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Home My WebLink About10-01-2007* ~ ~ CfTY OF y~ WASHINGTON I. CALL TO ORDER CITY COUNCIL MEETING MINUTES October 1, 2007 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Roger Thordarson, Bill Peloza, and Lynn Norman. Staff members present included: City Attorney Daniel B. Heid, Interim Planning, Building and Community Director David Osaki, Information Services Director Lorrie Rempher, Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, Police Chief Jim Kelly, Risk Manager Rob Roscoe, Parks, Arts and Recreation Director Daryl Faber, Employee Relations and Compensation Manager John Fletcher, Financial Planning Manager Karen Jester, Building Division Manager Jim Tinner, and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements a) King Conservation District 2007 Local Government Conservation Award Mayor Lewis presented the King Conservation District 2007 Local Government Conservation Award, which was awarded to the City of Auburn, to Councilmember Lynn Norman and Park, Arts and Recreation Director Daryl Faber. Page 1 City of Auburn Council Meeting Minutes October 1, 2007 b) Washington State Wildlife and Recreation Coalition Outstanding Achievement Award Mayor Lewis read the Washington State Wildlife and Recreation Coalition Outstanding Achievement Award which was awarded to the City of Auburn for the Game Farm Park Soccer Fields project. The award is in recognition of City of Auburn Parks, Arts and Recreation Department efforts in achieving the top ranked project in the Washington Wildlife and Recreation Programs Outdoor Recreation accounts. Mayor Lewis. emphasized the significance of the award and presented the award to Councilmember Lynn Norman and Park, Arts and Recreation Director Daryl Faber. Councilmember Norman commended the efforts of Parks Department staff for their work related to the project. Councilmember Norman also commended the support received from the Planning and Community Development Committee for this superb project. b) Proclamation - "DECA Week" Mayor Lewis declared October 7 - 13, 2007 as "DECA Week" in the city of Auburn. Mayor Lewis read and presented the proclamation to DECA members Victor Sellis and Libby Spangler, representatives from Auburn Mountainview High School. DECA member Libby Spangler thanked Mayor Lewis and Councilmembers for their support of DECA and DECA projects. c) Proclamation - "Official International Walk to School Day" Mayor Lewis declared the month of October 2007 as "Official International Walk to School Day" in the city of Auburn. Page 2 City of Auburn Council Meeting Minutes October 1, 2007 Mayor Lewis read and presented the proclamation to Washington Elementary School Principal Pauline Thomas. Ms. Thomas thanked Mayor Lewis and Councilmembers for their support of the "Walk to School" program. The safety, health, and well being of all children are major concerns of parents, school staff, and the Auburn community. Ms. Thomas spoke regarding the many benefits of physical activity and adequate nutrition for children, including prevention of ailments and diseases associated with obesity, increased academic achievements, and reduction of behavioral problems. The Auburn School District has established Safe Walking Committees at each school which identify safe walking zones for students. Also, Washington Elementary School. Parent/Teachers Association (PTA) members are providing walking opportunities for students riding buses on October 25, 2007. PTA members will provide healthy refreshments and staff members will provide activities during the event to encourage students to participate. Ms. Thomas was joined by the following Washington Elementary School Safe Walking Committee and PTA members: Nancy Backus Lana Graves Jansen Graves Jaden Graves Lucky Backus Jayce Graves Linda Graves Francis Harlin Bryden Harlin Wyatt Harlin 2. Appointments There were no appointments for Council consideration. Page 3 City of Auburn Council Meeting Minutes October 1, 2007 D. Agenda Modifications Agenda modifications included the addition of Resolution No. 4250 under Item VI11.B.5 and Resolution No. 4251 under Item VIII.B.6 of these minutes. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Address Changes -Airport Area 04.9.2 City Council to conduct a public hearing on the City's proposal to institute address changes in the Auburn Municipal Airport area in order to bring the addresses in compliance with the City's addressing system. Building Division Manager Jim Tinner explained that the Finance Department requested that the Building Division assign addresses to each of the buildings located at the Auburn Municipal Airport for utility billing purposes. The proposed changes have been reviewed by the City's Address Committee and presented to the Airport Advisory Board. At 7:47, Mayor Lewis opened the public hearing. Roland Johnson, 412 30t" Street NE, Auburn Mr. Johnson spoke on behalf of the members of his Condo Association. Mr. Johnson reviewed time management problems and financial burdens that would occur if the addresses are changed at the .Airport. Mr. Johnson requested that the City of Auburn make internal changes with regards to utility billing and other services and allow the tenants to keep their addresses as they currently exist. John Vodry, 1775 E Street NE, Auburn Mr. Vodry spoke regarding the airport hangars fronting E Street NE. Mr. Vodry also spoke regarding confusion with the current addressing and the proposed address changes and requested that his address remain the same. In response