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HomeMy WebLinkAbout01-21-2003CITY OF WASHINGTON CITY OF AUBURN COUNCIL MEETING MINUTES JANUARY 21, 2003 7:30 PM CALL TO ORDER Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:32 PM and led those in attendance in the Pledge of Allegiance. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Jeanne Barber, Trish Borden, Fred Poe, Sue Singer, and Gene Cerino. Councilmember Stacey Brothers arrived at 7:33 PM. Staff members present included: Employee Relations and Compensation Manager John Fletcher, Planner Shirley Aird, Community Development Administrator David Osaki, City Attorney Daniel B. Held, Planning and Community Development Director Paul Krauss, Parks and Recreation Director Daryl Faber, Police Chief Jim Kelly, Finance Director Shelley Coleman, Assistant Fire Chief Russ Vandver, Senior Planner Al Hicks, Public Works Director Dennis Dowdy, and Deputy City Clerk Cathy Richardson. Announcements and Appointments (Councilmember Brothers arrived at this time.) Announcements Mayor Lewis presented Finance Director Shelley Coleman with a plaque and a Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for the City of Auburn Comprehensive Annual Financial Report for fiscal year ending December 31, 2001. Page I City of Auburn Council Meetin;I Minutes January 21, 2003 II. III. Appointments There were no appointments for Council consideration. Agenda Modifications Agenda modifications consisted of an amendment to Item V.E.3 of these minutes to award Contract No. 02-23, Project Number C203A to Regency NW Construction, and the addition of Resolution No. 3565 transmitted under Item VIII.B.5 of these minutes. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE Public Hearings There were no public hearings. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Virginia Hau.qen, 2503 "R" Street SE, Auburn Ms. Haugen thanked the Public Works Department for their recent help regarding a curb issue on South Division. Ms. Haugen also expressed concern with regard to traffic and pedestrian safety related to the Safeway fuel station project. COUNCIL COMMITTEE REPORTS A3.7.6 Municipal Services Chair Singer reported that the Municipal Services Committee met this evening at 5:00. The Committee discussed contract administration items, Auburn Transit Station retail space improvements, solid waste and recycling services, and a possible sale of surplus City property. The Committee also discussed Auburn Flight Service's lease agreement and Committee goals for 2003. The next regular meeting of the Municipal Services Committee is scheduled for February 3, 2003 at 5:00 PM. Page 2 City of Auburn Council Meeting Minutes January 21,200,3 IV. Planning & Community Development Chair Borden reported that the Planning and Community Development Committee met January 13, 2003 at 5:00 PM. The Committee discussed changes to downtown parking, a joint funding agreement for human services, and the Neighborhood Grant Program. The next regular meeting of the Planning and Community Development Committee is scheduled for January 27, 2003 at 5:00 PM. Public Works Chair Wagner reported that the Public Works Committee met January 13, 2003 at 5:30 PM. The Committee discussed Committee goals for 2003, Resolution No. 3560 related to West Valley Highway improvements, commercial improvements to retail space at the Auburn Transit Station, and potential storm improvement costs in the potential annexation area of Lea Hill. The Committee also received a report on the right-of-way conversion at Emerald Downs. The next regular meeting of the Public Works Committee is scheduled for January 27, 2003 at 5:30 PM. Finance Chair Poe reported that the Finance Committee met this evening at 6:30. The Committee discussed claims and payroll vouchers, bad debt write-off, and surplus property items on this evening's agenda. The Committee also discussed Ordinance No. 5729 related to revenues and expenses for the commercial tenant area of the Auburn Transit Parking Garage. The next regular meeting of the Finance Committee is scheduled for February 3, 2003 at 6:30 PM. COUNCILMEMBER REPORTS Councilmember Singer reported that she attended a meeting with Congresswoman Dunn and various mayors on January 16, 2003 to discuss ideas related to transportation projects involving homeland security. Councilmember Singer conveyed information related to a Federal Aviation Administration (FAA) project and spoke regarding concerns in connection with the Auburn Post Office. Congresswoman