HomeMy WebLinkAbout12-15-2008
4OFCITY * * CITY COUNCIL
MEETING MINUTES
WASHINGTON DECEMBER 15, 2008 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill
Peloza, Lynn Norman and Virginia Haugen.
Staff members present included: Information Services Director
Lorrie Rempher; Parks, Arts and Recreation Director Daryl Faber;
Human Resources/Risk and Property Management Director Brenda
Heineman; Deputy Police Chief Bob Lee; Financial Planning
Manager Karen Jester; Public Works Director Dennis Dowdy;
Assistant Planning Director Kevin Snyder; Economic Development
Planner AI Hicks; Storm Drainage Engineer Tim Carlaw;
Government Relations Manager Carolyn Robertson; City Attorney
Daniel B. Heid; and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a) City Hall Annex
Mr. Jeff Oliphant of Auburn Professional Plaza, LLC,
reported on the progress of the City Hall Annex that
will be constructed just east of City Hall in the "tavern"
block. Mr. Oliphant reported that he has finalized the
lease with Key Bank, looks forward to finalizing the
parking garage lease with the City, and obtained a
financing loan commitment for the project as well as
Page 1
Citv of Auburn Council Meetinq Minutes December 15, 2008
secondary financing for the mezzanine. Mr. Oliphant
expects construction to begin in early 2009.
2. Appointments
There were no appointments for Council consideration.
D. Agenda Modifications
A revised agenda bill for Consultant Agreement No. AG-C-350 with
Parametrix was transmitted under Item V.C.6 of these minutes.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Extension of Moratorium - West Hill Drainage Area
03.4.2.1.2, 03.1
Resolution No. 4300, adopted January 22, 2008, and
amended by Resolution No. 4321 on March 3, 2008,
established an initial six-month moratorium on the filing of
land use applications, building and grading permit
applications in the drainage area contributing surface flows
to Mill Creek tributaries 0045, 0047, 0048 and 0053 as
identified by King County and as defined by Resolution Nos.
4300 and 4321 and which moratorium was extended for an
additional six-month period by Resolution No. 4383 on July
21, 2008.
Storm Drainage Engineer Carlaw presented a brief staff
report on the proposed extension of the moratorium in the
West Hill Drainage Area. He displayed a map of the
moratorium area on an oversized map.
Mr. Carlaw explained that the goal of the moratorium is to
afford the City an opportunity to develop land use
regulations, including development standards, and
requirements that address flooding in the affected area.
Actions leading to the goal include reviewing King County's
downstream flooding study and the City's development of its
comprehensive plans and land use regulations,
development standards, and requirements in a way that is expected to reduce and control the flooding in the affected
area.
Page 2
City of Auburn Council Meetinq Minutes December 15, 2008
Staff recommends that the City Council adopt Resolution
No. 4433 extending the moratorium an additional six months
to allow time to complete the studies that have been begun
and formulate an implementation plan for the projects
identified in the studies. The extension will allow King
County and the City to continue to study the drainage
conveyance improvements in the downstream area.
Mr. Carlaw reported that a developer has come forward and
secured development rights over the majority of the
properties that the original moratorium was established to
protect from upstream impacts. The developer has
determined that he may be able to resolve many of the
historic drainage issues by combining the properties into a
common development.
Work completed to date includes the additional inventory in
the annexation area, coordination with King County, a draft
report on the downstream system, and a verbal commitment
from King County for one downstream improvement in the
drainage corridor for 2009.
Councilmember Wagner suggested refining the exemption
clause of the moratorium.
Mayor Lewis opened the hearing at 7:48 p.m.
Jerry Phipps, 30500 58t" Avenue South, Auburn
Mr. Phipps stated that he owns two lots in the moratorium
area. Mr. Phipps desires to construct a 720 square foot
workshop on his property but has been unable to obtain the
permits to construct the workshop due to the moratorium.
He requested the City Council amend the moratorium to
allow small development, such as his proposed workshop.
