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HomeMy WebLinkAbout03-07-2005 CITY COUNCIL MEETING MINUTES March 7, 2005 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Roger Thordarson, Bill Peloza, and Lynn Norman. Councilmember Nancy Backus was excused. Staff members present included: Human Resources/Risk Management Director Brenda Heineman, Assistant Fire Chief Mike Gerber, Police Chief Jim Kelly, Finance Director Shelley Coleman, Parks and Recreation Director Daryl Faber, Public Works Director Dennis Dowdy, Information Services Director Lorrie Rempher, Planning and Community Development Director Paul Krauss, City Attorney Daniel B. Heid, Police Commander Will Lathrop, and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements a) Proclamation - Absolutely Incredible Kid Day Mayor Lewis declared March 17, 2005 as Absolutely Incredible Kid Day in the City of Auburn. Mayor Lewis presented the proclamation to Camp Fire USA Member Courtney Gray, Troop Shooting Stars. 2. Appointments Page 1 City of Auburn Council Meetina Minutes March 7 , 2005 There were no appointments for Council consideration. D. Agenda Modifications There was no agenda modification. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Moratorium on Transitory Accommodations City Council to conduct a public hearing on establishing a moratorium on acceptance of applications for licenses, permits and approvals relating to transitory accommodations, and establishing a work plan for review and development of ordinances and regulations relating to land uses for transitory accommodations for an initial period of one year Director Krauss reported that a number of communities have been confronted with camps that provide temporary housing for homeless groups. The groups tend to rove from community to community for approximately three-month periods, often times with little notice of their impending arrival. The alleged purpose of the camp is to provide safer housing. Many cities are adopting regulatory controls in an effort to deal with transitory housing issues. The purpose of the moratorium is to allow the City of Auburn sufficient time to review existing City codes and to frame and develop an ordinance related to transitory accommodations. City Attorney Heid stated that state law dictates that a moratorium may be imposed so long as a public hearing is held within sixty days of its imposition. Any changes in the moratorium or City regulations may be imposed after a public hearing is held. Mayor Lewis opened the public hearing. Mike Bocatch, 1007 Auburn Way North, Auburn Mr. Bocatch inquired regarding imposition of King County regulations over city regulations. Page 2 City of Auburn Council Meetina Minutes March 7. 2005 City Attorney Heid stated that King County efforts in the past have accompanied indications that they would comply with local permitting requirements. No one else requested to speak. Mayor Lewis closed the public hearing. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Mike Bocatch, 1007 Auburn Way North, Auburn Mr. Bocatch spoke regarding Resolution No. 3827 on this evening's agenda. Mr. Bocatch expressed displeasure related to the hours of operation of the concession under the agreement with the Optimist Club at Game Farm Park. Mr. Bocatch read and referred to correspondence from 2003 related to the lack of hours of operation under previous concessionaire agreements with the Optimist Club. Mr. Bocatch inquired regarding enforcement of the terms of the agreement related to hours of operation. Mr. Bocatch also inquired regarding a reduction in league fees if the concession is not going to be open during their games. Director Faber stated that efforts have been made to correct staffing issues for the concession. The Optimist Club has been forwarded a copy of the schedule with instructions to operate the concession during these periods. Fees are based on a per game basis for use of the ballfield. Councilmember Cerino referred to page 3 of 12 of the agreement for Resolution No. 3827 which states that "The concession shall have hours of operation as requested in the application for a concession permit and the concession shall remain open in all league and tournament games from April 10 to November 12, 2005, and the City shall provide to the Concessionaire a schedule of all league and tournament games". Mayor Lewis requested that Director Faber reiterate compliance of the terms of the agreement with the Optimist Club. It is the responsibility of the Optimist Club to make arrangements to provide necessary staffing to meet the terms related to hours of operation. Kimberlv Triplett, 5945 Marshall Avenue SE, Auburn Page 3 City of Auburn Council Meetina Minutes March 7. 2005 Ms. Triplett shared information related to discovering incorrect addressing in her neighborhood. Ms. Triplett reviewed her efforts with the City of Auburn to correct the addresses and expressed concerns related to response for emergency services. A poll of her neighborhood indicated only two of nineteen neighbors wanted to correct the addresses so the City did not pursue the issue further. Ms. Triplett then received a letter on March 3, 2005 indicating the City has decided to proceed with the address changes. Ms. Triplett inquired regarding the financial responsibility and burden which must be borne by the residents. Ms. Triplett expressed concerns relating to the impact of the address change on her neighbors. Ms. Triplett also expressed displeasure regarding the thirty days she has to comply with the notice to change her address. Ms. Triplett asked for financial compensation and assistance in changing addresses in her neighborhood. Director Krauss indicated that a review with Auburn Police and Fire Departments revealed no problems related to emergency responses. Director Krauss stressed that changing addresses is not done