Loading...
HomeMy WebLinkAbout12-17-2001 CITY OF AUBURN COUNCIL MEETING MINUTES December 17, 2001 7:30 PM I. CALL TO ORDER A. Fla.q Salute Mayor Charles A. Booth called the meeting to order at 7:30 PM and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Booth and the following Councilmembers were present: Rich Wagner, Jeanne Barber, Trish Borden, Fred Poe, Sue Singer, Pete Lewis, and Stacey Brothers. Staff members present included: Planning and Community Development Director Paul Krauss, Parks and Recreation Director Dick Deal, Human Resources Director Brenda Heineman, Solid Waste Supervisor Sharon Conroy, Public Works Director Christine Engler, City Attorney Michael J. Reynolds, City Attorney Daniel B. Held, Battalion Chief Rudy Peden, Finance Director Shelley Coleman, Police Chief Jim Kelly, Assistant City Attorney Judith Ausman, and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements a) Recognition of Park Board Member Mayor Booth and City Council recognized Park Board Member Jim Weese for his years of service on the Auburn Park Board. Mayor Booth commended Mr. Weese for sixteen years of dedicated service on the Auburn Park Board. Mr. Weese was accompanied by his daughter Robin. Page I City of Auburn Council Meeting Minutes December 17, 2001 Mr. Weese thanked Mayor Booth and Councilmembers for the recognition. b) Auburn Junior Football League Championship Teams Mayor Booth recognized members of the Auburn Junior Football League Championship Teams. The following 2001 Auburn Junior Football Sweetpeas team members and coaches were presented Certificates of Recognition: Carlo Lavoie, Bradley Williams, lan Weisenbarger, Grant Angle, Russ Hammack, Robin Pridemore, Cullen Richardson, Monte Preston, Dashawn Griffin, Sean Narby, Timothy Gilmore, Peter Bright, Casey Allen, Cody Hebner, Jordan Wilson, Mark Gonzales, Grant Storer, Joshua Dias, Garron Choate, Michael Turner, Nolan Ritter, Jermiah Davenport, Victor Cells Jr., Alexander Grahm, Cody Eisenbach, Josiah Taufaasau, Alex Syverson, Austin Embody, Joshua Robinson, Andrew Sansom, Kyle Hutchinson, Martin Brady, Cody Kirkpatrick, Sean Harlington, Dylan Walker, Tyler Keinert, Coach Carlo Lavoie, Coach Tim Gilmore, Coach John Narby, Coach Eric Harlington, Coach Daniel Allen, Coach William Wilson, Coach Monte Preston, and Coach Cindy Pridemore. The following 2001 Auburn Junior Football Midgets team members and coaches were presented Certificates of Recognition: Kyle Hammack, Daniel Allen, Daniel Rios, Tyrese Lopez, Tyrese Lopez, Michael Courneya, Christopher Hamilton, Jordan Strickland, Billy Gonzales, Michael Fox, Shane Dunn, Levi Zellmer, Cameron Fairfield, Zachary Stahl, Bradley Comstock, Tyler Felix, Nathan Jarman, Alexander Harvey, Zachary Tate, Zachary Barlow, Justin Schroeder, Devin Slee, Sean More, Sean Briones, Issac Kilbourne, Aaron Oster, Coach Darryl Hammack, Coach Mike Courneya, Coach Tony Fuller, Coach Barry Santos, Coach Mike Watson, Coach WayIon Tulip, and Coach Kevin Haubrich. Page 2 City of Auburn Council Meetin~ Minutes December 17, 200t c) Proclamation -"Don't Drink and Drive Week" Mayor Booth read a proclamation declaring the week of December 18-22, 2001 as "Don't Drink and Drive Week" in the city of Auburn. 2. Appointments a) Board and Commission Appointments Board and Commission appointments were removed from the agenda pursuant to the transmitted agenda modification. D. A.clenda Modifications Agenda modifications included the removal of Board and Commission appointments, the addition of a contract administration item related to the Auburn Municipal Airport North Hangar Buildings transmitted under Item IV.C.13 of these minutes, and the addition of Application Number PLT00-0002 transmitted under Item VI.A of these minutes. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. No one requested to speak during audience participation. C. Correspondence No correspondence was received for City Council review. III. COUNCIL COMMITTEE REPORTS A3.7.e A. Municipal Services Chair Poe reported the Municipal Services Committee met this afternoon. The Committee reviewed surplus property and the final pay estimate to Kassel Construction for work related to construction of hangars at the Auburn Municipal Airport. The Page 3 City of Auburn Council Meeting Minutes December 17, 2001 Committee recommended approval of Ordinance No. 5620 and Ordinance No. 5622. The next regular meeting of the Municipal Services Committee is