HomeMy WebLinkAbout10-15-2007~ ~
CITY OE
- WASHINGTON
I. CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
OCTOBER 15, 2007 7:30 PM
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Gene Cerino, Bill Peloza, Roger Thordarson and
Lynn Norman. Councilmembers Sue Singer and Nancy Backus
were excused.
Staff members present included: Chief of Police Jim Kelly;
Information Services Director Lorrie Rempher; City Attorney Daniel
B. Heid; Economic Development Planner AI Hicks; Human Services
Planner Michael Hursh; Planning, Building and Community Director
Cindy Baker; Risk Manager Rob Roscoe; Senior Planner Elizabeth
Chamberlain; Public Works Director Dennis Dowdy; Assistant
Finance Director Shawn Hunstock; Parks, Arts and Recreation
Director Daryl Faber; and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) Proclamation -Domestic Violence Awareness
Month
Mayor Lewis declared the month of October 2007 as
Domestic Violence Awareness Month in the city of
Auburn. Mayor Lewis presented the proclamation to
Virginia Adkinson, a member of the Auburn Police
Department Domestic Violence Victim Support Team.
2. Appointments
Page 1
City of Auburn Council Meeting Minutes October 15, 2007
a) Mayor Lewis introduced Ms. Cindy Baker, the City's
new Director of Planning, Building and Community.
D. Agenda Modifications
Agenda modifications included revised October 1, 2007 Council
meeting minutes transmitted under Item V.A.1 of these minutes
and a revised exhibit to Resolution No. 4255 transmitted under
Item VI11.B.4 of these minutes.
II. CITIZEN INPUT, PUBLIC HEARINGS 8~ CORRESPONDENCE
A. Public Hearings
1. 2008 Community Development Block Grant Annual
Action Plan
03.4.1.7
City Council to conduct a public hearing on amendments to
the City of Auburn Consolidated Plan for Housing and
Community Development and 2008 Community
Development Block Grant Action Plan.
Human Services Planner Michael Hursh presented the staff
report for the 2008 Community Development Block Grant
(CDGB) Annual Action Plan. The 2008 Action Plan outlines
proposed use of the CDBG funds in 2008 and is a
requirement of the U.S. Department of Housing and Urban
Development. The public hearing this evening is part of a
30-day comment period which will end October 31, 2007.
The Plan will be presented to the Council on November 5,
2007 for approval.
At 7:37 p.m., Mayor Lewis opened the public hearing. No
one in the audience requested to speak regarding the 2008
CDBG Action Plan; therefore Mayor Lewis closed the
hearing.
2. Development Agreement -Auburn Real Properties LLP
and Oldcastle Precast, Inc. (Utility Vault)
A3.13.8
The request of Utility Vault for a Development Agreement
that addresses permitted uses, vesting, truck routes, and
access for continued operations, maintenance, repair,
alteration, enlargement, and/or expansion of Utility Vault's
facilities. The proposal does not include specific changes in
use or size of the existing operations.
Page 2
City of Auburn Council Meeting Minutes October 15, 2007
Senior Planner Elizabeth Chamberlain presented the staff
report on the proposed development agreement between
the City and Auburn Real Properties LLP and Oldcastle
Precast, Inc. (Utility Vault).
In 2006, the City initiated several Comprehensive Plan
amendments, which included the Utility Vault property. Ms.
Chamberlain pointed out the Utility Vault property on an
overhead site map. The property is currently zoned Heavy
Industrial (M2), and the City proposed to designate the
property as heavy commercial. When the City issued its
environmental determination on the proposal, the property
owner (Utility Vault) appealed the SEPA decision. As a
settlement to the appeal, the City agreed to negotiate a
development agreement for vested uses.
Ms. Chamberlain commented that the Utility Vault
development agreement . is unique as no development is
proposed as part of the agreement, but rather provides
vesting uses and future expansions. The term of the
development agreement is seventeen years with an
additional twenty-five year option for a potential total of forty-
three years. The development agreement also addresses
truck routes and future access to 29t" Street SE.
