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HomeMy WebLinkAbout04-02-2007CITY OF - WASHINGTON I. CALL TO ORDER CITY COUNCIL MEETING MINUTES APRIL 2, 2007 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were in attendance: Rich Wagner, Sue Singer, Gene Cerino, Bill Peloza, Roger Thordarson and Lynn Norman. Councilmember Nancy Backus was excused. Staff members present included: Information Services Director Lorrie Rempher; Parks, Arts and Recreation Director Daryl Faber; City Attorney Daniel B. Heid; Chief of Police Jim Kelly; Public Works Director Dennis Dowdy; Community Development Manager David Osaki; Finance Director Shelley Coleman; Human Resources and Risk Management Director Brenda Heineman; Traffic Engineer Laura Philpot, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements aj Proclamation - "Volunteer Week" Mayor Lewis declared the week the April 15-21, 2007 as "Volunteer Week" in the city of Auburn and presented Parks, Arts and Recreation Director Daryl Favor with a proclamation urging all citizens to honor volunteers of all ages in recognition and appreciation for their contributions to the community. Page 1 City of Auburn Council Meeting Minutes April 2, 2007 b) Proclamation - "Arbor Day" Mayor Lewis declared April 12, 2007 as "Arbor Day" in the city of Auburn and presented Parks, Arts and Recreation Director Daryl Faber with a proclamation urging citizens to participate in Arbor Day and protect trees and woodlands. c) Proclamation - "YMCA Healthy Kids Day" Mayor Lewis declared April 14, 2007 as "YMCA Health Kids Day" in the city of Auburn and presented YMCA Executive Director George Frasier with a proclamation in recognition of YMCA Healthy Kids Day. Mr. Frasier announced that the YMCA will have several free activities for families in celebration of Health Kids Day. d) Auburn's New Golf Professional Parks, Arts and Recreation Director Faber introduced Chris Morris, the City's new Golf Professional at the Auburn Golf Course. Mr. Morris, was assistant pro at the Auburn Golf Course several years ago and most recently was the Head Golf Professional at Horseshoe Lake. Mr. Morris expressed excitement at the opportunity to be associated with the Auburn Golf Course again and is looking forward to the opening of the new clubhouse. e) Presentation of Washington Festival and Events Association Awards Mayor Lewis presented Parks, Arts and Recreation Director Daryl Faber with the Washington Festival and Events Association's 2006 Gold Medal Award for Community Service in relation to the Veterans Day Parade and a Bronze Medal for Overall Promotion of the parade. Director Faber thanked Recreation Marketing Supervisor Julie Brewer and Special Events Coordinator Kristy Pachciarz whose efforts were instrumental in the success of the parade and in receiving the recognition from the Washington Festival and Events Association. Page 2 City of Auburn Council Meeting Minutes April 2, 2007 2. Appointments a) Arts Commission City Council to confirm the appointment of Lela Brugger to the Arts Commission for athree-year term to expire on December 31, 2009. City Council to confirm the appointment of Tanya Rottle to the Arts Commission for athree-year term to expire on December 31, 2009. Councilmember Singer moved and Councilmember Wagner seconded to confirm the appointment of Lela Brugger and Tanya Rottle to the Arts Commission. MOTION CARRIED. 6-0. b) White River Museum Board City Council to confirm the appointment of Warren King-George to the Museum Board for athree-year term to expire on December 31, 2009. Councilmember Singer moved and Councilmember Wagner seconded to confirm the appointment of Warren King-George to the Museum Board. MOTION CARRIED. 6-0. D. Agenda Modifications Agenda modifications included a revised agenda bill and attachment for Consent Item V.C.5 and the removal of Ordinance No. 6087 from the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS 8~ CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Page 3 City of Auburn Council Meeting Minutes April 2, 2007 Alan Keimig, Keimig and Associates, 216 A Street NW, Auburn Mr. Keimig spoke in favor of Resolution No. 4169 and the request of Valley. Cities Counseling and Consultation to vacate a portion of 26t" Street NE east of I Street NE. Joe Binetti, 609 21St Street SE, Auburn Mr. Binetti spoke against Resolution No. 4169 and the request of Valley Cities Counseling and Consultation to vacate a portion of 26t" Street NE east of I Street NE. C. Correspondence No correspondence was received for City Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met this evening at 5:00 p.m. The Committee discussed Resolution No. 4170 regarding a permit with King County for the City's 2007 Pea Patch Garden Project, Parks Project CP0608A and CP0608B relating to soccer field improvements at Game Farm Park, a professional services agreement with Olympic Security Services for Municipal Court security services, regulation of political signs, and an update on the golf course clubhouse project and cemetery buildings project. The next regular meeting of the Municipal Services Committee is scheduled for April 16, 2007. