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HomeMy WebLinkAbout02-19-2002 CITY OF AUBURN COUNCIL MEETING MINUTES February 19, 2002 7:30 PM I, CALL TO ORDER A. Fla.q Salute Mayor Peter B. Lewis called the meeting to order at 7:30 PM in the Council Chambers in Auburn City Hall and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Jeanne Barber, Trish Borden, Fred Poe, Sue Singer, Stacey Brothers, and Gene Cerino. Staff members present included: Human Resources Director Brenda Heineman, Fire Chief Bob Johnson, Planning and Community Development Director Paul Krauss, Recreation Coordinator Sharon LaVigne, Parks and Recreation Director Daryl Faber, Senior Planner Al Hicks, Principal Planner David Osaki, Finance Director Shelley Coleman, Police Chief Jim Kelly, City Attorney Dan Held, Public Works Director Christine Engler, and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements. a) Hometown Hero Award Mayor Lewis presented Auburn's Hometown Hero Award to Jean Edberg and commended Ms. Edberg for her dedication and many contributions to the Auburn community and schools. Ms. Edberg was accompanied by her daughter Kathy Templin, grandsons Allan and Shane, and numerous well- Page I City of Auburn Council Meeting Minutes February 19, 200'~ wishers. Mayor Lewis and Councilmembers thanked Ms. Edberg for her long history of community involvement and her many volunteer activities. 2. Appointments a) Plannin.q Commission City Council to confirm the appointment of Renee Larsen to fill an unexpired term on the Planning Commission to expire December 31, 2004. b) White River Historical Society Board City Council to confirm the reappointment of Debbie Maguire to the White River Historical Society Board for a term to expire December 31, 2004. City Council to confirm the reappointment of Bill Peloza to the White River Historical Society Board for a term to expire December 31, 2004. Councilmember Wagner moved and Counciimember Barber seconded to confirm the appointments of Renee Larsen to the Planning Commission, and Debbie Maguire and Bill Peloza to the White River Historical Society Board. MOTION CARRIED UNANIMOUSLY. 7-0. D. A.qenda Modifications Agenda modifications included the addition of Resolution No. 3421 transmitted under Item VII.B.8 of these minutes. I1. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Page 2 City of Auburn Council Meeting Minutes February 19, 200? Mike Bocatch, 111 "H" Street SE, Auburn Mr. Bocatch expressed his frustration with regard to the assignment of baseball fields at Game Farm and Brannon Parks. Mr. Bocatch requested that ball fields at Game Farm and Brannon Parks be made available for tournament team play. Mr. Bocatch also spoke in favor of the extension of the moratorium on building and grading permit applications and in opposition to Ordinance No. 5635 regarding City Council confirmation of mayoral appointment of appointive officers. Mayor Lewis requested that Parks and Recreation Director Daryl Faber investigate Mr. Bocatch's complaint regarding the assignment of baseball fields. Paulette McFarland, 31728 160th Place SE, Auburn Ms. McFarland stated that she is a student at Green River Community College. Ms. McFarland was accompanied by her instructor, Bill Jackson. Ms. McFarland spoke on behalf of Delta Epsilon and Khi (DEK), which is an organization that grooms and exposes young people to leadership skills. DEK organizes fund- raising activities to send students to conferences and business competitions, and also organizes community service projects. Ms. McFarland requested community support of a Jail and Bail fund- raising event being held on March 18, 2002. Bill Jackson, 11422 SE 326th Place, Auburn Mr. Jackson explained that Ms. McFarland is attending this evening's City Council meeting as one of her leadership challenges. Mr. Jackson thanked Mayor Lewis and Councilmembers for their consideration of Ms. McFarland's request. Virginia Haugen, 2503 "R" Street SE, Auburn Ms. Haugen spoke in opposition of Resolution No. 3417, which was adopted February 4, 2002 and approves the payment of membership fees for civic and professional organizations for specified city officials and staff, and also Resolution Nos. 3426 and 3427 on this evening's agenda pertaining to City of Auburn memberships with the Auburn Chamber of Commerce and the Auburn Downtown Association. Page 3 City of Auburn Council Meeting Minutes February 19,200? Mike Morrisette, 4702 Millpond Drive SE, Auburn