HomeMy WebLinkAbout01-21-2003CITY OF
WASHINGTON
CITY OF AUBURN
COUNCIL MEETING MINUTES
JANUARY 21, 2003 7:30 PM
CALL TO ORDER
Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:32 PM and
led those in attendance in the Pledge of Allegiance.
Roll Call
Mayor Lewis and the following Councilmembers were present: Rich
Wagner, Jeanne Barber, Trish Borden, Fred Poe, Sue Singer, and
Gene Cerino. Councilmember Stacey Brothers arrived at 7:33 PM.
Staff members present included: Employee Relations and
Compensation Manager John Fletcher, Planner Shirley Aird,
Community Development Administrator David Osaki, City Attorney
Daniel B. Held, Planning and Community Development Director
Paul Krauss, Parks and Recreation Director Daryl Faber, Police
Chief Jim Kelly, Finance Director Shelley Coleman, Assistant Fire
Chief Russ Vandver, Senior Planner Al Hicks, Public Works
Director Dennis Dowdy, and Deputy City Clerk Cathy Richardson.
Announcements and Appointments
(Councilmember Brothers arrived at this time.)
Announcements
Mayor Lewis presented Finance Director Shelley Coleman
with a plaque and a Certificate of Achievement for
Excellence in Financial Reporting from the Government
Finance Officers Association for the City of Auburn
Comprehensive Annual Financial Report for fiscal year
ending December 31, 2001.
Page I
City of Auburn Council Meetin;I Minutes January 21, 2003
II.
III.
Appointments
There were no appointments for Council consideration.
Agenda Modifications
Agenda modifications consisted of an amendment to Item V.E.3 of
these minutes to award Contract No. 02-23, Project Number
C203A to Regency NW Construction, and the addition of
Resolution No. 3565 transmitted under Item VIII.B.5 of these
minutes.
CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
Public Hearings
There were no public hearings.
Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
Virginia Hau.qen, 2503 "R" Street SE, Auburn
Ms. Haugen thanked the Public Works Department for their recent
help regarding a curb issue on South Division.
Ms. Haugen also expressed concern with regard to traffic and
pedestrian safety related to the Safeway fuel station project.
COUNCIL COMMITTEE REPORTS
A3.7.6
Municipal Services
Chair Singer reported that the Municipal Services Committee met
this evening at 5:00. The Committee discussed contract
administration items, Auburn Transit Station retail space
improvements, solid waste and recycling services, and a possible
sale of surplus City property. The Committee also discussed
Auburn Flight Service's lease agreement and Committee goals for
2003. The next regular meeting of the Municipal Services
Committee is scheduled for February 3, 2003 at 5:00 PM.
Page 2
City of Auburn Council Meeting Minutes January 21,200,3
IV.
Planning & Community Development
Chair Borden reported that the Planning and Community
Development Committee met January 13, 2003 at 5:00 PM. The
Committee discussed changes to downtown parking, a joint funding
agreement for human services, and the Neighborhood Grant
Program. The next regular meeting of the Planning and
Community Development Committee is scheduled for January 27,
2003 at 5:00 PM.
Public Works
Chair Wagner reported that the Public Works Committee met
January 13, 2003 at 5:30 PM. The Committee discussed
Committee goals for 2003, Resolution No. 3560 related to West
Valley Highway improvements, commercial improvements to retail
space at the Auburn Transit Station, and potential storm
improvement costs in the potential annexation area of Lea Hill.
The Committee also received a report on the right-of-way
conversion at Emerald Downs. The next regular meeting of the
Public Works Committee is scheduled for January 27, 2003 at 5:30
PM.
Finance
Chair Poe reported that the Finance Committee met this evening at
6:30. The Committee discussed claims and payroll vouchers, bad
debt write-off, and surplus property items on this evening's agenda.
The Committee also discussed Ordinance No. 5729 related to
revenues and expenses for the commercial tenant area of the
Auburn Transit Parking Garage. The next regular meeting of the
Finance Committee is scheduled for February 3, 2003 at 6:30 PM.
COUNCILMEMBER REPORTS
Councilmember Singer reported that she attended a meeting with
Congresswoman Dunn and various mayors on January 16, 2003 to
discuss ideas related to transportation projects involving homeland
security. Councilmember Singer conveyed information related to a
Federal Aviation Administration (FAA) project and spoke regarding
concerns in connection with the Auburn Post Office. Congresswoman
Dunn relayed that there may be possible Occupational Safety and Health
Administration (OSHA) concerns with regard to the Auburn Post Office.