scheduled for January 7, 2001 at 5:00 PM. B. Planning & Community Development Chair Borden reported the Planning and Community Development Committee met December 10, 2001. The Committee reviewed a Puget Sound Energy easement for the golf course, the Museum Services Agreement, and a change order for the Auburn Senior Center Renovation Project. The Committee discussed the Dykstra footbridge and an easement for the River Rim project. The Committee received information regarding an effort by a local citizen, Don Stephenson, to raise funds for multiple sclerosis by walking a total of 8,000 miles at Game Farm Park. The next regular meeting of the Planning and Community Development Committee is scheduled for January 14, 2002 at 5:30 PM. C. Public Works Chair Wagner reported the Public Works Committee met December 6 and 10, 2001. The Committee discussed water rate structure, recommended approval of several professional services agreements which appear on this evening's agenda, discussed systems development charges, and exemption from transportation impact fees for the downtown area. The next regular meeting of the Public Works Committee is scheduled for January 14, 2002 at 5:30 PM. D. Finance Chair Barber reported the Finance Committee met this evening at 6:30 PM. The Committee reviewed consent items, Ordinance No. 5617, Resolution No. 3402, and Resolution No. 3403. The Committee also discussed a Memorandum of Understanding for the Northwest High Intensity Drug Trafficking Area Financial Investigative Unit and the Auburn Municipal Airport North Hangar buildings. The next regular meeting of the Finance Committee is scheduled for January 7, 2002 at 6:30 PM. E. Committee on Committees Chair Wagner reported the Council Committee on Committees met December 3, 2001 and recommended the Committee assignments outlined in Resolution No. 3401. Page 4 City of Auburn Council Meeting Minutes December 17, 2001 IV. CONSENT AGENDA A. Minutes 1. Minutes of the November 14, 2001 special City Council meeting. 2. Minutes of the November 26, 2001 special City Council meeting. 3. Minutes of the December 3, 2001 regular City Council meeting. B. Vouchers F4.9.2,F4.9.5 1. Claims Claims check numbers 306488 through 306839 in the amount of $2,395,448.31 dated December 17, 2001; and a wire transfer in the amount of $175,234.99. 2. Payroll Payroll check numbers 265601 to 265835 in the amount of $650,259.69 and electronic deposit transmissions in the amount of $776,128.07 for a grand total of $1,426,387.76 for the pay period covering November 29, 2001 to December 12, 2001. C. Contract Administration 1. Memorandum of Understandin.cl for the Northwest Hi.clh Intensity Drug Trafficking Area Financial Investi~ative Unit F3.16 City Council to approve a Memorandum of Understanding for the Northwest High Intensity Drug Trafficking Area Financial Investigative Unit and approve a program improvement for one police officer assigned to patrol division. 2. Public Works Project Number C0016 O4.4.2.1 City Council to approve Change Order No. 5 in the amount of $28,384.23 and Final Pay Estimate No. 11 for Contract No. 00-16 with Steele Corporation and accept the Page 5 City of Auburn Council Meetin,cl Minutes December t7, 2001 construction of Project No. C0016, Auburn Senior Center Renovation Project. 3. Professional Services Agreement with Earthtech, Inc. A3.16.9, O4.9.1 PR 529 City Council approve Amendment No. 9 to Consultant Agreement No. AG-C-29 with Earthtech, Inc., for work related to the 3'd Street SW Grade Separation Project. 4. Professoinal Services A.clreement with Landau Associates A3.16.9 City Council approve Annual Consultant Agreement No. AG- C-017 with Landau Associates for on-call geotechnical and environmental investigation and analysis services for the year 2002. 5. Professional Services Agreement with Pentec Environmental A3.16.9 City Council approve Annual Consultant Agreement No. AG- C-039 with Pentec Environmental, A Division of Hart Crowser, Inc., for on-call environmental services for the year 2002. 6. Professional Services Agreement with Universal Field Services, Inc. A3.16.9 City Council approve Annual Consultant Agreement No. AG- C-001 with Universal Field Services, Inc., for on-call real property negotiations and relocation services for the year 2002. 7. Professional Services A.clreement with Granger Company A3.16.9 City Council approve Annual Consultant Agreement No. AG- C-102 with the Granger Company for on-call real property appraisal and appraisal review services for the year 2002. 