HomeMy WebLinkAbout10-07-2002 CITY Of AUBURN
COUNCIL MEETING MINUTES
OCTOBER 7, 2002 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 PM and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present included: Rich Wagner, Jeanne Barber,
Trish Borden, Fred Poe, Sue Singer, Stacey Brothers, and Gene
Cerino.
Staff members present included: Planning and Community
Development Director Paul Krauss, Police Chief Jim Kelly, Fire
Chief Bob Johnson, Finance Director Shelley Coleman, Employee
Relations and Compensation Manager John Fletcher, Parks and
Recreation Director Daryl Faber, City Attorney Daniel B. Held,
Planner Shirley Aird, Public Works Director Christine Engler, and
City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
Mayor Lewis presented a Proclamation declaring October 13
- 18, 2002 as DECA Week to Melissa Hastings and Ryan
McCann.
2. Appointments
There were no appointments for City Council consideration.
D. Agenda Modifications
Agenda Modifications included the addition of contract
administration items for Public Works Project No. C223A
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City of Auburn Council Meeting Minutes October 7, 200~
transmitted under Item V.C.6 of these minutes, and Auburn
Municipal Airport Header Replacement Project under Item V.C.7 of
these minutes, and the addition of Ordinance No. 5698 under Item
VIII.A.2 of these minutes.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Amendments to City of Auburn Consolidated Plan for
Housin,q and Community Development and 2003 Community
Development Block Grant (CDBG) Action Plan
O3.4.1.7, F5.4.3
City Council invites public comments on amendments to the
Citizen Participation Plan and Strategic Plan components of
the City of Auburn Consolidated Plan for Housing and
Community Development and the 2003 CDBG Action Plan,
which proposes projects for the 2003 program year and
allocation of entitlement funds for use by those projects.
Planner Shirley Aird referred Councilmember to an overhead
slide displaying requests and proposed allocations for the
2003 CDBG funds. Ms. Aird reviewed services provided by
the following applicants that are recommended for CDBG
funding:
Children's Therapy Center
Parkview Services
Low Income Housing Institute
Housing Repair Program
Small Business Assistance Center
Community Health Centers
City of Auburn Domestic Violence Services
YVVCA
Catholic Community Services
King County Coalition Against Domestic Violence
City of Auburn Planning and Administration
Ms. Aird directed Councilmember to page 6 of the 2003
Action Plan for the 2003 CDBG requests and Human
Services Committee recommendations.
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City of Auburn Council Meeting Minutes October 7, 200?
Ms. Aird stated that the contingency plan addresses issues
such as how funding will be allocated in the event the final
funding amount from the Department of Housing and Urban
Development is more or less than anticipated.
Councilmember Poe spoke in opposition to allocating further
funds to the Low Income Housing Institute.
Mayor Lewis opened the public hearing.
Me.q Craqer, 1419 South Jackson, Seattle
Ms. Craqer spoke on behalf of King County Coalition
Against Domestic Violence. Ms. Craqer thanked Council for
considering King County Coalition Against Domestic
Violence for CDBG funding. Ms. Craqer explained that the
Coalition has been operating for one year. The Coalition's
goal is to provide services to South King County domestic
violence survivors and their children. Other objectives
include increasing coordination and collaboration between
agencies providing services for domestic violence survivors,
increasing awareness of available services provided in
South King County, and educating the public with regard to
methods to respond to and prevent domestic violence. Ms.
Craqer spoke regarding the impacts of domestic violence on
children and noted that October is Domestic Violence
Awareness Month. Ms. Craqer urged Councilmembers to
continue support of the King County Coalition Against
Domestic Violence.
Mayor Lewis closed the public hearing.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
Clint Tullis, 16300 184th Avenue SE, Renton
Mr. Tullis spoke regarding problems concerning apartments located
at 31 and 45 - 49th Street NE, Auburn. Mr. Tullis expressed
concern for the apartment tenants with regard to neighborhood
disputes.
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City of Auburn Council Meeting Minutes October 7, 200?
Mayor Lewis requested that Mr. Tullis make an appointment to
meet with him and the City Attorney to discuss his concerns. Mr.
Tullis presented a declaration to Mayor Lewis.
City Attorney Held reported that state law limits the ability to cite
infractions on private property. Infractions that may be cited on
private property include handicap parking violations and fireworks
violations. The City cannot cite for the infraction of speeding on
private property.
