HomeMy WebLinkAbout12-19-2005
'I<
AB~u"
*' .......~ ' ...........J...'. '0
_".b. WASHINGTON
CITY COUNCIL
MEETING MINUTES
DECEMBER 19, 2005 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Lewis called the meeting to order at 7:30 p.m. and led those
in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Roger Thordarson and Lynn Norman.
Staff members present included: Information Services Director
Lorrie Rempher; Planning, Building and Community Director Paul
Krauss; Human Resources and Risk Management Director Brenda
Heineman; Parks, Arts and Recreation Director Daryl Faber;
Communications and Community Relations Manager Duanna
Richards; Chief of Public Safety Jim Kelly; Finance Director Shelley
Coleman; Public Works Director Dennis Dowdy; City Attorney
Daniel B. Heid; Deputy Police Chief Bob Lee, Police Commander
Greg Wood; Transportation Planner Tiffin Goodman; Deputy Fire
Chief Mike Gerber; Community Development Administrator David
Osaki; and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) Police Awards
Chief Kelly awarded Police Officers Jessica Smith
and Jamie Douglas with the Police Department's
Medal of Distinction for lifesaving action. On October
14, 2005, the officers responded to a drug overdose
subject. The subject was not responsive and was not
breathing. The officers began lifesaving measures
Page 1
City of Auburn Council MeetinQ Minutes
Decem ber 19. 2005
including CPR until emergency medical personnel
arrived. The subject was successfully resuscitated in
large part to the officers' efforts. Chief Kelly
commended Officers Smith and Douglas for their
prompt action and lifesaving efforts.
b) Proclamation - "Athena Day"
Mayor Lewis declared January 6, 2006 as "Athena
Day" in the City of Auburn and presented the
proclamation to Auburn DECA Club members Ashley
Trbovich and Olivia Lewis-Pena.
c) Proclamation - "Entrepreneurship Week"
Mayor Lewis declared the week of January 9 - 13,
2006 as "Entrepreneurship Week" in the City of
Auburn and presented the proclamation to Auburn
DECA Club member Ashley Keiser.
d) Proclamation - "Cancer Awareness Week"
Mayor Lewis declared the week of January 15 - 21,
2006 as "Cancer Awareness Week" in the City of
Auburn and presented the proclamation to Auburn
DECA Club member David Wilde.
e) Multimedia Presentation
Communications and Community Relations Manager
Duanna Richards and Multimedia Specialist Jennifer
Stanton presented an overview of the City's proposed
design for the City's new web page.
Communications Manager Richards provided a brief
history of the current web page. The City's current
web page is hosted by Gov.Office, which is a state
service to which the City subscribes. Gov.Office
provides a basic web page template that the City can
easily place its content. Although the web page has
worked well, it does have its limitations in navigation
and design capabilities. Staff is working to develop
and host the City's own web page. Multimedia
Specialist Jennifer Stanton previewed the new
proposed web page design. The web site will be
better organized utilizing tab navigation features and
drop down menus. The information will be organized
based on whether one is a resident, business,
Page 2
City of Auburn Council MeetinCl Minutes
Decem ber 19. 2005
government or visitor. A site map and an alphabetical
subject index will be included in the web page. The
Home page is redesigned with headlines, upcoming
events, on-line forms, contact information and
"Frequently Asked Questions" or "How Do I?"
sections. Communications Manager Richards
reported that the new web page will be available to
the Council to review. She urged the Council to
provide feedback as to the new design's ease of
navigation and the information provided.
2. Appointments
City Council to confirm the following Board and Commission
appointments:
Arts Commission
The reappointment of Barbara Sharrard to a three-year term
to expire on December 31,2008.
The reappointment of Linda Elliott to a three-year term to
expire on December 31,2008.
The reappointment of Kristen Brock to a three-year term to
expire on December 31,2008.
Cemetery Board
The reappointment of Fred Helser to a three-year term to
expire on December 31, 2008.
Civil Service Commission
The reappointment of Dick Kammeyer to a six-year term to
expire on December 31, 2011.
Human Services Committee
The reappointment of Daryl Thompson to a three-year term
to expire on December 31,2008.
