HomeMy WebLinkAbout10-02-2006
CITY COUNCIL
MEETING MINUTES
October 2,2006 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Lewis called the meeting to order at 7:30 p.m. and led those
in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Council members were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Roger Thordarson, and Lynn Norman.
Staff members present included: Public Safety Chief Jim Kelly;
City Attorney Daniel B. Heid; Finance Director Shelley Coleman;
Information Services Director Lorrie Rempher; Public Works
Director Dennis Dowdy; Interim Planning Director David Osaki;
Development Services Coordinator Steven Pilcher; Human
Resources and Risk Management Director Brenda Heineman;
Parks, Art and Recreation Director Daryl Faber; Planner Bill
Mandeville, Interim Deputy Fire Chief Mike Gerber,
Intergovernmental Services Coordinator Carolyn Robertson, and
City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) Proclamation - "National Arts and Humanities
Month"
Mayor Lewis declared the month of October as
"National Arts and Humanities Month" in the City of
Auburn.
b) Proclamation - "Energy Star - Change a Light
Day"
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October 2. 2006
Mayor Lewis declared October 4, 2006 as "Energy
Star-Change a Light Day" in the City of Auburn.
2. Appointments
There were no appointments for Council consideration.
D. Agenda Modifications
Agenda modifications included the addition of Addendum 1 to
Emergency Public Works Project CP0640 to the Consent Agenda
and a revised Resolution No. 4104.
n. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Consolidated Plan
03.4.1.7
City Council to conduct a public hearing on amendments to
the City of Auburn Consolidated Plan for Housing and
Community Development and 2007 Community
Development Block Grant Action Plan
Planner Bill Mandeville presented the staff report for the
2007 Action Plan. Preparation of the annual action plan is
required by the U.S. Department of Housing and Urban
Development in order for' the City to receive Community
Development Block Grant (CDBG) funds. The 2007 Action
Plan outlines proposed expenditures to implement the third
year of the City's four-year Consolidated Plan.
The City of Auburn anticipates a 2007 CDBG entitlement of
$409,000 and the re-appropriation of approximately $94,240
in CDBG funds from prior years. In 2007, the CDBG funds
will be combined with approximately $418,000 from the
General Fund to create a total human services budget of
approximately $922,800.
Mr. Mandeville advised that the deadline for receiving written
comments on the Plan is October 20th. Staff will take into
consideration the oral and written comments offered during
the public comment period when the final revisions of the
Plan are prepared. The Planning and Community
Development Committee will consider the final revision on
October 23, 2006. A resolution to adopt the Plan is
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October 2. 2006
scheduled to go before the City Council on November 6,
2006.
Councilmember Peloza inquired regarding the City's
Housing Repair Program that serves residents of the Tall
Cedars Mobile Home Park, which is owned by the King
County Housing Authority. Planner Mandeville explained
that the park is owned by the Housing Authority; however,
the Housing Repair Program provides home repairs for the
residents.
Mayor Lewis opened the public hearing at 7:40 p.m.
Robin Corak, Education and Employment Program Director,
Multi-Service Center, 1200 South 336th Street, Federal Way
Ms. Corak spoke on behalf of the Multi-Service Center. She
thanked Mayor Lewis and Councilmembers for the City's
support of the Multi-Service Center employment services.
Last year the Multi-Service Center served over 2,800 Auburn
residents with a variety of services.
Councilmember Wagner inquired whether the Multi-Service
Center employment services program tracks clients as far as
retention of employment. Ms. Corak explained that there is
no capacity for tracking some of the programs; however staff
will informally track the results for as long as is feasible, and
for some contracts as long as six months.
Mary Ellen Stone, King County Sexual Assault Resource
Center (KCSARC), 200 Mill Street, Renton
Ms. Stone thanked Mayor Lewis and Council for their
support of KCSARC. Ms. Stone expressed concern with
KCSARC's funding allocation for 2007, which represents a
fifteen percent reduction in the previous year's funding. Last
year KCSARC served 208 Auburn residents who were
victims of sexual assault. Ms. Stone urged the Council to
reconsider the 2007 funding allocation for KCSARC.
Linda Rasmussen, Regional Director for YWCA, 1010 South
2nd Street, Renton
Ms. Rasmussen distributed a handout to the City Council.
Ms. Rasmussen thanked Mayor Lewis and the City Council
for their support of the YWCA and human services funding.
Ms. Rasmussen commented on the proposal for establishing
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October 2. 2006
a protocol for domestic violence/sexual assault agencies to
collaborate. Ms. Rasmussen acknowledged the benefits of
collaboration, but expressed concern with the cost of
collaborating with other agencies. She also questioned the
means for establishing a baseline for goal levels. Ms.
Rasmussen briefly reviewed her handout containing the
YWCA's 2006 and 2007 domestic violence program budget.