8. Professional Services Agreement with Inca Engineers, Inc. A3.16.9 City Council approve Annual Consultant Agreement No. AG- C-032 with Inca Engineers, Inc., for on-call engineering/surveying services for the calendar year 2002. Page 6 City of Auburn Council Meeting Minutes December 17, 2001 9. Professional Services A.clreement with Greer, Patterson & Associates, Inc. A3.16.9 City Council approve Annual Consultant Agreement No. AG- C-101 with Greer, Patterson & Associates, Inc., for on-call real property appraisal and appraisal review services for the year 2002. 10. Professional Services Agreement with Thomas D. Mortimer, Jr. A3.16.9 City Council approve Annual Consultant Agreement No. AG- C-011 with Thomas D. Mortimer, Jr., Attorney at Law, for on- call legal services related to municipal water rights for the year 2002. 11. Professional Services Agreement with Strickland, Heischman & Hoss, Inc. A3.16.9 City Council approve Annual Consultant Agreement No. AG- C-003 with Strickland, Heischman & Hoss, Inc., for on-call real property appraisal and appraisal review services for the year 2002. 12. Professional Services Agreement with Certified Land Services Corporation A3.16.9 City Council approve Annual Consultant Agreement No. AG- C-129 with Certified Land Services Corporation for on-call real property negotiation and relocation services for the year. 2002. 13. Auburn Municipal Airport North Hangar Buildings 04.4.9.2 City Council to approve Payment Invoice No. 7 in the amount of $18,981.63; Payment Invoice No. 8 in the amount of $12,638.15, acceptance of project and release of retainage in the amount of $55,853.00 to Kassel Construction, Inc. Page 7 City of Auburn Council Meeting Minutes December 17, 2001 D. Bad Debt Write-off F4.12 City Council to authorize the write-off of accounts receivable bad debts in accordance with City policy in the total amount of $120,316.98. E. Surplus Property F4.6.1 1. Police Department City Council to authorize the surplus and disposal of the following described property: 1 - 2 drawer file cabinet I - 2 drawer desk 1 - Return table for above desk 1 - Work Table 1 - 4 Footed steno chair 1 - 5 Drawer file Cabinet Councilmember Barber moved and Councilmember Wagner seconded to approve the Consent Agenda as modified to include action on the Auburn Municipal Airport North Hangar Buildings project. MOTION CARRIED UNANIMOUSLY. 7-0. V. UNFINISHED BUSINESS There was no item under this section for City Council review. VI. NEW BUSINESS A. Application Number PLT00-0002 03.5 PLT00-0002 City Council to consider the request of Swanson Homes for final plat approval of Swan Flats subdivision, a 20-lot single-family subdivision located on the west side of Academy Drive in the 3800 block. Councilmember Borden moved and Councilmember Poe seconded to approve the Final Plat of Swan Flats and instruct the City Attorney to prepare the necessary ordinance. Page 8 City of Auburn Council Meeting Minutes December 17, 2001 MOTION CARRIED UNANIMOUSLY. 7-0. VII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5604 F4.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code Chapter 19.04 related to transportation impact fees by amending Section 19.04.020 "Definitions" to include a definition of "Downtown Plan Area", amending Section 19.04.070 "Exemptions" to provide for an exemption from the payment of transportation impact fees for development activity in the Downtown Plan Area and establishing an exemption sunset date of December 31, 2006, amending Section 19.04.090 "Establishment of an Impact Fee Account for Transportation" by stating that the payment of impact fees in the Downtown Plan Area during the exemption period will be paid for by public funds, and authorizing the Mayor to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Councilmember Wagner moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5604. MOTION CARRIED. 5-2. Councilmembers Brothers and Poe voted no. 2. Ordinance No. 5613 F5.2, O4.10.2 C1017 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Local Agency Agreement and Project Prospectus, authorizing the appropriation and expenditure of federal funds for Project No. C1017, West Main and UPRR Crossing Improvements Councilmember Wagner moved and Councilmember Lewis seconded to introduce and adopt Ordinance No. 5613. Page 9 City of Auburn Council Meeting Minutes December 17, 2001 MOTION CARRIED UNANIMOUSLY. 