The reappointment of Tony Ladner to a three-year term to
expire on December 31,2008.
Parks and Recreation Board
The reappointment of Paul Wohlhueter to a three-year term
to expire on December 31,2008.
Page 3
City of Auburn Council Meetina Minutes
December 19. 2005
The reappointment of Robert Englehart to a three-year term
to expire on December 31,2008.
Planning Commission
The reappointment of Judi Roland to a three-year term to
expire on December 31,2008.
Urban Tree Board
The reappointment of Leonard Elliott, Jr. to a three-year
term to expire on December 31, 2008.
White River Valley Historical Society Board
The reappointment of Pat Bailey to a three-year term to
expire on December 31, 2008.
The reappointment of J. B. Rupert to a three-year term to
expire on December 31,2008.
Councilmember Singer moved and Councilmember Wagner
seconded to confirm the above appointments, with the
exception of the appointment of J. B. Rupert who will be
appointed by the Historical Society Board.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Agenda Modifications
There was no agenda modification.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
There was no audience participation.
C. Correspondence
There was no correspondence for the City Council to review.
Page 4
City of Auburn Council MeetinCl Minutes
Decem ber 19. 2005
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported the Municipal Services Committee met this
evening at 5:00. The Committee reviewed and recommended
approval of final payment for Project C305A, the City Hall
Courtyard Repair and Resolution Nos. 3950, 3956 and 3961. The
Committee discussed Ordinance Nos. 5975, 5976, 5977 and
Resolution Nos. 3953 and 3960. The Committee also updated its
project matrix. The next regular meeting of the Municipal Services
Committee is scheduled for January 3, 2006 at 5:00 p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met December 12, 2005. The Committee
recommended approval of Resolution No. 3958 relating to an
outside utility extension agreement and Resolution No. 3950
authorizing an architectural services agreement for the Auburn Golf
Course Clubhouse. The Committee discussed fire impact fees,
community protection zones, the A Street SE Study, the Downtown
Design Standards update, and an update on the sign code. The
next regular meeting of the Planning and Community Development
Committee is scheduled for January 9, 2006 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met
December 12, 2005. The Committee discussed an application
from the Home Plate Pub for a right-of-way permit to use a portion
of B Street Plaza as an outdoor dining area. The Committee tabled
discussion of the application pending a modified request. The
Committee reviewed and recommended approval of several on-call
consultant agreements that appear on this evening's Council
agenda and a consultant agreement with Inca Engineers for work
on the A Street NW Extension. The Committee initiated projects
for storm pond retrofits and new telecommunications for public
utilities. The Committee also recommended award of the contract
for the Auburn-Black Diamond Road improvements project and the
final pay estimate for Project C502C, the Citywide Asphalt Overlay
for Non-classified Streets. The Committee discussed a new
software system for citizen service requests and work order
management system, fire impact fees, and an amendment to the
2005 Budget. The next regular meeting of the Public Works
Committee is scheduled for January 9, 2006 at 3:30 p,m.
Page 5
City of Auburn Council Meetina Minutes
December 19. 2005
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:30 p.m. The Committee reviewed and recommended approval of
claims and payroll vouchers, Ordinance No. 5969 approving an
amendment to the 2005 Budget, Ordinance No. 5976 relating to
ambulance transport, Ordinance No. 5977 regarding fire impact
fees, Ordinance No. 5975 adjusting the Mayor's salary, Resolution
No. 3953 updating the City's fee schedule, Resolution No. 3959
authorizing an agreement with Cartegraph Systems for a work
order management system, and Resolution No. 3960 authorizing a
contract with Washington2 Advocates LLC. The Committee also
discussed Resolution No. 3956, Resolution No. 3957, and
Resolution No. 3961. The next regular meeting of the Finance
Committee is scheduled for January 3, 2006.
IV. COUNCILMEMBER REPORTS
At this time Councilmembers may report on items not specifically
described on the agenda, which are of interest to the community.
Mayor Pro-tem Singer reported on the recent unveiling of the City's first
gateway project located on West Valley Highway and Peasley Canyon.
She also reported on a recent Suburban Cities Association dinner
attended by many of the Councilmembers where Governor Gregoire was
the guest speaker. Mayor Pro-tem Singer also attended DARE
graduations at Ilako and Evergreen Heights Elementary Schools, and
participated in several Puget Sound Regional Council activities.
