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HomeMy WebLinkAbout12-04-2006AUBURN wAS H ~ N GTO I. CALL TO ORDER CITY COUNCIL MEETING MINUTES December 4, 2006 7:30 PM A. Flag Salute Mayor Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza, Roger Thordarson and Lynn Norman. Staff members present included: Information Services Director Lorrie Rempher; Parks, Arts and Recreation Director Daryl Faber; Administrative Assistant Tamie Bothell; Communications and Community Relations Manager Duanna Richards; Recreation Special Program and Marketing Supervisor Julie Brewer; Chief of Public Safety Jim Kelly; Public Works Director Dennis Dowdy; City Attorney Daniel B. Heid; Planning, Building and Community Director Michael Davolio; Environmental Protection Manager Aaron Nix; Finance Director Shelley Coleman; Human Resources and Risk Management Director Brenda Heineman; Development Services Coordinator Steven Pitcher; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Proclamation -Miss Auburn Scholarship Program Mayor Lewis welcomed the Miss Auburn Scholarship Program contestants to the meeting and presented a proclamation declaring January 12 and 13, 2007 as a time to honor parents, participants and volunteers for the Miss Auburn Scholarship Program to Julie Poe Page 1 City of Auburn Council Meeting Minutes December 4, 2006 and Donna Hamilton, Co-Executive Directors of the Miss Auburn Scholarship Program. The following 2006-2007 Miss Auburn Scholarship Pageant contestants introduced themselves and accepted congratulations and best wishes from the Councilmembers: CONTESTANT SPONSOR Amber Andersen Soroptimist International of Auburn Natasha Anderson Ayan Law Office Kailen Best Sterling Savings Bank Kelly Brewer HBT Insurance Stefanie Burger Columbia Bank Bailey Goranson Segale Business Park Jessica Grover Kiwanis Club of Auburn Laura Heng Don Small and Sons Jennol Jenkins Scotties General Construction Caylean Jewett Sound Credit Union Kathryn Kravich Select Photography Erin Lantz John L. Scott Real Estate Jacqueline Lawrence Auburn Chevrolet Leilani Neilson Honeysett Development Devanni Partridge Auburn Noon Lions Katelyn Payne Elite Cheer and Dance Michelle Range Fitchitt and Benedict Erin Reynolds Rio Verde Styling Salon Catherine Schukar Boeing Employees Credit Union Natasha Singh Kiwanis Club of the Valley Ashley Trbovich Verity Credit Union Jaclyn White Valley Bank b) Community Calendar Communications and Community Relations Manager Duanna Richards and Recreation Special Programs and Marketing Supervisor Julie Brewer presented the Council with the new 2007 Community Calendar. Communications Manager Richards introduced the other partners in the 2007 Community Calendar project including Debbie Luce, Director of the Auburn Downtown Association, Ann Bonnick from Green Page 2 City of Auburn Council Meeting Minutes December 4, 2006 River Community College, Amy Spence from the Auburn School District, and Nancy Wyatt from the Auburn Chamber of Commerce. An additional partner, Pat Bailey from the Auburn Regional Medical Center, was unable to attend this evening. Each partner contributed to the project by submitting important dates for events, photographs, organizational information, as well as financial assistance for the cost of calendar production. Recreation Special Program and Marketing Supervisor Julie Brewer presented the Council with a PowerPoint presentation highlighting the components of the calendar. Each month of the calendar includes a descriptive caption related to the images, date boxes provide information on activities and events in Auburn, service club annual events, special performances, school and city holiday closures and other useful information. The calendar also. includes a detailed map of the city, a list of frequently called phone numbers, official City of Auburn meeting dates, and Auburn service clubs and organizations meeting dates. Communications Manager Richards reported that 40,000 calendars were printed for distribution to Auburn area residents. Distribution will take place on December 13, 2006 via the Auburn Reporter. Additional copies will be available at various locations. 2. Appointments There were no appointments for Council consideration. D. Agenda Modifications A revised Exhibit A to Resolution No. 4117 was distributed during the meeting. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. Page 3 City of Auburn Council Meeting Minutes December 4, 2006 B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Michael Newman, Associate Superintendent for the Auburn School District, 915 4t" Street NE, Auburn Mr. Newman thanked the City and the street crew employees for the job they did to remove snow and ice from the city streets last week. The condition of the roads allowed the Auburn School District to operate schools on time. Mr. Newman also spoke in favor of Ordinance No. 6060 relating to school impact fees. He briefly updated the Council on the district's capital facilities plan. Rodger Campbell, 1402 22"d Street NE #432, Auburn Mr. Campbell questioned the policy for taping and broadcasting Council meeting proceedings. He expressed disappointment that the portion of the meeting for audience participation is not televised. Mayor Lewis advised that any public testimony taken as part of a public hearing is televised; however, comments under audience participation are not and have never been televised since the time Council meeting broadcasts began. Mr. Campbell also expressed concern with the Council's recent vote with regard to Comprehensive Plan amendments. He noted that the Council had not accepted the recommendation of the Planning Commission for some of the Comprehensive