The URL can be used to link to this page

Home My WebLink About01-06-2003 CITY OF AUBURN COUNCIL MEETING MINUTES January 6, 2003 7:30 PM CALL TO ORDER Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 PM and led those in attendance in the Pledge of Allegiance. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Jeanne Barber, Trish Borden, Fred Poe, Sue Singer, Stacey Brothers and Gene Cerino. Staff members present included: Planning and Community Development Director Paul Krauss, Fire Chief Bob Johnson, Police Chief Jim Kelly, Planner Shirley Aird, Planner Mitzi McMahan, City Attorney Daniel B. Held, Human Resources Director Brenda Heineman, Parks and Recreation Director Daryl Faber, Finance Director Shelley Coleman, Executive Assistant Duanna Richards, Community Development Administrator David Osaki, Acting Public Works Director/City Engineer Dennis Dowdy, IS Administrator Lorrie Rempher, and City Clerk Danielle Daskam. C, Announcements and Appointments 1. Announcements a) Employee of the Year Mayor Lewis recognized Mike Miller, Parks Maintenance Supervisor, as City of Auburn Employee of the Year. The Employee of the Year award recognizes an individual's achievements in the workplace but also contributions to the community through a positive attitude, a willingness to help Page City of Auburn Council Meeting Minutes January 6, 2003 b) others, involvement in City and community activities, and the display of exemplary personal attributes. The Employee of the Year is nominated and selected by his/her peers. Mayor Lewis and the City Council congratulated Mr. Miller for being selected Employee of the Year. City Logo Planner Mitzi McMahon presented the Council with information on the City Logo development. She recognized members of the City Logo stakeholders group in the audience this evening. The City Logo development process began in December 2001. The stakeholders were guided through the process by the City's consultant, Imagio J Walter Thompson. The first task was to develop a tagline, Auburn More Than You Imagine, which is now trademarked. The next step was development of a logo. Andra Galkins, graphic designer with the consultant firm of Imagio J Walter Thompson, spoke regarding the logo development process. Through a PowerPoint presentation, she displayed several versions of the recommended logo. The logo design is intended to reflect the spirit of the tagline. The stars symbolize the imagination aspect; the waves represent the rivers. The stars and waves together give the logo a patriotic feel. The colors are auburn and gold, classic colors and representative of the Auburn name. Ms. Galkins presented draft letterhead and business card designs, as well as other examples of logo translations. In response to a question from Councilmember Brothers, Mike Harbin, Jr., member of the logo stakeholder group, explained that per inch of lettering will give maximum impact per ten feet. Councilmember Borden inquired about background colors for letterhead and business cards. Ms. McMahan explained that the samples presented this evening on cr6me color paper are an example only. Page 2 City of Auburn Council Meetin;i Minutes January 6, 200,3 II. City Attorney Heid read Ordinance No. 5725 by title. Councilmember Borden moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5725. MOTION CARRIED UNANIMOUSLY. 7-0. Appointments There were no appointments. Agenda Modifications There was no agenda modification. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings Closed Record Hearings The following is a closed record hearing where any public testimony must be strictly limited to the issues involving the proposals and must also be limited to comments "on the record". No new or additional evidence may be allowed. Application No. VAR02-0003 A3.23.1 An appeal filed by Kevin Sheehan on the Hearing Examiner's decision to conditionally approve an application for variance from Joseph Hafner to allow the placement of a garden shed within the rear yard setback at 1122 "O" Street NE. Planner Aird presented the staff report for the closed record hearing. On November 22, 2002, Mr. Sheehan filed an appeal of the Hearing Examiner's decision to grant a variance to Mr. and Mrs. Hafner to reduce the required roar- yard setback at 1122 O Street NE in an R-1 Single Family zone. The R-1 zone requires a ten-foot rear-yard setback for accessory structures. The applicants (Hafner) constructed a Page 3 City of Auburn Council Meeting Minutes January 6, 2003 garden shed approximately three feet from the rear property line, and applied for a variance upon realizing that the garden shed did not satisfy the rear-yard setback. Mr. Sheehan's appeal requests that the garden shed be relocated to meet the ten-foot setback. Ms. Aird stated that the original staff report for the variance application stated that the shed was located three feet from the property line apparently from a miscommunication between the Hafner's and City