to questions from Councilmember Singer, Manager Tinner stated that Mr. Vodry has two buildings that use the address of 1775 E Street NE. One of the buildings Page 4 City of Auburn Council Meeting Minutes October 1, 2007 that Mr. Vodry spoke of is not located on Airport property and will not change. The other building is located on Airport property, does not currently have an address, and is one of the proposed address changes. Councilmember Wagner inquired if the City's software is capable of a reconciliation of numbering as suggested by Mr. Johnson. Director Coleman stated that the City's utility software only allows one address. Director Coleman also pointed out that the address changes are not only for utility billing purposes, but will also improve public safety by providing consistency in addressing for emergency services purposes. Councilmember Wagner requested that the proposed address changes be submitted to the Federal Aviation Administration for review. No one else in the audience requested to speak. At 7:57, Mayor Lewis closed the public hearing. 2. Mid-biennial Review and Modification of the 2007-2008 Biennial Budget F3.21 City Council to conduct a public hearing to receive public comments and suggestions with regard to the proposed modifications to the 2007-2008 Biennial Budget, including revenue estimates and possible increases in property taxes. Director Coleman presented a Power Point presentation and reviewed the 2008 General Fund and Mid-Biennial Budget. The presentation including the following points: • Property Tax Levy • General Fund Net Impact • Annexation Sales Tax Credit Timeline ^ Delay in sales tax credit related to proposed annexation of Lea Hill and West Hill areas • Mid-Biennial Budget Calendar At 8:04, Mayor Lewis opened the public hearing. Page 5 City of Auburn Council Meeting Minutes October 1, 2007 No one in the audience requested to speak. At 8:04, Mayor Lewis closed the public hearing. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one in the audience requested to speak. C. Correspondence No correspondence was received. II1. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported that the Municipal Services Committee met this evening at 5:00. The Committee reviewed various items including the number of individuals reached by an emergency radio station in a ten-mile versus afive-mile area radius. The City received a $50,000.00 grant for this project. The next regular meeting of the Municipal Services Committee is scheduled for October 15, 2007 at 5:00 p.m. B. Planning & Community Development Chair Norman reported that the Planning and Community Development Committee met September 24, 2007 at 5:00 p.m. The Committee discussed and recommends approval of Resolution No. 4241. The Committee also discussed access track design standards, off street parking standards, electronic message boards, and the Latino Friendship Center. The Committee also received an update on the Les Gove Community Center and updated the Planning and Community Development Committee matrix. The next regular meeting of the Planning and Community Development Committee is scheduled for October 8, 2007 at 5:00 p.m. C. Public Works Chair Wagner reported that the Public Works Committee met September 24, 2007 at 2:30 p.m. The Committee discussed and recommends approval of a contract administration item for Project No. C507A. The Committee also discussed right-of-way code changes, telecommunication conduit design standards, and access Page 6 Citv of Auburn Council Meeting Minutes October 1, 2007 tract design standards, and received a Capital Project status report. The next regular meeting of the Public Works Committee is scheduled for October 8, 2007 at 2:30 p.m. D. Finance Chair Backus reported that the Finance Committee met this evening at 6:30. The Committee discussed and recommends approval of claims and payroll vouchers, and Resolution Nos. 4242, 4246, 4247, 4250, and 4251. The Committee also discussed Budget Amendment #6 and #7. The next regular meeting of the Finance Committee is scheduled for October 15, 2007 at 6:30 p.m. IV. REPORTS At this time Councilmembers and the Mayor may report on items not specifically described on the agenda, which are of interest to the community. A. From the Council Mayor Pro Tem Singer reported she attended the Inland Transportation Summit in Spokane at which she met with Interim Secretary of Transportation. She and other Councilmembers attended the Lea and West Hill Annexation open houses. She also conducted the Puget Sound Regional Council Executive Committee meeting and attended the Soroptomist Club's Sixtieth Anniversary event. Councilmember Wagner reported that, on behalf of Mayor Lewis, he assisted in the presentation of a laptop computer to ateen-aged student for her reading and reporting efforts this summer. He also attended the Sustainable Communities Conference in Vancouver. Councilmember Norman reported on the Artwork Selection Panel for the Auburn Golf Course Clubhouse. She also attended the Lea Hill and West Hill annexation open houses. Councilmember Norman commended citizens of the areas for their participation in the meetings. Councilmember Norman also expressed her pleasure in receiving the Washington State Wildlife and Recreation Coalition Outstanding Achievement Award. Councilmember Cerino reported that he attended the Pierce County Review Commission at which they discussed the process for rural areas to obtain urban area designations. Page 7 City of Auburn Council Meeting Minutes October 1, 2007 Councilmember Thordarson reported