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HomeMy WebLinkAbout10-01-2001 CITY OF AUBURN COUNCIL MEETING MINUTES October 1, 2001 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Charles A. Booth called the meeting to order at 7:30 PM and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Booth and the following Councilmembers were present: Jeanne Barber, Trish Borden, Fred Poe, Sue Singer, Pete Lewis, and Stacey Brothers. Councilmember Rich Wagner was excused from attendance. Staff members present included: Parks and Recreation Director Dick Deal, Employee Relations and Compensation Manager John Fletcher, Planning and Community Development Director Paul Krauss, Finance Director Shelley Coleman, Public Works Director Christine Engler, City Engineer Dennis Dowdy, City Attorney Michael J. Reynolds, Fire Chief Bob Johnson, Police Chief Jim Kelly, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Proclamation - DECA Week Mayor Booth presented a proclamation declaring October 14-20, 2001 as DECA Week in the city of Auburn to Auburn Senior High School DECA students Amy Boulanger and Michelle Stover. 2. Appointments There were no appointments for City Council consideration. Page 1 City of Auburn Council Meeting Minutes October 1, 2001 D. Agenda Modifications Agenda modifications included the removal of the Finance Department's request to surplus computer equipment. The Police Department's request to surplus twenty-three wall panels was also removed from the agenda pursuant to the Municipal Services Committee recommendation. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Steve Brown. 5512 Lakeland Hills Way SE, Auburn, WA Mr. Brown read a letter dated September 22, 2001 addressed to Police Chief Jim Kelly from DeeDee Brown thanking the department for their efforts to enforce the speed limit on Lakeland Hills Way. Mr. Brown provided a copy of the letter for the record. Mr. Brown reported that before the letter could be mailed, an article appeared in the September 26, 2001 South County Journal describing a five mile per hour raise in the speed limit on Lakeland Hills Way. Mr. Brown spoke against raising the speed limit on Lakeland Hills Way and urged the City to return the speed limit to 30 mph. Mr. Brown presented a petition signed by approximately 27 individuals opposing the recent increase in the speed limit on Lakeland Hills Way. Public Works Director Engler reported the City is conducting a study to determine the appropriate speed limit for the entire corridor once the Lake Tapps Parkway East is complete. The study will not be completed until the end of November. In response to a preliminary study and the temporary closure of A Street SE, the City increased the speed limit on Lakeland Hills Way to 35 mph to accommodate the estimated 18,000 vehicles that will be detoured to Lakeland Hills Way. Councilmember Lewis requested that the Council refer the matter back to the Public Works Committee for further study. Page 2 City of Auburn Council Meeting Minutes October t, 2001 Mayor Booth referred the Lakeland Hills Way speed limit issue to the Public Works Committee for further study and recommendation. Mayor Booth stated that the speed limit on Lakeland Hills Way would return to 30 mph in the interim. Bob Strong, 5519 Lakeland Hills Way SE, Auburn, WA Mr. Strong spoke against the increase in the speed limit on Lakeland Hills Way SE. He also objected to the differing speed limits on Lakeland Hills Ways SE. Steve Brown, 5512 Lakeland Hills Way SE, Auburn, WA Mr. Brown suggested the City consider braking distance and night vision factors as part of the Lakeland Hills Way speed study. Lois Hartshorn, 5620 Lakeland Hills Way, Auburn, WA Ms. Hartshorn reported that many drivers travel faster than the posted 30 mph speed limit on Lakeland Hills Way. She spoke against raising the speed limit on Lakeland Hills Way. DeeDee Brown, 5512 Lakeland Hills Way SE, Auburn, WA Ms. Brown spoke against raising the speed limit on Lakeland Hills Way. Chris Harris, 5426 Lakeland Hills Way SE, Auburn, WA Mr. Harris spoke in favor of installing crosswalks on Lakeland Hills Way. Mr. Harris presented a handout containing recommendations against Lakeland Hills Way speed limit increase. Councilmember Poe noted that Auburn City Code 10.12.120 does not identify Lakeland Hills Way as an arterial. He suggested the Public Works Committee review City Code Chapter 10. 