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HomeMy WebLinkAbout08-16-2004 CITY COUNCIL MEETING MINUTES AUGUST 16 ,2004 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza, Roger Thordarson, and Lynn Norman. Staff members present included: Planning and Community Development Director Paul Krauss, City Attorney Daniel B. Heid, Transportation Planner Joe Welsh, Acting Assistant Fire Chief Mike Gerber, Police Chief Jim Kelly, City Engineer Dennis Selle, Parks and Recreation Director Daryl Faber, Risk Management/Human Resources Director Brenda Heineman, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements There was no announcement. D. Agenda Modifications There was no agenda modification. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings Page 1 City of Auburn Council Meetina Minutes Auaust 16. 2004 1. Vacation Application Number V-01-04 03.9 City Council to conduct a public hearing on the request to vacate the north/south alleyway located north of First Street NW, east of "A" Street NW, south of Second Street NW, and west of North Division Street. Transportation Planner Joe Welsh reviewed the request for vacation of an alleyway, which primarily serves City of Auburn Municipal Court and Police Department, and the Auburn Regional Medical Center. The alleyway currently contains water, sewer, and gas utilities, which serve the Police Department, and an INet Information System connection to City Hall, which serves the Police Department and the Municipal Court. The vacation request contains the ability to retain an easement for utilities, but the utilities may be abandonable depending on the future use of the property. Councilmember Wagner inquired regarding responsibility for relocation costs in the event the utilities are not abandon able. Mr. Welsh stated that the City retains the right to require that costs associated with relocation of utilities be borne by those causing the relocation. Mayor Lewis opened the public hearing. No one in the audience requested to speak. Mayor Lewis closed the public hearing. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Joe Poaqe, 112 "J" Street SE, Auburn. Mr. Poage spoke regarding Auburn City Code Section 18.56.070 related to the use and placement of signs such as yard sale, real estate, and political signs. Page 2 City of Auburn Council MeetinQ Minutes Auaust 16.2004 Planning and Community Development Director Paul Krauss explained that yard sale signs are not permitted on public property. Political signs are allowed on public property during elections and real estate open house signs can be placed on public right-of-way. A new sign ordinance is under review related to allowing a-frame signs in public right-of-way in the downtown business districts. In response to questions from Mr. Poage related to yard sale signs, Mayor Lewis invited Mr. Poage to attend the next Planning and Community Development Committee and Planning Commission meetings to discuss the proposed sign code. Mr. Poage also spoke regarding parking in the downtown area and cited a recent incident involving a police chase on "J" Street. Mr. Poage expressed concern related to emergency access on narrow streets when vehicles are parked on both sides of the street. Mr. Poage suggested limiting parking to only one side of narrow streets. Mayor Lewis urged Mr. Poage to utilize the 911 system to report hazardous situations. Mayor Lewis also suggested that Mr. Poage speak with residents in the areas he referred to with regard to parking restrictions. Steve Nichols, 32516 58th Avenue South, Auburn Mr. Nichols stated that he was in attendance to address any questions from Council related to the annexation application on this evening's agenda. C. Correspondence No correspondence was received. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met this evening at 5:00. The Committee discussed and recommends approval of contract administration of Public Works Project No. C321A. The Committee also discussed school speed zones, received an update on the progress of the Justice Center construction, and reviewed budgets for the Fire and Parks and Recreation Departments, Mountain View Cemetery, and Auburn Golf Course. The Committee also discussed the Auburn Golf Course clubhouse and was asked to review cemetery burial fees. Page 3 City of Auburn Council Meetina Minutes Auaust16.2004 The next regular meeting of the Municipal Services Committee is scheduled for Tuesday, September 7,2004 at 5:00 p.m. B. Planning & Community Development Chair Singer reported that the Planning and Community Development Committee met on August 9,2004 at 5:30 p.m. The Committee discussed and recommends approval of Application No. ANX04-0001, and contract administration items. The Committee also discussed the Planning and Community Development Department budget, zoning on "A" Street related to the Comprehensive Plan, and the Terminal Park