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Home My WebLink About05-30-2003 SpecialSPECIAL CITY OF AUBURN CITY COUNCIL RETREAT MAY 30, 2003 2003 BUDGET AND BUDGET PROCESS Minutes I. CALL TO ORDER Mayor Peter B. Lewis called the meeting to order at 8:07 AM at the Comfort Inn located at 1 - 16th Street NE, Auburn, Washington. Mayor Lewis and the following Councilmembers were present: Fred Poe, Stacey Brothers, Jeanne Barber, Sue Singer, Gene Cerino, and Rich Wagner. Councilmember Trish BOrden arrived at 8:10 AM. Staff members present included: Fire Chief Bob Johnson, Planning and Community Development Director Paul Krauss, Executive Assistant Duanna Richards, Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Public Works Director Dennis Dowdy, Assistant Fire Chief Russ Vandver, Human Resources Director Brenda Heineman, Finance Director Shelley Coleman, Parks and Recreation Director Daryl Faber, City Attorney Daniel B. Heid, and Deputy City Clerk Cathy Richardson. Also present: Bill Peloza, Lynn Norman, and Administrative Intern Scott Thompson. Facilitating the meeting was Greg Prothman of Prothman Company. Mayor Lewis reviewed the 2002 City Council retreat relating to the budget process. Mayor Lewis explained that the purpose of this meeting is to determine Council priorities for 2004. II. REVIEW AND REVISE RETREAT GOALS Mr. Prothman reviewed the 2002 exercise implemented to determine Council's vision for the Auburn community. Mr. Prothman referred to a map depicting Council's priority projects determined during the 2002 exercise. Mr. Prothman explained that the purpose of this meeting is to allow Council more control and opportunity with regard to priorities for the 2004 budget and to request staff to determine possible funding sources for those projects. Mr. Prothman reviewed personnel costs and city services funded by the general fund. Mr. Prothman distributed an agenda packet, which included City departments 2004 work program goals and major milestones related to Council's vision. The contents were comprised of projects, the lead department, estimated project City of Auburn Council Meetin.q Minutes May 30, 2003 costs, funding sources, other agencies involved, and estimated project completion. Councilmembers determined that the following projects should be added to the project list: · Pavement Preservation · Sidewalk Connection Key Corridor · Sidewalk Preservation Mr. Prothman stated that development of a work program is the first step in the budgeting process as it provides guidance to staff in developing a budget and a work program. Finance Director Coleman distributed a 2004 budget calendar and reviewed completion dates for the various steps in the budget process. Director Coleman indicated that she anticipates presenting midyear budget adjustments at the June 16, 2003 City Council meeting, the 2004 Preliminary Budget by October 24, 2003, and the final 2004 Budget on December 1,2003. Department Directors reviewed the following 2004 Work Program projects and goals: Planning and Community Development Director Paul Krauss: · 'T' Street Shopping Center · Public Safety Building/Private Developer Option · Restore Mill Creek · Continue Downtown Revitalization Efforts/Parking · Multi Family Tax Abatement Ordinance · Annexations · Comprehensive Plan Update · Permit Streamlining · 21st Century Grant · Revitalization of Terminal Park and Other Neighborhood Plans · Abatement of Chronic Neglect and Abuse of Children · Downtown Design Guidelines · Economic Development Internet Page to serve as City Gateway · Developable Land and Available Commercial Space Inventory · Develop a City Business Plan or Economic Development Strategic Action Plan Councilmembers discussed various alternatives for a Public Safety facility, including the possible purchase and renovation of the Massey Building located on East Main Street. Page 2 of 5 City of Auburn Council MeetinR Minutes May 30, 2003 At 9:35 AM, Council recessed for fifteen minutes. Councilmember Borden inquired how many years the proposed public safety building would serve Auburn. Director Krauss stated that the space needs study completed a couple of years ago indicated that full population