Councilmember Wagner reiterated his opinion that the
exception clause of the moratorium needs to be refined to
allow small developments such as Mr. Phipps'. He
requested that the Public Works and Planning Departments
modify the exclusion clause to provide criteria beyond the
existing additional ten percent impervious area exception.
There being no further public comment, Mayor Lewis closed
the hearing at 7:52 p.m.
Page 3
Citv of Auburn Council Meetinq Minutes December 15, 2008
(See Item VIII.B. 8, Resolution No. 4433, for further action on
this item.).
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
Lonnie Green, 2215 K Street SE, Auburn
Mr. Green stated that he is looking for resolution of some
commercial parking issues in the city. He is a truck driver and is
unable to park his truck tractor at his residence due to City
ordinance. He had been parking on Lund Street just south of Main
Street for several years until recently when he was cited for parking
a commercial vehicle on a non-arterial street. He suggested
allowing commercial parking on the east side of Lund Street.
Public Works Director powdy reported that the commercial parking
issue was discussed at the Public Works Committee earlier this
evening. Staff is working on an interim ordinance that will
designate five streets for commercial parking. Director powdy
expects the ordinance will be presented at the next City Council
meeting.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported the Municipal Services Committee met
December 8, 2008. The Committee discussed Ordinance No. 6216
relating to false alarms, which will be removed from this evening's
Council agenda. The Committee also discussed Resolution Nos.
4423, 4425, 4427, 4428 and 4430; Ordinance No. 6220; SCORE
regional jail facility; a contract renewal with Vadis; and the public
defense services contract. The next regular meeting of the
Municipal Services Committee is scheduled for January 12, 2009.
B. Planning & Community Development
Chair Norman reported the Planning and Community Development
Committee met December 8, 2008. The Committee discussed
Ordinance No. 6220, received an update on Chamber of
Commerce activities, and discussed the development of a new
Page 4
Citv of Auburn Council Meetinq Minutes December 15, 2008
citizen's survey. The Committee reviewed Resolution No. 4423
effecting an address change for a single family residence and
Ordinance No. 6214 relating to school impact fees. The Committee
also discussed the development code update, residential
conversions, and the floodplain moratorium. The next meeting of
the Planning and Community Development Committee is
scheduled for December 22, 2008.
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:30. The Committee approved a right-of-way use
permit for Pierce Transit to locate bus stops in the Lakeland Hills
area for the new shuttle service. The Committee also approved the
annual on-call agreements and several contract administration
items relating to Project CP0819 Mill Creek Culvert Replacement,
CP0817 2009 Sewer and Storm Pump Station Replacement
Project, C523A 2006 Storm Pond Improvement Project, and
CP0808 2008 Local Street Pavement Preservation. The
Committee also approved Resolution No. 4426 relating to Local
Improvement District No. 350. The Committee discussed
Ordinance No. 6220, truck parking revisions, the 4t" Street NE
sewer project survey, an inventory of graveled streets, 2009 arterial
pavement preservation, a door tax proposal, water supply
strategies, design standards, stimulus packages, a parking garage
agreement for the City Hall Annex project, and right-of-way use
around the site for the new Annex building. The next regular
meeting of the Public Works Committee is scheduled for January 5,
2009 at 3:00 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:30. The Committee approved claims and payroll vouchers,
Ordinance No. 6220 amending the 2007-2008 Biennial Budget,
Resolution No. 4425 regarding an agreement with the Auburn Area
Chamber of Commerce, Resolution No. 4427 approving a
consultant agreement with Thompson Smitch, Resolution No. 4428
approving a contract with Washingtonz Advocates, LLC, Resolution
No. 4430 authorizing a lease agreement with Auburn Professional
Plaza LLC, Resolution No. 4431 declaring property surplus, and
Resolution No. 4436 authorizing a Parking Garage Lease
Agreement with Auburn Professional Plaza, LLC. The Committee
also discussed a contract for public defense services, Resolution
No. 4426 relating to Local Improvement District No. 350, Ordinance
No. 6214 related to school impact fees, third quarter financial
Page 5
Citv of Auburn Council Meetinq Minutes December 15, 2008
activity, Ordinance No. 6216 relating to false alarms, and
Resolution No. 4429 regarding the standing committees of the City
Council. The next regular meeting of the Finance Committee is
scheduled for January 5, 2009 at 6:30 p.m.