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met March 26, 2007. The Committee discussed and approved Resolution No. 4170 regarding a permit with King County for the City's 2007 Pea Patch Garden Project, Parks Project CP0608A and CP0608B relating to soccer field improvements at Game Farm Park, final pay estimate and acceptance of GSA Ballfield Lighting Project. The Committee discussed downtown sidewalks, upgrades to the B Street Plaza, Community Development Block Grant funding, wood frame construction for structures over four stories, and Lakeland Hills area re-addressing. The next regular meeting of the Planning and Community Development Committee is scheduled for April 9, 2007 at 5:00 p.m. Page 4 City of Auburn Council Meeting Minutes April 2, 2007 IV. C. Public Works Chair Wagner reported the Public Works Committee met March 26, 2007. The Committee reviewed and recommended approval of a consultant agreement with Northwest Land and Water, Inc., for water rights investigation work, a consultant agreement with Roth Hill Engineering to undertake the Comprehensive Water Plan, a Service Agreement with All Traffic Data Services for traffic counting, and Resolutions 4132, 4133 and 4134 related to payback agreements for developer extensions. The Committee discussed downtown sidewalk design, five story frame construction, concrete versus asphalt roadway construction, West Valley Highway pedestrian improvements, Well 5B water production, and the final results of the SE Main Street neighborhood traffic calming survey. The next regular meeting of the Public Works Committee is scheduled for April 9, 2007 at 2:30 p.m. D. Finance Vice Chair Thordarson reported the Finance Committee met this evening at 6:30 p.m. The Committee consent items consisting of claims and Committee also discussed a professional Olympic Security Services for Municipal The next regular meeting of the Finance for April 16, 2007 at 6:30 p.m. reviewed and approved payroll vouchers. The services agreement with Court security services. Committee is scheduled REPORTS At this time Councilmembers and the Mayor may report on items not specifically described on the agenda, which are of interest to the community. A. From the Council Mayor Pro Tem Singer reported on quarterly meetings being conducted between the Suburban Cities Association and the Puget Sound Regional Council (PSRC). Mayor Pro Tem Singer also presided over the executive committee meeting of the PSRC, met with representatives of the Sound Transit marketing department, and met with leaders of the Sister City Association in preparation for an upcoming trip to Japan. Mayor Pro Tem Singer also reported that she, the Mayor and other Councilmembers toured the City of Puyallup downtown and community center. Councilmember Wagner reported that he attended the Puyallup River Watershed Council meeting where the focus of discussion Page 5 City of Auburn Council Meeting Minutes April 2, 2007 was the 2007 National Pollutant Discharge Elimination System (NPDES) Municipal Stormwater Permit. Councilmember Norman reported on the tour of the City of Puyallup downtown. Councilmember Norman also reported on meetings involving economic development including discussions regarding the Auburn Avenue Theater project. Councilmember Norman also participated in discussions regarding community building through diversity. Councilmember Norman encouraged the public to participate in the May 12th Clean Sweep Project. Councilmember Thordarson reported on his attendance at the Regional Transit Committee meeting. He will be meeting with Metro Transit on Wednesday to discuss shuttle service and better transit connections between Auburn and Seattle and other transit needs. Councilmember Thordarson also attended the Auburn Symphony Chamber Concert for Strings held at Mountainview High School. Councilmember Peloza reported he attended a planning committee meeting for the Cities and Schools Forum scheduled for April 25. Topics for discussion will be gang prevention, before and after school activities and transportation needs, and emergency preparedness. Councilmember Peloza also attended the Water Resource Inventory Area (WRIA 9) management meeting where the main topic was the 2007 lobbying plan for salmon habitat restoration for state and federal funding opportunities. Councilmember Peloza also commented on the tour of the City of Puyallup downtown and Puyallup's sculpture art loan program. B. From the Mayor Mayor Lewis urged citizens to participate in this year's Clean Sweep Project that will take place on May 12. This year's project will include a pancake breakfast and planting laurel bushes along the west side of Southeast A Street. Mayor Lewis also spoke regarding the status of Project Ace in the downtown area. Plans for the project have recently been submitted to the City and staff is currently reviewing them. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. Page 6 City of Auburn Council Meeting Minutes Agril 2, 2007 A. Minutes 1. Minutes of the March 19, 2007 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 360890 through 361303 in the amount of $1,716,141.45 and dated April 2, 2007. 2. Payroll Payroll check numbers 519008 to 519121 in the amount of $268,441.30 and electronic deposit transmissions in the amount of $943,137.87 for a grand total of $1,211,579.17 for the pay period covering March 15, 2007 to March 28, 2007. C. Contract Administration 1. Parks Project Number CP0608 05.2 CP0608 City Council to grant permission to advertise for bids for Project No. CP0608, Game Farm Park Soccer Field Renovation. 