Mr. Morrisette spoke in favor of Resolution Nos. 3426 and 3427. Mr. Morrisette stated that many cities belong to local Chambers of Commerce. In his opinion, membership opens communications, assists in developing relationships, and provides members with community awareness. Membership also provides opportunities to volunteer for various community events, committees, and projects. Mr. Morrisette commended Mayor Lewis and Councilmembers for allowing memberships for staff and encouraged staff to join one of the many service organizations. Virginia Hauqen, 2503 "R" Street SE, Auburn Ms. Haugen stated that she is a member of Kiwanis Club and acknowledged the value of civic groups. Ms. Haugen stated that she is only opposed to the payment of dues by the City for membership to service organization for Councilmembers and staff members. Councilmember Barber stated that service organizations make great contributions to the community in which they are located and staff should be urged to join. Councilmember Barber stated that the City of Auburn derives many benefits from service clubs and their members. Mike Bocatch, 111 "H" Street SE, Auburn Mr. Bocatch concurred with Mr. Morrisette with regard to the benefits offered by organizations such as the Auburn Chamber of Commerce and the Auburn Downtown Association but has issues with regard to the payment of fees for membership in civic organizations for staff members. Mayor Lewis stated that Resolution No. 3617 was adopted on February 4, 2002. Mayor Lewis stressed the importance of allowing staff to participate in civic organizations throughout the city, participate in activities provided by such organizations, develop additional leadership skills, and to interact with citizens within the Auburn community. C. Correspondence No correspondence was been received for City Council review. Page 4 City of Auburn Council Meeting Minutes February 19, 200? III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Singer reported that the Municipal Services Committee met this evening at 5:00. The Committee discussed Resolution No. 3422 and consent items. The Committee received information on the Muckleshoot 2002 Compact and a status report on the new recycling program. The Committee also discussed the inmate work program and City Hall courtyard improvements. The next regular meeting of the Municipal Services Committee is scheduled for March 3, 2002 at 5:00 PM. B. Planning & Community Development Chair Borden reported that the Planning and Community Development Committee did not meet on February 11, 2002. The next regular meeting of the Planning and Community Development Committee is scheduled for February 25, 2002 at 5:00 PM. C. Public Works Chair Wagner reported that the Public Works Committee met on February 11, 2002 at 5:30 PM. The Committee discussed consent items and reviewed water costs of service and rate studies. The next regular meeting of the Public Works Committee is scheduled for February 25, 2002 at 5:30 PM. D. Finance Chair Poe reported that the Finance Committee met this evening at 6:00. The Committee discussed and recommends approval of Ordinance Nos. 5635 and 5640, and Resolution Nos. 3422, 3423, 3426, and 3427. The next regular meeting of the Finance Committee is scheduled for March 4, 2002 at 6:30 PM. Mayor Lewis announced a reception to welcome newly appointed Parks and Recreation Director Daryl Faber to be held Thursday, February 21, 2002 from 3:00 to 4:00 PM in the Council Chambers located at City Hall. Page 5 City of Auburn Council Meetinq Minutes February 19, 2003 IV. CONSENT AGENDA A. Minutes 1. Minutes of the February 4, 2002 regular City Council meeting. B. Vouchers F4.9.2,F4.9.5 1. Claims Claims check numbers 308061 through 308507 in the amount of $1,664,588.07 for and dated February 19, 2002 and wire transfers in the amount of $362,077.19. 2. Payroll Payroll check numbers 266400 to 266559 in the amount of $614,141.14 and electronic deposit transmissions in the amount of $788,587.32 for a grand total of $1,402,728.46 for the pay period covering February 1, 2002 to February 13, 2002. C. Contract Administration 1. Consultant Agreement with S.G. Pinney & Associates, Inc. A3.16.9, O4.11.1 PR C211A City Council approve Consultant Agreement No. AG-C-170 with S.G. Pinney & Associates, Inc. for services related to Project No. C21 lA, 2002 Reservoir Coating Project. 