E. Community Center
Chair Wagner reported the Community Center Committee met on
December 9, 2008, to travel to Lacey to view the architectural
details of a building that has a feature that is proposed for Auburn's
Community Center project. The next meeting of the Community
Center Committee is scheduled for January 16, 2009 at 1:00 p.m.
F. Downtown Redevelopment
Chair Norman reported the Downtown Redevelopment Committee
met December 9, 2008. The Committee reviewed a City Hall plaza
conceptual design. The Committee also received a report from the
Auburn Downtown Association Board of Directors and discussed
the Sound Transit advertising program. The next regular meeting
of the Downtown Redevelopment Committee is scheduled for
January 13, 2009 at 4:00 p.m.
G. Committee on Committees
Chair Wagner reported the Committee on Committees met this
evening at 7:15. The Committee approved Resolution No. 4429
which appears on this evening's Council agenda.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer reported on a recent meeting of the Puget
Sound Regional Council Executive Board where the combining of
Fort Lewis and McChord Air Force Base as Joint Base Lewis-
McChord was discussed. Deputy Mayor Singer reported that
Governor Gregoire has requested the Puget Sound Regional
Council to submit a list of prioritized projects for the federal
transportation stimulus package. Deputy Mayor Singer also
reported that a ground breaking ceremony was held today for the
Auburn Environmental Park birding tower.
Councilmember Wagner attended a Regional Access Mobility
Partnership (Pierce County transportation coalition) meeting where
Page 6
Citv of Auburn Council Meetinp Minutes December 15, 2008
members reviewed the legislative possibilities for transportation
funding for Pierce County, including the local gas tax option and an
update on studies for Highway 167. Councilmember Wagner also
reported on his attendance at the King County Solid Waste
Advisory Board meeting where discussion included mitigation for
host cities of solid waste facilities and efforts to extend the life of
the Cedar Hills landfill.
Councilmember Cerino reported that he attended the Puget Sound
Regional Council Transportation Committee as a representative for
the Pierce County cities and towns. The Committee agreed to
place Highway 167 on the list of major projects for state
consideration for funding.
Councilmember Peloza reported on his attendance at the Regional
Water Quality Committee meeting where topics included the 2009
wastewater treatment division budget and reclaimed water.
Councilmember Peloza also attended a King County Regional
Farmers Market Managers meeting in Seattle. The meeting
provided information on public health, permitting and other
conditions relative to the Auburn International Farmers Market,
which is scheduled to open on June 14, 2009.
Councilmember Haugen thanked Public Works Committee Chair
Wagner and Vice Chair Cerino for the opportunity to serve on the
Public Works Committee during the last year.
B. From the Mayor
Mayor Lewis reported that the last two weeks included several
community activities including DARE graduations, three community
meetings, events at the Auburn Adventist Academy, the Santa
Parade, the National Guard Red, White and Blue concert, and a
ribbon cutting ceremony for a new wine and caviar store in Auburn.
Mayor Lewis also commented on meetings of the Suburban Cities
Association, SCORE regional jail facility, the Regional Policy
Committee, and the Minority Executive Directors Coalition Annual
Awards celebration and banquet. Mayor Lewis also reported on
the City's infrastructure stimulus package list of projects that was
recently finalized and includes approximately $136 million in
projects and 2,443 new jobs.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
Page 7
Citv of Auburn Council Meetinq Minutes December 15, 2008
A. Minutes
1. Minutes of the December 1, 2008 regular City Council
meeting.
B. Vouchers
F4.9.2, F4.9.5
1. Claims
Claims check numbers 380799 through 380809 and 380927
through 381381 in the amount of $2,981.502.94 and dated
December 15, 2008.
2. PayroU
Payroll check numbers 525197 to 525326 in the amount of
$827,897.27 and electronic deposit transmissions in the
amount of $1,192,335.45 for a grand total of $2,020,232.72
for the pay period covering November 27, 2008 to December
10, 2008.