plan. The Committee also received a report on the Auburn Golf Course clubhouse. The next regular meeting of the Planning and Community Development Committee is scheduled for August 23, 2004 at 5:00 p.m. C. Public Works Chair Wagner reported that the Public Works Committee met August 9, 2004 at 5:30 p.m. The Committee discussed right-of- way use permits, surplus equipment items, contract administration items, the Lea Hill booster pump, annexation position paper prepared by the Suburban Cities Association, and reviewed budgets for arterial street fund, local street fund, and the general fund for the Public Works Dèpartment. The Committee also discussed the 2005-2010 Six Year Transportation Improvement Program (TIP), and the speed limit on Emerald Downs Drive. The next regular meeting of the Public Works Committee is scheduled for Wednesday, August 18, 2004 at 5:30 p.m. D. Finance Chair Backus reported that the Finance Committee met this evening at 6:30. The Committee discussed and recommends approval of consent agenda items and Resolution No. 3757. The Committee also reviewed Mayor/Council and Legal Department budgets. The next regular meeting of the Finance Committee is scheduled for Tuesday, September 7,2004 at 6:30 p.m. IV. COUNCILMEMBER REPORTS At this time Councilmembers may report on items not specifically described on the agenda, which are of interest to the community. Councilmember Singer reported on the special City Council meeting held August 9, 2004, where the Council discussed planning for bicycle routes in the City with David Hiller of the Cascade Bicycle Club. Councilmember Page 4 City of Auburn Council Meetina Minutes Auaust16.2004 Singer also reported on her attendance at a Muckleshoot Tribe reception held at the White River Amphitheater on August 15th. Councilmember Backus reported on her participation in the Auburn Good 01' Days activities and at the City's booth for the "Save Our Streets" program. Councilmember Backus also reported on her attendance at a Muckleshoot Tribe reception held at the White River Amphitheater on August 15th. Councilmember Wagner reported on his participation at the City's booth for the "Save Our Streets" program during the Auburn Good 01' Days weekend. Councilmember Wagner reported that many of the citizens he spoke to about the street program are in favor of a dedicated fund for street repair and improvements. Councilmember Wagner also reported on his attendance at a Muckleshoot Tribe reception held at the White River Amphitheater on August 15th. Councilmember Cerino reported on his participation at the City's booth for the "Save Our Streets" program. He found that many of the citizens he spoke to about the street program were unaware that the City is solely responsible for the construction and maintenance of 85 miles of local streets. Councilmember Thordarson reported on his participation in the "Save Our Streets" booth during Auburn Good 01' Days. He reported that it was a good opportunity to answer questions on many City issues, including the non-motorized transportation plan. The feedback he received from the citizens was very positive. Councilmember Thordarson also reported on his attendance at the Muckleshoot Tribe reception held at the amphitheater on August 15th. Councilmember Peloza reported he attended the monthly Law Enforcement Officers and Fire Fighters Disability Board meeting this month, the White River Valley Museum open house featuring artwork by Steve LePenske, and a WRIA 9 meeting which focused on riparian areas and natural vegetation and promoting an "adopt a river" program. Councilmember Peloza also reported on his attendance at the Auburn Good 01' Days activities and the August 15 Muckleshoot Tribe reception. Mayor Lewis reported on Auburn Good 01' Days events and commended the volunteers who organize the annual weekend event. Mayor Lewis reported that the City received a letter from King County Executive Sims responding to the City's proposal regarding annexation efforts and possible bonding by the County to accomplish repairs to the infrastructure Page 5 City of Auburn Council MeetinQ Minutes Auaust 16. 2004 in the potential annexation areas. Mayor Lewis also reported on a recent meeting of the South King County Human Services Forum which is focusing on human service needs in South King County that are not already being funded by south county cities. Mayor Lewis reported that a meeting of the South County Area Transportation Board will be held tomorrow to discuss transportation funding and a potential advisory ballot for the Regional Transportation Improvement District. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the August 2, 2004 regular City Council meeting. B. Vouchers F4.9.2,F4.9.5 1. Claims Claims check numbers 333355 through 333728 in the amount of $1 ,608,285.67 dated August 16, 2004. 