HomeMy WebLinkAbout02-04-2008~Ic ~~
CITY OF
WASHINGTON
I. CALL TO ORDER
CITY COUNCIL
MEETING MINUTES
February 4, 2008 7:30 PM
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Gene Cerino, Nancy Backus, Bill Peloza, Lynn
Norman and Virginia Haugen. Mayor Pro Tem Singer was excused
from attendance.
Staff members present included: Chief of Police Jim Kelly; Parks,
Arts and Recreation Director Daryl Faber; Human Resources/Risk
Management Director Brenda Heineman; Finance Director Shelley
Coleman; Public Works Director Dennis Dowdy; Transportation
Planner Joe Welsh; Cultural Program Manager Laurie Rose;
Information Services Director Lorrie Rempher; City Attorney Daniel
B. Heid; Planning, Building and Community Director Cindy Baker;
Policies, Codes and Environmental Programs Manager Steve
Pitcher; and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) Valley Regional Fire Authority (VRFA) Capital
Facilities Plan and Bond Issue
Utilizing a PowerPoint presentation, VRFA
Administrator Eric Robertson presented the Council
with an overview of the VRFA's Capital Facilities Plan
(Phase 1) and Proposed Bond Issue that will be
before the voters on February 19, 2008. The
proposition, if passed, would authorize the VRFA to
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City of Auburn Council Meeting Minutes February 4, 2008
issue $19.8 million in general obligation bonds for the
purpose of acquiring, constructing and equipping a
new fire station, renovating two existing fire facilities,
purchasing a new ladder truck and making related
capital improvements.
A portion of the proceeds from the general obligation
bonds will fund the construction of a new fire station
on property located just north of the intersection of
Lake Tapps Parkway and 182"d Avenue East. The
station will serve the growing area of Lakeland Hills
as well as provide support to areas in the City of
Pacific. The current schedule calls for construction to
begin in 2008 with completion anticipated by
September 2009. Mr. Robertson displayed a site
plan, east elevation, and floor plan for the proposed
station. Total construction costs are estimated at
$6,907,968.
The South Auburn Station (No. 32) on R Street SE
was built in 1985. A 400 square foot addition is
proposed to allow additional sleeping quarters and
housing facilities. The addition and remodel of the
station will provide ample space for an engine
company and two aid cars. Mr. Robertson displayed
exterior elevations and floor plans for the Station 32
project. The estimate cost of the project is
$3,764,774.
Station 34, located at 124tH Avenue SE and SE 312tH
Street, in the Lea Hill area, was constructed in 1981
for an all volunteer force and currently houses one
engine company. The station is suitably located to
continue to serve the area. If approved, the bond
issue would fund significant interior redesign and
upgrades to infrastructure resulting in additional
sleeping quarters and housing facilities for additional
emergency response personnel. Mr. Robertson
displayed exterior elevations and proposed interior
design floor plans. The estimated project cost is
$3,620,757.
Additionally, Proposition 1 includes funding for a new
ladder truck. The VRFA currently operates a 1998
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City of Auburn Council Meeting Minutes February 4, 2008
combination fire engine with "Tele-Squrt" which
reaches approximately three floors. VRFA currently
depends upon mutual aid from the Kent Fire
Department for a ladder truck. Mr. Robertson added
that the lack of a ladder. truck was an "area of note"
on the VRFA's last Washington State Survey and
Rating Bureau evaluation. The estimated cost of the
apparatus is $1.1 million.
Mr. Robertson reviewed the Capital Facilities Plan
Summary. He noted that the Lakeland Fire Station
(No. 33) site work is front loaded for the next phase in
order to reduce costs.
The $19.8 million bond issue represents a cost of
$0.17 cents per $1,000 of assessed valuation or
approximately $53 annually on a $300,00.0 home.
Mr. Robertson stated that Phase 2 of the VRFA's
Capital Facilities Plan includes design for an
Algona/Pacific Station, North Auburn Station and
Lakeland Emergency Operations Center and office
building design.
Mr. Robertson reminded the Council that the
proposed construction of the Lakeland Station is a
commitment outlined in the Regional Fire Protection
Service Authority Plan. The additional station is
needed to provide optimum response time.
Mayor Lewis explained that the three cities
comprising the VRFA, (Algona, Auburn and Pacific)
agreed in the beginning that the land where any
facilities were sited would remain the property of the
respective city while the building and equipment
would transfer to the VRFA. The governing body of
the VRFA is comprised of the Mayor and two
Councilmembers from each of the three cities.