12 to clarify its provisions. Councilmember Lewis concurred with Councilmember Poe's comments. Virginia Haugen, 2503 R Street SE, Auburn, WA Ms. Haugen inquired whether the City has a leasing agency for the commercial space at the transit center. Planning and Community Development Director Krauss advised that the leasing agent for the City is Northwest Corporate Real Estate. Page 3 City of Auburn Council Meeting Minutes October 1, 2001 Ms. Haugen also spoke against raising the speed limit on Lakeland Hills Way. She spoke regarding the difficulty in crossing Lakeland Hills Way. Gene Cerino, 1402 22nd Street NE #536, Auburn, WA Mr. Cerino spoke regarding the need for speed control devices in residential neighborhoods to discourage drivers from using residential streets as alternates for clogged arterials. Virginia Haugen, 2503 R Street SE, Auburn, WA Ms. Haugen spoke in favor of speed control devices in residential areas. Dixie Pepe, resident of Palisades Mobile Home Park, 3501 Auburn Way South #29, Auburn, WA, and Linda Smith, whose father resides in Palisades Mobile Home Park Ms. Pepe spoke on behalf of residents of mobile home parks in the city of Auburn. Ms. Pepe presented the Council with a folder of information on the major mobile home parks in Auburn including resident comments relating to rent increases, park maintenance, and cost of utilities. She urged the Council to support residents of mobile home parks in their effort to pass laws that will protect their rights and preserve affordable housing in Auburn. Ms. Pepe also noted that the City mistakenly charged storm drainage fees to five residences of the Palisades Mobile Home Park. The City refunded three years of storm drainage fees. Ms. Pepe requested that the City refund six years of her storm drainage fees. Ms. Pepe presented the Council with a list of the five residents that were overcharged. Public Works Director Engler indicated she and Finance Director Coleman would investigate the charges. The Community Center Advisory Committee report was delivered at this time. See Item VIII.A of these minutes for a summary of the report. C. Correspondence No correspondence was received for City Council review. Page 4 City of Auburn Council Meeting Minutes October t, 2001 Ill. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Poe repoded the Municipal Services Committee met this evening at 5:00 PM. The Committee removed Police Department surplus property from the consent agenda. The Committee discussed the Local Law Enforcement Block Grant, which is recommended for public hearing on October 15, 2001. The Committee received presentations on the Airport budget and solid waste rate recommendations. The next regular meeting of the Municipal Services Committee is scheduled for October 15, 2001 at 5:00 PM. B. Planning & Community Development Chair Borden reported the Planning and Community Development Committee met September 24, 2001. The Committee discussed Ordinance No. 5589, accepting a grant from the School's Out Consortium/YVVCA. The Committee received 2002 budget presentations from the Planning and Parks Departments. The Committee also discussed the gateway study and the proposed sensitive areas ordinance. The next regular meeting of the Planning and Community Development Committee is scheduled for October 8, 2001 at 6:30 PM. C. Public Works Vice Chair Lewis reported the Public Works Committee met September 24, 2001. The Committee discussed public works projects, the Lakeland Hills Way speed evaluation, 2002 Budget review, the traffic impact of a project located in Algona, and the capital project status report. The next regular meeting of the Public Works Committee is scheduled for October 8, 2001 at 4:30 PM. D. Finance Chair Barber reported the Finance Committee met at 6:00 this evening. The Committee approved consent agenda items, as modified. The Committee also received 2002 Preliminary Budget presentations from Human Resources, Legal, and Finance. The next regular meeting of the Finance Committee is scheduled for October 15, 2001 at 6:30 PM. Page 5 City of Auburn Council Meeting Minutes October 1, 2001 IV. CONSENT AGENDA A. Minutes 1. Minutes of the September 17, 2001 regular City Council meeting. B. Vouchers F4.9.2,F4.9.5 1. Claims Claims check numbers 304611 through 304992 in the amount of $1,407,877.96 and dated October 1, 2001. 