of the 2002 Budget. The City Council will consider revenue sources and possible increases in property tax revenues. Finance Director Coleman presented the staff report on the 2002 Preliminary Budget hearing including revenue sources and possible increases in property tax revenues. Councilmembers were provided a paper copy of the 2002 Preliminary Budget power point presentation. The 2002 General Fund revenues are estimated at $37,291,900, including $11,198,800 in property tax, $12,825,000 in sales tax, $6,448,400 in utility tax, $841,500 Page 2 City of Auburn Council Meeting Minutes September 17, 2001 in other taxes, $1,531,000 in licenses, permits and fines, $1,631,600 in intergovernmental revenue, $1,442,500 in charges for services and $1,373,100 in miscellaneous revenues. Ms. Coleman presented a comparison of the estimated revenues from property tax, sales and use tax, interfund utility tax, other utility tax, admission tax, gambling tax and other taxes from the 2001 Budget to the 2002 Preliminary Budget. The property tax levy is calculated at a levy rate of $2.99 per $1,000 of assessed valuation. The levy is based on an estimated four percent (4%) increase in assessed valuation. The levy is set at Implicit Price Deflator (IPD) rate 1.89%. The budget, however, contains a property tax levy set at one percent (1%), which is in line with proposed Initiative 747. Ms. Coleman explained that complete and accurate new construction and improvement valuations are not available from King County as yet. For the purpose of the preliminary budget, staff estimated new construction at $50 million in King County and $41 million in Pierce County. Therefore, $293,100 of the property tax increase is related to new construction. Ms. Coleman reviewed the Referendum 47 which limits property tax levy increases to the rate of inflation as measured by the increase in the Implicit Price Deflator (IPD) and requires a simple majority of the City Council to approve. The Council may levy up to 106% of the prior year's levy with a super majority vote of the Council. Ms. Coleman reviewed the impact of proposed Initiative 747 (I-747) on the City's property tax revenue. Without a vote of the public, 1-747 limits increases in property tax to the lesser of one percent or the IPD. The 2001 IPD provides $100,000 more in property tax than allowed under proposed 1-747. Ms. Coleman outlined the annual impact of proposed 1-747 through the year 2007. Page 3 City of Auburn Council Meeting Minutes September 17, 2001 Ms. Coleman presented sales tax revenues history from 1997 to 2001. She noted that the 2002 sales tax revenue is estimated at a slight decrease. Ms. Coleman presented a comparison of the licenses, permits and fines revenues for 2001 and 2002. All categories remain either static or include a slight increase. Ms. Coleman presented a comparison of intergovernmental revenues for 2001 and 2002. Intergovernmental revenues include grants, local government assistance (replaces Motor Vehicle Excise Tax) liquor excise, liquor profits, basic life support, and the Muckleshoot casino compact. Ms. Coleman reviewed charges for services for 2001 and estimated charges for services for 2002. Charges for services include sale of maps and copies, fire protection services, adult probation, outside engineering, plan check fees, and recreation classes, arts and senior programs. Ms. Coleman presented the miscellaneous revenue categories including interest income, rent (interfund rental rates), motor vehicle fuel tax, insurance recovery, and other miscellaneous revenue. Ms. Coleman presented the short term forecast for the City. She predicted that taxable retail sales will decline, employment and income growth will remain feeble, overall economic environment will decline compared to previous years' growth, 1-747 will limit future property tax levies, if passed. The ten-year regional outlook (according to the Puget Sound Economic Forecaster) predicts 320,000 new jobs, $91 billion growth in personal income, and 446,000 new residents. Ms. Coleman reviewed the changes in revenues since 1997. Revenues increased by 7.06% in 1998, 5.84% in 1999, 12.19% in 2000 and 3.26% in 2001. The high energy costs have sustained the revenues for 2001. In response to a question from Councilmember Brothers regarding the estimated gambling tax for 2002, Ms. Coleman Page 4 City of Auburn Council Meeting Minutes SeDtember 17, 2001 explained that the City may not receive the amount of gambling tax budgeted for 2001. She estimated the trend is for less revenue from gambling activities. Mayor Booth opened the public hearing. Michael Weekley, 