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City of Auburn Council Meeting Minutes February 4, 2008
2. Appointments
City Council to confirm the following appointments for terms
expiring December 31, 2010:
Airport Advisory Board
Michael Kopp
Mark Babcock
Planning Commission
Michael Hamilton
Councilmember Wagner moved and Councilmember Cerino
seconded to confirm the appointment of Michael Kopp. and
Mark Babcock to the Airport Advisory Board and Michael
Hamilton to the Planning Commission
MOTION CARRIED. 6-0.
D. Agenda Modifications
Agenda modifications consisted of a revised Resolution No. 4308
transmitted under Item VI11.B.5 of these minutes and the removal of
Ordinance No. 6155 from the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Way Agreement
03.10.9.3
City Council to conduct a public hearing on an application for
a Public Way Agreement from Olympic Pipe Line Company
for the installation, operation, construction, erection, repair
and maintenance of facilities in, on, upon, along, and/or
across certain public ways within the City of Auburn. The
purpose of the public hearing is to determine public benefit
and impact, applicant compliance, public right-of-way
capacity to accommodate the utility, potential disruption of
public right-of-way, and present and future use of the public
right-of-way
City Right-of-way Manager Joe Welsh presented the staff
report for the public hearing on Olympic Pipe Line
Company's application for a public way agreement. Mr.
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City of Auburn Council Meeting Minutes February 4, 2008
Welsh advised that the Olympic pipe line has been in
Auburn since 1965 and carries the Company's petroleum
products through and beyond the state. Mr. Welsh
displayed a map of the existing facilities. The line enters the
city in the Union Pacific Railroad right-of-way and travels
south from 277th Street to around 29th Street where it
crosses West Valley Highway and traverses up the West Hill
in the vicinity of the Bonneville Power easement.
Mr. Welsh stated that the primary purpose of the agreement
is to provide the City with information as to the types of
facilities in the City's right-of-way, indemnification and hold
harmless provisions, and insurance requirements. The City
has no authority with regard to safety issues related to the
pipe line as the Federal government oversees pipe line
safety.
In response to questions from Councilmembers, Mr. Welsh
advised that the pipe line is in the vicinity of scattered
residential properties on the West Hill.
Pam Brady, Olympic Pipe Line Company, 2201 Lind Avenue
SW #270, Renton
In response to questions from Councilmembers, Ms. Brady
responded that Olympic Pipe Line Company is inspected
annually. The Federal Office of Pipe Line Safety contracts
with the Washington State Utilities and Transportation
Commission to conduct annual audits of the company. Ms.
Brady could not provide information regarding the distance
the pipe line is from residential structures. Mr. Welsh added
that there are no large platted developments in the vicinity of
the pipe line; and he estimated there are a few single
residences within approximately 300 feet of the line.
Public Works Director Dowdy explained that staff has been
negotiating with Olympic Pipe Line for several years to
secure the public way agreement. The agreement provides
the City with assurances that the company will be following
City standards for construction in the City right-of-way and
provides the City with insurance and indemnification.
Mayor Lewis opened the public hearing at 8:10 p.m.
Sue Cooper, 30608 56th Avenue South, Auburn
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City of Auburn Council Meeting Minutes February 4, 2008
Ms. Cooper stated that the pipe line is approximately fifteen
feet from the front door of the house she rents. Ms. Cooper
stated that she does not feel safe living so near the pipe line
and believes that more frequent inspection is needed.
Todd Cooper, 30608 56th Avenue South, Auburn
Mr. Cooper expressed concern with maintenance of the pipe
line.
In response to questions from Council, Ms. Brady of Olympic
Pipe Line advised that the company performs weekly
flyovers and aerial patrols to detect third-party
encroachments. The Department of Transportation inspects
the company's records. The company also utilizes several
tools and technology available for internal inspection of the
lines that would not be evident to the general public. Tool
inspections of the line are required every five years. Ms.
Brady suggested that members of the public with questions
or concerns should contact the Washington State Utilities
and Transportation Commission and Olympic Pipe Line
Company.
Ms. Brady stated the pipe line transports refined petroleum
product from four refineries in Whatcom and Skagit
Counties. Products shipped include gasoline, diesel and jet
fuel. The pipe line is fourteen inches in diameter within the
city. The pipe line extends from the northern part of the
state and delivers product to southwest Washington and
Portland, Oregon.
