HomeMy WebLinkAbout02-17-2009
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CITY OF . CITY COUNCIL
'04 ~ MEETING MINUTES
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WASHINGTON FEBRUARY 17, 2009 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and
led those in attendance in the Piedge of Allegiance.
B. Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza
and Virginia Haugen. Councilmember Lynn Norman was excused.
Staff members present included: Chief of Police Jim Kelly;
Information Services Director Lorrie Rempher; Financial Planning
Manager Karen Jester, • Parks, Arts and Recreation Director Daryl
Faber; Public Works Director Dennis Dowdy; Planning, Building
and Community Director Cindy Baker; City Attorney Daniel B. Heid;
Assistant City Engineer Ingrid Gaub; Principal Planner Elizabeth
Chamberlain; and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
There was no announcement.
2. Appointments
There was no appointment for Council consideration.
D. Agenda Modifications
Resolution No. 4454 was added to the agenda under Item VI11.13.5
of these minutes.
I1. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
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Citv of Auburn Council Meetinp Minutes Februarv 17, 2009
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
No one in the audience requested to address the Council.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Cerino reported the Municipal Services Committee met
February 9, 2009 at 4:00 p.m. The Committee approved consent
items and approved a contract award for the Auburn Municipal
Airport Parallel Taxiway Project No. CP0720. The Committee also
discussed Resolution No. 4446 authorizing the imposition of a
sales and use tax as a credit against state sales and use tax
relating to annexations, Resolution No. 4448 approving an
interlocal agreement related to sharing of installation projects for
fiber optic networks, and an amendment to the contract with Reid
Middleton for work related to the Auburn Municipal Airport. The
next regular meeting of the Municipal Services Committee is
scheduled for February 23, 2009 at 4:00 p.m.
B. Planning & Community Development
Vice Chair Backus reported the Planning and Community
Development Committee met on February 9, 2009. The Park and
Recreation Board presented a brief report on their activities for the
past year. The Planning and Community Development Committee
also discussed the current, proposed and future locations for
gateway signs. The newest gateway project will be located on
northbound East Valley Highway at the intersection with the ramp
to Lake Tapps Parkway. The project should be completed by
October 2009. The Committee also discussed portable storage
container regulations, the code development update, and an
overview of the federal stimulus package. The next regular
meeting of the Planning and Community Development Committee
is scheduled for February 23, 2009 at 5:00 p.m.
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Citv of Auburn Council Meetinst Minutes Februarv 17, 2009
C. Public Works
Chair Wagner reported the Public Works Committee met this
afternoon at 3:00. The Committee discussed Project No. CP0906
the 2009 Gateway Sign at Lake Tapps Parkway and agreed that
staff should proceed with property acquisition but construction
should be postponed. The Committee also discussed the wireless
services contract for SCADA, a service agreement for the
Braunwood satellite well system, a final pay estimate for Contract
No. 06-01, Project No. C516A, the Auburn Way South Sewer
Phase 2, and an appeal for an additional water leak adjustment for
Cedars Inn located at 102 15t" Street NE. The Committee also
reviewed Resolution No. 4450 accepting a grant for a portion of the
M Street SE underpass design, Resolution No. 4449 relating to the
VHF radio upgrade, a new bus stop on Auburn Way South near the
casino, an easement relinquishment, the Transportation
Comprehensive Plan update, and Resolution No. 4454. The next
regular meeting of the Public Works Committee is scheduled for
March 2, 2009 at 3:00 p.m.
D. Finance
Chair Backus reported the Finance Committee met this evening at
6:30. The Committee approved consent items consisting of claims
and payroll vouchers. The Committee reviewed Resolution No.
4446 regarding imposition of a sales and use tax as a credit
against state sales and use tax relating to annexation areas,
Resolution No. 4448 regarding an agreement for the sharing of
fiber optic installation projects, Resolution No. 4449 authorizing a
contract with Bearcom Wireless Worldwide for upgrades to the
City's VHF radio system. The Committee also discussed Project
No. CP0720 for improvements to the airport parallel taxiway, an
addendum to the Reid Middleton consultant agreement for work
related to the airport taxiway project, Ordinance No. 6217 which
would impose an excise on the operation of loading dock doors,
and Resolution No. 4454 granting an easement for construction
and permanent occupation of city right-of-way in connection with
the Auburn Professional Plaza Project. The next regular meeting
of the Finance Committee is scheduled for March 2, 2009 at 6:30
p.m.
