HomeMy WebLinkAbout12-15-2003CITY OF
WAS H l NGTON
CITY COUNCIL
MEETING MINUTES
December 15, 2003 7:30 PM
CALL TO ORDER
Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 PM and
led those in attendance in the Pledge of Allegiance.
Roll Call
Mayor Lewis and the following Councilmembers were present:
Trish Borden, Fred Poe, Sue Singer, Stacey Brothers, Gene
Cerino, and Nancy Backus. Councilmember Rich Wagner was
excused.
Staff members present included: Police Chief Jim Kelly, Acting
Assistant Fire Chief Mike Gerber, Parks and Recreation Director
Daryl Faber, City Attorney Daniel B. Heid, Finance Director Shelley
Coleman, Public Works Director Dennis Dowdy, Risk
Management/Human Resources Director Brenda Heineman,
Planning and Community Development Director Paul Krauss,
Multimedia Specialist Jason Jones, Multimedia/Web Analyst Sonja
Rasmussen, IS Administrator Lorrie Rempher, Environmental
Protection Manager Eric Hagen, and Deputy City Clerk Cathy
Richardson.
C. Announcements and Appointments
1. Announcements
2. Appointments
a)
Park and Recreation Board
City Council to confirm the appointment of Chris
Burton to fill an unexpired term to the Park and
Recreation Board to expire December 31, 2004
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City of Auburn Council Meeting Minutes December 15, 2003
II.
City Council to confirm the appointment of Robert
Englehart to fill an unexpired term to the Park and
Recreation Board to expire December 31, 2005
City Council to confirm the appointment of Michael
Hassen to fill an unexpired term to the Park and
Recreation Board to expire December 31, 2005
City Council to confirm the reappointment of Greg
Clark to the Park and Recreation Board for a term to
expire December 31, 2006
City Council to confirm the reappointment of Vicki
Gilthvedt to the Park and Recreation Board for a term
to expire December 31, 2006
b)
White River Valley Museum Board
City Council to confirm the appointment of Mike
McDermott to fill an unexpired term to the White River
Valley Museum Board to expire December 31, 2004
City Council to confirm the reappointment of Michelle
Marshman to the White River Valley Museum Board
for a term to expire December 31, 2006
Councilmember Singer moved and Councilmember Cerino
seconded to confirm the appointment of Chris Burton,
Robert Englehart, and Michael Hassen, and the
reappointment of Greg Clark and Vicki Gilthvedt to the Park
and Recreation Board and the appointment of Mike
McDermott and the reappointment of Michelle Marshman to
the White River Valley Museum Board.
MOTION CARRIED UNANIMOUSLY. 6-0.
Agenda Modifications
Agenda modifications included transmission of
Ordinance No. 5906 and corrected Resolution No. 3672.
corrected
CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
Public Hearings
No public hearings were scheduled.
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City of Auburn Council Meeting Minutes December 157 2003
Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
Rollyn L. Kidd, 210 13th Street SE, Auburn
Mr. Kidd inquired as to the section of the Revised Code of
Washington (RCW) related to liability for injuries occurring within
public right-of-way.
City Attorney Daniel Heid noted the difficulty in responding to Mr.
Kidd's inquiry with limited facts and stated generally that the City
does not automatically become liable for injury occurring on public
right-of-way unless it has prior knowledge of an unsafe or
dangerous condition and does not exercise the option to correct the
condition.
Mr. Kidd requested assistance in locating the correct section of the
RCW related to liability for injuries occurring within public right-of-
way.
Mayor Lewis invited Mr. Kidd to make an appointment with his
office to discuss the situation.
Dave Prenovost, 304 "1" Street SE, Auburn
Mr. Prenovost expressed concern regarding speeding vehicles in
the City of Auburn and urged Council to reduce the speed limits
within the City to 25 miles per hour for safety purposes. Mr.
Prenovost stated that slower speeds may also promote better
business. Mr. Prenovost introduced his nephews, Erin and Bryce,
and noted that Erin is working on a Boy Scout merit badge.
Virginia Haugen, 2503 "R" Street SE, Auburn
Ms. Haugen inquired regarding Washington State laws and Auburn
City Code governing written requests for public records.