2. Payroll Payroll check numbers 264718 to 264891 in the amount of $314,862.16 and electronic deposit transmissions in the amount of $761,254.52 for a grand total of $1,076,116.68 for the pay period covering September 13, 2001 to September 26, 2001. C. Contract Administration 1. Professional Services Agreement with W & H Pacific A3.16.9 City Council to approve Professional Services Agreement No. AG-C-153 between the City and W & H Pacific for work related to Storm Facility Conditions Survey and Analysis. D. Call for Public Hearing 1. Local Law Enforcement Block Grant F5.4.1 City Council to call for a public hearing to be held October 15, 2001 to receive public comment on a Department of Justice Local Law Enforcement Block Grant in the amount of $51,434 and City matching funds in the amount of $5,715 to pay overtime costs for activities associated with the Community Oriented Policing Program. Page 6 City of Auburn Council Meeting Minutes October 1. 2001 Councilmember Barber moved and Councilmember Lewis seconded to approve the Consent Agenda as modified. MOTION CARRIED UNANIMOUSLY. 6-0. V. UNFINISHED BUSINESS There were no items under this section for City Council review. VI. NEW BUSINESS There were no items under this section for City Council review. VII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5589 F5.3 An Ordinance of the City Council of the City of Auburn, Washington, approving a contract with School's Out Consortium/YWCA of Seattle-King County-Snohomish County to accept Twenty-five Thousand Dollars ($25,000) in grant funds to cover operational and training costs to continue the Afterschool Program at Mt. Baker Middle School. Councilmember Borden moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5589. MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 3387 04.4,2, 03.11.2 A Resolution of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn, to execute an Agreement with Auburn Respite Program to provide respite for caregivers of the elderly and others in need of 24- hour care in the Auburn area. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3387, Page 7 City of Auburn Council Meeting Minutes October 1, 2001 MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 3390 F5.4.3.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to approve and submit an application in the amount of $1,237,000 (One Million Two Hundred Thirty-seven Thousand Dollars) for Section 108 funds from the Department of Housing and Urban Development for the purpose of obtaining Section 108 Loan Guarantee Funds for the purchase of 14,000 square feet of commercial space located in the Sound Transit parking garage to provide employment opportunities for low income people and to assist in the revitalization of the community's downtown core. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3390. MOTION CARRIED UNANIMOUSLY. 6-0. VIII. MAYOR'S REPORT A. Community Center Advisory Committee Report Ms. Lynn Norman, 10842 SE 326th Place, Auburn, WA Ms. Norman, the Co-Chair of the Mayor's Community Center Advisory Committee to study the community center prospects for the City of Auburn, presented a summary of the Committee's findings and recommendations. Ms. Norman introduced Committee members: Co-Chair Gary Masterjohn, Bill Peloza, Heidi Wood, Jean Asplund, Steve Schoos, Laird Chambers, Doug Carr, Joan Mason, Deanna Briese, Ann Baunach, Kevin Chapman, Deanna Keiser, Gene Cerino, Roger Thordarson, AI Rossi, Lynn Christian and Bill Kyle. The purpose of the Committee was to study the YMCA's offer to join with the City to construct a community center in Auburn and determine the community's needs and interest. The Committee's mission was to assess the need, viability and community support for a community center using a fair and open process that includes Page 8 City of Auburn Council Meeting Minutes October 1, 2001 significant public involvement and examines a variety of models and concepts of community centers. The Committee served as a fact-finding group that would make a recommendation to the Mayor and Council. The Committee adopted a five-month work plan using two sub- committees. Heidi Wood chaired a sub-committee charged with facilities inventory. Bill Peloza chaired a sub-committee on public involvement. The Committee utilized community surveys, community information forums, site visits, and presentations by private interests and technical experts. The Committee focused on serving the residents of Auburn, compared an inventory of existing facilities with an analysis of Auburn residents' interests and needs, ensured securing equitable value for public dollars, considered opportunities to maximize the services available to citizens, and implemented a fair and open process. The facilities inventory sub-committee discovered there is a shortage of facilities during peak hours and that the availability of meeting places is not