Plan amendments. Mayor Lewis explained that that the purpose of the boards and commissions is to provide recommendations and advice to the Council; the board and commission recommendations are one source of information that the Council uses in its decision making process. Virginia Haugen, 2503 R Street SE, Auburn Ms. Haugen complained that the audience participation portion of the Council meeting is not televised. City Attorney Heid stated that there is no requirement for the City to televise the audience participation portion of the meeting. Ms. Haugen also questioned whether the city code allows the City-owned gravel parking lot located south of City Hall. She requested a copy of the city code that allows a gravel parking lot. C. Correspondence No correspondence was received for Council review. Page 4 City of Auburn Council Meeting Minutes December 4, 2006 III. COUNCIL COMMITTEE REPORTS A3.7.6 A. .Municipal Services Chair Cerino reported the Municipal Services Committee met this evening at 5:00. The Committee approved consent items and a contract administration item with VADIS for the year 2007. The Committee also reviewed Ordinance No. 6063 implementing park impact fees, Resolution No. 4118 approving an interlocal agreement for the Water Resource Inventory Area 9, Ordinance No. 6057 amending the 2006 Budget, Ordinance No. 6066 adopting the biennial budget for the years 2007 and 2008, and Resolution No. 4117 adopting the 2007 fee schedule. The Committee also reviewed an amendment to a professional services agreement with Harris & Associates, the solid waste rate study, an animal control and rescue proposal, the red light photo enforcement program, and the Valley Cities wireless pilot program. The next regular meeting of the Municipal Services Committee is scheduled for December 18, 2006 at 5:00 p.m. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met November 27, 2006. The Committee recommended approval of Ordinance No. 6060 relating to school impact fees. The Committee discussed an Urban Tree Board report, the Housing and Urban Development Section 108 loan guarantee fund, a transportation modeling software presentation, the Buxton Report marketing and marketplace analysis, zoning amendments, downtown traffic impact fee exemption extension, the Les Gove Community Center, West Main Street public art project, downtown urban center code and rezone, the plaza sidewalk design timeline and process for design completion, and the sign code regarding electronic sign boards. The next regular meeting of the Planning and Community Development Committee is scheduled for December 11, 2006 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met November 27, 2006. The Committee approved contract administration items relating to computer software for transportation modeling and a project for water line improvements. The Committee also discussed school impact fees, Ordinance No. 6061 relating to address assignment, extension of downtown traffic impact fees exemption, utility billing irregularities, truck impact fees, 2007 fee schedule, and compensation for street and alley Page 5 Citv of Auburn Council Meetinct Minutes December 4, 2006 vacations. The next regular meeting of the Public Works Committee is scheduled for December 11, 2006 at 3:30 p.m. D. Finance Chair Backus reported the Finance Committee met this evening at 6:30. The Committee recommended approval of claims and payroll vouchers, Ordinance No. 6066 adopting the 2007-08 biennial budget, and Resolution No. 4117 adjusting the fee schedule for 2007 fees. The Committee discussed the solid waste rate study, a 2006 budget amendment, the VADIS litter control contract for 2007, an amendment to the professional services agreement with Harris & Associates, and Resolution No. 4118 approving an interlocal agreement regarding Water Resource Inventory Area 9. The next regular meeting of the Finance Committee is scheduled for December 18, 2006 at 6:30 p.m. IV. REPORTS At this time Councilmembers and the Mayor may report on items not specifically described on the agenda, which are of interest to the community. A. From the Council Mayor Pro Tem Singer reported on her attendance at a meeting with new Federal Secretary of Transportation Mary Peters. Mayor Pro Tem Singer also reported on the Muckleshoot Tribe Legislative reception where the Tribe highlighted their accomplishments and efforts in education for their members. She also attended a Puget Sound Regional Council Operation Committee meeting, a meeting of the human services agencies regarding the one stop service center, the Annual Army Band Red, White and Blue Concert at the Performing Arts Center, and a tour of Vision House in Renton. Councilmember Wagner reported the Committee on Committees met earlier this evening to review Council committee assignments. The Committee agreed to make slight modifications in the committee assignments, which will be presented to the full Council on December 18, 2006 for adoption. Councilmember Backus stated that she and several other Councilmembers attended the Auburn High School versus Bellevue High School football game at the Tacoma Dome. Although the Trojans lost, Councilmember Backus congratulated the team on their winning season. Councilmember Backus also attended the Page 6 City of Auburn Council Meeting Minutes December 4, 2006 Miss Auburn Scholarship Program sponsor reception and the December 2nd Santa Parade. Councilmember Norman thanked city staff for their efforts to keep the City running smoothly during the recent inclement weather. Councilmember Cerino reported that, in addition to some of the events already highlighted by Councilmembers, he attended the Auburn