HomeMy WebLinkAbout12-17-2001 CITY OF AUBURN
COUNCIL MEETING MINUTES
December 17, 2001 7:30 PM
I. CALL TO ORDER
A. Fla.q Salute
Mayor Charles A. Booth called the meeting to order at 7:30 PM and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Booth and the following Councilmembers were present:
Rich Wagner, Jeanne Barber, Trish Borden, Fred Poe, Sue Singer,
Pete Lewis, and Stacey Brothers.
Staff members present included: Planning and Community
Development Director Paul Krauss, Parks and Recreation Director
Dick Deal, Human Resources Director Brenda Heineman, Solid
Waste Supervisor Sharon Conroy, Public Works Director Christine
Engler, City Attorney Michael J. Reynolds, City Attorney Daniel B.
Held, Battalion Chief Rudy Peden, Finance Director Shelley
Coleman, Police Chief Jim Kelly, Assistant City Attorney Judith
Ausman, and Deputy City Clerk Cathy Richardson.
C. Announcements and Appointments
1. Announcements
a) Recognition of Park Board Member
Mayor Booth and City Council recognized Park Board
Member Jim Weese for his years of service on the
Auburn Park Board.
Mayor Booth commended Mr. Weese for sixteen
years of dedicated service on the Auburn Park Board.
Mr. Weese was accompanied by his daughter Robin.
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City of Auburn Council Meeting Minutes December 17, 2001
Mr. Weese thanked Mayor Booth and
Councilmembers for the recognition.
b) Auburn Junior Football League Championship Teams
Mayor Booth recognized members of the Auburn
Junior Football League Championship Teams.
The following 2001 Auburn Junior Football
Sweetpeas team members and coaches were
presented Certificates of Recognition: Carlo Lavoie,
Bradley Williams, lan Weisenbarger, Grant Angle,
Russ Hammack, Robin Pridemore, Cullen
Richardson, Monte Preston, Dashawn Griffin, Sean
Narby, Timothy Gilmore, Peter Bright, Casey Allen,
Cody Hebner, Jordan Wilson, Mark Gonzales, Grant
Storer, Joshua Dias, Garron Choate, Michael Turner,
Nolan Ritter, Jermiah Davenport, Victor Cells Jr.,
Alexander Grahm, Cody Eisenbach, Josiah
Taufaasau, Alex Syverson, Austin Embody, Joshua
Robinson, Andrew Sansom, Kyle Hutchinson, Martin
Brady, Cody Kirkpatrick, Sean Harlington, Dylan
Walker, Tyler Keinert, Coach Carlo Lavoie, Coach
Tim Gilmore, Coach John Narby, Coach Eric
Harlington, Coach Daniel Allen, Coach William
Wilson, Coach Monte Preston, and Coach Cindy
Pridemore.
The following 2001 Auburn Junior Football Midgets
team members and coaches were presented
Certificates of Recognition: Kyle Hammack, Daniel
Allen, Daniel Rios, Tyrese Lopez, Tyrese Lopez,
Michael Courneya, Christopher Hamilton, Jordan
Strickland, Billy Gonzales, Michael Fox, Shane Dunn,
Levi Zellmer, Cameron Fairfield, Zachary Stahl,
Bradley Comstock, Tyler Felix, Nathan Jarman,
Alexander Harvey, Zachary Tate, Zachary Barlow,
Justin Schroeder, Devin Slee, Sean More, Sean
Briones, Issac Kilbourne, Aaron Oster, Coach Darryl
Hammack, Coach Mike Courneya, Coach Tony
Fuller, Coach Barry Santos, Coach Mike Watson,
Coach WayIon Tulip, and Coach Kevin Haubrich.
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City of Auburn Council Meetin~ Minutes December 17, 200t
c) Proclamation -"Don't Drink and Drive Week"
Mayor Booth read a proclamation declaring the week
of December 18-22, 2001 as "Don't Drink and Drive
Week" in the city of Auburn.
2. Appointments
a) Board and Commission Appointments
Board and Commission appointments were removed
from the agenda pursuant to the transmitted agenda
modification.
D. A.clenda Modifications
Agenda modifications included the removal of Board and
Commission appointments, the addition of a contract administration
item related to the Auburn Municipal Airport North Hangar Buildings
transmitted under Item IV.C.13 of these minutes, and the addition
of Application Number PLT00-0002 transmitted under Item VI.A of
these minutes.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
No one requested to speak during audience participation.
