HomeMy WebLinkAbout03-07-2005
CITY COUNCIL
MEETING MINUTES
March 7, 2005 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Roger Thordarson, Bill
Peloza, and Lynn Norman. Councilmember Nancy Backus was
excused.
Staff members present included: Human Resources/Risk
Management Director Brenda Heineman, Assistant Fire Chief Mike
Gerber, Police Chief Jim Kelly, Finance Director Shelley Coleman,
Parks and Recreation Director Daryl Faber, Public Works Director
Dennis Dowdy, Information Services Director Lorrie Rempher,
Planning and Community Development Director Paul Krauss, City
Attorney Daniel B. Heid, Police Commander Will Lathrop, and
Deputy City Clerk Cathy Richardson.
C. Announcements and Appointments
1. Announcements
a) Proclamation - Absolutely Incredible Kid Day
Mayor Lewis declared March 17, 2005 as Absolutely
Incredible Kid Day in the City of Auburn.
Mayor Lewis presented the proclamation to Camp
Fire USA Member Courtney Gray, Troop Shooting
Stars.
2. Appointments
Page 1
City of Auburn Council Meetina Minutes
March 7 , 2005
There were no appointments for Council consideration.
D. Agenda Modifications
There was no agenda modification.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Moratorium on Transitory Accommodations
City Council to conduct a public hearing on establishing a
moratorium on acceptance of applications for licenses,
permits and approvals relating to transitory
accommodations, and establishing a work plan for review
and development of ordinances and regulations relating to
land uses for transitory accommodations for an initial period
of one year
Director Krauss reported that a number of communities have
been confronted with camps that provide temporary housing
for homeless groups. The groups tend to rove from
community to community for approximately three-month
periods, often times with little notice of their impending
arrival. The alleged purpose of the camp is to provide safer
housing. Many cities are adopting regulatory controls in an
effort to deal with transitory housing issues. The purpose of
the moratorium is to allow the City of Auburn sufficient time
to review existing City codes and to frame and develop an
ordinance related to transitory accommodations.
City Attorney Heid stated that state law dictates that a
moratorium may be imposed so long as a public hearing is
held within sixty days of its imposition. Any changes in the
moratorium or City regulations may be imposed after a
public hearing is held.
Mayor Lewis opened the public hearing.
Mike Bocatch, 1007 Auburn Way North, Auburn
Mr. Bocatch inquired regarding imposition of King County
regulations over city regulations.
Page 2
City of Auburn Council Meetina Minutes
March 7. 2005
City Attorney Heid stated that King County efforts in the past
have accompanied indications that they would comply with
local permitting requirements.
No one else requested to speak.
Mayor Lewis closed the public hearing.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
Mike Bocatch, 1007 Auburn Way North, Auburn
Mr. Bocatch spoke regarding Resolution No. 3827 on this evening's
agenda. Mr. Bocatch expressed displeasure related to the hours of
operation of the concession under the agreement with the Optimist
Club at Game Farm Park. Mr. Bocatch read and referred to
correspondence from 2003 related to the lack of hours of operation
under previous concessionaire agreements with the Optimist Club.
Mr. Bocatch inquired regarding enforcement of the terms of the
agreement related to hours of operation. Mr. Bocatch also inquired
regarding a reduction in league fees if the concession is not going
to be open during their games.
Director Faber stated that efforts have been made to correct
staffing issues for the concession. The Optimist Club has been
forwarded a copy of the schedule with instructions to operate the
concession during these periods. Fees are based on a per game
basis for use of the ballfield.
Councilmember Cerino referred to page 3 of 12 of the agreement
for Resolution No. 3827 which states that "The concession shall
have hours of operation as requested in the application for a
concession permit and the concession shall remain open in all
league and tournament games from April 10 to November 12,
2005, and the City shall provide to the Concessionaire a schedule
of all league and tournament games".
Mayor Lewis requested that Director Faber reiterate compliance of
the terms of the agreement with the Optimist Club. It is the
responsibility of the Optimist Club to make arrangements to provide
necessary staffing to meet the terms related to hours of operation.