Dunn relayed that there may be possible Occupational Safety and Health Administration (OSHA) concerns with regard to the Auburn Post Office. Page 3 City of Auburn Council Meetin;] Minutes January 21, 2003 Councilmember Cerino reported that he attended a Pierce County Regional Council (PCRC) meeting on January 16, 2003. Councilmember Cerino learned that there is approximately $12.08 million remaining in federal TEA grant funds, which are being allocated for projects that resolve transportation problems in the region. PCRC is seeking support in spending available transportation funds on projects within the Puget Sound area that can be finalized and will show progress to the citizens. PCRC is particularly seeking support in obtaining funds to complete the "D" Street pedestrian overpass, which would allow The Sounder to increase the number of trains running between Seattle and Tacoma to six per day. This project would eliminate a ten-mile per hour curve on the Burlington Northern Railroad tracks. Approximately $20 million have already been committed to the "D" Street pedestrian overpass project and another $6 million would complete the project. PCRC is urging municipalities to focus on projects that will demonstrate remedies to resolving transportation problems. Councilmember Cerino reported that PCRC also distributed new criteria for a city to obtain the designation as a regional growth center, formerly known as urban centers. Cities seeking designation as a regional growth center will be required to meet the new criteria. Councilmember Cerino invited interested parties to attend the PCRC general assembly on February 20, 2003. Mayor Lewis reported that the South County Area Transportation Board (SCATBd) met this morning and distributed a finalized list of improvements to the Regional Transportation Improvement District (RTIP), which consists of Pierce, King and Snohomish counties. The Board discussed putting forth a ballot measure in 2003 or 2004 for major transportation improvements. The list includes improvements to State Highway (SR) 167 of an additional High Occupancy Vehicle (HOV) lane from Interstate 405 (I-405) to the Pierce County line, an additional general purpose lane on each side of SR167 from 1-405 to the Pierce County line, an express lane from 1-405 to the Pierce County line, the completion of the missing leg of the SR167/SR18 interchange, and a truck-climbing lane on SR18 to Federal Way. Councilmember Singer reported that two leases for retail space at the Auburn Transit Station have been signed. Page 4 City of Auburn Council Meeting Minutes January 21,200,', CONSENT AGENDA A. Minutes 1. Minutes of the January 6, 2003 regular City Council meeting. B. Vouchers F4.9.2,F4.9.5 Claims Claims check numbers 317256 through 317481 in the amount of $857,004.34 and a wire transfer in the amount of $281,396.15 and claims check numbers 317482 through 317693 in the amount of $1,738,766.19 and dated January 21, 2003. Payroll Payroll check numbers 502733 to 503096 and check number 10101 in the amount of $913,780.92 and electronic deposit transmissions in the amount of $1,652,594.56 for a grand total of $2,566,375.48 for the pay period covering December 7, 2002 to January 16, 2003. C. Surplus Property F4.6.1 Parks and Recreation Department City Council to authorize the surplus and disposal of the following described property, which is of no further use to the City: 4 Lobby Chairs 4 Square Tables 3 Benches 1 Metal Storage Cabinet 1 File Cabinet 2 Wooden Square End Tables Page 5 City of Auburn Council Meeting Minutes January 2t, ~_00~ VI. Bad-Debt Write-off F4.12 City Council to authorize the write-off of utility account and BIA account bad debts in accordance with City policy in the amount of $10,677.58. E. Contract Administration Public Works Project Number C212A 05.2 City Council to approve Final Pay Estimate No. 4 to Small Works Contract 02-06 with Rodarte Construction and accept construction of project No. C212A, Dykstra Park Footbridge Repair. Annual Consultant Agreement with Integrus Architecture A3.16.7 City Council to approve an Annual Consultant Agreement No. AG-C-185 with Integrus Architecture for on-call services for the calendar year 2003 related to the Auburn Station Retail Space Project. Public Works Project Number C203A 03.3.11 PR C203A City Council to authorize awarding Contract No. 02-23, Project Number C203A, Auburn Station Retail Space Commercial Improvements, to Regency NW Construction on their Iow bid of $808,000 plus WA state sales tax of $71,104 for a total contract price of $879,104. Councilmember Barber moved and Councilmember Wagner seconded to approve the consent agenda as modified. MOTION CARRIED UNANIMOUSLY. 