C. Contract Administration
1. Consultant Agreement Number AG-S-022-09
A3.16.3
City Council approve Consultant Agreement Na AG-S-022-
09 with Vadis for 2009-2010 services
2. Public Works 2009 Annual On-Call Consultant
Agreements
City Council approve the following 2009 Annual On-Call
Agreements
Annual On-Call Aqreements Professional Service Total Not to Exceed
Amount
AG-C-351 GPA Valuation Appraisal & Appraisal Review $25,000
AG-C-352 Appraisal Group of the NW Appraisal & Appraisal Review $25,000
AG-C-353 Washington Appraisal Svcs Appraisal & Appraisal Review $25,000
AG-C-354 Architects Rasmussen Triebelhorn Architecture $50,000
AG-C-355 The Watershed Company Environmental & Wetland $30,000
AG-C-356 ZZA - Terracon Geotechnical Engineering $30,000
AG-C-357 Robert W Droll Landscape Architecture $30,000
AG-S-025 Eden Advanced Pest Tech. Monitoring Mosquito Larval Sites $50,000
AG-C-358 Parametrix Land Survey $30,000
AG-C-359 AHBL Land Survey $30,000
AG-S-026 PTV America, Inc. Transportation's Traffic Modeling $20,000
AG-C-360 Roth Hill Engineering Development Review Services $50,000
Page 8
Citv of Auburn Council Meetinq Minutes December 15, 2008
AG-C-361 Brown & Caldwell Annual NPDES Support $40,000
AG-C-362 Brown & Caldwell Storm & Swr Util Modeling Support $50,000
AG-C-363 Carollo Water Utility Modeling Support $35,000
3. Public Works Project Number CP0808
04.9.1 CP0808
City Council approve Final Pay Estimate No. 5 to Contract
No. 08-06 in the amount of $7,837.42, for a total contract
price of $2,037,960.20, with Woodworth & Company, Inc
and accept construction of Project No. CP0808, 2008 Local
Street Pavement Preservation.
4. Public Works Project Number C523A
04.8.1 C523A
City Council approve Final Pay Estimate No. 7 to Contract
06-10 in the amount of $8,894.18, for a total contract price
of $251,137.83, with Nova Contracting, Inc. and accept
construction of Project No. C523A, 2006 Storm Pond
Improvements Project.
5. Public Works Consultant Agreement Number AG-C-348
A3.16.9, 04.8.1 CP0819
City Council grant permission to enter into Consultant
Agreement No. AG-C-348 with Anchor Environmental LLC for engineering services for Project No.CP0819, Mill Creek
Culvert Replacement at Peasley Canyon Road.
6. Public Works Consultant Agreement Number AG-C-350
A3.16.9, 04.6.3 CP0817
City Council grant permission to enter into Consultant
Agreement No. AG-C-350 with Parametrix, Inc. for
Engineering Services for Project No. CP0817, 2009 Sewer
and Storm Pump Station Replacement Project.
Deputy Mayor Singer moved and Councilmember Wagner
seconded to approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
Page 9
Citv of Auburn Council Meetina Minutes December 15, 2008
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6214
F4.3
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 19.02.115, 19.02.120,
19.02.130 and 19.02.140 of the Auburn City Code relating to
school impact fees
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6214.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Ordinance No. 6216
01.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 9.30 of the Auburn City
Code relating to false alarms
Ordinance No. 6216 was removed from the agenda.
3. Ordinance No. 6220
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance Nos.
6086, 6092, 6103,6119, 6124, 6127, 6128, 6132, 6133,
6144, 6145, 6164, 6168, 6179, 6180, 6201 and Ordinance
No. 6209 authorizing amendment to the City of Auburn
2007-2008 Budget as set forth in Schedule "A"
Councilmember Backus moved and Deputy Mayor Singer
seconded to introduce and adopt Ordinance No. 6220.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
4. Ordinance No. 6221
03.5 PLT08-0023
Page 10
Citv of Auburn Council Meetinq Minutes December 15, 2008
An Ordinance of the City Council of the City of Auburn,
Washington approving the Final Plat of Lakeland East
Councilmember Norman moved and Councilmember
Backus seconded to introduce and adopt Ordinance No.
