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HomeMy WebLinkAbout07-07-2008?c A TY OF WASHINGTON I. CALL TO ORDER CITY COUNCIL MEETING MINUTES July 7, 2008 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza, Lynn Norman and Virginia Haugen. Staff members present included: Assistant Building Official Patrick Gravseth; Information Services Director Lorrie Rempher; Chief of Police Jim Kelly; City Attorney Daniel B. Heid; Finance Director Shelley Coleman; Human Resources and Risk/Property Management Director Brenda Heineman; Museum Director Patricia Cosgrove; Planning, Building and Community Director Cindy Baker; City Engineer Dennis Selle; Principal Planner Elizabeth Chamberlain; Parks, Arts and Recreation Director Daryl Faber; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Mayor Lewis presented Auburn Videographer Jason Jones with the Washington Museum Association Award of Excellence. Jason Jones was honored for his exceptional work with the White River Valley Museum and the City of Auburn to produce the video taped oral histories for the project: Auburn, Our History. As the producer for the project, Jason filmed the interviews, edited the footage, inserted photos, and added the music. Museum Director Cosgrove Page 1 City of Auburn Council Meeting Minutes July 7, 2008 thanked Jason for his efforts to preserve the history of Auburn. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications There was no agenda modification. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Proposed Address Changes 04.9.2 The City Council to conduct a public hearing on the City's proposal to institute address changes to three single-family residences on parcel numbers 214980-0342, 214980-0350 and 214980-0361 in order to bring the addresses in compliance with the City's addressing system. Existing Address Proposed Address 1517 4t Street SE 335 R Street SE 15184 th Street SE 337 R Street SE 15224 th Street SE 339 R Street SE Assistant Building Official Patrick Gravseth explained that while performing an address inventory, staff discovered that three addresses (1517 4th Street SE, 1518 4th Street SE and 15224 th Street SE) were in error and not in compliance with the City's address system. To date, one affected property has contacted the City and expressed agreement with the change. Auburn City Code requires that the City Council conduct a public hearing on a City initiated address change. Mayor Lewis opened the hearing at 7:37 p.m. Margot Rowland, 1522 4th Street SE, Auburn Ms. Rowland expressed opposition to the proposal to change her address. She urged the Council to retain the existing address. Rob Rowland, 1522 4th Street SE, Auburn Page 2 City of Auburn Council Meeting Minutes July 7, 2008 Mr. Rowland expressed opposition to the proposal to change his address. He stated that. he and his family have experienced no difficulty with emergency services response. He objected to the change of address due to the cost and inconvenience. There being no further public comment, Mayor Lewis closed the hearing at 7:40 p.m. Mayor Pro Tern Singer inquired whether the Valley Regional Fire Authority (VRFA) concurred with the proposed address changes. Mayor Lewis advised that the VRFA is a member of the City's addressing committee that reviews addresses for compliance with the City's addressing system. In response to a question from Councilmember Wagner, Planning, Building and Community Director Baker advised that the three residences affected by the proposed address change access their properties from the panhandle access. Councilmember Haugen moved and Mayor Pro Tem Singer seconded to table the proposed address changes (Resolution No. 4354). MOTION CARRIED UNANIMOUSLY. 7-0. Councilmember Cerino requested that the Valley Regional Fire Authority, the Auburn Police Department, and Risk Management provide written statements regarding the proposed address changes. 2. Moratorium 03.10.1 Resolution No. 4357, adopted May 19, 2008, established an initial six-month moratorium on the filing of applications for conditional use permits (CUP) for property located within the R-2 Single Family Residential District, the R-3 Two-Family (Duplex) Residential District and the C-1 Light Commercial District within the City of Auburn, including, specifically, CUPs pursuant to Section 18.14.030 of the Auburn City Code (ACC), paragraphs (C), (F) and (H) for the R-2 District; CUPs pursuant to Section 18.16.030 ACC, paragraphs (G) and (J) for the R-3 District; and CUPs pursuant to Section 18.26.030 ACC, paragraph (A) for the C-1 District. RCW Page 3 City of Auburn Council Meeting Minutes July 7, 2008 35A.63.220 requires the Council to conduct a public hearing on this moratorium within sixty days from the effective date of the moratorium. Principal Planner Elizabeth Chamberlain presented the staff report on the moratorium. Resolution No. 4357, adopted May 19, 2008, established a moratorium on conditional use permits in three zones in the City: R2 (single family residential), R3 (two-family/duplex) and C1 (light commercial). The moratorium is also specific to certain uses in each zone: in the R2 zone it is specific to duplexes, multi- family