7-0. UNFINISHED BUSINESS There were no items under this section for Council consideration. Page 6 City of Auburn Councii Meeting Minutes January 21, 2003 VII. NEW BUSINESS Application Number CUP01-0005 03.10.1 cuP01-0005 City Council to consider the request of Inform, Inc. representing Safeway, Inc. for a conditional use permit to allow an automobile fuel facility located at 101 Auburn Way South on property zoned C- 2, Central Business District. A brief staff report was given by Community Development Administrator David Osaki. Councilmember Borden moved and Councilmember Singer seconded to approve the conditional use permit based upon the Hearing Examiner's Findings of Fact, Conclusions and Conditions, and to instruct the City Attorney to prepare the necessary ordinance. MOTION CARRIED UNANIMOUSLY. 7-0. Application Number CUP02-0004 03.10.1 CUP02-0004 City Council to consider the request of Kenneth Coddington for a conditional use permit to allow for a multifamily structure (triplex) to be located on the north side of 4th Street NE approximately 90 feet west of "M" Street NE on property zoned R-3, Two-Family (Duplex) Residential. A brief staff report was given by Mr. Osaki. Councilmember Borden moved and Councilmember Singer seconded to approve the conditional use permit based upon the Hearing Examiner's Findings of Fact, Conclusions and Conditions, and to instruct the City Attorney to prepare the necessary ordinance. MOTION CARRIED UNANIMOUSLY. 7-0. Page 7 City of Auburn Council Meeting Minutes January 21,200,~ Application Number CUP02-0005 03.10.1 cuP02-000$ City Council to consider the request of Lakeland Town Center, LLC for a conditional use permit to allow for a drive-through restaurant located in the westerly corner of the "Lakeland Town Center", an approximately 12.48 acre parcel, located at the southwest corner of the intersection of Lakeland Hills Way/Lake Tapps Parkway East on property zoned Planned Unit Development District - Lakeland Hills South Special Plan Area. Councilmember Singer moved and Councilmember Barber seconded to approve the conditional use permit based upon the Hearing Examiner's Findings of Fact, Conclusions and Conditions, and to instruct the City Attorney to prepare the necessary ordinance. Councilmember Borden expressed concern regarding landscape barrier requirements between the proposed drive-through restaurant and the adjoining residential area. Councilmember Borden expressed opposition to the conditional use permit application. Mr. Osaki reported that in addition to the ten foot landscape strip, the proponents indicated that there will be a no-build area between the proposed drive-through restaurant and the adjoining residential area. The adjoining property is owned by the proponents. Councilmember Brothers requested clarification with regard to the topography of the proposed restaurant site in relation to the adjoining residential area. Dennis Reddy, Tarragon Development Company, 1415 Western Avenue, Seattle Mr. Reddy reported that the no-build area is seventy-five feet and angles to the northwest, away from the northwest corner of the proposed restaurant towards Lake Tapps Parkway. Mr. Reddy illustrated the slope of the no-build area for Councilmember Brothers. MOTION CARRIED. 6-1. Page 8 City of Auburn Council Meeting Minutes January 21,200,3 Councilmember Borden voted no. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances Ordinance No. 5726 04.7 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 8.08.180 of the Auburn City Code, relating to solid waste services fees and charges. Councilmember Singer moved and Councilmember Wagner seconded to introduce and adopt Ordinance No. 5726 and to amend all references to 30 gallon cans on page two to 32 gallon cans. MOTION CARRIED UNANIMOUSLY. 7-0. Ordinance No. 5729 F4.21 An Ordinance of the City Council of the City of Auburn, Washington, establishing new Sections 3.04.570 and 3.04.571 of the Auburn City Code creating a new fund to account for revenues and expenses associated with the commercial tenant area of the Sound Transit Parking Garage. Councilmember Poe moved and Councilmember Barber seconded to introduce and adopt Ordinance No. 5729. MOTION CARRIED UNANIMOUSLY. 