development for Auburn is approximately 75,000 to 80,000 citizens. There is sufficient space in the Massey building to meet the needs of a population of that size. Director Krauss continued reviewing the following 2004 Work Program projects and goals: Develop Biannual Forum · City Gateways · Add Maps to the Internet · Branding Partnership · Advertising/Marketing · Restaurant Recruitment · Annual Service Club/Religious Community Summit · Consolidated Plan Update · GIS / Arc View Availability of Census Date · Low Impact Development · MasterSign Plan Public Works Director Dennis Dowdy: · Downtown Drainage · Downtown Lighting · Pedestrian Friendly · Storm Water Quality and Detention · Downtown to Interurban Trail · Nonmotorized Trail Transit Station to 15th Street SW · Nonmotorized Trail from Transit Station to Future Crossing of "A" Street SE at White River Bridge · Nonmotorized Trail from Interurban to Ellingson Road · Mill Creek Corridor Plan/Lake · White Lake Restoration · SR 164 Link Road / Capacity Improvements · SR 167 / SR 18 Interchange · SR 18 Hill Climbing Lanes · "1" Street Corridor · "A" Street NW Transit to 14th Street NW · Trail System Page 3 of 5 City of Auburn Council Meetin.q Minutes May 30, 2003 · Terminal Park · KerseyWay Nonmotorized Trail · "M" Street Grade Separation · "M" Street NE - East Main to 8th Street At 10:50 AM, Council recessed for ten minutes. Fire Chief Bob Johnson: · New/Relocated Fire Stations Councilmembers discussed concerns related to response times for emergency services in the south Auburn and Lea Hill areas. Police Chief Jim Kelly: · Municipal Court/Police Building · Detention Facility · Police and Fire Training Facility / Shooting Range Chief Kelly reported that Mayor Lewis is working with other jurisdictions to put an administrative advisory group into place to deal with issues related to detention facilities and the lack thereof. Discussion followed regarding regional and local detention facilities, holding facilities, and cooperative efforts related to transporting inmates. Chief Kelly also reviewed a workload analysis on emergency services staff, which was distributed at the Municipal Services Committee meeting. Parks and Recreation Director Daryl Faber: · Golf Clubhouse · Community Center · Trail Systems · Jacobsen Tree Farm · Tree City USA Program · Cedar Lanes Park · West Beverly · Recreation Director Faber recommended updating the existing master plan for Les Gove Park / Community Campus. A Community Center offers opportunities to partner with other departments and groups with regard to youth programs. Page 4 of 5 City of Auburn Council Meetin.q Minutes May 30, 2003 Mayor Lewis reviewed the present and future economic challenges faced by the City of Auburn, and also county and state entities. Mayor Lewis stated that staff and Council need to explore alternatives for the funding for one-time expenses, recurring expenses and supporting methods of income, possible fee or tax increases, and possible reductions in levels of service. It was the consensus of the Council to proceed with the Public Safety facility project for court and police services. Councilmember Borden expressed the desire to proceed with the Community Center facility project. Councilmember Poe expressed support of proceeding with the Golf Course Clubhouse project and improvements to State Route (SR)164. Councilmember Poe recommended a joint meeting with the City of Enumclaw Councilmembers with regard to SR 164 improvements. Councilmember Wagner also expressed support of SR 164 improvements and suggested additional efforts to develop long term planning arrangements with the Muckleshoot Indian Tribe. Mayor Lewis reported that a citizens group against SR 164 improvements is opposed to any improvements to SR 164 and also opposed to any improvements or development to the plateau area, including safety improvements. Councilmember Brothers suggested a joint meeting with the Muckleshoot Indian Tribal Council to discuss long term planning and SR 164 improvements. III. ADJOURNMENT There being no further discussion, the meeting adjourned at 12:24 PM. APPROVED THE ~/ DAY OF JULY, 2003. Cathy RiC't?F'dsor~, Deputy ~;ity Clerk Page 5 of 5