and professional offices; in the R3 zone it is specific to multi-family and professional offices; and in the C1 zone it is specific to multi-family/apartments. The moratorium is in effect for a period of six months and is scheduled to expire on November 12, 2008, unless repealed, extended or modified by the City Council. Staff recommends the City Council maintain the moratorium as established by Resolution No. 4357. Mayor Lewis opened the public hearing at 7:51. Herman Ansingh, 909 5t" Street NE, Auburn Mr. Ansingh commented regarding the process for the moratorium and any future amendments to the city code involving conditional use permits. He requested that he be notified of any further action on the issue. There being no further public comment, Mayor Lewis closed the hearing at 7:54 p.m. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. There was no audience participation. C. Correspondence There was no correspondence for Council review. Page 4 City of Auburn Council Meeting Minutes July 7, 2008 I11. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met June 23rd. The Committee approved Ordinance No. 6198 regarding graffiti and Resolution No. 4354 relating to address corrections. The Committee also discussed the 4th of July preparations, Resolution No. 4367 accepting the 2007 King County Buildable Lands Report, public television productions on Valley Regional System and Channel 21, jail alternatives, and helicopter noise issues. The next regular meeting of the Municipal Services Committee is scheduled for July 14, 2008 at 3:30 p.m. B. Planning & Community Development Chair Norman reported the Planning and Community Development Committee met June 23rd. The first part of the meeting was devoted to a joint session with the Human Services Committee. The Committee also approved Resolution No. 4367 accepting the 2007 King County Buildable Lands Report, Consultant Agreement No. AG-C-320 with Grette Associates, Inc. for environmental permitting services, Resolution No. 4368 regarding sustainability, and ORD 6190 relating to downtown design standards. The Committee also discussed parking at Fulmer Park, proposed code amendments relating to storage containers, parks inventory, the 2008 Comprehensive Plan amendments, and a commercial lease agreement with the Boys and Girls Club of King County. The next regular meeting of the Planning and Community Development Committee is scheduled for July 14, 2008. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30 p.m. The Committee approved right-of-way use permits for Auburn Medical Oncology construction, Auburn Downtown Association sidewalk sale, and King County haul route for levee improvements. The Committee also approved contract administration items including award of Contract No. 08-07 for the Olympic Middle School Pedestrian Improvement Project, Final Pay Estimate for Project CP0637 Traffic Safety Improvements and Luminare Repair and Final Pay Estimate for Project CP0742 Auburn Way Overlay Project. The Committee also reviewed Resolution No. 4371 calling for a hearing on right-of-way vacation for the block south of City Hall, and Resolution No. 4372 authorizing the Mayor to award the bid to the lowest responsible Page 5 City of Auburn Council Meeting Minutes July 7, 2008 bidder for Project No. CP0811 2008 Arterial Pavement Patching. The Committee also discussed the 8t" and R Street NE signal design, the Transportation Improvement Plan, Ordinance No. 6190, Consultant Agreement with Grette Associates, Resolution No. 4365 setting the date for a public hearing regarding the potential disestablishment of the Business Improvement Area, surplus property, capital project status, and infill projects. The next regular meeting of the Public Works Committee is scheduled for July 21, 2008 at 3:30 p.m. D. Finance Chair Backus reported the Finance Committee met this evening at 6:30. The Committee approved consent items consisting of claims and payroll vouchers, Ordinance No. 6191 relating to changing references to Mayor Pro Tern to Deputy Mayor, Resolution No. 4365 setting the date for a public hearing regarding the potential disestablishment of the Business Improvement Area, Resolution No. 4369 approving a commercial lease agreement between the City and the Boys and Girls Club of King County, Resolution No. 4370 declaring certain property items as surplus. The Committee also discussed Resolution No. 4372 authorizing the Mayor to award the bid for Project No. CP0811 and the Federal Aviation Administration parallel taxiway grant timeline. The next regular meeting of the Finance Committee is scheduled for July 21, 2008 at 6:30 p.m. E. Community Center Chair Wagner reported the Community Center Committee was scheduled to meet June 27t"; however, no quorum was present. The Committee member present and staff members discussed the traffic analysis for the Community Center and possible traffic impact fees. The next meeting of the Community Center Committee has not been scheduled at this time. F. Downtown Redevelopment Chair Norman reported the Downtown Redevelopment Committee met on June 25t and toured the Portland (Oregon) Pearl District and its public