Sue Craig, 112 "1" Street NE, Auburn
Ms. Craig reported on a conflict with her neighbor and spoke
regarding damage to her vehicles. Ms. Craig expressed
displeasure with the response by City staff regarding her
complaints.
Mayor Lewis requested that Ms. Craig make an appointment with
the City Attorney to discuss her complaints.
Leonard Couch, 1203 28th Street SE, Auburn
Mr. Couch commended the Auburn Fire Department with regard to
their response to a medical emergency experienced by his family.
Mr. Couch also referred to an incident occurring in his
neighborhood and expressed his appreciation for the Auburn Police
Department. Mr. Couch praised the safety divisions of the City of
Auburn.
C. Correspondence
No correspondence was received for City Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Singer reported that the Municipal Services Committee met
this evening at 5:00. The Committee received reports for proposed
2003 budgets for the Golf Course and Cemetery and also received
a report from Police Chief Kelly regarding the Police Department
level of service. The Committee discussed the Airport roof bidding
process, the Strategic Plan for Aviation, the Airport Master Plan
update, and the Airport budget. The Committee also discussed
solid waste and recycling rates, and the old senior center remodel
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City of Auburn Council Meeting Minutes October 7, 200?
project. The next regular meeting of the Municipal Services
Committee is scheduled for October 21,2002 at 5:00 PM.
B. Planning & Community Development
Vice Chair Singer reported that the Planning and Community
Development Committee met September 23, 2002 at 5:00 PM.
The Committee discussed Community Development Block Grant
(CDBG) funding and Human Services Committee
recommendations, proposed Planning and Community
Development 2003 budget, proposed fee increases for land use
applications, implementation and priorities of the Downtown Plan,
and the Game Farm Park shop addition. The next regular meeting
of the Planning and Community Development Committee is
scheduled for October 14, 2002 at 5:00 PM.
C. Public Works
Chair Wagner reported that the Public Works Committee met
September 23, 2002 at 5:30 PM. The Committee discussed
contract administration items on this evening's agenda and
reviewed proposed 2003 budgets for Sewer, Storm and Water
Divisions. The next regular meeting of the Public Works
Committee is scheduled for October 14, 2002 at 5:30 PM.
D. Finance
Chair Poe reported that the Finance Committee met this evening at
6:30. The Committee reviewed and recommended approval of
claims and payroll vouchers, disposal of surplus property, refuse
account bad debt write-off, and continuing the Business Enterprise
Center rent payments. The Committee discussed Resolution No.
3532, Highland Courte Treatment Center agreement, and
Resolution No. 3533 related to long-term health care for unaffiliated
employees. The Committee also discussed gambling taxes and
utility tax rates. The next regular meeting of the Finance
Committee is scheduled for October 21, 2002 at 6:30 PM. The
meeting will be held at Cascade Middle School.
IV. COUNClLMEMBER REPORTS
Mayor Lewis reported on a meeting consisting of twenty-three South King
County mayors. The Committee met to discuss concerns regarding
budgets cuts at state, county, and city levels. Mayor Lewis spoke of
concerns related to core services, such as police and fire emergency
services, and maintenance and operations divisions. Mayor Lewis
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City of Auburn Council Meetin;i Minutes October 7, 200?
reported that some cities may have to consider disincorporation due to
budget cuts. A future meeting will be held to discuss alternative revenue
sources to enable cities to continue to support core services that are
essential to public health.
Mayor Lewis reported that final papers have been signed for the land
acquisition on 30th Street NE for the purpose of constructing a new fire
station.
Mayor Lewis reported that all documents and agreements with the YMCA
of Seattle have been signed. The agreements commit $2.6 million of City
funds for the community center aquatics center and other recreational
services.
Mayor Lewis reported that four years remain on the King County contract
with regard to the Forward Thrust pools. Loss of revenue by King County
has prompted the County to attempt moving responsibility of the Forward
Thrust pools to local jurisdictions. In the event of closure or partial closure
of the King County Forward Thrust pool in Auburn, the agreement with the
YMCA provides for scholarships to the YMCA pool.
V. CONSENT AGENDA
A. Minutes
1. Minutes of the September 16, 2002 regular City Council
meeting.
B. Vouchers
F4,9,2,F4.9.5
1. Claims
Claims check numbers 314417 through 314925 in the
amount of $2,222,224.58 and dated October 7, 2002.