Page 3
City of Auburn Council Meetin;] Minutes January 21, 2003
Councilmember Cerino reported that he attended a Pierce County
Regional Council (PCRC) meeting on January 16, 2003. Councilmember
Cerino learned that there is approximately $12.08 million remaining in
federal TEA grant funds, which are being allocated for projects that
resolve transportation problems in the region. PCRC is seeking support in
spending available transportation funds on projects within the Puget
Sound area that can be finalized and will show progress to the citizens.
PCRC is particularly seeking support in obtaining funds to complete the
"D" Street pedestrian overpass, which would allow The Sounder to
increase the number of trains running between Seattle and Tacoma to six
per day. This project would eliminate a ten-mile per hour curve on the
Burlington Northern Railroad tracks. Approximately $20 million have
already been committed to the "D" Street pedestrian overpass project and
another $6 million would complete the project. PCRC is urging
municipalities to focus on projects that will demonstrate remedies to
resolving transportation problems.
Councilmember Cerino reported that PCRC also distributed new criteria
for a city to obtain the designation as a regional growth center, formerly
known as urban centers. Cities seeking designation as a regional growth
center will be required to meet the new criteria.
Councilmember Cerino invited interested parties to attend the PCRC
general assembly on February 20, 2003.
Mayor Lewis reported that the South County Area Transportation Board
(SCATBd) met this morning and distributed a finalized list of
improvements to the Regional Transportation Improvement District
(RTIP), which consists of Pierce, King and Snohomish counties. The
Board discussed putting forth a ballot measure in 2003 or 2004 for major
transportation improvements. The list includes improvements to State
Highway (SR) 167 of an additional High Occupancy Vehicle (HOV) lane
from Interstate 405 (I-405) to the Pierce County line, an additional general
purpose lane on each side of SR167 from 1-405 to the Pierce County line,
an express lane from 1-405 to the Pierce County line, the completion of
the missing leg of the SR167/SR18 interchange, and a truck-climbing lane
on SR18 to Federal Way.
Councilmember Singer reported that two leases for retail space at the
Auburn Transit Station have been signed.
Page 4
City of Auburn Council Meeting Minutes January 21,200,',
CONSENT AGENDA
A. Minutes
1. Minutes of the January 6, 2003 regular City Council meeting.
B. Vouchers
F4.9.2,F4.9.5
Claims
Claims check numbers 317256 through 317481 in the
amount of $857,004.34 and a wire transfer in the amount of
$281,396.15 and claims check numbers 317482 through
317693 in the amount of $1,738,766.19 and dated January
21, 2003.
Payroll
Payroll check numbers 502733 to 503096 and check
number 10101 in the amount of $913,780.92 and electronic
deposit transmissions in the amount of $1,652,594.56 for a
grand total of $2,566,375.48 for the pay period covering
December 7, 2002 to January 16, 2003.
C. Surplus Property
F4.6.1
Parks and Recreation Department
City Council to authorize the surplus and disposal of the
following described property, which is of no further use to
the City:
4 Lobby Chairs
4 Square Tables
3 Benches
1 Metal Storage Cabinet
1 File Cabinet
2 Wooden Square End Tables
Page 5
City of Auburn Council Meeting Minutes January 2t, ~_00~
VI.
Bad-Debt Write-off
F4.12
City Council to authorize the write-off of utility account and BIA
account bad debts in accordance with City policy in the amount of
$10,677.58.
E. Contract Administration
Public Works Project Number C212A
05.2
City Council to approve Final Pay Estimate No. 4 to Small
Works Contract 02-06 with Rodarte Construction and accept
construction of project No. C212A, Dykstra Park Footbridge
Repair.
Annual Consultant Agreement with Integrus Architecture
A3.16.7
City Council to approve an Annual Consultant Agreement
No. AG-C-185 with Integrus Architecture for on-call services
for the calendar year 2003 related to the Auburn Station
Retail Space Project.
Public Works Project Number C203A
03.3.11 PR C203A
City Council to authorize awarding Contract No. 02-23,
Project Number C203A, Auburn Station Retail Space
Commercial Improvements, to Regency NW Construction on
their Iow bid of $808,000 plus WA state sales tax of $71,104
for a total contract price of $879,104.