Councilmember Wagner reported on a recent meeting of the Pierce
County Regional Access and Mobility Project meeting. Councilmember
Wagner also reported on a meeting of the Highway 164 Corridor Working
Group.
Councilmember Backus reported that she was able to attend the 82nd
National League of Cities Conference in Charlotte, North Carolina,
December 7-10, 2005. At the conference, she participated in meetings of
the National Finance, Administration and Inter-governmental Relations
Committee and attended several sessions relating to economic
development, downtown revitalization, and legal developments.
Councilmember Backus also spoke regarding Washington Elementary
School's walking club for students and teachers held on Tuesdays and
Thursdays to promote fitness.
Councilmember Cerino reported on his attendance at the Suburban Cities
Association where Governor Gregoire was the guest speaker.
Page 6
City of Auburn Council MeetinCl Minutes
Decem ber 19. 2005
Councilmember Thordarson reported on his attendance at the National
League of Cities Conference in Charlotte, South Carolina, and his
participation in the Human Development Policy Committee and several
other general sessions and workshops.
Councilmember Peloza reported on his attendance at the National League
of Cities Conference, including sessions on health care costs and
economic development. He also reported on a meeting of the Regional
Water Quality Committee caucus meeting regarding the King County
proposal to process waste water from the future Brightwater Treatment
Plant into recycled water. He also attended the monthly meeting of the
Regional Quality Committee where the Committee recommended to the
King County Council that a comprehensive financial plan be developed to
support the $26 million that King County is proposing to spend on the
water treatment and recycling program. Councilmember Peloza also
attended the Metropolitan Solid Waste Advisory Committee meeting,
where the Committee continues to plan for future waste export of solid
waste for the region. Councilmember Peloza announced that on January
5, 2006, a public education forum on sex offenders will be held at the City
Hall Council Chambers facilitated by Councilmember Peloza and Senator
Pam Roach. Councilmember Peloza also reported that he and his wife
participated in the Christmas lunch held at the Auburn Senior Center.
Councilmember Peloza introduced members of his family in attendance
this evening: his daughter Dawn and her husband Leif Nelson, grandson
Niles, granddaughter Erica, and his wife, Joyce.
Mayor Lewis reported on meetings with the Mayors of Algona and Pacific
to discuss joint issues and possible consolidation of services. Mayor
Lewis also spoke regarding the recent dedication of the City's first
gateway project located on West Valley Highway and Peasley Canyon.
Mayor Lewis also spoke regarding the City of Auburn Employees'
Association holiday dinner and the Breakfast with Santa event held at the
Senior Center. Mayor Lewis reported on a recent meeting of the
Suburban Cities Association Executive Board, the Olympic School
Leadership Academy, DARE graduations, and Pierce County regional
meetings. Mayor Lewis also announced that the Muckleshoot Indian
Tribe will be hosting the Canoe Journey this summer.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
Page 7
City of Auburn Council MeetinCl Minutes
December 19.2005
A. Minutes
1. Minutes of the December 5, 2005 regular City Council
meeting.
B. Vouchers
F4.9.2,F4.9.5
1. Claims
Claims check numbers 347287 through 347677 in the
amount of $2,727,483.80 and dated December 19, 2005.
2. Payroll
Payroll check numbers 514438 to 514640 in the amount of
$775,611.54 and electronic deposit transmissions in the
amount of $1,061,773.74 for a grand total of $1,837,385.28
for the pay period covering December 1 to December 14,
2005.
C. Contract Administration
1. Consultant Agreement Number AG-C-255
A3,16.9, 04.9.1 PRC207A
City Council approve Consultant Agreement No. AG-C-255
with Inca Engineers for work related to Project No. C207A, A
Street NW Extension
2. Public Works Project Number C505A
04.9,1 PR C505A
City Council award Contract 05-09, Project No. C505A, 2005
Pavement Preservation-Auburn/Black Diamond Road, to
Gary Merlino Construction, Inc. on their low bid of
$570,052.50.