C. Correspondence
No correspondence was received for City Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.e
A. Municipal Services
Chair Poe reported the Municipal Services Committee met this
afternoon. The Committee reviewed surplus property and the final
pay estimate to Kassel Construction for work related to
construction of hangars at the Auburn Municipal Airport. The
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City of Auburn Council Meeting Minutes December 17, 2001
Committee recommended approval of Ordinance No. 5620 and
Ordinance No. 5622. The next regular meeting of the Municipal
Services Committee is scheduled for January 7, 2001 at 5:00 PM.
B. Planning & Community Development
Chair Borden reported the Planning and Community Development
Committee met December 10, 2001. The Committee reviewed a
Puget Sound Energy easement for the golf course, the Museum
Services Agreement, and a change order for the Auburn Senior
Center Renovation Project. The Committee discussed the Dykstra
footbridge and an easement for the River Rim project. The
Committee received information regarding an effort by a local
citizen, Don Stephenson, to raise funds for multiple sclerosis by
walking a total of 8,000 miles at Game Farm Park. The next
regular meeting of the Planning and Community Development
Committee is scheduled for January 14, 2002 at 5:30 PM.
C. Public Works
Chair Wagner reported the Public Works Committee met December
6 and 10, 2001. The Committee discussed water rate structure,
recommended approval of several professional services
agreements which appear on this evening's agenda, discussed
systems development charges, and exemption from transportation
impact fees for the downtown area. The next regular meeting of
the Public Works Committee is scheduled for January 14, 2002 at
5:30 PM.
D. Finance
Chair Barber reported the Finance Committee met this evening at
6:30 PM. The Committee reviewed consent items, Ordinance No.
5617, Resolution No. 3402, and Resolution No. 3403. The
Committee also discussed a Memorandum of Understanding for
the Northwest High Intensity Drug Trafficking Area Financial
Investigative Unit and the Auburn Municipal Airport North Hangar
buildings. The next regular meeting of the Finance Committee is
scheduled for January 7, 2002 at 6:30 PM.
E. Committee on Committees
Chair Wagner reported the Council Committee on Committees met
December 3, 2001 and recommended the Committee assignments
outlined in Resolution No. 3401.
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City of Auburn Council Meeting Minutes December 17, 2001
IV. CONSENT AGENDA
A. Minutes
1. Minutes of the November 14, 2001 special City Council
meeting.
2. Minutes of the November 26, 2001 special City Council
meeting.
3. Minutes of the December 3, 2001 regular City Council
meeting.
B. Vouchers
F4.9.2,F4.9.5
1. Claims
Claims check numbers 306488 through 306839 in the
amount of $2,395,448.31 dated December 17, 2001; and a
wire transfer in the amount of $175,234.99.
2. Payroll
Payroll check numbers 265601 to 265835 in the amount of
$650,259.69 and electronic deposit transmissions in the
amount of $776,128.07 for a grand total of $1,426,387.76 for
the pay period covering November 29, 2001 to December
12, 2001.
C. Contract Administration
1. Memorandum of Understandin.cl for the Northwest Hi.clh
Intensity Drug Trafficking Area Financial Investi~ative Unit
F3.16
City Council to approve a Memorandum of Understanding
for the Northwest High Intensity Drug Trafficking Area
Financial Investigative Unit and approve a program
improvement for one police officer assigned to patrol
division.
2. Public Works Project Number C0016
O4.4.2.1
City Council to approve Change Order No. 5 in the amount
of $28,384.23 and Final Pay Estimate No. 11 for Contract
No. 00-16 with Steele Corporation and accept the
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City of Auburn Council Meetin,cl Minutes December t7, 2001
construction of Project No. C0016, Auburn Senior Center
Renovation Project.
3. Professional Services Agreement with Earthtech, Inc.
A3.16.9, O4.9.1 PR 529
City Council approve Amendment No. 9 to Consultant
Agreement No. AG-C-29 with Earthtech, Inc., for work
related to the 3'd Street SW Grade Separation Project.
4. Professoinal Services A.clreement with Landau Associates
A3.16.9
City Council approve Annual Consultant Agreement No. AG-
C-017 with Landau Associates for on-call geotechnical and
environmental investigation and analysis services for the
year 2002.