805 1 lth Street NE, Auburn, WA Mr. Weekley inquired regarding the amount of revenue received from the Muckleshoot casino compact. Planning and Community Development Director Krauss explained that the State's compact with the Tribe requires them to pay up to two percent of their revenue to pay for local government services such as police, fire and emergency medical. The City must justify the amount received through the compact. Mr. Krauss stated that the impacts on transportation infrastructure are not included among the local government services that can be reimbursed. The City is compensated the year after the services are expended. Councilmember Barber moved and Councilmember Brothers seconded to close the public hearing. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Section 108 Ioan Guarantee Funds F5.4.3.2 The City Council invites public comment on the City's proposed application to the Department of Housing and Urban Development for the use of $1,237,000 of Section 108 funds for the purpose of creating employment for low/moderate income persons through the acquisition and development of 14,000 square feet of commercial space in the parking garage located at the Auburn transit center. Economic Development Manager AI Hicks presented the staff report for the public hearing on Section 108 Loan Guarantee Funds. This hearing represents the second of two public hearings required on the City's proposal to apply for Section 108 Loan Guarantee Funds to create employment through the acquisition of 14,000 square feet of commercial space in the parking garage that will serve the transit center. At the conclusion of the hearing, the Council Page 5 City of Auburn Council Meeting Minutes September 17, 2001 is requested to approve the preparation of an application for the Department of Housing and Urban Development for the use of $1,237,000 for Section 108 Loan Guarantee Funds. In response to a question from Councilmember Brothers, Mr. Hicks explained that the City could apply for up to $2 million in Section 108 Loan Guarantee Funds. Mayor opened the public hearing. No one in the audience requested to speak regarding this issue. Councilmember Borden moved and Councilmember Singer seconded to close the public hearing. MOTION CARRIED UNANIMOUSLY. 7-0. Councilmember Borden moved and Councilmember Singer seconded to direct staff to prepare an application for Section 108 Funds for commercial space at the transit center. In response to questions from Councilmembers, Mr. Hicks explained that the interest rate on the loan funds would be fixed at the T-bill rate. The term of the loan would be 20 years. MOTION CARRIED UNANIMOUSLY. 7-0. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Virginia Haugen, 2503 R Street SE, Auburn, WA Ms. Haugen inquired regarding the following: the name of the builder for the renovation of the J C Penney building, whether the City has an ordinance which provides for automatic pay raises for department directors, and the state law regarding how bicycles are to be used on public rights-of-way including sidewalks. Planning and Community Development Director Krauss advised that the City does not have information on who the contractor will be for the renovation of the J C Penney building. Page 6 City of Auburn Council Meeting Minutes September 17, 2001 Human Resource Director Heineman reported that pay increases are included as part of the budget process and are not determined until November or December of each year. Police Chief Kelly responded that bicycle riders must yield to pedestrians when riding on the sidewalk. Leonard Bruski, 1209 G Street SE, Auburn, WA Mr. Bruski expressed concern with Scarff Motors parking vehicles on sidewalks in his neighborhood and other vehicles which create visibility problems for traffic. Mayor Booth requested Chief of Police Kelly investigate Mr. Bruski's complaint. Mike Weekley, Scootie Brown, Mr. Weekley inquired regarding the status of Scootie Brown Park. Parks and Recreation Director Deal advised that Ordinance No. 5587 authorizing an Agreement for the Development and Lease of property at Scootie Brown Park has been removed from this evening's agenda. The proposed Agreement is to create a new parking lot at the park to provide safer entry and more parking. The building that is in the park will be demolished, the basketball court will be relocated, additional landscaping will be planted, the current play apparatus will be removed, and a new pickleball court will be constructed. A new play apparatus has been installed in Indian Tom Park, which serves the same neighborhood as Scootie Brown Park. Kathleen Weigel, Interim