E. Community Center
Chair Wagner reported the Community Center Committee has not
met since the last Council meeting. The next meeting of the
Community Center Committee is scheduled for March 25, 2009 at
9:00 a.m.
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Citv of Auburn Council Meetinq Minutes Februarv 17, 2009
F. Downtown Redevelopment
Vice Chair Singer reported the Downtown Redevelopment
Committee met February 10, 2009. The Committee clarified the
downtown sidewalk standards, discussed the status of the street
trees along the west and north sides of City Hall, and finalized the
conceptual design for the City Hall plaza. The February 24, 2009
regular meeting has been rescheduled to March 3, 2009 at 4:00
p.m.
IV. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on state, regional and local
organizations.
A. From the Council
Deputy Mayor Singer reported on her activities as President of the
Puget Sound Regional Council. She participated in discussions
regarding the prioritization of the federal transportation stimulus
package projects. She anticipates that approximately $30 to $60
million will be coming to the region. Deputy Mayor Singer also
participated in the swearing in of David Lind, Auburn's newest
police officer, attended the promotional ceremony for the Valley
Repional Fire Authority, attended the Council retreat on February
12t , attended the Auburn Youth Resources fund raising breakfast,
and attended the Soroptimist fund raising event.
Councilmember Wagner reported on his attendance at a meeting
of the Regional Access Mobility Partnership for Pierce County.
Pierce County Executive Pat McCarthy asked for RAMP's support
in advocating to restore legislative funding for completing the HOV
system in Pierce County and SR-167 right of way procurement.
Additionally, the Partnership members discussed state funding and
the Transportation Improvement Board projects.
Councilmember Peloza reported on his attendance at the WRIA 9
management meeting, where the main topic was the formation
strategy for the new Green River/Duwamish/Central Puget Sound
Watershed Ecosystem Forum. Councilmember Peloza also
attended the Regional Water Quality Committee meeting where
members reviewed the 2009 work programs for the committee; the
Suburban Cities Association Public Issues Committee where he
presented an update on the Brighfinrater Treatment Plant Project; a
Watershed Ecosystem Forum meeting, and the Auburn Youth
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Resources fund raising event. Councilmember Peloza announced
that a work party at the Fenster Levee will be held this Saturday
from 10:00 a.m. to 1:00 p.m. Councilmember Peloza reminded
that the Auburn International Farmers Market will open in 117 days.
B. From the Mayor
Mayor Lewis commented on several activities and meetings held
over the past week, including the Auburn Area Chamber of
Commerce luncheon meeting where representatives of the Auburn
street crews were recognized for their efforts during the recent
storm events; an Auburn Youth Council meeting; the Lakeland
Homeowners Association annual meeting; the Auburn Garden
Club's 85th anniversary party; finro ribbon cutting ceremonies for
new businesses in Auburn, a community meeting regarding the
status of the Howard Hanson Dam for flood prone residents, a King
County Regional Policy Committee, a Suburban Cities Association
Public Issues Committee, the Council retreat, the Auburn Youth
Resources fund raising breakfast, a Daughters of the American
Revolution celebration, the 95th birthday celebration for Josephine
Nyberg, and a Washington Thoroughbred Breeders Association
meeting.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. Minutes
1. Minutes of the February 2, 2009 regular City Council
meeting.
B. Vouchers F4.9.2, F4.9.5
1. Claims
Claims check numbers 382659 through 383068 in the
amount of $1,311,699.95 and dated February 17, 2009.
2. Payroll
Payroll check numbers 525679 to 52578 in the amount of
$865,219.43 and electronic deposit transmissions in the
amount of $1,224,266.50 for a grand total of $2,089,485.93
for the pay period covering January 29, 2009 to February 11,
2009.