Mayor Lewis opened the public hearing at 7:41.
Gary Venn, 3302 53~d Avenue SE, Auburn
Mr. Venn, General Manager of Utility Vault, spoke in support
of the development agreement and thanked staff for their
efforts.
J. B. Rupert, 22720 SE 4101h, Enumclaw
Mr. Rupert stated that as a civil structural engineer, he has
worked with Utility Vault since the 1970's. He spoke in
support of the proposed development agreement.
Jim Blanchard, 2635 Forest Ridge Drive, Auburn
Mr. Blanchard is Executive Director of Auburn Youth
Resources. Mr. Blanchard spoke in support of the proposed
development agreement with Utility Vault. Mr. Blanchard
cited Utility Vault's contributions and commitment to the
community.
Page 3
City of Auburn Council Meeting Minutes October 15, 2007
John Tippins, 3202 Auburn Way South, Auburn
Mr. Tippins, an employee at Utility Vault, spoke in support of
the development agreement and commented regarding the
employment opportunities through Utility Vault, the
company's products, and the company's contributions to the
community.
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen spoke in favor of the proposed development
Agreement with Utility Vault.
There being no further testimony, Mayor Lewis closed the
public hearing.
(See Item No. VIII.B.3 of this agenda for further action on
this item.)
B. Audience Participation
This is the place on the agenda where fhe public is invited to speak
to the City Counci! on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Joan Smith, 747 37th Street SE, Auburn
Ms. Smith stated that she was recently a victim of a theft. At the
advice of the Police Department, Ms. Smith completed a police
report on line. Ms. Smith stated that she was surprised by some of
the information requested by the on line report, including: social
security number, race, ethnicity (Latino or not), and drivers license
number. Ms. Smith questioned the need to ask whether a person
completing an on line police report is Latino.
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen reported that she received four calls from residents
regarding the City's billing process for utilities and their difficulty in
paying their utility bills without incurring a late fee as a result of the
new monthly billing cycle implemented by the City.
Mayor Lewis stated that the City's utility billing was changed to a
monthly billing cycle as a result of an overwhelming number of
requests over the last several years for a change to monthly billing.
Mayor Lewis advised that Finance Department staff are looking into
a proposal to extend the grace period for payment of utility bills.
C. Correspondence
There was no correspondence for Council review.
Page 4
City of Auburn Council Meeting Minutes October 15, 2007
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported the Municipal Services Committee met this
evening at 5:00. The Committee approved consent items and
recommended approval of Resolution No. 4252. The Committee
also discussed Resolution No. 4255. The next regular meeting of
the Municipal Services Committee is scheduled for November 5,
2007 at 5:00 p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met October 8, 2007 at 5:00 p.m. The Committee
recommended approval of the contract award for Auburn
Wayfinding Signage. It is anticipated that the first wayfinding
signage will be installed by the end of December. The Committee
members also discussed budget amendment numbers 6 and 7, the
2008 mid-biennial corrections to the budget, proposed Community
Development Block Grant Action Plan, Comprehensive Plan
amendments, the status of the Shoreline Master Program,
electronic message boards, and economic development. The next
regular meeting of the Planning and Community Development
Committee is scheduled for October 22, 2007 at 5:00 p.m.
C. Public Works
Councilmember Wagner reported the Public Works Committee met
October 8, 2007 at 2:30 p.m. The Committee approved several
right-of-way use permits and consultant agreements for the City-
wide Intelligent Transportation System and the Well 5 Upgrade.
The Committee also approved contract administration items for the
Asphalt Overlay Project and the 2006 Storm Pond Improvements.
The Committee reviewed Ordinance No. 6125 relating to right-of-
way use permits and Resolution No. 4249 relating to acquisition of
an easement for dedication to Lakehaven Utility District. The
Committee discussed budget amendment numbers 6 and 7,
proposed Ordinance No. 6126 relating to proration of sewer
charges, and an emergency sewer repair that was discovered as
part of the Auburn Way Overlay Project. The next regular meeting
of the Public Works Committee is scheduled for October 22, 2007
at 2:30 p.m.