Advocacy Coordinator for Domestic Abuse Women's Network (DAWN) Ms. Weigal was accompanied by DAWN Board members, Dawn and Lynn. She thanked the Council for their past support of DAWN and the City's proposed intent to support DAWN's shelter service. C. Correspondence No correspondence was received for City Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Councilmember Poe reported the Municipal Services Committee met this evening at 5:00. The Committee discussed solid waste rates; received budget presentations for Police, Fire and Solid Page 7 City of Auburn Council Meeting Minutes September 17, 2001 Waste; and discussed a draft grant for a parking study in the downtown area. The next Municipal Services Committee is scheduled for October 1, 2001 at 5:00 PM. B. Planning & Community Development Chair Borden reported the Planning and Community Development Committee met September 10, 2001. The Committee discussed Section 108 Loan Guarantee Funds, an agreement related to Senior Rights Assistance (Resolution No. 3388), an agreement with Auburn Respite Care, an agreement with the White River Valley Historical Society regarding the museum, and agricultural lands and urban separator issues. The Committee also received a presentation from staff on neighborhood planning for the A Street area. The next regular meeting of the Planning and Community Development Committee is scheduled for September 24, 2001 at 6:30 PM. C. Public Works Chair Wagner reported the Public Works Committee met September 10, 2001. The Committee reviewed contract administration items and discussed streetscape management and the Six Year Transportation Improvement Plan. The next regular meeting of the Public Works Committee is scheduled for September 24, 2001 at 4:30 PM. D. Finance Chair Barber reported the Finance Committee met this evening at 6:30. The Committee reviewed and discussed payroll and claims vouchers and the equipment rental budget. The Committee also discussed the employee assistance program, a report on the jail negotiating oversight group, probation programs, and the leadership institute. The next regular meeting of the Finance Committee is scheduled for October 1, 2001 at 6:30 PM. IV. CONSENT AGENDA A. Minutes 1. Minutes of the September 4, 2001 regular City Council meeting. Page 8 City of Auburn Council Meeting Minutes September 17, 2001 B. Vouchers F4.9.2,F4.9.5 1. Claims Claims check numbers 304285 through 304610 in the amount of $2,554,787.83 dated September 17, 2001; and wire transfers in the amount of $676,765.48. 2. Payroll Payroll check numbers 264529 to 264717 in the amount of $531,193.10 and electronic deposit transmissions in the amount of $759,721.85 for a grand total of $1,290,914.95 for the pay period covering August 30, 2001 to September 12, 2001. C. Contract Administration 1. Professional Services Agreement with Parametrix A3.16.9 City Council to approve Amendment No. I to Agreement No. AG-C-140 with Parametrix for work related to the Water Resource (Wellhead) Protection Program. 2. Professional Services Agreement with Roth Hill Fngineering Partners A3.16.9, O3.4.1.13 City Council to approve Amendment No. 2 to Agreement No. AG-C-99 with Roth Hill Engineering Partners for work related to the Sewer Comprehensive Plan. 3. Consultant Agreements in Support of Water Rights Development Project o4.11, A3.16.9 City Council to approve consultant agreements for the final phase of the Water Rights Development Project, in securing primary water rights for Well 6 and Well 7. Consultant contracts are with Roth Hill Engineering Partners, Northwest Hydraulic Consultants, A. C. Kindig & Company, Cedarock Consultants, Inc., and Pacific Groundwater Group. Councilmember Barber moved and Councilmember Wagner seconded to approve the Consent Calendar. Page 9 City of Auburn Council Meeting Minutes September 17, 2001 MOTION CARRIED UNANIMOUSLY. 7-0. V. UNFINISHED BUSINESS There was no item under this section for City Council review. VI. NEW BUSINESS There was no item under this section for City Council review. VII. ORDINANCES AND RESOLUTIONS A. O~inances 1. Ordinance No. 5577 A3.13.2.2 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the Auburn Regional Medical Center (ARMC) and the City of Auburn amending City Ordinance No. 5388 to allow for the vacation of retained sanitary sewer easements. Councilmember Wagner moved and Councilmember Lewis seconded to introduce and adopt Ordinance No. 5577. Councilmember Singer abstained from voting due to a conflict of interest. MOTION CARRIED. 6-0. 