Kimberlv Triplett, 5945 Marshall Avenue SE, Auburn
Page 3
City of Auburn Council Meetina Minutes
March 7. 2005
Ms. Triplett shared information related to discovering incorrect
addressing in her neighborhood. Ms. Triplett reviewed her efforts
with the City of Auburn to correct the addresses and expressed
concerns related to response for emergency services. A poll of her
neighborhood indicated only two of nineteen neighbors wanted to
correct the addresses so the City did not pursue the issue further.
Ms. Triplett then received a letter on March 3, 2005 indicating the
City has decided to proceed with the address changes. Ms. Triplett
inquired regarding the financial responsibility and burden which
must be borne by the residents. Ms. Triplett expressed concerns
relating to the impact of the address change on her neighbors. Ms.
Triplett also expressed displeasure regarding the thirty days she
has to comply with the notice to change her address. Ms. Triplett
asked for financial compensation and assistance in changing
addresses in her neighborhood.
Director Krauss indicated that a review with Auburn Police and Fire
Departments revealed no problems related to emergency
responses. Director Krauss stressed that changing addresses is
not done lightly. Earlier correspondence indicated that the majority
of residents did not want to change addresses or did not respond to
the City's inquiries. Director Krauss indicated that he is unaware of
any recent dealings related to this matter. Director Krauss also
indicated that staff has been directed by Mayor Lewis and
Councilmembers to bring proposed changes in addressing before
the Council for action.
Mayor Lewis stated that he is aware of the issue and that he
directed staff to stop the process. Mayor Lewis instructed Director
Krauss to notify residents immediately that no address changes are
taking place at this time. Mayor Lewis also asked Ms. Triplett to
contact Director Krauss for assistance in resolving the issue.
Ms Triplett expressed concerns that some residents are already
starting the process of changing their addresses. Ms. Triplett
provided a copy of correspondence received from the City to Mayor
Lewis.
Mayor Lewis read the following letter presented by Ms. Triplett:
"Dear Homeowner:
This letter is to inform you that City's building and fire divisions are
changing anyone's address that does not currently comply with the
Page 4
City of Auburn Council Meetina Minutes
March 7. 2005
addressing grid system. Due to having an address starting with the
5900 number while the property is located above that number grid,
we are changing your address. Response time by Fire
Department, EMT, or Police would be limited due their inability to
find your house in a timely manner. We will be sending out letters
to appropriate agencies and departments that require this
information. This is your notification to change your house
numbers."
Mayor Lewis instructed Director Krauss to meet with him to resolve
this issue. Mayor Lewis also requested a meeting with Ms. Triplett.
Will Lathrop, 340 East Main Street, #201, Auburn
Mr. Lathrop stated that he is the President of Auburn Food Bank.
Mr. Lathrop was joined by Auburn Food Bank Director Jack
Laverty. Mr. Lathrop spoke regarding the success of the Auburn
Food Bank annual breakfast. Mr. Lathrop indicated that Mayor
Lewis and the Superintendent of Public Instruction spoke at the
annual event. Mr. Lathrop thanked Mayor Lewis for his
participation and presented Mayor Lewis with a framed shadow box
containing the event program as a token of appreciation.
Mayor Lewis thanked Mr. Lathrop and Mr. Laverty and commended
the Auburn community for their participation in this fund raiser.
C. Correspondence
No correspondence was received.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported that the Municipal Services Committee met
this evening at 5:00. The Committee discussed a month-to-month
lease agreement with South Auburn Foursquare Church,
Resolution Nos. 3832 and 3834, the Local Hazardous Waste
Management Program proposed fee increases by King County,
Detention Facility surveillance system, ambulance contract issues
and problems related to ambulance costs, and two potential
ordinances related to motorized scooters and abandoned shopping
carts. The next regular meeting of the Municipal Services
Committee is scheduled for March 21, 2005 at 5:00 p.m.