Ms. Brady also reported that several line spotters work up
and down the pipe line system and respond to construction
projects or homeowners and developers calling for one-call
locates.
There being no further public testimony, Mayor Lewis closed
the public hearing at 8:30 p.m.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Robert Whale of The Auburn Reporter
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City of Auburn Council Meeting Minutes February 4, 2008
Mr. Whale spoke regarding information provided to the press on
the police blotter. Mr. Whale complained that the information on
the police blotter has been reduced or omitted to the point that he
believes the public interest is not being served. He also expressed
distress that the police public information officer did not return his
call regarding a recent homicide.
C. Correspondence
There was no correspondence for City Council review.
111. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported the Municipal Services Committee met
January 28, 2008. The Committee discussed Ordinance No. 6155,
which will be removed from this evening's Council agenda pending
further discussion in Committee. The Committee also discussed
Resolution No. 4294 relating to addressing, code amendments
related to solid waste, a banking services agreement, a parking lot
lease with Qwest, and an amendment to the Purchase and Sale
Agreement with Auburn on 1St LLC. The next regular meeting of
the Municipal Services Committee is scheduled for February 11,
2008 at 3:30 p.m.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met January 28, 2008. The Committee reviewed
Resolution No. 4308 relating to the West Main Public Art Project
and Ordinance No. 6162 relating to siting and design standards for
manufactured homes. The Committee also discussed parking
spaces at the Sound Transit garage, waiver of permitting fees for
city projects, the 2008 Save Our Streets Program, electronic
message boards, business license fees, the Business Improvement
Area (BIA), urban separators, and the Puget Sound Regional
Council Vision 2040. The next regular meeting of the Planning and
Community Development Committee is scheduled for February 11,
2008 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:30. The Committee reviewed the Save Our Streets
Program, the proposed 4t" Street NE sewer project, Resolution No.
4308 relating to the West Main Street Public Art Project, Auburn
Way South pedestrian crossing improvement, and the Rio Verde
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City of Auburn Council Meeting Minutes February 4, 2008
water system. The next regular meeting of the Public Works
Committee is scheduled for February 19, 2008 at 3:30 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:30. The Committee approved consent items including payroll
and claims vouchers. The Committee also recommended approval
of Resolution No. 4299 approving an addendum to the Purchase
and Sale Agreement with Auburn on 1St LLC, Resolution No. 4302
approving a lease agreement with Qwest for parking spaces, and
Resolution No. 4304 relating to banking services with Key Bank.
The Committee discussed Ordinance No. 6160 to amend the City
Code regarding solid waste, Ordinance No. 6123 regarding a credit
against state tax relating to annexations, a contract with BLRB
Architects, Resolution No. 4305 approving a grant agreement for
Local Hazardous Waste Management Programs for 2008, and a
2008 budget amendment. The next regular meeting of the Finance
Committee is scheduled for February 19, 2008 at 6:30 p.m.
E. Community Center
Chair Wagner reported the Community Center Committee met
January 25, 2008 to review the project with BLRB Architects and
toured community centers throughout the region. The Committee
will meet on February 7, 2008 at 9:30 a.m. to discuss space
planning.
F. Downtown Redevelopment
Chair Norman reported that the Downtown Redevelopment
Committee will conduct its first meeting on Wednesday.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Councilmember Wagner reported on his attendance at the
Association of Washington (AWC) legislative conference in
Olympia.
Councilmember Peloza reported that he attended the Suburban
Cities Association meeting where Port Chief Executive Officer Tay
Yoshitani was the guest speaker. Councilmember Peloza and Mr.
Yoshitani specifically discussed the environmental impacts of the
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Citv of Auburn Council Meeting Minutes February 4, 2008
wastewater disposal from cruise ships. Mr. Yoshitani assured the
audience that the Department of Ecology closely monitors waste
disposal from cruise ships in Puget Sound and that the wastewater
treatment technology used on board the cruise ships is superior to
current treatment technology used at King County Metro.
Additionally, the treated water discharged from cruise ships is
cleaner than the effluent from King County wastewater plants.
B. From the Mayor
Mayor Lewis reported on his attendance at the Conference of
Mayors in Washington, D.C. where discussion included
transportation issues, communications, and international trade.
Mayor Lewis reported that the United States Council of Mayors has
been working on implementation a new grant, similar to community
development block grants, called the Energy Efficiency and
Conservation Block Grant (EECBG) to provide investments by
cities in clean/green technology. If the federal funding for EECBG
passes, the City of Auburn would be entitled to approximately
$400,000 EECBG.