Attorney Heid noted that a request for information that is legal
research is not the province of the City. State law governs public
disclosure requests, which includes that a municipality be able to
document when a request was received and when it was
responded to. Some information requested may or may not be
disclosable. The City of Auburn Request for Records form cites
RCW sections pertaining to public records requests.
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City of Auburn Council Meeting Minutes December 15~ 2003
III.
Ms. Haugen also spoke regarding liability for injuries occurring on
sidewalks and expressed concern related to sidewalks in need of
repair.
Gm
Correspondence
No correspondence was received.
COUNCIL COMMITTEE REPORTS
A3.7.6
A.
Municipal Services
Chair Singer reported that the Municipal Services Committee met
this evening at 5:00. The Committee discussed and recommended
approval of contract administration items and Resolution No. 3666.
The Committee also discussed basic life system transportation
policies and received a report from Police Chief Kelly related to
new equipment that can record the number of speeders, the rate of
speed, and the date and time of the occurrence. The equipment
can be used in neighborhoods which are experiencing vehicles
traveling at excessive speeds to determine the best time of day to
have officers at the scene to discourage speeding. The next
regular meeting of the Municipal Services Committee is scheduled
for January 5, 2004 at 5:00 PM.
Planning & Community Development
Chair Borden reported that the Planning and Community
Development Committee met December 8, 2003 at 5:00 PM. The
Committee discussed and recommended approval of Resolution
No. 3670. The Committee also discussed Councilmember
operating procedures. Chair Borden urged Council to review
procedures related to Councilmember appointments to regional
committees. The next regular meeting of the Planning and
Community Development Committee is scheduled for January 12,
2003 at 5:00 PM.
Gm
Public Works
Vice Chair Poe reported that the Public Works Committee met
December 8, 2003 at 5:30 PM. The Committee discussed and
recommended approval of contract administration items and
Resolution Nos. 3659 and 3664. The Committee also discussed
an Interlocal Agreement with the Muckleshoot Indian Tribe and a
revised street delay agreement. The next regular meeting of the
Public Works Committee is scheduled for December 22, 2003 at
5:30 PM.
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City of Auburn Council Meeting Minutes December 15, 2003
IV.
Finance
Chair Poe reported that the Finance Committee met this evening at
5:30. The Committee discussed and recommended approval of
claims and payroll vouchers, surplus property, Ordinance No. 5806,
and Resolution Nos. 3667 and 3672. The next regular meeting of
the Finance Committee is scheduled for January 5, 2004 at 5:30
PM.
E=
Committee on Committees
Vice Chair Singer reported that the Committee on Committees met
on December 1, 2003 at 7:10 PM. The Committee discussed and
recommended approval of the Committee assignments outlined in
Resolution No. 3668. Vice Chair Singer noted a correction to
Resolution No. 3668, Section 6. The Committee also
recommended appointing a Councilmember Pro Tem to fill
Councilmember Wagner's position for an undetermined period of
time.
Councilmember Singer moved and Councilmember Cerino
seconded to appoint Fred Poe as Councilmember Pro Tem to fill
Councilmember Wagner's position for an undetermined period of
time.
MOTION CARRIED. 5-0.
Councilmember Poe abstained.
COUNCILMEMBER REPORTS
At this time Councilmembers may report on items not specifically
described on the agenda, which are of interest to the community.
There were no Councilmember reports.
CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
Minutes of the November '12, 2003 special City Council
meeting.
Minutes of the December 1, 2003 regular City Council
meeting.
Page 5
City of Auburn Council Meeting Minutes December 15, 2003
B. Vouchers
F4.9.2,F4.9.5
Claims
Claims check numbers 326448 through 326838 in
amount of $1,945,882.82 and dated December 15, 2003.
the
w
Payroll
Payroll check numbers 506678 to 506874 in the amount of
$698,450.87 and electronic deposit transmissions in the
amount of $974,343.19 for a grand total of $1,672,794.06 for
the pay period covering November 26, 2003 to December
10, 2003.