She expressed concern with the Plan's recommendation for
an $8,000 reduction in funding for the YWCA in 2007. She
urged the Council to reconsider the allocation.
Fred McHugh, 3389 Wynolda Drive, Enumclaw
Mr. McHugh spoke on behalf of Christ Community Free
Clinic, a medical mission providing free care and referral
service to the uninsured in the Auburn community. He
thanked Mayor Lewis and the City Council for their
consideration in providing human services funding for his
organization.
There being no further comments, Mayor Lewis closed the
hearing at 7:53 p.m.
B. Closed Record Hearings
1. Application No. V AR06-0004
A3.23.1,
City Council to consider an appeal filed by Larry Greidanus
on the Hearing Examiner's decision to deny Larry and
Maxine Greidanus's application for variance to install a
permanent patio cover over an existing patio located on the
south side of their house located at 1909 N Court SE.
Development Services Coordinator Steven Pilcher
presented the staff report for the closed record hearing. Mr.
Pilcher noted that staff had recommended approval of the
variance application to the Hearing Examiner. The Hearing
Examiner did not agree with the staff recommendation and
denied the variance. The applicant, Larry Greidanus, filed
an appeal of the Hearing Examiner's decision.
The subject property is located at 1909 N Court SE in a cul-
de-sac. The existing home includes a patio constructed on
the south side of the property. The City of Auburn Building
Division discovered that a patio cover was being erected by
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October 2.2006
a contractor without required permits. Additionally, the
structure was being erected as close as 7.5 inches to the
south property line at its eastern end with a three foot
setback on the western end. The building codes allow such
a structure to be within three feet of a side property line; any
structure closer than three feet must include a fire wall for
protection. The applicant subsequently applied for a
variance to allow construction within three feet of the side
property line.
City Attorney Heid reviewed the closed record hearing
process. He explained that testimony, argument or material
presented to the City Council must be in adherence to and
contained within the record presented to the Hearing
Examiner.
Mayor Lewis opened the closed record hearing at 8:00 p.m.
Larry Greidanus, 1909 N Court SE, Auburn
Mr. Greidanus, the appellant/applicant, explained his initial
request for a variance. He desires to erect a cover over an
existing concrete patio. The cover will be open on all sides;
there is no intent to enclose the patio. Mr. Greidanus stated
that the patio is located on the narrower south side of the
house off the kitchen accessed by a sliding patio door. He
urged the Council to reverse the Hearing Examiner's
decision and grant a variance from the five foot setback in
order to construct the patio cover within three feet of the side
property line.
In response to questions from Councilmember Peloza, Mr.
Greidanus responded that the slope of the existing concrete
patio directs any water runoff towards the rear yard. Also,
approximately, five years ago the Greidanus's added
approximately fifteen feet of concrete patio area to
accommodate a hot tub. They no longer have the hot tub.
Mr. Greidanus estimated that the neighbor's house is
approximately ten feet from the fence line.
Jeannette Sterling, 1906 N Court SE, Auburn
Ms. Sterling spoke in favor of the appeal and the variance to
allow construction of the patio cover.
Jerry Green, 1308 20th Court SE, Auburn
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October 2. 2006
Mr. Green spoke in support of the applicant's appeal and in
favor of the variance.
Marylyn Pederson, 1917 N Court SE, Auburn
Ms. Pederson read from her statement submitted as part of
the record. She spoke in support of the Hearing Examiner's
decision and stated the appellant/applicant has not proven
errors in the Hearing Examiner's decision to deny the
variance. Ms. Pederson stated that her roof line is
approximately six to seven feet from the adjoining fence line.
She stated that the patio cover will affect their property value
and impose upon their privacy.
Julie Pederson, 1917 N Court SE, Auburn
Ms. Pederson spoke in opposition to the appeal and
variance. She stated that construction of the patio cover
would adversely impact the value of her property.
Maxine Greidanus, 1909 N Court SE, Auburn
Ms. Greidanus spoke in favor of the appeal and her ability to
construct a patio cover over an existing patio to make the
patio more usable.
James Pederson, 1917 N Court SE, Auburn
Mr. Pederson spoke regarding his and Julie Pederson's
conversations with the contractor who was installing the
patio cover for the Greidanus's. He stated that they had
urged the contractor to ensure that the cover was erected
according to code.
Marylyn Pederson, 1917 N Court SE, Auburn
Mr. Pederson spoke regarding the potential for the
Greidanus's to construct an elevated deck that would allow a
view into the Pederson's yard.
Development Services Coordinator Pilcher clarified that the
Greidanus's mentioned at the hearing that they would like to
raise their patio/deck flush with the floor of their house. The
applicant would need to comply with code to allow the
construction of an elevated deck. The deck is not part of the
variance application.