lightly. Earlier correspondence indicated that the majority of residents did not want to change addresses or did not respond to the City's inquiries. Director Krauss indicated that he is unaware of any recent dealings related to this matter. Director Krauss also indicated that staff has been directed by Mayor Lewis and Councilmembers to bring proposed changes in addressing before the Council for action. Mayor Lewis stated that he is aware of the issue and that he directed staff to stop the process. Mayor Lewis instructed Director Krauss to notify residents immediately that no address changes are taking place at this time. Mayor Lewis also asked Ms. Triplett to contact Director Krauss for assistance in resolving the issue. Ms Triplett expressed concerns that some residents are already starting the process of changing their addresses. Ms. Triplett provided a copy of correspondence received from the City to Mayor Lewis. Mayor Lewis read the following letter presented by Ms. Triplett: "Dear Homeowner: This letter is to inform you that City's building and fire divisions are changing anyone's address that does not currently comply with the Page 4 City of Auburn Council Meetina Minutes March 7. 2005 addressing grid system. Due to having an address starting with the 5900 number while the property is located above that number grid, we are changing your address. Response time by Fire Department, EMT, or Police would be limited due their inability to find your house in a timely manner. We will be sending out letters to appropriate agencies and departments that require this information. This is your notification to change your house numbers." Mayor Lewis instructed Director Krauss to meet with him to resolve this issue. Mayor Lewis also requested a meeting with Ms. Triplett. Will Lathrop, 340 East Main Street, #201, Auburn Mr. Lathrop stated that he is the President of Auburn Food Bank. Mr. Lathrop was joined by Auburn Food Bank Director Jack Laverty. Mr. Lathrop spoke regarding the success of the Auburn Food Bank annual breakfast. Mr. Lathrop indicated that Mayor Lewis and the Superintendent of Public Instruction spoke at the annual event. Mr. Lathrop thanked Mayor Lewis for his participation and presented Mayor Lewis with a framed shadow box containing the event program as a token of appreciation. Mayor Lewis thanked Mr. Lathrop and Mr. Laverty and commended the Auburn community for their participation in this fund raiser. C. Correspondence No correspondence was received. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported that the Municipal Services Committee met this evening at 5:00. The Committee discussed a month-to-month lease agreement with South Auburn Foursquare Church, Resolution Nos. 3832 and 3834, the Local Hazardous Waste Management Program proposed fee increases by King County, Detention Facility surveillance system, ambulance contract issues and problems related to ambulance costs, and two potential ordinances related to motorized scooters and abandoned shopping carts. The next regular meeting of the Municipal Services Committee is scheduled for March 21, 2005 at 5:00 p.m. Page 5 City of Auburn Council MeetinQ Minutes March 7. 2005 B. Planning & Community Development Chair Singer reported that the Planning and Community Development Committee met on February 28, 2005 at 5:00 p.m. The Committee discussed the Downtown Storefront project, design standards versus design guidelines, the Parks Plan update including the importance of ADA and special needs compliance, Adopt a Park Program, and maintaining our public art collection. The Committee also discussed the Transportation Plan update, Auburn/Bonney Lake water service area plan, and home occupation code changes, and received a report on Potential Annexation Area joint development standards. The next regular meeting of the Planning and Community Development Committee is scheduled for March 14,2005 at 5:00 p.m. C. Public Works Chair Wagner reported that the Public Works Committee met on February 28, 2005 at 5:00 p.m. The Committee discussed and recommends approval of contract administration items and Ordinance No. 5903. The Committee also received an update on the Transportation Plan, and discussed a right-of-way use permit for Project ACE in the Cavanaugh block, "A" Street NW Corridor, and an extension of the Pierce County Sewer Franchise to serve a small development on Lake Tapps. The Committee also received a Capital Project status report. The next regular meeting of the Public Works Committee is scheduled for March 14, 2005 at 3:00 p.m. D. Finance Vice Chair Norman reported that the Finance Committee met this evening at 6:30. The Committee discussed and recommends approval of claims and payroll vouchers and Resolutions 3832, 3833, and 3834. The Committee also discussed a Sister City Memorandum of Understanding related to a tri-Iateral agreement between the cities of Auburn and Kent, and Tanba, Japan. The next regular meeting of the Finance Committee is scheduled for March 21,2005 at 6:30 p.m. IV. COUNCILMEMBER REPORTS At this time Councilmembers may report on items not specifically described on the agenda, which are of interest to the community. Councilmember Singer reported that she and the full Council attended a Suburban Cities Association meeting and heard a report on real estate expectations related to the Echo Baby Boom generation. She also Page 6 City of Auburn Council MeetinQ Minutes March 7. 