7-0. Ordinance No. 5731 o3.1 ANX02-0003 An Ordinance of the City of Auburn, Washington, annexing an unincorporated area of approximately 13.6 acres contiguous to the corporate limits of the City, north of 1st Street NE and at the Green River known as the "Steelhead North District". Page 9 City of Auburn Council Meeting Minutes January 21, 2003 Councilmember Borden moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5731. MOTION CARRIED UNANIMOUSLY. 7-0. Ordinance No. 5732 03.1 ANX02-0004 An Ordinance of the City of Auburn, Washington, annexing an unincorporated area of approximately 23 acres contiguous to the corporate limits of the City, south of East Main Street and at the Green River, a portion of East Auburn Garden Tracts known as the "Steelhead South District". Councilmember Borden moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5732. MOTION CARRIED UNANIMOUSLY. 7-0. Ordinance No. 5733 O3.4.2.1.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 18.22.020, 18.22.060, 18.46.060 and 18.52.090 of the Auburn City Code, relating to zoning and land use. Councilmember Borden moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5733. MOTION CARRIED UNANIMOUSLY. 7-0. Resolutions Resolution No. 3560 O4.9.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute the West Valley Highway Project Transportation Improvement Board Program Project Funding Status form. Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 3560. Page 10 City of Auburn Council Meetin§ Minutes January 21, MOTION CARRIED UNANIMOUSLY. 7-0. Resolution No. 3562 A3.16.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a five-year lease agreement with Auburn Flight Service from April 6, 2002 to April, 2007. Councilmember Singer moved and Councilmember Wagner seconded to adopt Resolution No. 3562, with the following amendments as read by Planning and Community Director Paul Krauss: Director Krauss clarified that Resolution No. 3562 is not an extension to the lease, but is a five-year, term market adjustment. The agreement is backdated to April 1, 2002 which is the original date of expiry for the last five-year adjustment. The agreement includes a $.38 per square foot increase in the rental rate to $10.75. Under the terms of the extension, Auburn Flight Service will make repairs to the building in the nature of $10,800 for a new ventilation system and $18,900 for a new roof for a total of $29,700. The City of Auburn agrees that, beginning February 2003, there will be a credit equal to one half of the rent due per month, which will be used to defray the cost that Auburn Flight Service will experience in making the repairs. The credit will remain in place until the full $29,700 is compensated to Auburn Flight Service. MOTION CARRIED UNANIMOUSLY. 7-0. Resolution No. 3563 O3.4.1.21 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Seattle- Page11 City of Auburn Council Meeting Minutes January 2t, 2003 King County Department of Public Health Memorandum of Understanding on the Local Hazardous Waste Management program for 2003 activities. Councilmember Singer moved and Councilmember Wagner seconded to adopt Resolution No. 3563. MOTION CARRIED UNANIMOUSLY. 7-0. Resolution No. 3564 03.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Memorandum of Understanding, pursuant to the authority of Chapter 39.34 RCW, with the cities of Burien, Covington, Des Moines, Federal Way, Kent, Renton, SeaTac, and Tukwila, Washington, to provide for the planning, funding, and implementation of a joint human services application and funding program. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3564. Planner Shirley Aird gave a brief staff report. MOTION CARRIED UNANIMOUSLY. 7-0. Resolution No. 3565 A Resolution of the City Council of the city of Auburn Washington, making findings and identifying the successful Iow bidder in the Auburn Station Commercial Improvements Project. Councilmember Singer moved and Councilmember Wagner seconded to adopt Resolution No. 3565. MOTION CARRIED UNANIMOUSLY. 7-0. Page 12 City of Auburn Council Meeting Minutes January 2t, 2003 IX. MAYOR'S REPORT Executive Session Mayor Lewis recessed the meeting to executive session at 8:15 PM for approximately thirty minutes to discuss potential litigation and real estate acquisition. At 8:45 PM Mayor Lewis announced that executive session would continue for approximately fifteen minutes. At 8:55 PM Mayor Lewis reconvened the regular meeting. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:55 PM. APPROVED THE~dr/ DaY Of FEBRUARY, 2003. Peter B. Lewis, Mayor Cathy Ri(~rdson, Deputy City Clerk Page 13