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HomeMy WebLinkAbout02-04-2008~Ic ~~ CITY OF WASHINGTON I. CALL TO ORDER CITY COUNCIL MEETING MINUTES February 4, 2008 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman and Virginia Haugen. Mayor Pro Tem Singer was excused from attendance. Staff members present included: Chief of Police Jim Kelly; Parks, Arts and Recreation Director Daryl Faber; Human Resources/Risk Management Director Brenda Heineman; Finance Director Shelley Coleman; Public Works Director Dennis Dowdy; Transportation Planner Joe Welsh; Cultural Program Manager Laurie Rose; Information Services Director Lorrie Rempher; City Attorney Daniel B. Heid; Planning, Building and Community Director Cindy Baker; Policies, Codes and Environmental Programs Manager Steve Pitcher; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Valley Regional Fire Authority (VRFA) Capital Facilities Plan and Bond Issue Utilizing a PowerPoint presentation, VRFA Administrator Eric Robertson presented the Council with an overview of the VRFA's Capital Facilities Plan (Phase 1) and Proposed Bond Issue that will be before the voters on February 19, 2008. The proposition, if passed, would authorize the VRFA to Page 1 City of Auburn Council Meeting Minutes February 4, 2008 issue $19.8 million in general obligation bonds for the purpose of acquiring, constructing and equipping a new fire station, renovating two existing fire facilities, purchasing a new ladder truck and making related capital improvements. A portion of the proceeds from the general obligation bonds will fund the construction of a new fire station on property located just north of the intersection of Lake Tapps Parkway and 182"d Avenue East. The station will serve the growing area of Lakeland Hills as well as provide support to areas in the City of Pacific. The current schedule calls for construction to begin in 2008 with completion anticipated by September 2009. Mr. Robertson displayed a site plan, east elevation, and floor plan for the proposed station. Total construction costs are estimated at $6,907,968. The South Auburn Station (No. 32) on R Street SE was built in 1985. A 400 square foot addition is proposed to allow additional sleeping quarters and housing facilities. The addition and remodel of the station will provide ample space for an engine company and two aid cars. Mr. Robertson displayed exterior elevations and floor plans for the Station 32 project. The estimate cost of the project is $3,764,774. Station 34, located at 124tH Avenue SE and SE 312tH Street, in the Lea Hill area, was constructed in 1981 for an all volunteer force and currently houses one engine company. The station is suitably located to continue to serve the area. If approved, the bond issue would fund significant interior redesign and upgrades to infrastructure resulting in additional sleeping quarters and housing facilities for additional emergency response personnel. Mr. Robertson displayed exterior elevations and proposed interior design floor plans. The estimated project cost is $3,620,757. Additionally, Proposition 1 includes funding for a new ladder truck. The VRFA currently operates a 1998 Page 2 City of Auburn Council Meeting Minutes February 4, 2008 combination fire engine with "Tele-Squrt" which reaches approximately three floors. VRFA currently depends upon mutual aid from the Kent Fire Department for a ladder truck. Mr. Robertson added that the lack of a ladder. truck was an "area of note" on the VRFA's last Washington State Survey and Rating Bureau evaluation. The estimated cost of the apparatus is $1.1 million. Mr. Robertson reviewed the Capital Facilities Plan Summary. He noted that the Lakeland Fire Station (No. 33) site work is front loaded for the next phase in order to reduce costs. The $19.8 million bond issue represents a cost of $0.17 cents per $1,000 of assessed valuation or approximately $53 annually on a $300,00.0 home. Mr. Robertson stated that Phase 2 of the VRFA's Capital Facilities Plan includes design for an Algona/Pacific Station, North Auburn Station and Lakeland Emergency Operations Center and office building design. Mr. Robertson reminded the Council that the proposed construction of the Lakeland Station is a commitment outlined in the Regional Fire Protection Service Authority Plan. The additional station is needed to provide optimum response time. Mayor Lewis explained that the three cities comprising the VRFA, (Algona, Auburn and Pacific) agreed in the beginning that the land where any facilities were sited would remain the property of the respective city while the building and equipment would transfer to the VRFA. The governing body of the VRFA is comprised of the Mayor and two Councilmembers from each of the three cities. Page 3 City of Auburn Council Meeting Minutes February 4, 2008 2. Appointments City Council to confirm the following appointments for terms expiring December 31, 2010: Airport Advisory Board Michael Kopp Mark Babcock Planning Commission Michael Hamilton Councilmember Wagner moved and Councilmember Cerino seconded to confirm the appointment of Michael Kopp. and Mark Babcock to the Airport Advisory Board and Michael Hamilton to the Planning Commission MOTION CARRIED. 