5. Professional Services Agreement with Pentec Environmental
A3.16.9
City Council approve Annual Consultant Agreement No. AG-
C-039 with Pentec Environmental, A Division of Hart
Crowser, Inc., for on-call environmental services for the year
2002.
6. Professional Services Agreement with Universal Field
Services, Inc.
A3.16.9
City Council approve Annual Consultant Agreement No. AG-
C-001 with Universal Field Services, Inc., for on-call real
property negotiations and relocation services for the year
2002.
7. Professional Services A.clreement with Granger Company
A3.16.9
City Council approve Annual Consultant Agreement No. AG-
C-102 with the Granger Company for on-call real property
appraisal and appraisal review services for the year 2002.
8. Professional Services Agreement with Inca Engineers, Inc.
A3.16.9
City Council approve Annual Consultant Agreement No. AG-
C-032 with Inca Engineers, Inc., for on-call
engineering/surveying services for the calendar year 2002.
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City of Auburn Council Meeting Minutes December 17, 2001
9. Professional Services A.clreement with Greer, Patterson &
Associates, Inc.
A3.16.9
City Council approve Annual Consultant Agreement No. AG-
C-101 with Greer, Patterson & Associates, Inc., for on-call
real property appraisal and appraisal review services for the
year 2002.
10. Professional Services Agreement with Thomas D. Mortimer,
Jr.
A3.16.9
City Council approve Annual Consultant Agreement No. AG-
C-011 with Thomas D. Mortimer, Jr., Attorney at Law, for on-
call legal services related to municipal water rights for the
year 2002.
11. Professional Services Agreement with Strickland,
Heischman & Hoss, Inc.
A3.16.9
City Council approve Annual Consultant Agreement No. AG-
C-003 with Strickland, Heischman & Hoss, Inc., for on-call
real property appraisal and appraisal review services for the
year 2002.
12. Professional Services Agreement with Certified Land
Services Corporation
A3.16.9
City Council approve Annual Consultant Agreement No. AG-
C-129 with Certified Land Services Corporation for on-call
real property negotiation and relocation services for the year.
2002.
13. Auburn Municipal Airport North Hangar Buildings
04.4.9.2
City Council to approve Payment Invoice No. 7 in the
amount of $18,981.63; Payment Invoice No. 8 in the amount
of $12,638.15, acceptance of project and release of
retainage in the amount of $55,853.00 to Kassel
Construction, Inc.
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City of Auburn Council Meeting Minutes December 17, 2001
D. Bad Debt Write-off
F4.12
City Council to authorize the write-off of accounts receivable bad
debts in accordance with City policy in the total amount of
$120,316.98.
E. Surplus Property
F4.6.1
1. Police Department
City Council to authorize the surplus and disposal of the
following described property:
1 - 2 drawer file cabinet
I - 2 drawer desk
1 - Return table for above desk
1 - Work Table
1 - 4 Footed steno chair
1 - 5 Drawer file Cabinet
Councilmember Barber moved and Councilmember Wagner seconded to
approve the Consent Agenda as modified to include action on the Auburn
Municipal Airport North Hangar Buildings project.
MOTION CARRIED UNANIMOUSLY. 7-0.
V. UNFINISHED BUSINESS
There was no item under this section for City Council review.
VI. NEW BUSINESS
A. Application Number PLT00-0002
03.5 PLT00-0002
City Council to consider the request of Swanson Homes for final
plat approval of Swan Flats subdivision, a 20-lot single-family
subdivision located on the west side of Academy Drive in the 3800
block.
Councilmember Borden moved and Councilmember Poe seconded
to approve the Final Plat of Swan Flats and instruct the City
Attorney to prepare the necessary ordinance.
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City of Auburn Council Meeting Minutes December 17, 2001
MOTION CARRIED UNANIMOUSLY. 7-0.
VII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 5604
F4.3
An Ordinance of the City Council of the City of Auburn,
Washington, amending Auburn City Code Chapter 19.04
related to transportation impact fees by amending Section
19.04.020 "Definitions" to include a definition of "Downtown
Plan Area", amending Section 19.04.070 "Exemptions" to
provide for an exemption from the payment of transportation
impact fees for development activity in the Downtown Plan
Area and establishing an exemption sunset date of
December 31, 2006, amending Section 19.04.090
"Establishment of an Impact Fee Account for Transportation"
by stating that the payment of impact fees in the Downtown
Plan Area during the exemption period will be paid for by
public funds, and authorizing the Mayor to implement such
administrative procedures as may be necessary to carry out
the directives of this legislation.