Councilmember Barber moved and Councilmember Wagner
seconded to approve the consent agenda as modified.
MOTION CARRIED UNANIMOUSLY. 7-0.
UNFINISHED BUSINESS
There were no items under this section for Council consideration.
Page 6
City of Auburn Councii Meeting Minutes January 21, 2003
VII. NEW BUSINESS
Application Number CUP01-0005
03.10.1 cuP01-0005
City Council to consider the request of Inform, Inc. representing
Safeway, Inc. for a conditional use permit to allow an automobile
fuel facility located at 101 Auburn Way South on property zoned C-
2, Central Business District.
A brief staff report was given by Community Development
Administrator David Osaki.
Councilmember Borden moved and Councilmember Singer
seconded to approve the conditional use permit based upon the
Hearing Examiner's Findings of Fact, Conclusions and Conditions,
and to instruct the City Attorney to prepare the necessary
ordinance.
MOTION CARRIED UNANIMOUSLY. 7-0.
Application Number CUP02-0004
03.10.1 CUP02-0004
City Council to consider the request of Kenneth Coddington for a
conditional use permit to allow for a multifamily structure (triplex) to
be located on the north side of 4th Street NE approximately 90 feet
west of "M" Street NE on property zoned R-3, Two-Family (Duplex)
Residential.
A brief staff report was given by Mr. Osaki.
Councilmember Borden moved and Councilmember Singer
seconded to approve the conditional use permit based upon the
Hearing Examiner's Findings of Fact, Conclusions and Conditions,
and to instruct the City Attorney to prepare the necessary
ordinance.
MOTION CARRIED UNANIMOUSLY. 7-0.
Page 7
City of Auburn Council Meeting Minutes January 21,200,~
Application Number CUP02-0005
03.10.1 cuP02-000$
City Council to consider the request of Lakeland Town Center, LLC
for a conditional use permit to allow for a drive-through restaurant
located in the westerly corner of the "Lakeland Town Center", an
approximately 12.48 acre parcel, located at the southwest corner of
the intersection of Lakeland Hills Way/Lake Tapps Parkway East
on property zoned Planned Unit Development District - Lakeland
Hills South Special Plan Area.
Councilmember Singer moved and Councilmember Barber
seconded to approve the conditional use permit based upon the
Hearing Examiner's Findings of Fact, Conclusions and Conditions,
and to instruct the City Attorney to prepare the necessary
ordinance.
Councilmember Borden expressed concern regarding landscape
barrier requirements between the proposed drive-through
restaurant and the adjoining residential area. Councilmember
Borden expressed opposition to the conditional use permit
application.
Mr. Osaki reported that in addition to the ten foot landscape strip,
the proponents indicated that there will be a no-build area between
the proposed drive-through restaurant and the adjoining residential
area. The adjoining property is owned by the proponents.
Councilmember Brothers requested clarification with regard to the
topography of the proposed restaurant site in relation to the
adjoining residential area.
Dennis Reddy, Tarragon Development Company, 1415 Western
Avenue, Seattle
Mr. Reddy reported that the no-build area is seventy-five feet and
angles to the northwest, away from the northwest corner of the
proposed restaurant towards Lake Tapps Parkway. Mr. Reddy
illustrated the slope of the no-build area for Councilmember
Brothers.
MOTION CARRIED. 6-1.
Page 8
City of Auburn Council Meeting Minutes January 21,200,3
Councilmember Borden voted no.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
Ordinance No. 5726
04.7
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 8.08.180 of the Auburn City
Code, relating to solid waste services fees and charges.
Councilmember Singer moved and Councilmember Wagner
seconded to introduce and adopt Ordinance No. 5726 and to
amend all references to 30 gallon cans on page two to 32
gallon cans.
MOTION CARRIED UNANIMOUSLY. 7-0.
Ordinance No. 5729
F4.21
An Ordinance of the City Council of the City of Auburn,
Washington, establishing new Sections 3.04.570 and
3.04.571 of the Auburn City Code creating a new fund to
account for revenues and expenses associated with the
commercial tenant area of the Sound Transit Parking
Garage.
Councilmember Poe moved and Councilmember Barber
seconded to introduce and adopt Ordinance No. 5729.
MOTION CARRIED UNANIMOUSLY. 7-0.