Surplus Property
F4.6.1
Finance Department
City Council to authorize
following equipment:
the surplus and disposal of the
MAKE
HP Office Jet
Toshiba
Toshiba
Toshiba
14" monitor
14" monitor
ADI
ADI
ADI
Mag
Mag
NEC
NEC
Viewsonic
Compaq
Meridian
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
MODEL
600
Satellite 4000CDT
Satellite 4000CDT
Satellite T2130CT
Microscan 17"
Microscan 17"
Microscan 17"
17" Monitor
17" Monitor
MultiSyncM700
17" Monitor
17"
Proliant 800
TNT Server
^barim
Abanm
Abarim
^barim
^barim
Abanm
Abarim
^barim
^banm
^barim
^banm
Abanm
^barim
DESCRIPTION COA/City Asset #
Fax/copiedscanner #MY95DC21KD
laptop 11400245
laptop 11400243
laptop 4310000434
Monitor sal-67mt07806
Monitor 6a73400031
Monitor 922042L20224223B
Monitor 834033R40201836
Monitor 835033R40105427B
Monitor MH4344006143
Monitor mh4334017322
Monitor JC-1735VM^
Monitor 28d21403b
Monitor ^Y03202441
P II 200mhz D742BJW30011
P II CD Tower 602130
P III 450 MHz 11400266
P III 450 MHz 11400261
P III 450 MHz 11400272
P III 450 MHz 11400269
P III 450 MHz 11400271
P III 450 MHz 11400275
P III 450 MHz 11400270
P I11 450 MHz 11400262
P III 450 MHz 11400265
P III 450 MHz 11400258
P I11 450 MHz 11400263
P III 550 MHz Abarim 001629
P III 550 MHz ^barim 001627
Condition
unrepairable
obsolete
obsolete
obsolete
unrepairable
unrepairable
unrepairable
unrepairable
unrepa~rable
unrepairable
unrepairable
unrepairable
unrepairable
unrepairable
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
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City of Auburn Council Meetin,q Minutes December 15, 2003
MAKE MODEL
Clone PC Abarim
Clone PC Abarim
Clone PC Abarim
HP Laser Jet4 Printer
DESCRIPTION
P III 550 MHz
P III 550 MHz
P III 550 MHz
printer
COA/City Asset # Condition
Abarim 001624 obsolete
Abarim 001646 obsolete
11400274 obsolete
JPGF011808 unrepairable
D. Contract Administration
Public Works Project Number C306A
O4.11.1 PR C306A
City Council award Small Works Contract 03-04, Project No.
C306A, Coal Creek Springs Security Hatches, to Gary
Harper Construction, Inc., on their Iow bid of $71,100.00
plus Washington state sales tax in the amount of $6,256.80,
for a total contract price of $77,356.80
Public Works Project Number 529
O4.9.1 PR 529
City Council approve Change Order No. 69 in the amount of
$187,331.01 to Contract No. 99-01 with Robison
Construction, Inc. (RCI) for Project No. 529, 3rd Street SW
Grade Separation Project
Public Works Project Number C226A
O4.8.1
City Council approve Final Pay Estimate No. 4 to Small
Works Contract No. 02-30 with Mike McClung Construction
Co., and accept construction of Project No. C226A, Hillcrest
Estates Detention Pond Improvement
m
Planning & Community Development Project Number
MS 772
O4.4.1
City Council award a Small Works Contract No. 03-26,
Project No. MS 722, City Hall/Fire Station No. 31
Improvements, .to Lincoln Construction on their Iow bid of
$68,762.00 plus Washington state sales tax of $5,561.60 for
a total contract price of $68,761.60
Consultant Agreement No. AG-C-136
04.7.2
City Council approve annual Consultant Agreement No. AG-
C-136 with Vadis Northwest for a litter control program,
beginning January 1, 2004 and ending December 31, 2004
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City of Auburn Council Meeting Minutes December 15, 2003
VI.
VII.
VIII.
Consultant Agreement No. AG-C-040
O4.1.3.3
City Council approve annual consultant Agreement with City
3H Management Consultants for on-call cable franchise
administration for the calendar year 2004 for services not to
exceed $33,420.00
Councilmember Singer moved and Councilmember Cerino
seconded to approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 6-0.
UNFINISHED BUSINESS
There were no items under this section for Council consideration.
NEW BUSINESS
There were no items under this section for Council consideration.