7-0. 3. Ordinance No. 5617 F3.15 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5467, the 2001 Budget Ordinance, as amended by Ordinance Nos. 5517, 5547, 5562, and 5586 and authorizing the Mayor to accept Schedule "A" which relates to the City of Auburn 2001 Budget for additional appropriations in various funds pursuant to RCW 35A.33.120, and setting forth findings. Councilmember Barber moved and Councilmember Lewis seconded to introduce and adopt Ordinance No. 5617. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Ordinance No. 5619 F4.3 An Ordinance of the City of Auburn, Washington, amending Auburn City Code 13.41.030 pertaining to utility systems development charge. Public Works Director Engler briefed the Council on the work undertaken by the Public Works Committee relating to systems development charges (SDC) for the sanitary sewer, water and storm drainage utilities. A system development charge is imposed as a condition of connecting to the utility. The charge can be imposed on new connections or upgraded connections. The system development charge is a source of capital funding for improvements and expansion and to pay for debt service. Its purpose is to ensure that new customers pay their fair share of the utilities. The Public Works Committee reviewed various methodologies to determine a fair and equitable system development charge for each of the utilities. Ms. Engler distributed SDC Summary information sheets and reviewed the various methodologies for determining SDCs. Director Engler reviewed comparisons to the cities of Kent, Enumclaw, Pacific, Renton, and Federal Way. The Public Works Committee recommends a water system development charge based on the existing net worth of the existing Page 10 City of Auburn Council Meetin.{3 Minutes December 17, 200t system, a storm development charge based on the existing net worth of the existing system and on consideration of ten years of future projects, and the sanitary sewer system development charge to remain at the current rate. Councilmember Borden inquired regarding the different methodologies for determining the storm and water systems development charges. Councilmember Wagner explained the Public Works Committee decided on a methodology that would result in total systems development 'charges comparable to surrounding cities' total charges He noted that the proposed ordinance contains a provision for annual review of the SDCs. In response to a question from Councilmember Brothers, Public Works Director Engler stated the proposed SDC total charge for a single-family residence is $3,379; the current SDC total is $2,130. Councicilmember Poe inquired regarding the amount of interest that is included in the buy-in methodology for the water utility. Public Works Director Engler explained that the accumulated interest is on the value of the investment. The amount of net cumulative interest on the net existing plant included in the buy-in method is about $5,785,000. Councilmember Wagner noted an error on page 2, paragraph B, first sentence, where the words "less depreciation," and the word "less" should be deleted. Councilmember Wagner moved to introduce and adopt Ordinance No. 5619 with changes to page 2, paragraph B, first sentence, to read: "The utility systems development charge will be computed to consider the future and/or current value of the utility system's fixed assets excluding contributions by developers and outstanding bonded indebtedness, and will also consider an appropriate service unit." Councilmember Singer seconded the motion. Page 11 City of Auburn Council Meeting Minutes December 17, 200t MOTION CARRIED. 6-1. Councilmember Poe voted no. 5. Ordinance No. 5620 A3.14, O4.2.1 An Ordinance of the City Council of the City of Auburn, Washington, (hereafter referred to as the City) authorizing the Mayor and City Clerk to execute a temporary extension of the electrical franchise with Puget Sound Energy, (hereafter referred to as PSE). Councilmember Poe moved and Councilmember Wagner seconded to introduce and adopt Ordinance No. 5620. MOTION CARRIED UNANIMOUSLY. 7-0. 6. Ordinance No. 5622 F4.3, 04.7.