Ordinance No. 5731
o3.1 ANX02-0003
An Ordinance of the City of Auburn, Washington, annexing
an unincorporated area of approximately 13.6 acres
contiguous to the corporate limits of the City, north of 1st
Street NE and at the Green River known as the "Steelhead
North District".
Page 9
City of Auburn Council Meeting Minutes January 21, 2003
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5731.
MOTION CARRIED UNANIMOUSLY. 7-0.
Ordinance No. 5732
03.1 ANX02-0004
An Ordinance of the City of Auburn, Washington, annexing
an unincorporated area of approximately 23 acres
contiguous to the corporate limits of the City, south of East
Main Street and at the Green River, a portion of East Auburn
Garden Tracts known as the "Steelhead South District".
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5732.
MOTION CARRIED UNANIMOUSLY. 7-0.
Ordinance No. 5733
O3.4.2.1.2
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 18.22.020, 18.22.060,
18.46.060 and 18.52.090 of the Auburn City Code, relating
to zoning and land use.
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5733.
MOTION CARRIED UNANIMOUSLY. 7-0.
Resolutions
Resolution No. 3560
O4.9.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
the West Valley Highway Project Transportation
Improvement Board Program Project Funding Status form.
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 3560.
Page 10
City of Auburn Council Meetin§ Minutes January 21,
MOTION CARRIED UNANIMOUSLY. 7-0.
Resolution No. 3562
A3.16.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a five-year lease agreement with Auburn Flight Service from
April 6, 2002 to April, 2007.
Councilmember Singer moved and Councilmember Wagner
seconded to adopt Resolution No. 3562, with the following
amendments as read by Planning and Community Director
Paul Krauss:
Director Krauss clarified that Resolution No. 3562 is not an
extension to the lease, but is a five-year, term market
adjustment.
The agreement is backdated to April 1, 2002 which is the
original date of expiry for the last five-year adjustment.
The agreement includes a $.38 per square foot increase in
the rental rate to $10.75.
Under the terms of the extension, Auburn Flight Service will
make repairs to the building in the nature of $10,800 for a
new ventilation system and $18,900 for a new roof for a total
of $29,700.
The City of Auburn agrees that, beginning February 2003,
there will be a credit equal to one half of the rent due per
month, which will be used to defray the cost that Auburn
Flight Service will experience in making the repairs. The
credit will remain in place until the full $29,700 is
compensated to Auburn Flight Service.
MOTION CARRIED UNANIMOUSLY. 7-0.
Resolution No. 3563
O3.4.1.21
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute a Seattle-
Page11
City of Auburn Council Meeting Minutes January 2t, 2003
King County Department of Public Health Memorandum of
Understanding on the Local Hazardous Waste Management
program for 2003 activities.
Councilmember Singer moved and Councilmember Wagner
seconded to adopt Resolution No. 3563.
MOTION CARRIED UNANIMOUSLY. 7-0.
Resolution No. 3564
03.11
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Memorandum of Understanding, pursuant to the authority
of Chapter 39.34 RCW, with the cities of Burien, Covington,
Des Moines, Federal Way, Kent, Renton, SeaTac, and
Tukwila, Washington, to provide for the planning, funding,
and implementation of a joint human services application
and funding program.
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3564.
Planner Shirley Aird gave a brief staff report.
MOTION CARRIED UNANIMOUSLY. 7-0.
Resolution No. 3565
A Resolution of the City Council of the city of Auburn
Washington, making findings and identifying the successful
Iow bidder in the Auburn Station Commercial Improvements
Project.
Councilmember Singer moved and Councilmember Wagner
seconded to adopt Resolution No. 3565.
MOTION CARRIED UNANIMOUSLY. 7-0.
Page 12
City of Auburn Council Meeting Minutes January 2t, 2003
IX.
MAYOR'S REPORT
Executive Session
Mayor Lewis recessed the meeting to executive session at 8:15 PM
for approximately thirty minutes to discuss potential litigation and
real estate acquisition.
At 8:45 PM Mayor Lewis announced that executive session would
continue for approximately fifteen minutes.
At 8:55 PM Mayor Lewis reconvened the regular meeting.
ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:55 PM.
APPROVED THE~dr/ DaY Of FEBRUARY, 2003.
Peter B. Lewis, Mayor Cathy Ri(~rdson, Deputy City Clerk
Page 13