2. Ordinance No. 5587 A3.17, O5.1.2 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for the Development and Lease of property at Scootie Brown Park. Ordinance No. 5587 was removed from the agenda. Page 10 City of Auburn Council Meeting Minutes September t7, 2001 3. Ordinance No. 5588 A3.13.4, O5.1.2 An Ordinance of the City Council of the City of Auburn, Washington, accepting ownership of the Veterans Memorial, located in Veterans Memorial Park, Auburn, Washington, as agreed to in Resolution No. 3166, dated February 7, 2000. Councilmember Borden moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5588. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 3384 04.9.3 A Resolution of the City Council of the City of Auburn, Washington, adopting the 2002-2007 Six Year Transportation Improvement Program of the City of Auburn pursuant to R.C.W, Chapter 35.77 of the Laws of the State of Washington. Public Works Director Engler announced that the following corrections are to be made to the spreadsheet identified as City of Auburn 2002-2007 Six Year Transportation Improvement Program (TIP): Project Number 19, strike the project funding reflected under the year 2007. Change the project which appears after Project Number 29 and identified as Project Number "20" to read Project Number "30". Project Number 31, the year 2007 columns, move the project funding of $541,000 from the impact fee column to the grant column. Correct the totals of the year 2007 columns accordingly. Page 11 City of Auburn Council Meeting Minutes September 17. 2001 Councilmember Wagner moved and Councilmember Lewis seconded to adopt Resolution No. 3384 as corrected by Public Works Director Engler. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 3386 A3.17, O4.4.9.1.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Lease Agreement with Aviation Properties, Inc., for a ground lease at the Auburn Municipal Airport. Councilmember Poe moved and Councilmember Wagner seconded to adopt Resolution No. 3386. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 3388 04.4,2 A Resolution of the City Council of the City of Auburn, King County, Washington, authorizing the Mayor and City Clerk to execute the 2001-2002 Senior Rights Assistance Outreach Sites Memorandum of Agreement between the City and Senior Services' Senior Rights Assistance. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3388. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 3389 A Resolution of the City Council of the City of Auburn, Washington, expressing its deep sympathy to the families and loved ones of those killed and to those injured in the terrorist attacks September 11, 2001 in New York City, Washington D.C.; and Pennsylvania to express appreciation to the firefighters, emergency and police personnel and volunteers working to search for survivors and to remove debris safely; and in support of our governmenrs actions to protect the United States and its citizens. Page 12 City of Auburn Council Meeting Minutes September 17, 2001 Councilmember Barber moved and Councilmember Lewis seconded to adopt Resolution No. 3389. MOTION CARRIED UNANIMOUSLY. 7-0. VIII. MAYOR'S REPORT A. Capital Facilities Plan The City's consultant for the Capital Facilities Plan, Randy Young of Henderson Young and Company, addressed the Council regarding the preparations for the Council's September 25, 2001 work session on the update to the Capital Facilities Plan. He gave a brief overview of the review process. In order to streamline the process, project scorecards were distributed to the Council on September 14, 2001 for completion prior to the work session. He stressed that the scorecards do not represent votes, but are more like a survey. The purpose of the scorecards is to identify projects where there is significant agreement and those that do not have significant agreement. He requested the Council return the scorecards by September 20, 2001. Councilmember Wagner inquired regarding the revenue scorecard, specifically the "N/A" designation for some revenues. Mr. Young explained that the categories designated "N/A" represent sources that have already been accepted or are already used to their maximum. In response to a question from Councilmember Lewis, Mr. Young noted that the costs for the water, sewer and storm utilities are not reflected on the scorecards. Engineering and Finance staff members are finalizing the costs and will be made available at the work session. B. Fxecutive Session No executive session was held. Page 13 City of Auburn Council Meeting Minutes September 17. 2001 IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:21 PM. APPROVED THE / DAY OF OCTOBER, 2001. Charles A. Booth, Mayor lie Daskam, City Clerk Page14