2. Payroll
Payroll check numbers 501693 to 501843 in the amount of
$286,001.58 and electronic deposit transmissions in the
amount of $863,406.87 for a grand total of $1,149,408.45 for
the pay period covering September 7, 2002 to October 2,
2002.
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C. Contract Administration
1. Public Works Project Number C220A
04.4.1
City Council to award Contract 02-20, Project Number
C220A, City Hall and Senior Center remodel, to Elite
Commercial Contracting on their Iow bid of $510,000 plus
WA state sales tax of $44,880 for a total contract price of
$554,880.
2. Game Farm Park Shop Addition
05.2
City Council to authorize solicitation of bids for construction
of Game Farm Park Shop Addition.
3. Public Works Proiect Number C210A
O4.9.1 C210A
City Council to approve Contract Change Order No. 1 in the
amount of $0.00 for change of start date to Doolittle
Construction Company, Inc. for Contract Number 02-19,
Pavement Preservation - Non-classified Streets (Chip Seal
Program).
4. Public Works Project Number C1005
O4.6.3 C1005
City Council to approve Contract Change Order No. 1 in the
amount of $72,291.07 to Rodarte Construction Company
Inc. for Contract Number 01-09, Year 2002 Sanitary Sewer
Improvements.
5. Professional Services A.qreement with Roth Hill En,qineerin,q
Partners LLC
A3.16.9
City Council approve Amendment No. 2 in the amount of
$13,500 to Consultant Agreement No. AG-C-158 with Roth
Hill Engineering Partners LLC, Project Number C1016,
Sanitary Sewer System Model Development and Analysis.
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City of Auburn Council Meetin;I Minutes October 7, 200?
6.Public Works Proiect Number C223A
04.4.9.2 C223A
City Council to reject bids for Contract 02-17, Project
Number C223A, Auburn Municipal Airport Hangar No. 2,
Hangar No. 7 Roof Replacements and authorize rebid.
7. Contract to Replace Five (5) Headers at Auburn Municipal
Airport
04.4.9.2
City Council to authorize a contract with Armstrong Truss for
replacement of five (5) headers on Auburn Municipal Airport
hangars in the amount of $12,651.26 including Washington
State sales tax.
D. Surplus Property
F4.6.1
1. Fire Department
City Council to authorize the surplus and disposal of the
following described apparatus which are in disrepair and no
longer in service:
1971 Mack 75 foot aerial VIN #CF685FAP-1133
1979 Mack pumper VIN #CF612F(15)-1009
2. Airport
City Council to authorize the surplus and disposal of the
following described equipment which is of no further use to
the City:
1 each - fire extinguisher; no inventory control number
E. Bad Debt Write-off
F4.12
City Council authorize the write off of a refuse account bad debt in
accordance with City policy in the amount of $177.86.
F. Business Enterprise Center
03.3.17
City Council to consider continuing partial rent payment for the
Business Enterprise Center for the period of September 2002
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City of Auburn Council Meeting Minutes October 7, 20{~2
through August 2003 in the amount of $2,000 per month for a total
of $24,000.
Councilmember Barber moved and Councilmember Wagner
seconded to approve the Consent Agenda as modified.
Councilmember Brothers moved and Councilmember Borden
seconded to remove Item V.F, Business Enterprise Center, from
the Consent Agenda for separate consideration.
Councilmember Brothers thanked Mayor Lewis for his comments
expressing the importance for all cities to exercise financial
prudence.
Councilmember Brothers stated that he understood that last year's
allocation to the Business Enterprise Center was a one-time,
emergency expenditure. Councilmember Brothers spoke in
opposition to allocating additional funds to the Business Enterprise
Center.
MOTION TO REMOVE ITEM V.F FROM THE CONSENT AGENDA
FAILED. 3-4. Councilmembers Singer, Poe, Cerino, and Barber
voted no.
Councilmember Poe requested clarification on Item V.C.6 related
to rejecting all bids for the Airport hangar project.
Councilmember Singer reported that the Iow bidder was found to
be unqualified and was not certified by the roofing materials
manufacturer.
Director Krauss reported that the Iow bid was consistent with the
engineer's estimate, but the Contractor was unqualified. They are
a metal roofing contractor and have never installed a rubber roof.