that he attended the Lea Hill and West Hill annexation open houses. He also attended a meeting regarding State Route 167, a Regional Transportation meeting, BRAVO! San Jose Taiko drums performance, and the Sons of Italy Sixtieth Anniversary event. Councilmember Peloza reported that he attended the dedication of the new South Mental Health facility in Auburn, visited the Brightwater Portal facility in Bothell to view the Tunnel Boring Machine (TBM), and toured the Cedar Hills Landfill. Councilmember Peloza reviewed the landfill structure and disposal methodology and encouraged all citizens to recycle to extend the life of the landfill. Councilmember Peloza also attended the National League of Cities Energy, Environment and Natural Resources Steering Committee meeting in Spokane. B. From the Mayor Mayor Lewis spoke of adverse impacts to our landfills with regard to those cities that do not require mandatory recycling. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the September 17, 2007 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 366713 through 367120 in the amount of $2,106,798.68 and a wire transfer in the amount of $4,289.84 and dated October 1, 2007. 2. Payroll Payroll check numbers 521009 to 521143 in the amount of $301,969.41 and check number 521173 in the amount of $125.00 and electronic deposit transmissions in the amount of $1,011,790.17 for a grand total of $1,313,884.58 for the pay period covering September 13, 2007to September 26, 2007. Page 8 City of Auburn Council Meeting Minutes October 1, 2007 C. Contract Administration 1. Public Works Project No. C507A 04.9.1 C507A City Council award of Contract 07-21, Project Number C507A, C Street SW Trail, to Woodworth & Company, Inc. on their low bid of $259,450.00. Councilmember Singer moved and Councilmember Wagner seconded to approve the consent agenda. MOTION CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances There was no ordinance for Council consideration. B. Resolutions Resolution No. 4235 04.9.2 A Resolution of the City Council of the City of Auburn, Washington, assigning new addresses to each aircraft hangar building located at the Auburn Municipal Airport Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4235. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 4241 F5.5, 03.11.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a contract with SOAR, United Way of King County, to accept a grant to Page 9 City of Auburn Council Meeting Minutes October 1, 2007 fund the recreation component of the Rainier Middle School After School Program Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4241. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 4242 A3.9.6 A Resolution of the City Council of the City of Auburn, Washington, approving the Collective Bargaining Agreement between the City of Auburn and Teamsters Union Local 117, Courthouse Clerical and Custodian Bargaining Unit, for 2008-2010 Councilmember Backus moved and Councilmember Thordarson seconded to adopt Resolution No. 4242. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 4246 A3.9.3 A Resolution of the City Council of the City of Auburn, Washington, approving the Collective Bargaining Agreement between the City of Auburn and the International Association of Machinists and Aerospace Workers, Local 160 for 2008- 2010 Councilmember Backus moved and Councilmember Thordarson seconded to adopt Resolution No. 4246. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Resolution No. 4247 A3.13.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Purchase and Sale Agreement between the City of Auburn and Atlantic Services, Inc. for real property Councilmember Backus moved and Councilmember Thordarson seconded to adopt Resolution No. 4247. Page 10 City of Auburn Council Meeting Minutes October 1, 2007 MOTION CARRIED UNANIMOUSLY. 7-0. 6. Resolution No. 4250 A Resolution of the City Council of the City of Auburn, Washington establishing February 19, 2008 as the date of a special election on the question of annexation to the City of Auburn, of an unincorporated area known as the "Totem Annexation Area" passed at a regular meeting of the City Council Councilmember Backus moved and Councilmember Thordarson seconded to adopt Resolution No. 4250. MOTION CARRIED UNANIMOUSLY. 7-0. 7. Resolution No. 4251 A Resolution of the City Council of the City of Auburn, Washington establishing February 19, 2008 as the date of a special election on the question of annexation to the City of Auburn, of an unincorporated area known as the "Klump Annexation Area" passed at a regular meeting of the City Council Councilmember Backus moved and Councilmember Thordarson seconded to adopt Resolution No. 4251. MOTION CARRIED UNANIMOUSLY. 7-0. At 8:26, Mayor Lewis recessed the regular meeting to Executive Session for approximately forty-five minutes to discuss property acquisition pursuant to RCW 42.30.110(1)(c) and potential/pending litigation pursuant to RCW 42.30.110(1)(1). Mayor Lewis extended executive session twice for a total of fifteen minutes. At 9:26 p.m., Mayor Lewis reconvened the regular meeting. Page 11 Citv of Auburn Council Meeting Minutes October 1, 2007 IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:26 p.m. APPROVED THE ~.~ DAY OF OCTOBER 2007. _. _. . ___.. _ ~, ~ ~-----. ~ ~ ' . ' ~ !1 ., _. - . ~ r__.,,- t ~ 1 \~ 1 (~ ~~ P ter B. Lewis, Mayor Cathy Rich rdson, Deputy City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via a-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov "Denotes attachments included in Council agenda packet. Page 12