2. Parks Project Number C317D 05.2 C317D City Council approve Final Pay Estimate No. 2 to Contract 06-16, with Duchess Construction, Inc. and accept the construction of Project No. C317D, GSA Ballfield Lighting Project. 3. Consultant Agreement No. AG-C-278 A3.13.13, A3.16.9 City Council to approve Amendment No. 2 to Consultant Agreement No. AG-C-278 with Northwest Land & Water, Inc. for Department of Ecology Phase 2 water rights investigation work. 4. Consultant Agreement No. AG-C-295 03.4.1.8, A3.16.9 City Council grant permission to enter into Consultant Agreement No. AG-C-295 with Roth Hill Engineering Page 7 City of Auburn Council Meeting Minutes April 2, 2007 Partners, LLC, for Engineering Services on Project No. CP0704, Comprehensive Water Plan. 5. Services Agreement No. AG-S-020 A3.16.9, 04.10 City Council grant permission to enter into Service Agreement No. AG-S-020 with All Traffic Data Services, Inc., for the City's annual traffic count program. D. Call for Public Hearing 1. Petition to Change Building Numbers 04.9.2 City Council to call for a public hearing to be held April 16, 2007 regarding the City's proposed address changes in the Lakeland Hills area. Councilmember Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED. 6-0. VI. UNFINISHED BUSINESS A. Resolution No. 4169 03.9 V-03-05 A Resolution of the City Council of the City of Auburn, Washington, regarding Vacation Application Number V-03-05, a petition for vacation of a portion of 26th Street NE east of I Street NE within the City of Auburn, Washington (Resolution No. 4169 was tabled at the March 5, 2007 meeting.) Councilmember Wagner moved and Councilmember Thordarson seconded to remove from the table and adopt Resolution No. 4169. Councilmember Wagner spoke in favor of the resolution to den the requested vacation. He noted that he observed traffic on 26 Street NE and found it to be heavily used. Councilmember Wagner suggested the street should be retained as part of the City's street system. Councilmember Peloza spoke in favor of the resolution to deny the vacation. He commented that the street is a viable through-street Page 8 City of Auburn Council Meeting Minutes April 2, 2007 that provides various services for the residents in the area and to Cascade Middle School. Councilmember Peloza stated the right- of-way should be kept open for school and emergency traffic. He also noted the traffic count study which warrants keeping the road open for public use. Councilmember Cerino spoke in favor of the resolution to deny the requested vacation. Councilmember Cerino stated the street provides access for a large area of residents who reside between 22"d and 29th Streets. Councilmember Singer also spoke in favor of the resolution. She suggested that a combination pedestrian amenity/traffic calming design could be incorporated in the project. MOTION CARRIED. 6-0. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6087 03.5 PLT06-0007 An Ordinance of the City Council of the City of Auburn, Washington, approving the final plat of Terrace View Townhomes, including and providing for a right of way use application approval, the relinquishment of easements and the authorization of a quit claim deed related thereto Ordinance No. 6087 was removed from the agenda under agenda modifications. B. Resolutions 1. Resolution No. 4132 A3.13.9 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Payback Agreement for Developer's Extension between the City of Auburn and JPS Holdings LLC Page 9 City of Auburn Council Meeting Minutes April 2, 2007 Councilmember Wagner moved and Councilmember Thordarson seconded to adopt Resolution No. 4132. MOTION CARRIED. 6-0. 2. Resolution No. 4133 A3.13.9 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Payback Agreement for Developer's Extension between the City of Auburn and C & M Development Partners LLC Councilmember Wagner moved and Councilmember Thordarson seconded to adopt Resolution No. 4133. MOTION CARRIED. 6-0. 3. Resolution No. 4134 A3.13.9 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Payback Agreement for Developer's Extension between the City of Auburn and Hebert Brothers LLC and Gator NW Councilmember Wagner moved and Councilmember Thordarson seconded to adopt Resolution No. 4134. MOTION CARRIED. 6-0. 4. Resolution No. 4170 A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute Special Use Permit S-28-07 from King County Facilities Management Division to use King County property for the purpose of the City's 2007 Pea Patch Garden Project Councilmember Norman moved and Councilmember Wagner seconded to adopt Resolution No. 4170. MOTION CARRIED. 6-0. Mayor Lewis recessed the meeting to executive session at 8:21 p.m. for approximately fifteen minutes in order to Page 10 City of Auburn Council Meeting Minutes April 2, 2007 discuss property acquisition or sale pursuant to RCW 42.30.110(1)(b) and (c). At 8:44 p.m., Mayor Lewis extended the executive session an additional five minutes. Mayor Lewis reconvened the meeting at 8:47 IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:47 p.m. APPROVED THE 1 ~~~^DAY OF 1 er B. Lewis, Mayor APRIL 2007. Da 'Ile Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via a-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 11