Councilmember Wagner moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5604.
MOTION CARRIED. 5-2. Councilmembers Brothers and
Poe voted no.
2. Ordinance No. 5613
F5.2, O4.10.2 C1017
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Local Agency Agreement and Project Prospectus,
authorizing the appropriation and expenditure of federal
funds for Project No. C1017, West Main and UPRR Crossing
Improvements
Councilmember Wagner moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5613.
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City of Auburn Council Meeting Minutes December 17, 2001
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Ordinance No. 5617
F3.15
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5467, the 2001
Budget Ordinance, as amended by Ordinance Nos. 5517,
5547, 5562, and 5586 and authorizing the Mayor to accept
Schedule "A" which relates to the City of Auburn 2001
Budget for additional appropriations in various funds
pursuant to RCW 35A.33.120, and setting forth findings.
Councilmember Barber moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5617.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Ordinance No. 5619
F4.3
An Ordinance of the City of Auburn, Washington, amending
Auburn City Code 13.41.030 pertaining to utility systems
development charge.
Public Works Director Engler briefed the Council on the work
undertaken by the Public Works Committee relating to
systems development charges (SDC) for the sanitary sewer,
water and storm drainage utilities. A system development
charge is imposed as a condition of connecting to the utility.
The charge can be imposed on new connections or
upgraded connections. The system development charge is
a source of capital funding for improvements and expansion
and to pay for debt service. Its purpose is to ensure that
new customers pay their fair share of the utilities. The
Public Works Committee reviewed various methodologies to
determine a fair and equitable system development charge
for each of the utilities. Ms. Engler distributed SDC
Summary information sheets and reviewed the various
methodologies for determining SDCs. Director Engler
reviewed comparisons to the cities of Kent, Enumclaw,
Pacific, Renton, and Federal Way. The Public Works
Committee recommends a water system development
charge based on the existing net worth of the existing
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City of Auburn Council Meetin.{3 Minutes December 17, 200t
system, a storm development charge based on the existing
net worth of the existing system and on consideration of ten
years of future projects, and the sanitary sewer system
development charge to remain at the current rate.
Councilmember Borden inquired regarding the different
methodologies for determining the storm and water systems
development charges. Councilmember Wagner explained
the Public Works Committee decided on a methodology that
would result in total systems development 'charges
comparable to surrounding cities' total charges He noted
that the proposed ordinance contains a provision for annual
review of the SDCs.
In response to a question from Councilmember Brothers,
Public Works Director Engler stated the proposed SDC total
charge for a single-family residence is $3,379; the current
SDC total is $2,130.
Councicilmember Poe inquired regarding the amount of
interest that is included in the buy-in methodology for the
water utility. Public Works Director Engler explained that the
accumulated interest is on the value of the investment. The
amount of net cumulative interest on the net existing plant
included in the buy-in method is about $5,785,000.
Councilmember Wagner noted an error on page 2,
paragraph B, first sentence, where the words "less
depreciation," and the word "less" should be deleted.
Councilmember Wagner moved to introduce and adopt
Ordinance No. 5619 with changes to page 2, paragraph B,
first sentence, to read:
"The utility systems development charge will
be computed to consider the future and/or
current value of the utility system's fixed assets
excluding contributions by developers and
outstanding bonded indebtedness, and will
also consider an appropriate service unit."
Councilmember Singer seconded the motion.
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City of Auburn Council Meeting Minutes December 17, 200t
MOTION CARRIED. 6-1. Councilmember Poe voted no.
5. Ordinance No. 5620
A3.14, O4.2.1
An Ordinance of the City Council of the City of Auburn,
Washington, (hereafter referred to as the City) authorizing
the Mayor and City Clerk to execute a temporary extension
of the electrical franchise with Puget Sound Energy,
(hereafter referred to as PSE).
Councilmember Poe moved and Councilmember Wagner
seconded to introduce and adopt Ordinance No. 5620.
MOTION CARRIED UNANIMOUSLY. 7-0.