staff. The applicant understood the building code requirement for a three-foot setback, but not the zoning requirement for a ten-foot setback. Mayor Lewis opened the hearing. Kevin Sheehan, PO Box 994, Auburn, WA 98071 Mr. Sheehan explained that his property abuts the Hafner property. He objected to the variance as the building does not comply with the zoning code. He stated there is no written documentation between the City and the Hafner's to support the miscommunication of code requirements. He contended water runoff from the shed would adversely affect his property. He urged the City Council to reverse the Hearing Examiner's decision and deny the variance to require the Hafner's to place the garden shed within the ten- foot setback. In response to questions from Councilmember Brothers, Mr. Sheehan stated that his property is vacant, and the fence dividing his and the Hafner's properties is on the property line. Joe Hafner, 1122 O Street NE, Auburn, WA Mr. Hafner identified himself as the owner of the accessory building in question. He explained that their first inquiry to the City was for construction of a garage. Their plans for a garage then changed to construction of a garden shed. Soon after the shed was constructed, the Hafner's were notified by the City that the shed violated the setback rule. Page 4 City of Auburn Council Meetin~l Minute_- January 6, 200,3 Mr. Hafner explained that the communications with the building department were all verbal, and it was the understanding that a 120 square foot building could be placed anywhere on the property. He stated that the shed was placed to allow the maximum light so that it could be used as a gardening shed. Councilmember Brothers directed questions to Mr. Sheehan. Mr. Sheehan described his lot as a corner lot with dimensions of 90 feet by 115 feet. There being no further testimony, Mayor Lewis closed the hearing. Councilmember Borden moved and Councilmember Singer seconded to uphold the Hearing Examiner's decision. Councilmember Brothers spoke in favor of the appeal. I Councilmember Poe suggested that the Hearing Examiner be required to visit each site for variance. Councilmember Borden referred to criteria for variances. She stated her belief that Mr. Hafner has met the criteria for variance. Councilmember Cerino inquired regarding the proper separation for fire protection. Fire Chief Johnson referred to the Building Code and offered to research the question. MOTION CARRIED. 6-1. Councilmember Brothers voted no. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Vir.qinia Hau,qen, 2503 R Street SE, Auburn, WA Ms. Haugen spoke regarding Ordinance No. 5730 and Resolution No. 3559. Mayor Lewis suggested Ms. Haugen contact Planning and Community Development Director Krauss for a copy of the parking plan. Human Resources Director Heineman responded Page 5 City of Auburn Council Meeting Minutes January 6, 2003 III. IV. regarding Resolution No. 3559. Ms. Heineman explained the resolution authorizes an annual contract with Techstaff for temporary technical and engineering staff, Correspondence No correspondence was received for City Council review. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Singer reported the Municipal Services Committee met this evening at 5:00. The Committee postponed action on a consultant agreement with W & H Pacific. The Committee received a presentation on Ordinance No. 5730. The Committee discussed a possible funding source for maintenance at the airport. The next regular meeting of the Municipal Services Committee is scheduled for January 21, 2003. PlanninR & Community Development Chair Borden reported the Planning and Community Development Committee did not meet on December 23, 2002. The next regular meeting is scheduled for January 13, 2003 at 5:00 PM. Public Works Chair Wagner reported the Public Works Committee did not meet on December 23, 2002. The next regular meeting is scheduled for January 13, 2003 at 5:30 PM. Finance Chair Poe reported the Finance Committee met this evening at 6:30. The Committee reviewed consent items consisting of claims and payroll vouchers, surplus property, and a contract extension for a Finance Department consultant. The Committee tabled Ordinance No. 5714 regarding crime prevention funding. The Committee recommended approval of Resolution No. 3559 for a contract with Techstaff. The next regular Committee meeting is scheduled for January 21, 2003 at 6:30 PM. COUNCILMEMBER REPORTS Councilmember Brothers reported he attended the demolition groundbreaking. Penney's building Page 6 City of Auburn Council Meeting Mim;t~-$ January 6, 2003 CONSENT AGENDA A. Minutes Minutes of the November 13, 2002 special City Council meeting. Minutes of the December 16, 2002 regular City Council meeting. Vouchers F4.9.2,F4.9.5 Claims Claims check numbers 316799 through 317255 amount of $2,805,575.22 dated January 6, 2003. in the Payroll Payroll check numbers 502733 to 503025 in the amount of $891,802.26 and electronic deposit transmissions in the amount of $1,641,585.35 for a grand total of $2,533,387.61 for the pay period covering December 7, 2002 to December 31, 2002. Surplus Property Finance Department City Council to approve the surplus and disposal of the following list of surplus property containing items that are obsolete, unusable, or no longer needed. Quantity Description 19 51 144 30 382 36 520 150 300 300 400 75 500 300 1150 3300 %" Binding stdps 5/16" Binding strips 3/8" Binding strips 7/16" Binding strips %" Binding strips 9/16" Binding strips 5/8" Binding stdps 13 x 22 80~ Forest Green Carnival Cover 23 x 35 12 pt. Kmmekote ClS 23 x 35 80~ Whitestone Classic Linen Cover 23 x 35 80~ Aspen Environment Text 26 x 40 65~ Camel Pamhtone Cover 23 x 35 60# White Astropamhe Text 23 x 35 80~ Sage Green Classic Linen Cover 11 x 17 70~ Birch Evergreen Text 9 x 11 80~ Millstone Classic Crest Cover Fixed Asset Number Page 7 City of Auburn Council Meetin.q Minutes January 6, 2003 20OO 2000 6 3 1 7 5 1 4 5 80 35 50 50 lO0 2000 280 1 1 75 250 24 2 1 79 7 3 1 8 2 5% 11 x 17 70~ Pumice Passport Text 11 x 17 80~ Exact Gloss Text Gray shelving units 2' x 3' x 7' Brown shelving units 1.5' x 3' x 7' Putty colored roll-front enclosure 1.5' x 3' x 6' Epson Black Ink Cartridge S020034 Epson Color Ink Cartridge S020036 HP Injet Print Cartridge - 78 tri-color Liquid Paper jut for copies Avery Aigner Strip Tabbing, various colors 1/3 HP Transparency Plotter Film Heavy Duty Vinyl Sheet Protectors (14") Bien Fang Glossy Plotter Paper 8.5 x 11 Labelon Plotter Paper 8.5 x 11 Southworth Shield Manuscript Cover 9 x 15.5 HP Address labels (tractor feed) 3.5" x 15/16" 2-up, Z ford - 9.5" form width TOPS Snap-off Carbonless Form #3801 Tenex Partition Hangar #20429 Smoke Black Tenex Legal Finished Front Pocket #20399 Pressboard Report Binders (Oxford) ACCO Prong Fasteners 3.5" #70324 Peel-off Magic Rub Erasers KO-REC-TYPE Calculator Ribbons 6N080C-6 Nu-Kote Calculator Ribbon BR80C Avery Round Labels 1.25" 1?-/sheet #05411 Avery Multi-Purpose labels 1" x 3" #05436 Under-desk radiant leg heaters (used) ACCO Suspension Bar #~50514 Hanging folder frames Dry-erase in/out boards 18" x 24" 9.5 x 11 Tractor feed printer paper (2400 sheets per box) 14.875 x 11" Tractor Feed Greenbar printer paper (2500 sheets) FA#014-100 Parks and Recreation Department City Council approve the surplus and disposal of property and vehicles which are of no further use to the City. 1988 GMC S-15 pick-up truck 1981 Datsun pick-up 1993 Honda 21' Mower 21" Tom self-propelled mower Seam Steam Cleaner Garden Mark gas edger John Deem 300G weed-eater Asset~,36000096 Asset~436000025 Asset#436000014 Serial #014597 Contract Administration 1, Contract Extension for Finance Department Consultant A3.16. City Council to approve a contract extension for Finance Department consultant for implementation of the new governmental financial reporting requirements of Page 8 City of Auburn Council Meetin~ Minutss January 6, 200,~ VI. VII. Governmental Accounting Standards Board (GASB) Statement 34. Councilmember Barber moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A, Ordinances Ordinance No. 5714 O1.8; F4.2.8 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 3.80 of the Auburn City Code relating to crime prevention funding. Ordinance No. 5714 was tabled in Finance Committee. Ordinance No. 5725 A5.2.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 1.12 of the Auburn City Code, regarding the City Seal and Logo. See Item I.C.l.b of these minutes for adoption of Ordinance No. 5725. Ordinance No. 5730 O1.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 10.40.035 of the Auburn City Code relating to establishment of additional parking for City vehicles and employees in the vicinity of City Hall. Page 9 City of Auburn Council Meeting Minutes January 6, 200~ IX. Councilmember Singer moved and Councilmember Barber seconded to introduce and adopt Ordinance No. 5730. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions Resolution No. 3554 04.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a proposed Memorandum of Understanding with the FAST Corridor. Councilmember Wagner moved and Councilmember Poe seconded to adopt Resolution No. 3554. MOTION CARRIED UNANIMOUSLY. 7-0. Resolution No. 3559 A4.5.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Technical Services Agreement between the City of Auburn and Techstaff, Inc. to procure temporary design and construction inspection staff from January 1, 2003 to December 31, 2003. Councilmember Poe moved and Councilmember Cerino seconded to adopt Resolution No. 3559. MOTION CARRIED UNANIMOUSLY. 7-0. MAYOR'S REPORT Executive Session No executive session was held. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:27 PM. Page 10 _City of Auburn Council Meeting Mip,_,te_= January 6, 2003 APPROVED THE ~-t<~--DAY OF JANUARY 2003. Peter (~ L~is, Mayor I~anielle Daskam, City Clerk Page 11