There being no further testimony, Mayor Lewis closed the
hearing at 8:22 p.m.
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October 2. 2006
Councilmember Norman moved and Council member Cerino
seconded to discuss the appeal in closed session.
MOTION CARRIED. 6-1. Councilmember Singer voted no.
The Council recessed to closed session at 8:24 p.m.
The Council reconvened in regular session at 8:52 p.m.
Councilmember Backus moved and Councilmember
Norman seconded to reverse the Hearing Examiner's
decision, based upon the comments and findings in the staff
recommendation, with the following conditions:
1. A building permit shall be required.
2. The patio cover shall be set back a minimum of three
feet from the south property line, including the roof
overhang and/or rain gutter.
3. All storm runoff from the patio cover shall be
connected to the existing downspout drains for the
residence or a separate infiltration system shall be
constructed to the criteria established in the "Handout
for Residential Footing Drain Construction" (City of
Auburn Public Works Department publication).
4. No deck will be allowed to be built over the existing
concrete patio as it will infringe upon the privacy of
the neighbors.
Councilmember Wagner expressed opposition to the motion.
He spoke in favor of retaining the established five foot
setback as allowing the variance would create a precedent.
MOTION CARRIED. 4-3. Councilmembers Wagner, Singer
and Thordarson voted no.
C. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Marylyn Pederson, 1917 N Court SE, Auburn
Ms. Pederson spoke regarding public notification regarding land
use issues.
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City of Auburn Council Meetino Minutes
October 2. 2006
D. Correspondence
No correspondence was received for City Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported the Municipal Services Committee met this
evening at 5:00. The Committee approved consent items and
reviewed a request to purchase city property and an addendum to
a contract for the replacement of the City Hall boiler. The
Committee discussed Resolution 4104 supporting City of Auburn
Proposition No. 1 for the formation of the Valley Regional Fire
Authority. The Committee also discussed wifi projects, an
easement with Puget Sound Energy at Game Farm Park, the
Veterans' Memorial Building, and a draft amendment to the
fireworks ordinance. The next regular meeting of the Municipal
Services Committee is scheduled for October 16, 2006 at 5:00 p.m.
B. Planning & Community Development
Councilmember Norman reported the Planning and Community
Development Committee met September 25, 2006. The
Committee approved Resolution No. 4100 rejecting a ten percent
petition to annex property (Brown annexation). The Committee
discussed proposed annexation area utility provisions, a request for
proposals for the Auburn Avenue Theatre business plan, the
Veterans' Day Parade including control of street vendors,
Downtown Urban Center zoning, park impact fees, and the 2007
Action Plan. The next regular meeting of the Planning and
Community Development Committee is scheduled for October 9,
2006 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met
September 25, 2006. The Committee approved a contract
administration item relating to the 2006 City-wide pavement
patching project. The Committee discussed transportation impact
fees, including an ordinance to effect some housekeeping issues
and a resolution amending the impact fees. With regard to the
proposed transportation impact fees, Chair Wagner reported that
the Committee was advised by the City Attorney and Finance
Director that any exemption or reduction in the standard formula for
impact fees would need to be paid from the General Fund. The
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October 2. 2006
City has already provided an exemption for the downtown area.
Therefore, the Committee recommended adopting an impact fee of
$2,663 per PM Peak Trip. The next regular meeting of the Public
Works Committee is scheduled for October 9, 2006 at 3:30 p.m.
Councilmember Singer inquired whether the Public Works
Committee discussed zone impact fees. Chair Wagner stated that
the Committee discussed zone impact fees, but chose to retain the
standard and well-recognized formula to avoid any challenge.
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:30. The Committee approved consent items, including claims
and payroll vouchers and Project No. CP0640 relating to the
emergency boiler replacement at City Hall. The Committee
discussed transportation impact fees, online police reporting, the
Veterans Memorial Park Building construction costs, Ordinance No.
6051 regarding the powers and duties of the Mayor, and Resolution
4104 regarding the Valley Regional Fire Authority Proposition. The
next regular meeting of the Finance Committee is scheduled for
October 16, 2006 at 6:30 p.m.
IV. COUNCILMEMBER REPORTS
At this time Councilmembers may report on items not specifically
described on the agenda, which are of interest to the community.
Mayor Pro Tem Singer reported that she attended the Sister Cities
Conference. She encouraged anyone interested in furthering Sister City
relationships to contact the Mayor's Office. The City currently is Sister
City to Tamba, Japan; and Councilmember Peloza is pursuing a Sister
City relationship in Italy. Mayor Pro Tem Singer also spoke regarding a
recent meeting of the Puget Sound Regional Council and the retirement of
Ted Leonard after 30 years of service on the Auburn School Board.
Councilmember Wagner reported on a recent meeting of the Suburban
Cities Association where discussion focused on transportation issues.