Page 5
City of Auburn Council MeetinQ Minutes
March 7. 2005
B. Planning & Community Development
Chair Singer reported that the Planning and Community
Development Committee met on February 28, 2005 at 5:00 p.m.
The Committee discussed the Downtown Storefront project, design
standards versus design guidelines, the Parks Plan update
including the importance of ADA and special needs compliance,
Adopt a Park Program, and maintaining our public art collection.
The Committee also discussed the Transportation Plan update,
Auburn/Bonney Lake water service area plan, and home
occupation code changes, and received a report on Potential
Annexation Area joint development standards. The next regular
meeting of the Planning and Community Development Committee
is scheduled for March 14,2005 at 5:00 p.m.
C. Public Works
Chair Wagner reported that the Public Works Committee met on
February 28, 2005 at 5:00 p.m. The Committee discussed and
recommends approval of contract administration items and
Ordinance No. 5903. The Committee also received an update on
the Transportation Plan, and discussed a right-of-way use permit
for Project ACE in the Cavanaugh block, "A" Street NW Corridor,
and an extension of the Pierce County Sewer Franchise to serve a
small development on Lake Tapps. The Committee also received
a Capital Project status report. The next regular meeting of the
Public Works Committee is scheduled for March 14, 2005 at 3:00
p.m.
D. Finance
Vice Chair Norman reported that the Finance Committee met this
evening at 6:30. The Committee discussed and recommends
approval of claims and payroll vouchers and Resolutions 3832,
3833, and 3834. The Committee also discussed a Sister City
Memorandum of Understanding related to a tri-Iateral agreement
between the cities of Auburn and Kent, and Tanba, Japan. The
next regular meeting of the Finance Committee is scheduled for
March 21,2005 at 6:30 p.m.
IV. COUNCILMEMBER REPORTS
At this time Councilmembers may report on items not specifically
described on the agenda, which are of interest to the community.
Councilmember Singer reported that she and the full Council attended a
Suburban Cities Association meeting and heard a report on real estate
expectations related to the Echo Baby Boom generation. She also
Page 6
City of Auburn Council MeetinQ Minutes
March 7. 2005
attended the Puget Sound Regional Council Executive Committee
meeting, Local Lodging Tax Advisory Committee meeting, a special
Auburn City Council meeting related to lahars, and a Joint
Rotary/Soroptomist meeting. She and Mayor Lewis also attended a
dinner meeting with Pierce County Council Chair Shawn Bunney, and the
emergency operations center tabletop practice session. Councilmember
Singer also attended the Firefighters Awards Banquet.
Councilmember Norman reported that she attended the YMCA Banquet
celebrating their successful campaign. Councilmember Norman
commended the Auburn community for their support. The YMCA
exceeded their goals by several thousands of dollars. Councilmember
Norman noted that Councilmember Thordarson is very active with the
local YMCA and was also in attendance.
Councilmember Cerino reported that he and Mayor Lewis attended the
Pierce County Cities and Towns Association meeting which is an informal
meeting of elected officials from Pierce County cities. Major issues of
concern and discussion included the lack of definition from the State
related to the best available science to use for critical areas ordinances
and financial losses and loss of city services in smaller cities throughout
Pierce County.
Councilmember Peloza reported that he, Mayor Lewis, and
Councilmembers Wagner, Singer and Thordarson attended the
Firefighters Awards Banquet. Councilmember Peloza congratulated all
award recipients. He also attended the Sons of Italy Scholarship Banquet
and congratulated them on their fund raising event at which they served
approximately 1,000 individuals.
Mayor Lewis reported on the disaster exercise at the emergency operation
center at the main fire station in Auburn. Every City department was
represented. The exercise was coordinated with King County, Auburn
School District, and the cities of Auburn and Bellevue and involved a
mock catastrophic event in which an emergency was declared and state
and county assistance was required. Mayor Lewis commended all City
departments for a job well done. The exercise proved the ability of the
Auburn community and City to work well together. Mayor Lewis also
attended the Firefighter Awards Banquet and King County Regional Policy
Committee meeting.
Mayor Lewis commended Councilmembers on their participation in
Auburn community events.