2. Consultant Agreements with Roth Hill Engineerin,q Partners, Northwest Hydraulic Consultants, A.C. Kindi.q & Company, Cedarock Consultants, Inc., and Pacific Groundwater Group, Inc. A3.16.9 City Council approve Consultant Agreement No. AG-C-173 with Roth Hill Engineering Partners, Consultant Agreement No. AG-C-164 with Northwest Hydraulic Consultants, Consultant Agreement No. AG-C-165 with A.C. Kindig & Company, Consultant Agreement No. AG-C-163 with Cedarock Consultants, Inc., and Consultant Agreement No. Page 6 City of Auburn Council Meetin,q Minutes February t9, 200? AG-C-166 with Pacific Groundwater Group, Inc. to complete the final phase of the Water Rights Development Project. 3. Consultant Agreement with Pacific Groundwater Group, Inc. A3,16.9 City Council approve Consultant Agreement No. AG-C-174 with Pacific Groundwater Group, Inc. for collecting groundwater level and river stage data to support and verify the City's groundwater flow model and for limited water quality sampling of monitoring wells to support the Water Resource Protection Program. 4. Small Works Contract 02-03, Project Number C1019, Firing Range Fencin~ A3,16.9 City Council award Small Works Contract No. 02-03, Project Number C1019, Firing Range Fencing to Commercial Fence Corp. on their Iow bid of $9,840.00 plus Washington state sales tax. D. Surplus Property F4.6.1 1. Police Department City Council to authorize the surplus and disposal of the following property: Desk 2. Legal Department City Council to authorize the surplus and disposal of the following property: 1 Table 1 Chair 3. Finance Department City Council to authorize the surplus and disposal of items of the following described property to Washington Women's Employment and Education (VVWEE), a non-profit organization. Those items that are unusable by WWEE, City to authorize their disposal at the next City auction: Page 7 City of Auburn Council Meetin,; M nutes February t9, 200? COAICity Asset MAKE MODEL DESCRIPTION # Graffika Clone P233/32M Ram 12100050 Graffika Clone P233/32M Ram 12100231 Grafflka Clone P200/64M Ram c930022335 Graffika Clone P233/32M Ram 12100225 Graffika Clone P233/32M Ram 12100224 Touch Clone P233/32M Ram 11400184 Touch Clone P233/64M Ram 013 335 Touch Clone P233/32M Ram 11400199 DTK Clone P233/32M Ram 11400109 Abarim Clone P233/64M Ram 11400201 Touch Clone P233/32M Ram 11400152 NCR Corp Old Cash register 30-14238784 Graffika Clone P233/32M Ram 11400103 Graffika Clone P233/32M Ram 13300224 Generic Clone P233/32M Ram 013 329 Touch Clone P233/32M Ram 11400187 Abarim Clone P233/64M Ram 11400225 Touch Clone P233/32M Ram 013 309 Touch Clone P233/64M Ram 12100364 Generic Clone P233/32M Ram 11700003 Touch Clone P233/32M Ram 11400217 Touch Clone P233/32M Ram 11400188 Clone Clone P233/32M Ram no serial or id Touch Clone P233/32M Ram 013-332 Touch Clone P233/32M Ram 1151 Graffika Clone P233/32M Ram 11400093 Graffika Clone P233/32M Ram 12100229 Graffika Clone P233/32M Ram 021 651 Graffika Clone P233/32M Ram 015 178 Keyboards Mice Salellite Toshiba T2130CS unknown 032 246 Toshiba T1950CS unknown 13200021 Satellite Toshiba 4000CDT P233/32M Ram 11400242 HP Scanjet ADF SG89F16014 PS-2& Dimm Cable Extenders Monitor Extender Cables Serial Cable Extenders HP Deskjet US432140K7 Page 8 City of Auburn Council Meeting Minutes February t9, 200? 500C HP Laser Jet 4 P~us Printer JPGK186025 Touch Clone P233/64M Ram 13300250 Clone Clone P233/64M Ram 13200100 Touch Clone P233/64M Ram 11400191 Abarim Clone P233/64M Ram 11400194 Abarim Clone P233/64M Ram 1452 Abarim Clone P233/32M Ram 11400251 clone Clone P233/32M Ram 11400006 Graffika Clone P233/32M Ram 12100052 5-Toshiba Laptop 1 -Gateway Laptop 4. Finance Department City Council to authorize the surplus and disposal of the following described property: Item COA Asset # 26-1k Mercury Exposure System 0011400040 Light Table 0011400012 Sharp FO-5500 fax, unrepairable 0011100011 2 drawer desk 2 drawer desk return Table Whiteboard Mirror Councilmember Barber moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0. V. UNFINISHED BUSINESS There was no item under this section for City Council consideration. VI. NEW BUSINESS There was no item under this section for City Council consideration. Page 9 City of Auburn Council Meeting Minutes February 19, 2002 VII. ORDINANCES AND RESOLUTIONS A. Ordinances 1.Ordinance No. 5635 A4.5.