Invitational Wrestling Tournament. Councilmember Peloza reported that he served with the Auburn Rotary and Lions Club Senior Center Thanksgiving Day lunch. Councilmember Peloza also attended the Muckleshoot Tribe Legislative reception, the Santa Parade, and the Annual Army Band Red, White and Blue Concert at the Performing Arts Center. Councilmember Peloza reported that he and Councilmembers Backus and Thordarson will be attending the National League of Cities Conference in Reno, Nevada, beginning tomorrow. B. From the Mayor Mayor Lewis expressed his appreciation for the City crews that worked to clear the roads of ice and snow last week. Mayor Lewis also commented on the Muckleshoot Tribe Legislative .reception, a tour of the new Wesley Homes facility on Lea Hill, the Eagles Club Max Baer Heart Fund event, the Santa Parade, and the Annual Army Band Red, White and Blue Concert. Mayor Lewis also commented on the recent passing of Jim Weese, a long time community member and Hometown Hero. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the November 20, 2006 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Page 7 Citv of Auburn Council Meeting Minutes December 4, 2006 Claims check numbers 357447 through 357821 in the amount of $1,659,409.71 and a wire transfer in the amount of $4,064.79 and dated December 4, 2006. 2. Payroll Payroll check numbers 517805 to 517964 in the amount of $384,607.51 and electronic deposit transmissions in the amount of $1,179,527.74 for a grand total of $1,564,135.25 for the pay period covering November 16, 2006 to November 29, 2006. C. Contract Administration 1. Service Agreement Number AG-S-017 A3.16.9 City Council grant permission to enter into Service Agreement No. AG-S-107 PTV America in the amount of $46,500 for Transportation Modeling. 2. Public Works Project Number C525A 04.11.1 PR C525A City Council approve Final Pay Estimate No. 3 to Contract 06-07 with VLS Construction, Inc., in the amount of $20,810.26 for a total contract price including sales tax of $249,438.45, and accept construction of Project No. C525A, 2006 SOS Waterline Improvement Project. 3. Agreement for Services Number AG-S-018 A3.16.3 City Council approve annual Service Agreement No. AG-S- 108 with Vadis for atwelve-month litter control program. Councilmember Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. Page 8 Citv of Auburn Council Meeting Minutes December 4. 2006 VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6060 F4.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 19.02.115, .19.02.120, 19.02.130 and 19.02.140 of the Auburn City Code relating to School Impact Fees Councilmember Norman moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 6060. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Ordinance No. 6061 03.4.2.6 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 17.10.010, 17.10.050, 17.14.050, 17.14.070 and 17.16.030 of the Auburn City Code, relating to requirements for subdivisions Councilmember Norman moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 6061. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Ordinance No. 6063 F4.3 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 19.08 of the Auburn City Code, authorizing the collection of impact fees for parks, open space, and recreation facilities Councilmember Norman moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 6063. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Ordinance No. 6066 F3.21 Page 9 City of Auburn Council Meeting Minutes December 4. 2006 An Ordinance of the City Council of the City of Auburn, Washington, adopting the 2007-2008 Biennial Budget for the City of Auburn, Washington Councilmember Backus moved and Councilmember Norman seconded to introduce and adopt Ordinance No. 6066. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 4116 03.5 PLT05-0004 A Resolution of the City Council of the City of Auburn, Washington, approving a Preliminary Plat Application to subdivide 22.97 acres into 70 lots and two tracts, within the City of Auburn, Washington Councilmember Norman moved and Councilmember Backus seconded to schedule a closed record hearing on a date to be determined. Councilmember Cerino and Councilmember Wagner expressed concern that the Council does not have an opportunity to review projects, such as the subject preliminary plat, prior to a closed record proceeding. City Attorney Heid explained that regulatory reform and Growth Management laws require that there is only one open record hearing on local permits with State Environmental Policy Act (SEPA) review. In the City of Auburn, the open record hearing is conducted by the Hearing Examiner. The City Council can hear argument on the record at a closed record proceeding. City Attorney Heid also discussed the differences between legislative and quasi-judicial matters. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4117 F4.3 A Resolution of the City Council of the City of Auburn, Washington, providing for amendment to the City of Auburn Fee Schedule, to adjust for 2007 fees Page 10 City of Auburn Council Meeting Minutes December 4, 2006 Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 4117. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 4118 A1.3, 04.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Interlocal Agreement among the participating jurisdictions within the Green/Duwamish and Central Puget Sound Watershed Resource Inventory Area (WRIA 9) Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 4118. MOTION CARRIED UNANIMOUSLY. 7-0. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:45 p.m. ED THE ~ / DAY OF DECEMBER 2006. ~'`~-~ Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 11