The next lowest bid was $45,000 higher than the engineer's
estimate. Staff recommends rebidding the project with a modified
bid package.
MOTION TO APPROVE THE CONSENT AGENDA CARRIED. 5-
2. Councilmembers Poe and Brothers voted no.
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City of Auburn Council Meeting Minutes October 7, 200?
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1.Ordinance No. 5691
04.9, Ol.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 10.52.030 of the Auburn City
Code, regarding use of compression brakes.
Councilmember Wagner moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 5691.
Director Engler reported that the amendment to Section
10.52.030 is to discourage through, truck traffic on the
residential arterials of the Lakeland area neighborhoods.
Lake Tapps Parkway provides a viable route for truck traffic,
but, due to steepness of grade and for safety purposes,
requires the use of compression air brakes. The use of
compression brakes is restricted to a specific section of the
Lake Tapps Parkway.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Ordinance No. 5698
An Ordinance of the City of Auburn, Washington, to amend
Ordinance Number 5630, which appropriated Community
Development Block Grant (CDBG) funds for 2002 to allow
for the addition of Twenty-five Thousand Dollars ($25,000) in
reallocated funds from prior years; and to appropriate a total
amount of Four Hundred Thirteen Thousand Two Hundred
Dollars ($413,200) for the 2003 program year; and to
authorize the Mayor to implement the approved programs
and projects.
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City of Auburn Council Meeting Minutes October 7, 200?
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5698.
Councilmember Borden expressed concern regarding the
allocation of $5,025 to be used for translation services for
domestic violence victims. Councilmember Borden
suggested that it might be more appropriate to fund this
service through the general fund rather than CDBG funds.
MOTION CARRIED. 6-1. Councilmember Poe voted no.
B. Resolutions
1.Resolution No. 3531
O4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Interlocal Agreement with King County for the
reimbursements of Auburn funds commissioned to establish
a sanitary sewer report, and to agree to establish an Auburn
construction permit within the 277th Street right of way for the
277th Street trunk sewer.
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 3531.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 3532
A1.4.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement between the City of Auburn and Highland
Courte Treatment Center, September 10, 2002 - December
31, 2003.
Councilmember Poe moved and Councilmember Cerino
seconded to adopt Resolution No. 3532.
MOTION CARRIED UNANIMOUSLY. 7-0.
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3. Resolution No. 3533
A4.1.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk of the City
of Auburn to execute an Agreement for long-term health
care insurance for unaffiliated City employees through
UnumProvident, Unum Life Insurance Company of America.
Councilmember Poe moved and Councilmember Cerino
seconded to adopt Resolution No. 3533.
Councilmember Brothers questioned the reasoning for
offering benefit enhancements while the City is endeavoring
to reduce expenses.
Director Coleman reported that the benefit can be offered for
a minimal cost to the City and allows employees to purchase
additional benefits.
Councilmember Brothers spoke in opposition to Resolution
No. 3533.
Employee Relations and Compensation Manager John
Fletcher indicated that, with a group plan, unaffiliated
employees could purchase additional benefits for
approximately 40% less than if purchased individually. Mr.
Fletcher reported that the cost to the City would be $1,000
per month, with rates set through May, 2005. The plan
allows employees to purchase benefits for themselves and
family members, including extended family members. The
plan is also portable, so an employee might continue the
plan, at their own expense, in the event of termination.
In response to questions from Councilmember Wagner, Mr.
Fletcher responded that there are 171 unaffiliated
employees. All remaining employees are union members.
The proposed plan. is being offered only to unaffiliated
employees at this time.
Councilmember Poe moved to withdraw his motion to adopt
Resolution No. 3533 and moved to refer Resolution No.
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City of Auburn Council Meeting Mim,t~ October 7, 200?
3533 to the Finance Committee. Councilmember Cerino
seconded.
MOTION CARRIED UNANIMOUSLY. 7-0.
iX. MAYOR'S REPORT
A. Executive Session
Mayor Lewis recessed the meeting to executive session at 8:40 PM
for approximately twenty minutes to discuss potential litigation.
X. ADJOURNMENT
Mayor Lewis reconvened the regular meeting at 8:59 PM.
There being no further business to come before the Council, the meeting
adjourned at 8:59 PM.
APPROVED THE ,~' ! DAY OF OCTOBER, 2002.
Peter B. Lewis, Mayor Cathy Rich{~'dson, Deputy City Clerk
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