3. Public Works Project Number C502C
04.9.1 PR C502C
City Council approve Final Pay Estimate NO.4 in the amount
of $24,982.62 to Contract 05-19 with ICON Materials, and
accept construction of Project No. C502C, Citywide Asphalt
Overlays, Non-Classified Streets
4. Public Works Project Number C305A
04.4,1 C305A
City Council to approve Final Pay Estimate No. 2 in the
amount of $42,014.56 to Contract 05-15 with Performance
Page 8
City of Auburn Council Meetina Minutes
December 19, 2005
Landscape Company LLC and accept construction of
Project No. C305A, City Hall Courtyard Repair
5. Public Works Consultant Agreements
A3,16.9
City Council approve the following annual Consultant
Agreements for year 2006:
Annual On-Call Aareements
AG-C-101 GPA Valuation
AG-C-102 The Granger Company
AG-C-207 Appraisal Group of the NW
AG-C-208 Bruce CAllen & Associates
AG-C-218 Washington Appraisal Services
AG-C-225 Architects BCRA-Tsang
AG-C-220 AMEC Earth & Environmental
AG-C-219 Zipper Zeman Associates
AG-C-222 Robert W Droll
AG-C-223 Cascade Design Collaborative
AG-C-210 Eden Advanced Pest Tech.
AG-C-129 Certified Land Services
AG-C-221 AHBL
AG-C-169 PTV America, Inc,
AG-C-172 Perteet Engineering
AG-C-251 Paul Sachs
AG-C-266 Robinson, Noble & Saltbush
Professional Service
Total Not to
Exceed Amount
Appraisal & Appraisal Review $30,000
Appraisal & Appraisal Review $20,000
Appraisal & Appraisal Review $30,000
Appraisal & Appraisal Review $20,000
Appraisal & Appraisal Review $15,000
Architecture $50,000
Environmental & Wetland $50,000
Geotechnical Engineering $50,000
Landscape Architecture $30,000
Landscape Architecture $30,000
Monitoring Mosquito Larval Sites $25,000
Property Negotiations! Reiocate $30,000
Land Survey $50,000
Transportation's Traffic Modeling $10,000
Transportation Development Review $30,000
Pavement Management Support $25,000
Hydrogeological Services $10,000
Councilmember Singer moved and Councilmember Wagner
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
A. Ordinance No. 5960
03.8 REZ04-0006, 03.5 PL T04-0008
An Ordinance of the City Council of the City of Auburn,
Washington, approving the request to rezone the northerly
approximately 6.8 acres of a 12.14-acre site from Rural Residential
(RR) and Residential Mobile Home Park (RMHP) to Duplex
Residential (R3) within the City of Auburn, Washington
Councilmember Norman moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 5960.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolution No. 3932
03.5 PL T04-0008, 03.8 REZ04-0006
Page 9
City of Auburn Council Meetina Minutes
December 19. 2005
A Resolution of the City Council of the City of Auburn, Washington,
approving a Preliminary Plat application to subdivide 13.14 acres
into eight lots and three tracts for future residential development,
within the City of Auburn, Washington
Councilmember Norman moved and Councilmember Cerino
seconded to adopt Resolution No. 3932.
MOTION CARRIED UNANIMOUSLY. 7-0.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 5969
F3.19
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 5884, the 2005
Budget Ordinance 5904 and Ordinance No. 5922
authorizing amendment to the City of Auburn 2005 Budget
as set forth in Schedule "A"
Councilmember Backus moved
Norman seconded to introduce and
5969.
and Councilmember
adopt Ordinance No.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Ordinance No. 5975
A4,3.1
An Ordinance of the City Council of the City of Auburn,
Washington, adjusting the salary for the City of Auburn
Mayor
Councilmember Backus moved and Councilmember
Norman seconded to introduce and adopt Ordinance No.
5975.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Ordinance No. 5976
Page 10
City of Auburn Council MeetinCl Minutes
December 19. 2005
F4,3
An Ordinance of the City Council of the City of Auburn,
Washington creating a new Chapter 3.98 of the Auburn City
Code relating to ambulance transport
Councilmember Backus moved and Councilmember
Norman seconded to introduce and adopt Ordinance No.