amenities, walkability, and materials used in the redevelopment of the area. The next regular meeting of the Downtown Redevelopment Committee is scheduled for July 8, 2008 at 3:30 p.m. Page 6 City of Auburn Council Meeting Minutes July 7, 2008 IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Mayor Pro Tern Singer reported the Committee of the Whole met June 30th and discussed climate change, the City's carbon footprint, and methods to increase sustainability. The Committee of the Whole also reviewed a possible hospital overlay district and received a report from Councilmembers Backus and Norman on economic development. Mayor Pro Tern Singer also reported on a recent Puget Sound Regional Council meeting which included discussion on new tools for analysis of alternatives in transportation. Additionally, Mayor Pro Tern Singer and Councilmember Wagner attended the YMCA Community Leaders Forum. Mayor Pro Tern Singer happily announced the birth of a new granddaughter on July 1S . Councilmember Wagner reported that he attended the July 2nd meeting of the Regional Access and Mobility Partnership, which is the Pierce County transportation planning coalition. The meeting included discussion of the proposed SR 167 extension and a celebration of the completion of the D Street Overpass project in Tacoma. Councilmember Backus reported that she and Councilmember Wagner represented the Mayor at the Kids Day celebration on June 20th. Councilmember Backus congratulated Parks, Arts and Recreation Director Faber on another successful Kids Day celebration. Councilmember Peloza reported on his attendance at the Water Resource Inventory Area (WRIA) 9 budget management meetings and a King County Water Pollution Abatement Advisory Committee meeting. B. From the Mayor Mayor Lewis spoke regarding a visit by a group of Auburn residents who had just returned from Pyeongchang, South Korea. Pyeongchang is looking to form a youth exchange program with an American city. Mayor Lewis announced that the Mayor of Pyeongchang is planning a visit to Auburn next year in anticipation Page 7 City of Auburn Council Meeting Minutes July 7, 2008 of forming an education, cultural and economic development exchange relationship with Auburn. Mayor Lewis reported on the U.S. Mayors' Conference. He noted that he was appointed to the U.S. Mayors team to address the needs of the cities during the transition to the new presidency. Mayor Lewis commented on the 4'" of July celebration held at Les Gove Park and also briefly commented regarding the enforcement of the City's fireworks ordinance. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the June 16, 2008 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 375616 through 375622 and 375625 through 376220 in the amount of $2,520,898.76 and dated July 7, 2008. 2. Payroll Payroll check numbers 523692 to 523828 in the amount of $336,954.70 and electronic deposit transmissions in the amount of $1,132,680.29 for a grand total of $1,469,634.99 for the pay period covering June 12, 2008 to July 2, 2008. C. Contract Administration 1. Amendment No. 1 to Agreement No. AG-C-320 A3.16.7 City Council approve Amendment No. 1 to Agreement No. AG-C-320 with Grette Associates, LLC related to environmental services 2. Public Works Project No. CP0759 04.12.1 CP0759 Page 8 City of Auburn Council Meeting Minutes July 7, 2008 City Council award Contract 08-07, Project No. CP0759, Olympic Middle School Pedestrian Improvements, to Rodarte Construction Inc. on their low bid of $131,481.00. 3. Public Works Project No. CP0742 04.9.1 CP0742 City Council approve Final Pay Estimate No. 4 to Contract 07-13, in the amount of $20,445.90 for a total contract price of $602,833.87 with Northwest Asphalt, Inc. and accept the construction of Project No. CP0742, Auburn Way Pavement Overlay 4th Street SE to 4th Street NE. 4. Small Works Project No. CP0637 04.9.1 CP0637 City Council approve Final Pay Estimate No. 5 to Small Works Contract 06-26 in the amount of $5,200 for a total contract price of $218,915.90, with Transtech Electric and accept construction of Project No. CP0637, Traffic Safety Improvements and Luminare Repair and Replacements. D. Call for Public Hearing 03.4.2.1.2 City Council to schedule a hearing on July 21, 2008 on the proposed extension of the moratorium on the filing of land use applications, building and grading permit applications in the drainage area contributing surface flows to Mill Creek tributaries 0045, 0047, 0048 and 0053 as identified by King County. Mayor Pro Tern Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances Ordinance No. 6188 Page 9 City of Auburn Council Meeting Minutes July 7, 2008 01.8 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Section 9.54.020 to the Auburn City Code relating to graffiti Councilmember Cerino moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6188. Councilmember Backus moved to remove all reference to "marker pens" from the proposed ordinance. Mayor Pro Tern Singer seconded. MOTION CARRIED UNANIMOUSLY. 7-0. Mayor Pro Tern Singer and Councilmember Haugen expressed opposition to the proposed ordinance. Councilmember Cerino spoke in support of the ordinance. MOTION TO ADOPT ORDINANCE NO. 6188, AS AMENDED, CARRIED. 