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Citv of Auburn Council Meetinq Minutes Februarv 17, 2009
C. Contract Administration
1. Project Number CP0720
04.4.9.2 CP0720
City Council to approve award of Contract No. 08-10,
CP0720, Auburn Municipal Airport Taxiway Improvements,
to ICON Materials on their low bid of $2,461,430.16,
including Washington State sales tax.
2. Addendum to Agreement for Consulting Services
04.4.9.2 CP0720, A3.16.3
City Council approve Change Order No. 1 to the Agreement
with Reid Middleton Engineers for Project No. CP0720,
Auburn Municipal Airport Taxiway Improvements, increasing
the contract amount by $265,729.00 for a total revised
contract price of $562,729.00 (Washington state sales tax
exempt).
3. Public Works Project Number C516A
04.6.3 C516A
City Council approve Final Pay Estimate No. 19 to Contract
06-01 in the amount of $13,162.24, for a total contract price
of $4,186,164.34, with Rodarte Construction Inc. and accept
construction of Project No. C516A, Auburn Way South
Sewer-Phase 2.
Deputy Mayor Singer moved and Councilmember Wagner seconded to
approve the Consent Agenda.
MOTION CARRIED. 6-0
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
There was no new business.
VIII. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Council consideration.
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Citv of Auburn Council Meetinp Minutes Februarv 17, 2009
B. Resolutions
1. Resolution No. 4446
F6.7
A Resolution of the City Council of the City of Auburn,
Washington, redirecting a portion of the state sales tax from
the State to the City by authorizing the City of Auburn to
impose a sales and use tax as authorized by RCW
82.14.415 as a credit against state sales and use tax,
relating to annexations
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4446.
MOTION CARRIED. 6-0
2. Resolution No. 4448
A3.16.12, 04.15
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to enter
into an agreement for sharing of fiber optic installations
projects
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4448.
MOTION CARRIED. 6-0
3. Resolution No. 4449
A3.16.12
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a contract with Bearcom Wireless Worldwide, for system
upgrades to the City's VHF Radio System
Councilmember Backus moved and Councilmember Peloza
seconded to adopt Resolution No. 4449.
MOTION CARRIED. 6-0.
4. Resolution No. 4450
04.9.1, F5.2, A3.16.9
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
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Citv of Auburn Council Meetinp Minutes Februarv 17, 2009
a Local Agency Agreement befinreen the City of Auburn (The
City) and the Washington State Department of
Transportation (The State) relating to Project No. C201A, M
Street SE Grade Separation
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4450.
MOTION CARRIED. 6-0
5. Resolution No. 4454
A3.13.2, 04.4.11
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the granting of an easement for
construction and permanent occupation of various parts of
the city right of way in connection with the Auburn
Professional Plaza Project
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 4454.
City Attorney Heid read revised Section 3 of the easement
document as follows: "Grantor's Use of Easement Area.
Grantor reserves the right to use the Easement Area for any
purpose not inconsistent with the rights herein granted,
provided, however, Grantor shall not construct or maintain
any building, structures, or other objects that would
adversely impact the subsurFace Easement Area without the
prior written consent of the Grantee."
MOTION CARRIED. 5-1. Councilmember Haugen voted
no.
IX. EXECUTIVE SESSION.
At 8:05, Mayor Lewis recessed the meeting to Executive Session for the
purpose of discussing pending/potential litigation pursuant to RCW
42.30.110(1)(i) for approximately ten minutes. Staff members required for
the Executive Session included City Attorney Daniel Heid, Public Works
Director Dennis Dowdy, Planning, Building and Community Director Cindy
Baker, Financial Planning Manager Karen Jester, Assistant City Engineer
Ingrid Gaub and Principal Planner Elizabeth Chamberlain. No action is
expected at the conclusion of the Executive Session.
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Citv of Auburn Council Meetina Minutes Februarv 17, 2009
At 8:16 p.m. Mayor Lewis extended the Executive Session an additional
fifteen minutes.
Mayor Lewis reconvened the meeting at 8:29 p.m.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:29 p.m
APPROVED THE DAY OF MARCH, 2009.
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Peter B. ewis, Mayor Da ' Ile Daskam, City Clerk
City Council agendas and minutes are available to the public at the City Clerk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.auburnwa.gov
"Denotes attachments included in Council agenda packet.
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