5976.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Ordinance No. 5977
F4.3
An Ordinance of the City Council of the City of Auburn,
Washington, creating a new Chapter 19.06 to the Auburn
City Code, authorizing the collection of impact fees for fire
protection facilities
Councilmember Backus moved and Councilmember
Norman seconded to introduce and adopt Ordinance No.
5977.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
1. Resolution No. 3950
04.4,7, A3.16,5
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk of the City
of Auburn to execute an Agreement for Professional
Architectural Services with David A. Clark Architects, PLLC
for design and construction of Auburn Golf Course
Clubhouse
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 3950.
Councilmember Peloza thanked Director Faber and the
Citizen Advisory Committee for their leadership in the new
Golf Course Club House recommendations and process.
MOTION CARRIED UNANIMOUSLY. 7-0.
Page 11
City of Auburn Council MeetinCl Minutes
December 19.2005
2. Resolution No. 3953
F4.3
A Resolution of the City Council of the City of Auburn,
Washington, providing for amendment to the City of Auburn
Fee Schedule, to adjust for 2006 fees
Councilmember Backus moved and Councilmember
Norman seconded to adopt Resolution No. 3953.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 3955
A3.7.1
A Resolution of the City Council of the City of Auburn,
Washington, repealing Resolution No. 3849 passed April 4,
2005, and designating the members, powers, duties and
meeting times and days of all standing committees of the
City Council of the City of Auburn
Councilmember Wagner moved and Councilmember Singer
seconded to adopt Resolution No. 3955 as amended to
delete Section 5.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Resolution No. 3956
02,3, A3.16.4
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Mutual Assistance and Interlocal Agreement with King
County Municipal Corporations
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 3956.
MOTION CARRIED UNANIMOUSLY. 7-0.
5. Resolution No. 3957
F5,2.7
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the acceptance of grant funds in
the amount of Twenty Eight Thousand Thirty Seven Dollars
($28,037.00) for the 2006 - 2007 Ecology Coordinated
Prevention Grant Program, and authorizing the Mayor and
Page 12
City of Auburn Council Meetina Minutes
December 19.2005
City Clerk to execute an Interlocal Agreement for said grant
between the Department of Ecology and the City of Auburn
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 3957.
MOTION CARRIED UNANIMOUSLY. 7-0.
6. Resolution No. 3958
A3.16,8
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Outside Utility Extension Agreement between the City of
Auburn and Frank Boccamazzo (Owner) for the extension of
water and sewer services to property generally located at
30313 118th Avenue SE (intersection of 118th Avenue SE
and SE 304th Street)
Councilmember Norman moved and Councilmember Cerino
seconded to adopt Resolution No. 3958.
MOTION CARRIED UNANIMOUSLY. 7-0.
7. Resolution No. 3959
A2.1.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement with Cartegraph Systems, Inc. for the purpose
of purchasing software, implementation and training for a
comprehensive citizen service request and work Order
Management System
Councilmember Backus moved and Councilmember
Norman seconded to adopt Resolution No. 3959.
MOTION CARRIED UNANIMOUSLY. 7-0.
8. Resolution No. 3960
A3,16.11
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract with Washington2 Advocates, LLC, for consulting
services
Page 13
City of Auburn Council MeetinQ Minutes
December 19.2005
Councilmember Backus moved and Councilmember
Norman seconded to adopt Resolution No. 3960.
MOTION CARRIED UNANIMOUSLY. 7-0.
9. Resolution No. 3961
02.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract between the City of Auburn and Laidlaw Medical
Transportation, Inc., (AMR) for ambulance service
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 3961.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. MAYOR'S REPORT
A. Executive Session
Mayor Lewis recessed the meeting to executive session at 8:39
p.m. for approximately twenty minutes in order to discuss potential
litigation.
At 9:05 Mayor Lewis reconvened the regular meeting.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:05 p.m.
APPROVED THIS ?_}r~ DAY OF JANUARY 2006.
-c- ~~
.......... f\.-f
,( k~S:t;{ /:JaJiffi''--../
Dcl'nielle Daskam, City Clerk
B. Lewis, Mayor
Page 14
City of Auburn Council Meetina Minutes
December 19. 2005
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City web site, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
Page 15