D. Finance
Vice Chair Thordarson reported the Finance Committee met this
evening at 6:30. The Committee approved consent items,
Page 5
City of Auburn Council Meeting Minutes October 15, 2007
including claims and payroll vouchers. The Committee also
recommended approval of Resolution No. 4255 authorizing a
contract with Hebert Research and discussed Ordinance No. 6126
relating to proration of sewer charges. The next regular meeting of
the Finance Committee is scheduled for November 5, 2007 at 6:30
p.m.
IV. REPORTS
At this time Councilmembers and the Mayor may report on items not
specifically described on the agenda, which are of inferest to the
community.
A. From the Council
Councilmember Wagner reported that he attended the Regional
Access Mobility Partnership meeting in Pierce County, which
included a presentation from Puget Sound Regional Council on
2030 Vision. Councilmember Wagner also reported on his
attendance at the Valley Regional Fire Authority Board meeting,
the Reaching Out Fair, the Metropolitan Solid Waste Advisory
Committee where the topic of incineration was discussed, and the
Auburn Arts Commission meeting.
Councilmember Norman reported on her attendance at the State of
Washington Higher Education Board meeting, the Auburn
Chamber of Commerce Lunch where the Mayors of Pacific and
Algona were featured speakers, and a public art panel that
selected the artist for the new Auburn Golf Course Clubhouse
artwork.
Councilmember Cerino reported that he attended a recent Puget
Sound Regional Council Transportation Committee meeting on
behalf of Pierce County cities. One of the topics of discussion was
the Regional Transportation Improvement District Plan that will be
on the November 6t ballot.
Councilmember Thordarson reported that he attended a ribbon
cutting ceremony for the new O'Ryan's Cafe on Auburn Way
South, the S'mores Than You Imagined activity at Game Farm
Wilderness Park, a Senior Center coffee hour, the Reaching Out
Fair, the Senior Center Volunteer Recognition Banquet, the Trails
End (previously River Sand) development open house, and the
Chamber of Commerce luncheon.
Councilmember Peloza reported that he attended the White River
Valley Museum capital campaign kickoff at Mary Olson Farm, the
Page 6
City of Auburn Council Meeting Minutes October 15, 2007
state audit exit interview, the Regional Water Quality Committee
meeting, the Senior Center Volunteer Recognition luncheon, and
the Reaching Out Fair.
B. From the Mayor
Mayor Lewis noted that he attended sixty-two meetings since the
last Council meeting including the Auburn Planning Commission
meeting, the state audit exit interview, a meeting with the Auburn
School Superintendent, a benefit auction in support of youth
soccer, the Puget Sound Regional Council Economic Development
District Board meeting, the King County Regional Policy
Committee, the Suburban Cities Association meeting, Valley Com
Board meeting, Chamber of Commerce meetings, the Valley
Regional Fire Authority Board meeting, the Reaching Out Fair, and
the Senior Center Volunteer Recognition luncheon.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and wil! be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the October 1, 2007 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 367121 and 367197 through 367680
in the amount of $4,736,053.80 and a wire transfer in the
amount of $1,255,700.12 and dated October 15, 2007.
2. Payroll
Payroll check numbers 521174 to 521308 in the amount of
$673,960.12 and electronic deposit transmissions in the
amount of $994,557.68 for a grand total of $1,668,517.80 for
the pay period covering September 27, 2007 to October 7,
2007.
C. Contract Administration
1. Public Works Consultant Agreement Number AG-C-314
A3.16.9, 04.10.2 C307B
Page 7
City of Auburn Council Meeting Minutes October 15, 2007
City Council grant permission to enter into Consultant
Agreement No. AG-C-314 with The Transpo Group for
design services for Project No. C307B, Citywide Intelligent
Transportation System (ITS) phase 1 B.