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code Chapter 8.08 entitled "Solid Waste" for purposes of implementing new solid waste services and providing for revised fees for the collection and disposal of solid waste, yard waste, and recycling. Councilmember Poe moved to introduce and adopt Ordinance No. 5622 with the following amendments: Section 8.08.090 add a new sentence after the first sentence of the paragraph to read: "Garbage collection charges may be exempted at the discretion of the Administrator." Section 8.08.190, Special Services, paragraph C, change the name of the paragraph from "Disabled Services" to "Carry-out Services for residents with disabilities." Section 8.08.190, Special Services, paragraph C, second line, to read: Page 12 City of Auburn Council Meetina Minutes December 17, 2001 "The administrator shall use qualification criteria that is fair and meets the needs of the City's residents with disabilities." Section 8.08.220, change the title from "Suspending collection from problem customers" to "Suspending collection from customers." Councilmember Wagner seconded the motion. MOTION CARRIED. 6-1. Councilmember Brothers voted no. City Attorney Reynolds suggested in light of the amendments to Section 8.08.090 that the Municipal Services Committee consider setting a standard or criteria for the Administrator to use for the exemption of garbage collection charges. B. Resolutions 1. Resolution No. 3356 A5.2.8 A Resolution of the City Council of the City of Auburn, Washington, authorizing certain administrative amendments to the "Museum Services Agreement" approved by Resolution No. 2340. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3356 with the following changes to page 4, Article 2, so that paragraph F reads as follows: "Prepare and present an annual status report reviewing the operations for the previous year and outlining the upcoming year's goals and objectives." MOTION CARlED UNANIMOUSLY. 7-0. Page 13 City of Auburn Council Meeting Minutes December 17, 2001 2. Resolution No. 3400 A3.13.2, O4.2.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Easement Agreement with Puget Sound Energy to furnish and install electrical distribution system at the City of Auburn Golf Course. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3400. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 3401 A3.7.1 A Resolution of the City Council of the City of Auburn, Washington, repealing Resolution No. 3304 passed December 18, 2000, and designating the members, powers, duties and meeting times and days of all standing committees of the City Council of the City of Auburn for the year 2002. Councilmember Wagner moved and Councilmember Barber seconded to adopt Resolution No. 3401. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 3402 A4.5.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Technical Services Agreement between the City of Auburn and H. L. Yoh Company to procure temporary staff from January 1, 2002 to December 31, 2002. Councilmember Barber moved and Councilmember Lewis seconded to introduce and adopt Resolution No. 3402. MOTION CARRIED UNANIMOUSLY. 7-0. Page 14 City of Auburn Council Meeting Minutes December 17, 2001 5. Resolution No. 3403 A4.5.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Technical Services Agreement between the City of Auburn and Techstaff, Inc. to procure temporary staff from January 1, 2002 to December 31,2002. Councilmember Barber moved and Councilmember Lewis seconded to introduce and adopt Resolution No. 3403. MOTION CARRIED UNANIMOUSLY. 7-0. VIII. MAYOR'S REPORT A. Mayor Booth and Mayor-elect Lewis Mayor Booth presented Councilmember and Mayor-elect Pete Lewis with a gavel in honor of his election as the new Mayor of the City of Auburn. Mayor Booth announced the newly elected Mayor and City Councilmembers will be sworn in during a special Council meeting scheduled for January 2, 2002 at 4:00 PM. Councilmember Wagner expressed his appreciation to Mayor Booth for his years of service to the City. Councilmember Brothers expressed his pleasure serving on the Council during Mayor Booth's tenure. B. Executive Session Mayor Booth recessed the meeting to executive session at 8:45 PM for approximately twenty minutes in order to discuss personnel issues. Mayor Booth reconvened the Council meeting at 9:02 PM. C. Claim for Damages Councilmember Borden moved and Councilmember Brothers seconded to approve payment on Claim WC2001-60. MOTION CARRIED UNANIMOUSLY. 7-0. Page 15 City of Auburn Council Meeting Minutes December 17, 2001 IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:03 PM. APPROVED THE z7 ~ DAY OF JANUARY, 2002. P~B~~L~ewis, Mayor ~ D'~an(elle Daskam, City Clerk Page 16