2. Payroll Payroll check numbers 509283 to 509463 in the amount of $682,894.34 and electronic deposit transmissions in the amount of $927,551.31 for a grand total of $1 ,610,445.65 for the pay period covering July 16, 2004 to July 31,2004. C. Surplus Property F4.6.1 1. Public Works Department City Council authorize the surplus and disposal of the following described equipment: Description Brand Serial No. Motorola HT90 HT90 1973 Layton Truck H5463-B-2 Paver Box (6459A-73) Fixed Asset Number N/A 001-4200009 D. Contract Administration Page 6 City of Auburn Council Meetina Minutes Auaust 16. 2004 1. Small Business Assistance Center 03.3.17 City Council to continue partial rent payment for the Business Enterprise Center for the period of September 2004 through August 2005 in the amount of $2,000 per month for a total of $24,000. 2. Parks Construction Project C317C 05.2 C317C City Council accept the GSA Park Ball fields Asphalt project and release retainage in the amount of $992.50 for Project C317C. 3. Parks Construction Project C317B 05.2 C317B City Council accept the GSA Park Ball fields fencing project and release retainage in the amount of $1,740.00 for Project C317B. 4. Public Works Project C326A 04.9.1 C326A City Council grant permission to advertise for bids for Project No. C326A, 'C' Street SW Roadway Improvement Project. 5. Public Works Project C301A 04.9.1 C301A City Council approve Change Order NO.2 in the amount of $55,602 to Contract 04-09 with Doolittle Construction Co., Inc., for work on Project No. C301A, Pavement Preservation - Non-Classified Streets (Chip Seal Program). 6. Public Works Project C321A 04.4.15 City Council approve Change Order #1 in the amount of $11,360 to Contract 04-04 with R.W. Rhine, Inc. for work on Project No. C321A, 2004 House Demolition Councilmember Singer moved and Councilmember Wagner seconded to remove Contract Administration Item No. V.D.1 relating to the Small Business Assistance Center from the Consent Agenda and approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0. Page 7 City of Auburn Council Meetina Minutes Auaust 16. 2004 VI. UNFINISHED BUSINESS Councilmember Norman recused herself from consideration of the following item related to the Small Business Assistance Center and left the Council Chambers at this time. A. Small Business Assistance Center 03.3.17 City Council to continue partial rent payment for the Business Enterprise Center for the period of September 2004 through August 2005 in the amount of $2,000 per month for a total of $24,000. Councilmember Singer moved and Councilmember Wagner seconded to continue partial rent payment for the Business Enterprise Center. MOTION CARRIED. 6-0. Councilmember Norman returned to the Council dais at this time. VII. NEW BUSINESS A. Annexation Application No. ANX04-0001 03.1 ANX04-0001 City Council to consider the request of Steve Nichols on behalf of 12 property owners to start the annexation process on several parcels of King County property located west of the current City limits, west of 59th Avenue South. Councilmember Singer moved and Councilmember Norman seconded to authorize the circulation of a 60% petition for Annexation Application No. ANX04-0001. MOTION CARRIED UNANIMOUSLY. 7-0. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5865 03.9 V-01-04 An Ordinance of the City Council of the City of Auburn, Washington, approving the vacation of an alleyway located north of 1 st Street NW, south of 2nd Street NW, west of North Page 8 City of Auburn Council Meetina Minutes Auaust 16. 2004 Division Street and east of "A" Street NW, within the City of Auburn, Washington Councilmember Wagner moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5865. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 3755 05.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn to execute an Agreement for Food Concession Services between the City and Emerald City Baton, a non- profit organization Councilmember Singer moved and Councilmember Norman seconded to adopt Resolution No. 3755. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 3757 A3.9.8 A Resolution of the City Council of the City of Auburn, Washington, approving the Collective Bargaining Agreement between the City and the International Association of Fire Fighters' Local #1352 Clerical Support Staff Unit for 2004- 2006 Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 3757. MOTION CARRIED UNANIMOUSLY. 7-0. IX. MAYOR'S REPORT A. Executive Session Mayor Lewis recessed the meeting to executive session at 8: 13 p.m. for approximately thirty minutes to discuss pending and potential litigation. Mayor Lewis reconvened the regular meeting at 8:39 p.m. Page 9 City of Auburn Council Meetina Minutes Auaust16.2004 X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:39 p.m. APPROVED THE ¡\t ,. DAY OF SEPTEMBER, 2004. ~~ Pe er . Lewis, :ayor < ~ City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.ci.auburn.wa.us Page 10