Page 7
City of Auburn Council MeetinQ Minutes
March 7, 2005
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the February 22, 2005 regular City Council
meeting.
B. Vouchers
F4.9.2,F4.9.5
1. Claims
Claims check numbers 338967 through 339311 in the
amount of $581,138.48 dated March 7, 2005.
2. Payroll
Payroll check numbers 511451 to 511591 in the amount of
$270,854.63 and electronic deposit transmissions in the
amount of $993,438.44 for a grand total of $1 ,264,293.07 for
the pay period covering February 17, 2005 to March 2, 2005.
C. Contract Administration
1. Public Works Project Number C307A
04.10.2 PR C307A
City Council authorize the Mayor to enter into a procurement
contract with Econolite Control Products Inc. for Project
Number C307 A, Phase 1A - Citywide ITS Improvements
2. Public Works Project Number C307A
04.10.2 PR C307A
City Council authorize the Mayor to award the remaining IT
Procurement and Construction Contracts associated with
Project Number C307A, Phase 1A - Citywide ITS
Improvements based on the best proposal (IT procurement)
and to the lowest responsible bidder (construction contract).
Council member Singer moved and Councilmember Wagner
seconded to approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 6-0.
VI. UNFINISHED BUSINESS
Page 8
City of Auburn Council MeetinQ Minutes
March 7. 2005
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 5903
A3.13.9
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 13.40.060 of the Auburn
City Code, designating the City Engineer as the person
responsible for execution of payback agreements
Councilmember Wagner moved and Councilmember
Thordarson seconded to introduce and adopt Ordinance No.
5903.
MOTION CARRIED UNANIMOUSLY. 6-0.
B. Resolutions
1. Resolution No. 3826
05.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk of the City
of Auburn to execute Concessionaire Agreement between
the City and the Little League of Auburn, Washington, for
the concession operations at the Brannan Park Ballfields
and at the Sunset Park Ballfields for 2005
Councilmember Singer moved and Councilmember Norman
seconded to adopt Resolution No. 3826
MOTION CARRIED UNANIMOUSLY. 6-0.
2. Resolution No. 3827
05.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk of the City
of Auburn to execute a Concessionaire Agreement between
the City and the Optimist Club of Auburn, Washington, for
Page 9
City of Auburn Council MeetinQ Minutes
March 7. 2005
the concession operations at Game Farm Park Ballfields for
2005
Councilmember Singer moved and Councilmember Norman
seconded to adopt Resolution No. 3827.
Councilmember Singer requested a mid-season report
related to the concessionaire agreement with the Optimist
Club.
MOTION CARRIED UNANIMOUSLY. 6-0.
3. Resolution No. 3832
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Councilmember Norman moved and Councilmember
Thordarson seconded to adopt Resolution No. 3832.
MOTION CARRIED UNANIMOUSLY. 6-0.
4. Resolution No. 3833
M.7
A Resolution of the City Council of the City of Auburn,
Washington, amending Administrative Policy and Procedure
100-12 entitled Use of City Credit Cards
Councilmember Norman moved and Councilmember
Thordarson seconded to adopt Resolution No. 3833.
MOTION CARRIED UNANIMOUSLY. 6-0.
5. Resolution No. 3834
A5.1.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute an
Agreement for Professional Journalism Services between
the City of Auburn and Marjorie Rommel
Councilmember Norman moved and Councilmember
Thordarson seconded to adopt Resolution No. 3834.
Page 10
City of Auburn Council MeetinQ Minutes
March 7. 2005
MOTION CARRIED UNANIMOUSLY. 6-0.
IX. MAYOR'S REPORT
A. Executive Session
Mayor Lewis recessed the meeting to executive session at 8:30
p.m. for approximately fifteen minutes in order to discuss pending
or potential litigation.
Mayor Lewis reconvened the meeting at 8:42 p.m.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:42 p.m.
t
APPROVED THE ).)~ DAY OF MARCH, 2005.
~Œ~g
Pe er B. Lewis, Mayor
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
Page 11