6221.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
B. Resolutions
1. Resolution No. 4423
04.9.2
A Resolution of the City Council of the City of Auburn,
Washington, to provide an address change for a single
family residence
Councilmember Norman moved and Councilmember
Backus seconded to adopt Resolution No. 4423.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 4425
A3.16.11, A3.16.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and the City Clerk to
execute an Agreement for Services befinreen the City of
Auburn and The Auburn Area Chamber of Commerce to
operate a Visitor Information Center, promote tourism
awareness within the City, and to provide services
associated with supporting the City's economic development
efforts
Councilmember Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4425 as amended in
Finance Committee to include the words "exterior signage"
in the second bullet, on page 8, Exhibit A, Tasks and
Services.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
3. Resolution No. 4426
Page 11
Citv of Auburn Council Meetinp Minutes December 15, 2008
F2.4.9 LID 350
A Resolution of the City Council of the City of Auburn,
Washington, fixing a time and place for hearing on the Final
Assessment Roll for Local Improvement District No. 350,
and directing that notice thereof be given in the manner
required by law
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4426.
MOTION CARRIED UNANIMOSULY. 7-0.
4. Resolution No. 4427
A3.13.13, A3.16.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an agreement with Thompson Smitch Consulting Group, Inc.
to assist the City to secure water rights from the Washington
State Department of Ecology for the purposes of ineeting
the City's water needs
Councilmember Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4427.
MOTION CARRIED UNANIMOUSLY. 7-0.
5. Resolution No. 4428
A3.16.3
A Resolution the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract with Washington2 Advocates, LLC, for consulting
services
Councilmember Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4428.
MOTION CARRIED UNANIMOUSLY. 7-0.
6. Resolution No. 4429
A3.7.1
A Resolution of the City Council of the City of Auburn,
Washington, repealing Resolution No. 4281 passed
December 17, 2007, and designating the members, powers,
duties and meeting times and days of all standing
committees of the City Council of the City of Auburn
Page 12
Citv of Auburn Council Meetinq Minutes December 15, 2008
Councilmember Wagner moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4429.
MOTION CARRIED UNANIMOUSLY. 7-0.
7. Resolution No. 4430
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Amendment to Lease Agreement befinreen the City of
Auburn and Auburn Professional Plaza, LLC
Councilmember Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4430.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
8. Resolution No. 4431
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Councilmember Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4431.
MOTION CARRIED. 6-1. Councilmember Haugen voted
no.
9. Resolution No. 4433
03.4.2.1.2
A Resolution of the City Council of the City of Auburn,
Washington, renewing the moratorium established by
Resolution No. 4300, as amended by Resolution No. 4321
and extended by Resolution No. 4383, on the filing of certain
land use, building and grading permit applications in the
drainage area contributing surFace flows to Mill Creek
Tributaries 0045, 0047, 0048, and 0053 as identified by King
County and as defined herein, to be effective for a period
ending June 30, 2009
Page 13
Citv of Auburn Council Meetinq Minutes December 15, 2008
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4433 with direction to
staff to develop an amendment to the exclusion clause to
the moratorium to take into account situations that do not
add to the storm water departing from the property in the
moratorium area, but still allow construction to proceed that
would meet such criteria.
MOTION CARRIED UNANIMOUSLY. 7-0.
(Resolution No. 4433 was adopted immediately following
Item II.A.1 of these minutes.)
10. Resolution No. 4436
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Parking Garage Lease Agreement between the City of
Auburn and Auburn Professional Plaza, LLC
Councilmember Backus moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4436.
MOTION CARRIED UNANIMOUSLY. 7-0.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:51 p.m.
APPROVED THE ~~t"-DAY OF JANUARY, 2009.
r---
,
P t . Lewis, Mayor Danielle Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
Page 14