2. Public Works Consultant Agreement Number AG-C-313
A3.16.9, 04.11.1 CP0624
City Council grant permission to enter into Consultant
Agreement No. AG-C-313 with HDR for Engineering Design
Services on Project No. CP0624, Well 5 Upgrade.
3. Public Works Project Number C523A
04.8.1 C523A
City Council approve Change Order #1 in the amount of
$30,000 to Contract 06-10 with Nova Contracting, Inc. for
work on project C523A, 2006 Storm Pond Improvements.
4. Public Works Project Number CP0632
04.9.1 CP0632
City Council approve Final Pay Estimate #4 to Contract 06-
12 in the amount of $7,919.00, for a total contract price of
$1,215,252.13, with Woodworth & Company, Inc. and
accept construction of Project No. CP0632, 2006 Citywide
Asphalt Overlays, Local Streets..
5. Planning, Building and Community Project Number
CP0616
03.3.13 CP0616
City Council approve award of Contract 07-20, Project No.
CP0616, Auburn Wayfinding Signage - Materials
Procurement, to Zumar Industries Inc. on their low bid of
$21,397.50 plus WA state sales tax of $1904.38 for a total
contract price of $23,301.88.
Councilmember Wagner moved and Councilmember Cerino
seconded to approve the Consent Agenda as modified.
MOTION CARRIED. 5-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
Page 8
City of Auburn Council Meeting Minutes October 15, 2007
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6125
03.10.9
An Ordinance of the City of Auburn, Washington, amending
Chapter 12.60 of the Auburn City Code, relating to Right-of-
way permits
Councilmember Wagner moved and Councilmember
Thordarson seconded to introduce and adopt Ordinance No.
6125.
MOTION CARRIED. 5-0.
B. Resolutions
1. Resolution No. 4249
04.11
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute an agreement
with the Lakehaven Utility District and Val Bain for the
purchase of an easement from Ms. Bain for dedication to the
Lakehaven Utility District
Councilmember Wagner moved and Councilmember
Thordarson seconded to adopt Resolution No. 4249.
MOTION CARRIED. 5-0.
2. Resolution No. 4252
F5.4.8
A Resolution of the City Council of the City of Auburn,
Washington, formally accepting a grant from the State of
Washington, Military Department in the amount of Sixty
Eight Thousand Six Hundred Fifty Three Dollars and
Fourteen Cents ($68,653.14) as reimbursement from the
Federal Emergency Management Agency and the State of
Washington for expenses incurred by the City of Auburn
during the December 2006 winter storm
Councilmember Cerino moved and Councilmember Peloza
seconded to adopt Resolution No. 4252.
Page 9
City of Auburn Council Meeting Minutes October 15, 2007
MOTION CARRIED. 5-0.
3. Resolution No. 4254
A3.13.8
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Development Agreement between the City of Auburn and
Auburn Real Properties LLP and Oldcastle Precast, Inc. to
allow continued operations and vest certain uses for
property located at 2808 A Street SE
Councilmember Norman moved and Councilmember
Wagner seconded to adopt Resolution No. 4254.
Councilmember Wagner spoke in support of the
development agreement process.
MOTION CARRIED. 5-0.
4. Resolution No. 4255
03.1, A3.16.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to enter
into an Agreement with Hebert Research, Inc.
Councilmember Thordarson moved and Councilmember
Cerino seconded to adopt Resolution No. 4255.
MOTION CARRIED. 5-0.
At 8:35 p.m., Mayor Lewis recessed the meeting for a brief intermission
and then to executive session for approximately twelve minutes in order to
discuss potential/pending litigation pursuant to RCW 42.30.110(1)(1).
Mayor Lewis reconvened the regular meeting at 8:47 p.m.
Page 10
City of Auburn Council Meeting Minutes October 15, 2007
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:47 p.m.
APPROVED THE .J ~'~" DAY OF NOVEMBER 2007.
~''~ ~,.
1
.e_~
P er\B~~ ewis, Mayor
Da 'Ile Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via a-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
'`Denotes attachments included in Council agenda packet.
Page 11