Joni Earl, Chief Executive Officer for Sound Transit; Bob Drewel,
Executive Director of Puget Sound Regional Council; and Douglas
MacDonald, Washington State Secretary of Transportation, were in
attendance to provide information on future transportation improvement
projects. Councilmember Wagner also attended the City of Auburn
disaster preparedness tabletop exercise and a neighborhood meeting to
discuss the M Street SE (from 29th to 3ih Street SE) Improvement
Project.
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Councilmember Backus reported that she attended the Leadership
Training Institute in partnership with the National League of Cities.
Councilmember Norman reported that she attended the State Auditor's
exit interview for the City's annual audit and a meeting with the
Prefectorate from the Sister City of Tamba, Japan.
Councilmember Cerino reported on his attendance at the Suburban Cities
Association meeting, the Pierce County Cities and Towns meeting, and
the Pierce County Regional Council meeting.
Councilmember Thordarson spoke regarding new Metro routes and
schedule changes and improvements in transit features in the City of
Auburn. He noted that several new bus shelters have been constructed in
Auburn and safety improvements made to other bus stops.
Councilmember Peloza reported that he attended the Green River
Duwamish Watershed Eco System Restoration ground breaking
ceremony at Kent's Lake Meridian Park. The purpose of the project is to
control flooding and provide wetland and wildlife protection.
Councilmember Peloza also attended the King County Sexual Assault
Resource Center fund raising program at Emerald Downs and a Green
River Duwamish Watershed tour sponsored by the Corps of Engineers
and cities of Kent and Tukwila. Councilmember Peloza will be attending a
National League of Cities Energy, Environment and Natural Resources
Committee meeting in Phoenix, Arizona later this week.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the September 18, 2006 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
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City of Auburn Council Meetina Minutes
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Claims check numbers 355661 through 356135 in the
amount of $2,162,770.30 and three wire transfers in the
amount of $609,136.70 and dated October 2,2006.
2. Payroll
Payroll check numbers 517292 to 517416 in the amount of
$300,870.27 and electronic deposit transmissions in the
amount of $1,108,278.95 for a grand total of $1,409,149.22
for the pay period covering September 14, 2006 to
September 27,2006.
C. Contract Administration
1. Public Works Project No. CP0631
04.9.1 CP0631
City Council approve Final Pay Estimate No. 1 to Contract
No. 06-11 with Lakeridge Paving and accept construction of
Project No. CP-631, 2006 Citywide Pavement Patching,
Local Streets.
2. Project No. CP0640
City Council to approve Addendum No. 1 to Emergency
Public Works Contract No. 06-22, between ACCO
Engineered Systems and the City of Auburn relating to
emergency boiler replacement at City Hall.
Councilmember Singer moved and Councilmember Wagner
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6050
F4.3
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City of Auburn Council Meetina Minutes
October 2. 2006
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 19.04.120 of the Auburn
City Code relating to review of Transportation Impact Fees
Councilmember Wagner moved and Councilmember
Thordarson seconded to introduce and adopt Ordinance No.
6050.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
1. Resolution No. 4100
03.1 ANX06-0009
A Resolution of the City Council of the City of Auburn,
Washington, to decline the acceptance of a ten percent
annexation petition application to annex certain properties
located in King County adjacent to the Auburn city limits
Councilmember Norman moved and Councilmember Cerino
seconded to adopt Resolution No. 4100.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 4103
F4.3
A Resolution of the City Council of the City of Auburn,
Washington, providing for amendment to the City of Auburn
Fee Schedule, to adjust Transportation Impact Fee
Councilmember Wagner moved and Councilmember
Thordarson seconded to adopt Resolution No. 4103.
Councilmember Singer expressed support for the resolution
but also regret that impact fees are necessary in order to
fund street improvements.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 4104
A Resolution of the City Council of the City of Auburn,
Washington, stating the City Council's support for the
proposition on the November 7, 2006, ballot which, if
approved, would create and establish the Valley Regional
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City of Auburn Council Meetina Minutes
October 2. 2006
Fire Authority, encompassing the area of the cities of
Algona, Auburn and Pacific
Council member Cerino moved and Council member Peloza
seconded to adopt Resolution No. 4104.
Mayor Lewis invited anyone in attendance to speak
regarding the resolution. No one requested to speak
regarding the resolution.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. MA VOR'S REPORT
A. Executive Session
Mayor Lewis recessed the meeting to executive session at 9: 18
p.m. for approximately fifteen minutes in order to discuss potential
litigation and property acquisition.
At 9:34 p.m., Mayor Lewis extended the executive session an
additional fifteen minutes.
Mayor Lewis reconvened the meeting at 9:45 p.m.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:45 p.m.
APPROVED THE / It;B DAY OF OCTOBER 2006.
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Dan Ie Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City web site, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
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