6-0. D. Agenda Modifications Agenda modifications consisted of a revised Resolution No. 4308 transmitted under Item VI11.B.5 of these minutes and the removal of Ordinance No. 6155 from the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Public Way Agreement 03.10.9.3 City Council to conduct a public hearing on an application for a Public Way Agreement from Olympic Pipe Line Company for the installation, operation, construction, erection, repair and maintenance of facilities in, on, upon, along, and/or across certain public ways within the City of Auburn. The purpose of the public hearing is to determine public benefit and impact, applicant compliance, public right-of-way capacity to accommodate the utility, potential disruption of public right-of-way, and present and future use of the public right-of-way City Right-of-way Manager Joe Welsh presented the staff report for the public hearing on Olympic Pipe Line Company's application for a public way agreement. Mr. Page 4 City of Auburn Council Meeting Minutes February 4, 2008 Welsh advised that the Olympic pipe line has been in Auburn since 1965 and carries the Company's petroleum products through and beyond the state. Mr. Welsh displayed a map of the existing facilities. The line enters the city in the Union Pacific Railroad right-of-way and travels south from 277th Street to around 29th Street where it crosses West Valley Highway and traverses up the West Hill in the vicinity of the Bonneville Power easement. Mr. Welsh stated that the primary purpose of the agreement is to provide the City with information as to the types of facilities in the City's right-of-way, indemnification and hold harmless provisions, and insurance requirements. The City has no authority with regard to safety issues related to the pipe line as the Federal government oversees pipe line safety. In response to questions from Councilmembers, Mr. Welsh advised that the pipe line is in the vicinity of scattered residential properties on the West Hill. Pam Brady, Olympic Pipe Line Company, 2201 Lind Avenue SW #270, Renton In response to questions from Councilmembers, Ms. Brady responded that Olympic Pipe Line Company is inspected annually. The Federal Office of Pipe Line Safety contracts with the Washington State Utilities and Transportation Commission to conduct annual audits of the company. Ms. Brady could not provide information regarding the distance the pipe line is from residential structures. Mr. Welsh added that there are no large platted developments in the vicinity of the pipe line; and he estimated there are a few single residences within approximately 300 feet of the line. Public Works Director Dowdy explained that staff has been negotiating with Olympic Pipe Line for several years to secure the public way agreement. The agreement provides the City with assurances that the company will be following City standards for construction in the City right-of-way and provides the City with insurance and indemnification. Mayor Lewis opened the public hearing at 8:10 p.m. Sue Cooper, 30608 56th Avenue South, Auburn Page 5 City of Auburn Council Meeting Minutes February 4, 2008 Ms. Cooper stated that the pipe line is approximately fifteen feet from the front door of the house she rents. Ms. Cooper stated that she does not feel safe living so near the pipe line and believes that more frequent inspection is needed. Todd Cooper, 30608 56th Avenue South, Auburn Mr. Cooper expressed concern with maintenance of the pipe line. In response to questions from Council, Ms. Brady of Olympic Pipe Line advised that the company performs weekly flyovers and aerial patrols to detect third-party encroachments. The Department of Transportation inspects the company's records. The company also utilizes several tools and technology available for internal inspection of the lines that would not be evident to the general public. Tool inspections of the line are required every five years. Ms. Brady suggested that members of the public with questions or concerns should contact the Washington State Utilities and Transportation Commission and Olympic Pipe Line Company. Ms. Brady stated the pipe line transports refined petroleum product from four refineries in Whatcom and Skagit Counties. Products shipped include gasoline, diesel and jet fuel. The pipe line is fourteen inches in diameter within the city. The pipe line extends from the northern part of the state and delivers product to southwest Washington and Portland, Oregon. Ms. Brady also reported that several line spotters work up and down the pipe line system and respond to construction projects or homeowners and developers calling for one-call locates. There being no further public testimony, Mayor Lewis closed the public hearing at 8:30 p.m. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Robert Whale of The Auburn Reporter Page 6 City of Auburn Council Meeting Minutes February 4, 2008 Mr. Whale spoke regarding information provided to the press on the police blotter. Mr. Whale complained that the information on the police blotter has been reduced or omitted to the point that he believes the public interest is not being served. He also expressed distress that the police public information officer did not return his call regarding a recent homicide. C. Correspondence There was no correspondence for City Council review. 111. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met January 28, 2008. The Committee discussed Ordinance No. 6155, which will be removed from this evening's Council agenda pending further discussion in Committee. The Committee also discussed Resolution No. 4294 relating to addressing, code amendments related to solid waste, a banking services agreement, a parking lot lease with Qwest, and an amendment to the Purchase and Sale Agreement with Auburn on 1St LLC. The next regular meeting of the Municipal Services Committee is scheduled for February 11, 2008 at 3:30 p.m. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met January 28, 2008. The Committee reviewed Resolution No. 4308 relating to the West Main Public Art Project and Ordinance No. 6162 relating to siting and design standards for manufactured homes. The Committee also discussed parking spaces at the Sound Transit garage, waiver of permitting fees for city projects, the 2008 Save Our Streets Program, electronic message boards, business license fees, the Business Improvement Area (BIA), urban separators, and the Puget Sound Regional Council Vision 2040. The next regular meeting of the Planning and Community Development Committee is scheduled for February 11, 2008 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee reviewed the Save Our Streets Program, the proposed 4t" Street NE sewer project, Resolution No. 4308 relating to the West Main Street Public Art Project, Auburn Way South pedestrian crossing improvement, and the Rio Verde Page 7 City of Auburn Council Meeting Minutes February 4, 2008 water system. The next regular meeting of the Public Works Committee is scheduled for February 19, 2008 at 3:30 p.m. D. Finance Chair Backus reported the Finance Committee met this evening at 6:30. The Committee approved consent items including payroll and claims vouchers. The Committee also recommended approval of Resolution No. 4299 approving an addendum to the Purchase and Sale Agreement with Auburn on 1St LLC, Resolution No. 4302 approving a lease agreement with Qwest for parking spaces, and Resolution No. 4304 relating to banking services with Key Bank. The Committee discussed Ordinance No. 6160 to amend the City Code regarding solid waste, Ordinance No. 6123 regarding a credit against state tax relating to annexations, a contract with BLRB Architects, Resolution No. 4305 approving a grant agreement for Local Hazardous Waste Management Programs for 2008, and a 2008 budget amendment. The next regular meeting of the Finance Committee is scheduled for February 19, 2008 at 6:30 p.m. E. Community Center Chair Wagner reported the Community Center Committee met January 25, 2008 to review the project with BLRB Architects and toured community centers throughout the region. The Committee will meet on February 7, 2008 at 9:30 a.m. to discuss space planning. F. Downtown Redevelopment Chair Norman reported that the Downtown Redevelopment Committee will conduct its first meeting on Wednesday. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Councilmember Wagner reported on his attendance at the Association of Washington (AWC) legislative conference in Olympia. Councilmember Peloza reported that he attended the Suburban Cities Association meeting where Port Chief Executive Officer Tay Yoshitani was the guest speaker. Councilmember Peloza and Mr. Yoshitani specifically discussed the environmental impacts of the Page 8 Citv of Auburn Council Meeting Minutes February 4, 2008 wastewater disposal from cruise ships. Mr. Yoshitani assured the audience that the Department of Ecology closely monitors waste disposal from cruise ships in Puget Sound and that the wastewater treatment technology used on board the cruise ships is superior to current treatment technology used at King County Metro. Additionally, the treated water discharged from cruise ships is cleaner than the effluent from King County wastewater plants. B. From the Mayor Mayor Lewis reported on his attendance at the Conference of Mayors in Washington, D.C. where discussion included transportation issues, communications, and international trade. Mayor Lewis reported that the United States Council of Mayors has been working on implementation a new grant, similar to community development block grants, called the Energy Efficiency and Conservation Block Grant (EECBG) to provide investments by cities in clean/green technology. If the federal funding for EECBG passes, the City of Auburn would be entitled to approximately $400,000 EECBG. Mayor Lewis also reported on his attendance at the Association of Washington Cities legislative conference in Olympia. Mayor Lewis testified before the legislature in support of the City of Auburn's application for a Capital Facilities District as a city of Pierce County. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the January 22, 2008 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 370525 and 370528 through 370532, and 370537, 370543 and 370544 through 370649 in the amount of $1,052,544.05 and dated February 4, 2008; and claims check numbers 370526 through 370527, and 370533 through 370535 and 370538 through 370541 and 370650 Page 9 City of Auburn Council Meeting Minutes February 4, 2008 through 370994 in the amount of $668,438.88 and dated February 4, 2008. 2. Payroll Payroll check numbers 522379 through 522514 in the amount of $328,895.70 and electronic deposit transmissions in the amount of $1,083,046.76 for a grand total of $1,411,942.46 for the pay period covering January 18, 2008 to January 31, 2008. C. Call for Public Hearing City Council call for a public hearing to be held February 19, 2008 to consider a proposal to assign a new address to asingle-family residence currently known as 5716 Auburn Way S. located upon parcel number 272105-9150. Councilmember Wagner moved and Councilmember Cerino seconded to approve the Consent Agenda. MOTION CARRIED. 6-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS A. Pierce County Regional Council Zoo/Trek Authority Board* City Council to consider the following nominee and cast its vote for Position One of the Zoo/Trek Authority Board: Bobbi Allison, Town of Eatonville Or A write-in candidate from the smaller eleven cities/towns in population Councilmember Norman moved and Councilmember Backus seconded to cast the Council's vote for Bobbi Allison for Position One of the Pierce County Regional Council Zoo/Trek Authority Board. MOTION CARRIED. 6-0. VIII. ORDINANCES AND RESOLUTIONS Page 10 City of Auburn Council Meeting Minutes February 4, 2008 A. Ordinances 1. Ordinance No. 6155 01.8 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 8.24 of the Auburn City Code relating to fireworks Ordinance No. 6155 was removed from the agenda. 2. Ordinance No. 6162 03.4.2.1.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 18.04.340, 18.04.600, 18.04.630 and 18.48.050 of the Auburn City Code regarding siting and design standards for manufactured homes and single-family detached residential uses, consistent with RCW 35A.21.312 Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6162. MOTION CARRIED. 6-0. B. Resolutions 1. Resolution No. 4298 03.10.9.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Public Way Agreement between the City of Auburn and Olympic Pipe Line Company, Inc. Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4298. Councilmember Wagner moved to amend Exhibit A of the Agreement to correct "Hill Creek" to read "Mill Creek", and to add the word "promptly" to the last sentence of Section 8 so that the sentence reads, "Such repair work shall be promptly performed and completed to the satisfaction of the City Engineer." Page 11 City of Auburn Council Meeting Minutes February 4, 2008 Councilmember Wagner expressed support for the resolution and further noted that while the City has little ability to control the safety of the pipe line, the public way agreement gives the City control in its own rights-of-way. MOTION CARRIED. 6-0. 2. Resolution No. 4299 A3.13.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an addendum to the Purchase and Sale Agreement between Auburn on 1St, LLC, and the City of Auburn relating to the purchase of a City parcel located at 115 "A" Street NW Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4299. MOTION CARRIED. 6-0. 3. Resolution No. 4302 A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Lease Agreement between the City of Auburn and Qwest Corporation for parking lot spaces Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4302. MOTION CARRIED. 6-0. 4. Resolution No. 4304 F1.6 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Key Bank National Association Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4304. MOTION CARRIED. 6-0. Page 12 City of Auburn Council Meeting Minutes February 4, 2008 5. Resolution No. 4308 05.1.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor. and City Clerk to execute Addendum No. 1 to the Agreement between the City of Auburn and Tom Askman and Lea Anne Lake DBA Enigma Lake Art Company for West Main Street Public Art Work Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4308. MOTION CARRIED. 6-0. IX. ADJOURNMENT There being no further business; the meeting adjourned at 9:06 p.m. APPROVED THEE DAY OF FEBRUARY 2008. i~~ -~. Peter B. Lewis, Mayor Dan'elle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via a-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 13