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 2.03.040, 2.06.180, 2.09.010, 2.14.060, 2.18.010, 2.21.030 and 2.27.050 of the Auburn City Code, and amending Section 1 of Ordinance No. 5566, and repealing Section 2.12.050 of the Auburn City Code, clarifying the provisions regarding mayoral appointment of appointive officers. Councilmember Poe moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5635. Councilmember Brothers stated that Ordinance No. 5635 eliminates one of the primary duties of the Council with regard to advising and consenting to key staff positions. Councilmembers Cerino and Poe expressed support for Ordinance No. 5635 and full confidence in Mayor Lewis's administrative abilities. Councilmember Barber concurred with Councilmembers Cerino and Poe. Councilmember Wagner also concurred with Councilmembers Cerino and Poe and suggested reviewing the policy regarding outside employment of department directors. MOTION CARRIED. 6-1. Councilmember Brothers voted no. 2. Ordinance No. 5636 03.8 REZ01-0001 An Ordinance of the City Council of the City of Auburn, Washington, providing for the rezoning of property located between Auburn Way North and I Street in the 4200 block Page tO City of Auburn Council Meeting Minutes February 19, 2002 within the City of Auburn, Washington, changing the zoning classificationfrom R-4 (Multi-family) to C-3 (Heavy Commercial). Councilmember Borden moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5636. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Ordinance No. 5640 F4.8 An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code Section 3.10.025 regarding professional and personal services in the City's "Purchasing Policy". Council Poe moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5640. In response to questions from Councilmember Brothers, Finance Director Coleman stated that certain language contained in Section 3.10.025 with regard to professional and personal services is provided in another section of the City Code. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 3410 A3.16.7, O3.11.1, O3.11.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter into an agreement between the City of Auburn and ACAP Child and Family Services during the year 2002. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3410. MOTION CARRIED UNANIMOUSLY. 7-0. Page11 City of Auburn Council Meeting Minutes February 19, 2002 2. Resolution No. 3411 A3.16.7, O3.11.1, O3.11.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter into an agreement between the City of Auburn and the Auburn Food Bank during the year 2002. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3411. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 3412 A3.16.7, O3.11.1, O3.11.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter into an agreement between the City of Auburn and King County Sexual Assault Resource Center during the year 2002. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3412. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 3413 A3,16,7, O3,11,1, O3.11,2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter into an agreement between the City of Auburn and Community Health Centers of King County during the year 2002. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3413. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Resolution No. 3414 A3.16.7, O3.11.1, O3.11,2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter Paget2 City of Auburn Council Meeting Minutes February 19,200? into an agreement between the City of Auburn and Children's Home Society of Washington during the year 2002. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3414. MOTION CARRIED UNANIMOUSLY. 7-0. 6. Resolution No. 3415 A3.16.7, O3.11.1, O3.11.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter into an agreement between the City of Auburn and Auburn Youth Resources during the year 2002. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3415. MOTION CARRIED UNANIMOUSLY. 7-0. 7. Resolution No. 3420 A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a lease agreement with N.W. Hangars, Inc., for a ground lease at the Auburn Municipal Airport. Councilmember Poe moved and Councilmember Singer seconded to adopt Resolution No. 3420. MOTION CARRIED UNANIMOUSLY. 7-0. 8. Resolution No. 3421 A3.16.7 An Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for Professional Services with Integrus Architecture to provide consultant services to develop the Auburn Station parking garage. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3421. Page 13 City of Auburn Council Meetin~l Minutes February t9, 200? Planning Director Krauss pointed out that Sound Transit is not a party to the agreement under Resolution No. 3421. Councilmember Borden moved and Councilmember Singer seconded to delete the words "and Sound Transit" from Resolution No. 3421. MOTION CARRIED UNANIMOUSLY. 