6. Ordinance No. 5622
F4.3, 04.7.3
An Ordinance of the City Council of the City of Auburn,
Washington, amending Auburn City Code Chapter 8.08
entitled "Solid Waste" for purposes of implementing new
solid waste services and providing for revised fees for the
collection and disposal of solid waste, yard waste, and
recycling.
Councilmember Poe moved to introduce and adopt
Ordinance No. 5622 with the following amendments:
Section 8.08.090 add a new sentence after the first
sentence of the paragraph to read:
"Garbage collection charges may be exempted
at the discretion of the Administrator."
Section 8.08.190, Special Services, paragraph C, change
the name of the paragraph from "Disabled Services" to
"Carry-out Services for residents with disabilities."
Section 8.08.190, Special Services, paragraph C, second
line, to read:
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City of Auburn Council Meetina Minutes December 17, 2001
"The administrator shall use qualification
criteria that is fair and meets the needs of the
City's residents with disabilities."
Section 8.08.220, change the title from "Suspending
collection from problem customers" to "Suspending
collection from customers."
Councilmember Wagner seconded the motion.
MOTION CARRIED. 6-1. Councilmember Brothers voted
no.
City Attorney Reynolds suggested in light of the
amendments to Section 8.08.090 that the Municipal
Services Committee consider setting a standard or criteria
for the Administrator to use for the exemption of garbage
collection charges.
B. Resolutions
1. Resolution No. 3356
A5.2.8
A Resolution of the City Council of the City of Auburn,
Washington, authorizing certain administrative amendments
to the "Museum Services Agreement" approved by
Resolution No. 2340.
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3356 with the following
changes to page 4, Article 2, so that paragraph F reads as
follows:
"Prepare and present an annual status report
reviewing the operations for the previous year
and outlining the upcoming year's goals and
objectives."
MOTION CARlED UNANIMOUSLY. 7-0.
Page 13
City of Auburn Council Meeting Minutes December 17, 2001
2. Resolution No. 3400
A3.13.2, O4.2.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Easement Agreement with Puget Sound Energy to
furnish and install electrical distribution system at the City of
Auburn Golf Course.
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3400.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 3401
A3.7.1
A Resolution of the City Council of the City of Auburn,
Washington, repealing Resolution No. 3304 passed
December 18, 2000, and designating the members, powers,
duties and meeting times and days of all standing
committees of the City Council of the City of Auburn for the
year 2002.
Councilmember Wagner moved and Councilmember Barber
seconded to adopt Resolution No. 3401.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Resolution No. 3402
A4.5.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Technical Services Agreement between the City of Auburn
and H. L. Yoh Company to procure temporary staff from
January 1, 2002 to December 31, 2002.
Councilmember Barber moved and Councilmember Lewis
seconded to introduce and adopt Resolution No. 3402.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meeting Minutes December 17, 2001
5. Resolution No. 3403
A4.5.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Technical Services Agreement between the City of Auburn
and Techstaff, Inc. to procure temporary staff from January
1, 2002 to December 31,2002.
Councilmember Barber moved and Councilmember Lewis
seconded to introduce and adopt Resolution No. 3403.
MOTION CARRIED UNANIMOUSLY. 7-0.
VIII. MAYOR'S REPORT
A. Mayor Booth and Mayor-elect Lewis
Mayor Booth presented Councilmember and Mayor-elect Pete
Lewis with a gavel in honor of his election as the new Mayor of the
City of Auburn. Mayor Booth announced the newly elected Mayor
and City Councilmembers will be sworn in during a special Council
meeting scheduled for January 2, 2002 at 4:00 PM.
Councilmember Wagner expressed his appreciation to Mayor
Booth for his years of service to the City.
Councilmember Brothers expressed his pleasure serving on the
Council during Mayor Booth's tenure.
B. Executive Session
Mayor Booth recessed the meeting to executive session at 8:45
PM for approximately twenty minutes in order to discuss personnel
issues.
Mayor Booth reconvened the Council meeting at 9:02 PM.
C. Claim for Damages
Councilmember Borden moved and Councilmember Brothers
seconded to approve payment on Claim WC2001-60.
MOTION CARRIED UNANIMOUSLY. 7-0.
Page 15
City of Auburn Council Meeting Minutes December 17, 2001
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:03 PM.
APPROVED THE z7 ~ DAY OF JANUARY, 2002.
P~B~~L~ewis, Mayor ~ D'~an(elle Daskam, City Clerk
Page 16