2005 attended the Puget Sound Regional Council Executive Committee meeting, Local Lodging Tax Advisory Committee meeting, a special Auburn City Council meeting related to lahars, and a Joint Rotary/Soroptomist meeting. She and Mayor Lewis also attended a dinner meeting with Pierce County Council Chair Shawn Bunney, and the emergency operations center tabletop practice session. Councilmember Singer also attended the Firefighters Awards Banquet. Councilmember Norman reported that she attended the YMCA Banquet celebrating their successful campaign. Councilmember Norman commended the Auburn community for their support. The YMCA exceeded their goals by several thousands of dollars. Councilmember Norman noted that Councilmember Thordarson is very active with the local YMCA and was also in attendance. Councilmember Cerino reported that he and Mayor Lewis attended the Pierce County Cities and Towns Association meeting which is an informal meeting of elected officials from Pierce County cities. Major issues of concern and discussion included the lack of definition from the State related to the best available science to use for critical areas ordinances and financial losses and loss of city services in smaller cities throughout Pierce County. Councilmember Peloza reported that he, Mayor Lewis, and Councilmembers Wagner, Singer and Thordarson attended the Firefighters Awards Banquet. Councilmember Peloza congratulated all award recipients. He also attended the Sons of Italy Scholarship Banquet and congratulated them on their fund raising event at which they served approximately 1,000 individuals. Mayor Lewis reported on the disaster exercise at the emergency operation center at the main fire station in Auburn. Every City department was represented. The exercise was coordinated with King County, Auburn School District, and the cities of Auburn and Bellevue and involved a mock catastrophic event in which an emergency was declared and state and county assistance was required. Mayor Lewis commended all City departments for a job well done. The exercise proved the ability of the Auburn community and City to work well together. Mayor Lewis also attended the Firefighter Awards Banquet and King County Regional Policy Committee meeting. Mayor Lewis commended Councilmembers on their participation in Auburn community events. Page 7 City of Auburn Council MeetinQ Minutes March 7, 2005 V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the February 22, 2005 regular City Council meeting. B. Vouchers F4.9.2,F4.9.5 1. Claims Claims check numbers 338967 through 339311 in the amount of $581,138.48 dated March 7, 2005. 2. Payroll Payroll check numbers 511451 to 511591 in the amount of $270,854.63 and electronic deposit transmissions in the amount of $993,438.44 for a grand total of $1 ,264,293.07 for the pay period covering February 17, 2005 to March 2, 2005. C. Contract Administration 1. Public Works Project Number C307A 04.10.2 PR C307A City Council authorize the Mayor to enter into a procurement contract with Econolite Control Products Inc. for Project Number C307 A, Phase 1A - Citywide ITS Improvements 2. Public Works Project Number C307A 04.10.2 PR C307A City Council authorize the Mayor to award the remaining IT Procurement and Construction Contracts associated with Project Number C307A, Phase 1A - Citywide ITS Improvements based on the best proposal (IT procurement) and to the lowest responsible bidder (construction contract). Council member Singer moved and Councilmember Wagner seconded to approve the consent agenda. MOTION CARRIED UNANIMOUSLY. 6-0. VI. UNFINISHED BUSINESS Page 8 City of Auburn Council MeetinQ Minutes March 7. 2005 There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5903 A3.13.9 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 13.40.060 of the Auburn City Code, designating the City Engineer as the person responsible for execution of payback agreements Councilmember Wagner moved and Councilmember Thordarson seconded to introduce and adopt Ordinance No. 5903. MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 3826 05.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn to execute Concessionaire Agreement between the City and the Little League of Auburn, Washington, for the concession operations at the Brannan Park Ballfields and at the Sunset Park Ballfields for 2005 Councilmember Singer moved and Councilmember Norman seconded to adopt Resolution No. 3826 MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 3827 05.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn to execute a Concessionaire Agreement between the City and the Optimist Club of Auburn, Washington, for Page 9 City of Auburn Council MeetinQ Minutes March 7. 2005 the concession operations at Game Farm Park Ballfields for 2005 Councilmember Singer moved and Councilmember Norman seconded to adopt Resolution No. 3827. Councilmember Singer requested a mid-season report related to the concessionaire agreement with the Optimist Club. MOTION CARRIED UNANIMOUSLY. 6-0. 3. Resolution No. 3832 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Norman moved and Councilmember Thordarson seconded to adopt Resolution No. 3832. MOTION CARRIED UNANIMOUSLY. 6-0. 4. Resolution No. 3833 M.7 A Resolution of the City Council of the City of Auburn, Washington, amending Administrative Policy and Procedure 100-12 entitled Use of City Credit Cards Councilmember Norman moved and Councilmember Thordarson seconded to adopt Resolution No. 3833. MOTION CARRIED UNANIMOUSLY. 6-0. 5. Resolution No. 3834 A5.1.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Agreement for Professional Journalism Services between the City of Auburn and Marjorie Rommel Councilmember Norman moved and Councilmember Thordarson seconded to adopt Resolution No. 3834. Page 10 City of Auburn Council MeetinQ Minutes March 7. 2005 MOTION CARRIED UNANIMOUSLY. 6-0. IX. MAYOR'S REPORT A. Executive Session Mayor Lewis recessed the meeting to executive session at 8:30 p.m. for approximately fifteen minutes in order to discuss pending or potential litigation. Mayor Lewis reconvened the meeting at 8:42 p.m. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:42 p.m. t APPROVED THE ).)~ DAY OF MARCH, 2005. ~Œ~g Pe er B. Lewis, Mayor City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 11