7-0. 9. Resolution No. 3422 A3.16.7, 04.4.9.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for Professional Services with S.M Stemper Architects to provide roofing consultant services at Auburn Municipal Airport. Councilmember Poe moved and Councilmember Cerino seconded to adopt Resolution No. 3422. MOTION CARRIED UNANIMOUSLY. 7-0. 10. Resolution No. 3423 o3.~ A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for Professional Services between the City of Auburn and Henderson Young & Company for the purpose of conducting a study and preparing a financial analysis of potential annexation of the Lea Hill area to the City of Auburn. Councilmember Poe moved and Councilmember Borden seconded to adopt Resolution No. 3423. Councilmember Wagner requested that the scope of work include an analysis of operational and infrastructure costs. Director Krauss stated that the previous scope of work under the contract with Michael Hildt did not include such an Page14 City of Auburn Council Meeting Minutes February 19, 200? analysis. An analysis of operational and infrastructure costs would require a detailed engineering study. Councilmember Wagner stated that operational and infrastructure costs are important issues in determining the annexation of the Lea Hill area and that he will not support Resolution No. 3423 with the current scope of work. Councilmember Brothers concurred with Councilmember Wagner. Councilmember Borden suggested moving forward with the scope of work as it stands due to the circumstances regarding Mr. Hildt and the length of time passed with regard to the Lea Hill annexation. An operational and infrastructure analysis could be completed by another consultant at a later date. Councilmember Wagner moved to amend the Scope of Work by adding Item 5 to state "The task is to coordinate analysis of infrastructure requirements for the Lea Hill annexation with a yet to be named consultant for a yet to be determined amount". Councilmember Brothers suggested tabling Resolution No. 3423 and returning it to committee, Councilmember Poe concurred with Councilmember Wagner with the exception of that portion of the amendment stating "a yet to be named consultant for a yet to be determined amount". Councilmember Poe stated that the analysis for drainage and streets could be completed by staff. Lea Hill is in the City of Auburn potential annexation area. Motion to amend Resolution No. 3423 failed for lack of a second. MOTION CARRIED. 5-2. Councilmembers Wagner and Brothers voted no. Page 15 City of Auburn Council Meeting Minutes February t9,200? 11. Resolution No. 3426 A5.3.4 A Resolution of the City of Auburn, Washington, approving the City's membership in the Auburn Area Chamber of Commerce and appropriate funds for dues for such membership, in the amount of One Thousand Two Hundred and Twenty Five Dollars ($1,225), for the 2002 program year; and to authorize the mayor to implement the approved membership and expenditure. Councilmember Poe moved and Councilmember Cerino second to adopt Resolution No. 3426. Councilmember Brothers expressed opposition to Resolution No. 3426. MOTION CARRIED. 6-1. Councilmember Brothers voted no. 12. Resolution No. 3427 A1.10 A resolution of the City of Auburn, Washington, approving the City's membership in the Auburn Downtown Association and appropriating funds for dues for such membership, in the amount of One Thousand Two Hundred Dollars ($1,200), for the 2002 program year; and to authorize the Mayor to implement the approved membership and expenditure. Councilmember Poe moved and Councilmember Cerino seconded to adopt Resolution No. 3427. Councilmember Brothers expressed opposition to Resolution No. 3427. MOTION CARRIED. 6-1. Councilmember Brothers voted no. Page16 City of Auburn Council Meeting Minutes February 19, 200~ VIII. MAYOR'S REPORT A. Executive Session Mayor Lewis recessed the meeting to executive session at 8:45 PM for approximately thirty minutes in order to discuss property acquisition and potential litigation, pursuant to RCW 42.30.110(1)(b) and RCW 42.30.110(1)(i) respectively. At 9:38 PM, Mayor Lewis reconvened the regular meeting. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:38 PM. APPROVED THE ZF'/~ DAY OF MARCH, 2002. Pet~ Mayor Cathy Rid/~ardson, Deputy City Clerk Page 17