keeping pace with population growth. The Committee discovered that joint ownership and operation arrangements are rare. The community survey showed overwhelming support for: 1) the development of a community center in Auburn; 2) use of public funds to develop a community center; and 3) for City action to include private or nonprofit and public partnership regarding funding and operations. The community survey showed the order and interest of the age appropriate for programs: 1) teenagers, 2) adult populations, 3) elementary, 4) preschool, and 5) seniors. Findings of the community survey regarding facilities, programs and uses: 1) swimming, 2) fitness, 3) teen after school programs, 4) basketball leagues, 5) teen late night events, 6) holiday events and festivals, 7) computer lab, 8) large banquet and event facilities. Other recommended facility needs include 1 ) family aquatic center, 2) multi-use gym with a walking track, 3) dance/aerobic room, 4) cardiovascular equipment, 5) weight training room, 6) locker rooms and showers, 7) arts and crafts rooms, 8) small meeting room (25- 50 occupancy), 9) a large meeting room (51-100 occupancy). Page 9 City of Auburn Council Meeting Minutes October 1, 2001 Other recommended needs include consideration for a banquet and events room possibly as a multi-purpose room. The Committee recommended that the City's community center should be constructed in Les Gove Park. The community center should be constructed in one construction phase. The Committee expressed concern that a phased project would increase the cost of the facility and that future administrations would have different priorities. The Committee developed three scenarios for ownership and financing. The first preferred scenario includes full ownership of the community center by the City. With full ownership there are also three operating options: a) City operates all programs and services, b) the City operates some and subcontracts some to area providers, or c) the City subcontracts all operating responsibilities. For options b and c, the Committee supports the idea of engaging the services of a number of partners. The second scenario, which was a close second to the first, involves the dual ownership of the community center with the City of Auburn and a second entity serving as joint owners. The Committee suggested the City could partner or contract with an entity to operate the aquatic facility and the City would operate the "dry" side, which would be devoted to city services. Emerging as a strong alternate choice for the Committee is an ownership scenario that involved shared ownership with the City of Auburn and another entity, For example, the City could partner with another organization on the aquatic facility, but also build a separate banquet, multi-purpose or gym space. The facilities could be adjoining or in separate structures. The third scenario emerged as a low priority and involved equitable partnership between the City of Auburn and a second partnering entity. The third scenario was not a close third in the ranking by the Committee. The Committee concluded, based on public input, there is a significant community need, interest and support for exploring the development of a community center in Auburn. There exists strong citizen support for using public funds to build the facility. The support by citizens also extends to exploring possibilities for combining both private and public funds under a partnership. The preference of the Committee is that the City of Auburn function as the sole owner of a new community center, with flexibility for Page 10 City of Auburn Council Meeting Minutes October 1, 2001 operations. The Committee's close second choice involves shared ownership of the community center with the City of Auburn and a second entity. The Committee voted unanimously that they would be willing to raise their taxes to support the development of a community center, and that they would also step forward to express that support to the community. Ms. Norman indicated a desire for the Committee and the consultant to hold a study session with the Council to review the full report. Mayor Booth thanked the Committee members for their work. Mayor Booth suggested that Monday, October 29, 2001 may be scheduled for a Council study session to discuss the Committee's report. B. Executive Session No executive session was held. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:45 PM. APPROVED THE t 5"I~""DAY OF OCTOBER, 2001. Charles A. Booth, Mayor elle Daskam, City Clerk Page 11