5-2. Mayor Pro Tern Singer and Councilmember Haugen voted no. 2. Ordinance No. 6190 03.4.1.1 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 18.29.070 of the Auburn City Code relating to downtown design standards Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6190. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Ordinance No. 6191 A4.5 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 2.03.030, 2.03.050, 2.12,030, 2.51.020, 2.80.030, and 9.04.010 of the Auburn City Code relating to the position of Deputy Mayor Councilmember Backus moved to introduce and adopt Ordinance No. 6191, with a correction to page 5, Section 5, to delete the words "Fire Chief' from the order of Page 10 City of Auburn Council Meeting Minutes July 7. 2008 succession. Motion was seconded by Councilmember Peloza. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 4354 04.9.2 A Resolution of the City Council of the City of Auburn, Washington, assigning corrected addresses for three single family residences Resolution No. 4354 was tabled earlier under Item II.A.1 of these minutes. 2. Resolution No. 4365 A1.10 A Resolution of the City Council of the City of Auburn, Washington, setting a public hearing to consider whether or not to disestablish the Auburn Central Business District Parking and Business Improvement Area, following receipt of a petition requesting disestablishment Councilmember Backus moved and Mayor Pro Tem Singer seconded to adopt Resolution No. 4365. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 4367 A1.3 A Resolution of the City of Auburn, Washington acknowledging and accepting the 2007 King County Buildable Lands Report Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4367. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 4368 03.7.4 A Resolution of the City of Auburn, Washington, establishing support for increased local, regional, national, and global sustainability Page 11 City of Auburn Council Meeting Minutes July 7, 2008 Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4368. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Resolution No. 4369 A3.17 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Commercial Lease Agreement between the City of Auburn and the Boys and Girls Club of King County (BGCKC) Councilmember Backus moved and Mayor Pro Tern Singer seconded to adopt Resolution No. 4369. Councilmember Wagner noted a scrivener's error and that references to "Teen Center" be changed to read "Tween Teen Center." MOTION CARRIED UNANIMOUSLY. 7-0. 6. Resolution No. 4370 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Backus moved and Mayor Pro Tern Singer seconded to adopt Resolution No. 4370. MOTION CARRIED UNANIMOUSLY. 7-0. 7. Resolution No. 4371 03.9 V04-08 A Resolution of the City Council of the City of Auburn, Washington, initiating street vacation proceedings and setting a public hearing to consider the vacation of the alley south of West Main Street between A Street SW and South Division Street Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4371. Page 12 City of Auburn Council Meeting Minutes July 7, 2008 MOTION CARRIED. 6-1. Councilmember Haugen voted no. 8. Resolution No. 4372 04.9.1 CP0811 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City clerk to execute an agreement between the City of Auburn and the lowest responsible bidder for Contract Number 08-11, Project Number CP0811, 2008 Arterial Pavement Patching Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4372. MOTION CARRIED UNANIMOUSLY. 7-0. At 8:47 p.m., Mayor Lewis recessed the meeting for a five-minute intermission and then to executive session for approximately thirty minutes in order to discuss potential litigation and real estate transaction(s) pursuant to RCW 42.30.110(1)(i) and RCW42.30.1 1 0(1)(b) and (c). Mayor Lewis extended the executive session four times for a total of fifty-five additional minutes. Mayor Lewis reconvened the meeting at 10:14 p.m. Public Works Project CP0724 Councilmember Wagner moved to approve Change Order No. 1 in the amount of $121,544.32, authorize contract termination, and approve the Final Pay Estimate in the amount of $92,460.57 for Contract 07-17 with Nova Contracting, Inc. for Project CP0724, Lea Hill Pump Stations Decommissioning Project Phase 1. Motion was seconded by Councilmember Cerino. MOTION CARRIED UNANIMOUSLY. 7-0. Resolution No. 4375 A Resolution of the City Council of the City of Auburn, Washington, approving the Purchase and Sale Agreement between the City of Auburn and The Stratford Group for the purchase/sale of certain parcels of property located in the downtown area of Auburn Councilmember Backus moved and Mayor Pro Tern Singer seconded to adopt Resolution No. 4375. Page 13 City of Auburn Council Meeting Minutes July 7, 2008 Councilmember Haugen spoke in opposition to the resolution. Mayor Pro Tern Singer spoke in support of the resolution. MOTION CARRIED. 6-1. Councilmember Haugen voted no. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 10:18 p.m. APPROVED THE f -4 Petel' B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov DAY OF JULY 2008. Page 14