Mayor Lewis also reported on his attendance at the Association of
Washington Cities legislative conference in Olympia. Mayor Lewis
testified before the legislature in support of the City of Auburn's
application for a Capital Facilities District as a city of Pierce County.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the January 22, 2008 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 370525 and 370528 through 370532,
and 370537, 370543 and 370544 through 370649 in the
amount of $1,052,544.05 and dated February 4, 2008; and
claims check numbers 370526 through 370527, and 370533
through 370535 and 370538 through 370541 and 370650
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City of Auburn Council Meeting Minutes February 4, 2008
through 370994 in the amount of $668,438.88 and dated
February 4, 2008.
2. Payroll
Payroll check numbers 522379 through 522514 in the
amount of $328,895.70 and electronic deposit transmissions
in the amount of $1,083,046.76 for a grand total of
$1,411,942.46 for the pay period covering January 18, 2008
to January 31, 2008.
C. Call for Public Hearing
City Council call for a public hearing to be held February 19, 2008
to consider a proposal to assign a new address to asingle-family
residence currently known as 5716 Auburn Way S. located upon
parcel number 272105-9150.
Councilmember Wagner moved and Councilmember Cerino seconded to
approve the Consent Agenda.
MOTION CARRIED. 6-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
A. Pierce County Regional Council Zoo/Trek Authority Board*
City Council to consider the following nominee and cast its vote for
Position One of the Zoo/Trek Authority Board:
Bobbi Allison, Town of Eatonville
Or
A write-in candidate from the smaller eleven cities/towns in
population
Councilmember Norman moved and Councilmember Backus
seconded to cast the Council's vote for Bobbi Allison for Position
One of the Pierce County Regional Council Zoo/Trek Authority
Board.
MOTION CARRIED. 6-0.
VIII. ORDINANCES AND RESOLUTIONS
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City of Auburn Council Meeting Minutes February 4, 2008
A.
Ordinances
1. Ordinance No. 6155
01.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 8.24 of the Auburn City
Code relating to fireworks
Ordinance No. 6155 was removed from the agenda.
2. Ordinance No. 6162
03.4.2.1.2
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 18.04.340, 18.04.600,
18.04.630 and 18.48.050 of the Auburn City Code regarding
siting and design standards for manufactured homes and
single-family detached residential uses, consistent with
RCW 35A.21.312
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6162.
MOTION CARRIED. 6-0.
B.
Resolutions
1. Resolution No. 4298
03.10.9.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Public Way Agreement between the City of Auburn and
Olympic Pipe Line Company, Inc.
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4298.
Councilmember Wagner moved to amend Exhibit A of the
Agreement to correct "Hill Creek" to read "Mill Creek", and to
add the word "promptly" to the last sentence of Section 8 so
that the sentence reads, "Such repair work shall be promptly
performed and completed to the satisfaction of the City
Engineer."
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City of Auburn Council Meeting Minutes February 4, 2008
Councilmember Wagner expressed support for the
resolution and further noted that while the City has little
ability to control the safety of the pipe line, the public way
agreement gives the City control in its own rights-of-way.
MOTION CARRIED. 6-0.
2. Resolution No. 4299
A3.13.4
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an addendum to the Purchase and Sale Agreement between
Auburn on 1St, LLC, and the City of Auburn relating to the
purchase of a City parcel located at 115 "A" Street NW
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4299.
MOTION CARRIED. 6-0.
3. Resolution No. 4302
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Lease Agreement between the City of Auburn and Qwest
Corporation for parking lot spaces
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4302.
MOTION CARRIED. 6-0.
4. Resolution No. 4304
F1.6
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract with Key Bank National Association
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4304.
MOTION CARRIED. 6-0.
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City of Auburn Council Meeting Minutes February 4, 2008
5. Resolution No. 4308
05.1.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor. and City Clerk to execute
Addendum No. 1 to the Agreement between the City of
Auburn and Tom Askman and Lea Anne Lake DBA Enigma
Lake Art Company for West Main Street Public Art Work
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4308.
MOTION CARRIED. 6-0.
IX. ADJOURNMENT
There being no further business; the meeting adjourned at 9:06 p.m.
APPROVED THEE DAY OF FEBRUARY 2008.
i~~
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Peter B. Lewis, Mayor Dan'elle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via a-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
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