ORDINANCES AND RESOLUTIONS
A. Ordinances
Ordinance No. 5806
A4.3.1
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 2.51.020 of the Auburn City
Code entitled "Councilmember's Compensation" relating to
the compensation of the Mayor Pro Tem
Councilmember Poe moved and Councilmember Backus
seconded to introduce and adopt Ordinance No. 5806.
MOTION CARRIED UNANIMOUSLY. 6-0.
=
Ordinance No. 5807
03.4.3
An Ordinance of the City Council of the City of Auburn,
Washington, adopting Comprehensive Plan map and text
amendments pursuant to RCW Chapters 36.70A and
35A.63
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5807.
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City of Auburn Council Meetin.q Minutes December 15, 2003
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolutions
Resolution No. 3659
A3.16.9; 03.5 PLT00-0004, O3.10.8 SHR00-0004, 03.6 PUD00-0001
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Stormwater Drainage Agreement between the City of
Auburn and CamWest Development Inc, for construction of
stormwater facilities
Councilmember Poe moved and Councilmember Cerino
seconded to adopt Resolution No. 3659.
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3664
A1.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute a
Nonexclusive Franchise with Pierce County for the purpose
of constructing, operating and maintaining sanitary sewer
facilities over, in, along, and under certain public roads and
highways in Pierce County, Washington
Councilmember Poe moved and Councilmember Cerino
seconded to adopt Resolution No. 3664.
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3665
F6.7, A3.4
A Resolution of the City Council of the City of Auburn,
Washington, endorsing the adoption and implementation of
streamlined sales taxes by the State of Washington at such
time as and concurrent with Federal adoption of internet and
catalog sales taxes; and requesting that any system adopted
by the State of Washington not negatively impact cities
Councilmember Poe moved and Councilmember Backus
seconded to adopt Resolution No. 3665.
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City of Auburn Council Meeting Minutes December '15~ 2003
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3666
A3.16.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an agreement for the day-to-day operation and management
of the Auburn Municipal Airport between the City of Auburn
and Airport Management Group, LLC
Councilmember Singer moved and Councilmember Brothers
seconded to adopt Resolution No. 3666.
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3667
A3.8.23
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract with the Auburn Chamber of Commerce to
provide tourism expansion services
Councilmember Poe moved and Councilmember Backus
seconded to adopt Resolution No. 3667.
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3668
A3.7.1
A Resolution of the City Council of the City of Auburn,
Washington, repealing Resolution No. 3627 passed July 21,
2003, and designating the members, powers, duties and
meeting times and days of all standing committees of the
City Council of the City of Auburn for the year 2004
Councilmember Singer moved and Councilmember Brothers
seconded to adopt Resolution No. 3668 and to strike the
words "As Mayor Pro Tem, Councilmember Barber" from the
second line of Section 6 on page 3, and insert the words
"The Mayor Pro Tem".
MOTION CARRIED UNANIMOUSLY. 6-0.
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City of Auburn Council Meetinq Minutes December 157 2003
Resolution No. 3669
03.5 PLT03-O001
A Resolution of the City Council of the City of Auburn,
Washington, approving the preliminary plat of the 64-1ot
subdivision located on the west side of Evergreen Way SE,
within the City of Auburn, Washington, identified as
Lakeland Area 5, Division 2A
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3669.
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3670
O5.1.2; A1.3
A Resolution of the City Council of the City of Auburn,
Washington, taking steps to restore the salmon habitat in
Olson Creek within the historic Olson Farm by utilizing
WaterWorks grant funds and transfers from the King
Conservation District
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3670.
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3672
A3.12.9.3, F2.4.9
A Resolution of the City Council of the City of Auburn,
Washington, declaring its intention to order the improvement
of public parking facilities and to create Local Improvement
District No. 250 to assess a part of the cost and expense of
carrying out those improvements against the properties
specially benefited thereby, and notifying all persons who
desire to object to the improvements to appear and present
their objections at a hearing before the City Council to be
held on January 5, 2004
Councilmember Poe moved and Councilmember Backus
seconded to adopt Resolution No. 3672.
MOTION CARRIED UNANIMOUSLY. 6-0.
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City of Auburn Council Meeting Minutes December 15, 2003
IX.
MAYOR'S REPORT
Executive Session
No executive session was held.
ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:06 PM.
APPROVED THE DAY OF JANUARY, 2004.
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.ci.aubu rn.wa, us
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