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HomeMy WebLinkAbout02-17-2009 ~ * CITY OF . CITY COUNCIL '04 ~ MEETING MINUTES - WASHINGTON FEBRUARY 17, 2009 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Piedge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza and Virginia Haugen. Councilmember Lynn Norman was excused. Staff members present included: Chief of Police Jim Kelly; Information Services Director Lorrie Rempher; Financial Planning Manager Karen Jester, • Parks, Arts and Recreation Director Daryl Faber; Public Works Director Dennis Dowdy; Planning, Building and Community Director Cindy Baker; City Attorney Daniel B. Heid; Assistant City Engineer Ingrid Gaub; Principal Planner Elizabeth Chamberlain; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements There was no announcement. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications Resolution No. 4454 was added to the agenda under Item VI11.13.5 of these minutes. I1. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE Page 1 Citv of Auburn Council Meetinp Minutes Februarv 17, 2009 A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one in the audience requested to address the Council. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met February 9, 2009 at 4:00 p.m. The Committee approved consent items and approved a contract award for the Auburn Municipal Airport Parallel Taxiway Project No. CP0720. The Committee also discussed Resolution No. 4446 authorizing the imposition of a sales and use tax as a credit against state sales and use tax relating to annexations, Resolution No. 4448 approving an interlocal agreement related to sharing of installation projects for fiber optic networks, and an amendment to the contract with Reid Middleton for work related to the Auburn Municipal Airport. The next regular meeting of the Municipal Services Committee is scheduled for February 23, 2009 at 4:00 p.m. B. Planning & Community Development Vice Chair Backus reported the Planning and Community Development Committee met on February 9, 2009. The Park and Recreation Board presented a brief report on their activities for the past year. The Planning and Community Development Committee also discussed the current, proposed and future locations for gateway signs. The newest gateway project will be located on northbound East Valley Highway at the intersection with the ramp to Lake Tapps Parkway. The project should be completed by October 2009. The Committee also discussed portable storage container regulations, the code development update, and an overview of the federal stimulus package. The next regular meeting of the Planning and Community Development Committee is scheduled for February 23, 2009 at 5:00 p.m. Page 2 Citv of Auburn Council Meetinst Minutes Februarv 17, 2009 C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:00. The Committee discussed Project No. CP0906 the 2009 Gateway Sign at Lake Tapps Parkway and agreed that staff should proceed with property acquisition but construction should be postponed. The Committee also discussed the wireless services contract for SCADA, a service agreement for the Braunwood satellite well system, a final pay estimate for Contract No. 06-01, Project No. C516A, the Auburn Way South Sewer Phase 2, and an appeal for an additional water leak adjustment for Cedars Inn located at 102 15t" Street NE. The Committee also reviewed Resolution No. 4450 accepting a grant for a portion of the M Street SE underpass design, Resolution No. 4449 relating to the VHF radio upgrade, a new bus stop on Auburn Way South near the casino, an easement relinquishment, the Transportation Comprehensive Plan update, and Resolution No. 4454. The next regular meeting of the Public Works Committee is scheduled for March 2, 2009 at 3:00 p.m. D. Finance Chair Backus reported the Finance Committee met this evening at 6:30. The Committee approved consent items consisting of claims and payroll vouchers. The Committee reviewed Resolution No. 4446 regarding imposition of a sales and use tax as a credit against state sales and use tax relating to annexation areas, Resolution No. 4448 regarding an agreement for the sharing of fiber optic installation projects, Resolution No. 4449 authorizing a contract with Bearcom Wireless Worldwide for upgrades to the City's VHF radio system. The Committee also discussed Project No. CP0720 for improvements to the airport parallel taxiway, an addendum to the Reid Middleton consultant agreement for work related to the airport taxiway project, Ordinance No. 6217 which would impose an excise on the operation of loading dock doors, and Resolution No. 4454 granting an easement for construction and permanent occupation of city right-of-way in connection with the Auburn Professional Plaza Project. The next regular meeting of the Finance Committee is scheduled for March 2, 2009 at 6:30 p.m. E. Community Center Chair Wagner reported the Community Center Committee has not met since the last Council meeting. The next meeting of the Community Center Committee is scheduled for March 25, 2009 at 9:00 a.m. Page 3 Citv of Auburn Council Meetinq Minutes Februarv 17, 2009 F. Downtown Redevelopment Vice Chair Singer reported the Downtown Redevelopment Committee met February 10, 2009. The Committee clarified the downtown sidewalk standards, discussed the status of the street trees along the west and north sides of City Hall, and finalized the conceptual design for the City Hall plaza. The February 24, 2009 regular meeting has been rescheduled to March 3, 2009 at 4:00 p.m. IV. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on state, regional and local organizations. A. From the Council Deputy Mayor Singer reported on her activities as President of the Puget Sound Regional Council. She participated in discussions regarding the prioritization of the federal transportation stimulus package projects. She anticipates that approximately $30 to $60 million will be coming to the region. Deputy Mayor Singer also participated in the swearing in of David Lind, Auburn's newest police officer, attended the promotional ceremony for the Valley Repional Fire Authority, attended the Council retreat on February 12t , attended the Auburn Youth Resources fund raising breakfast, and attended the Soroptimist fund raising event. Councilmember Wagner reported on his attendance at a meeting of the Regional Access Mobility Partnership for Pierce County. Pierce County Executive Pat McCarthy asked for RAMP's support in advocating to restore legislative funding for completing the HOV system in Pierce County and SR-167 right of way procurement. Additionally, the Partnership members discussed state funding and the Transportation Improvement Board projects. Councilmember Peloza reported on his attendance at the WRIA 9 management meeting, where the main topic was the formation strategy for the new Green River/Duwamish/Central Puget Sound Watershed Ecosystem Forum. Councilmember Peloza also attended the Regional Water Quality Committee meeting where members reviewed the 2009 work programs for the committee; the Suburban Cities Association Public Issues Committee where he presented an update on the Brighfinrater Treatment Plant Project; a Watershed Ecosystem Forum meeting, and the Auburn Youth Page 4 Citv of Auburn Council Meetinq Minutes Februarv 17, 2009 Resources fund raising event. Councilmember Peloza announced that a work party at the Fenster Levee will be held this Saturday from 10:00 a.m. to 1:00 p.m. Councilmember Peloza reminded that the Auburn International Farmers Market will open in 117 days. B. From the Mayor Mayor Lewis commented on several activities and meetings held over the past week, including the Auburn Area Chamber of Commerce luncheon meeting where representatives of the Auburn street crews were recognized for their efforts during the recent storm events; an Auburn Youth Council meeting; the Lakeland Homeowners Association annual meeting; the Auburn Garden Club's 85th anniversary party; finro ribbon cutting ceremonies for new businesses in Auburn, a community meeting regarding the status of the Howard Hanson Dam for flood prone residents, a King County Regional Policy Committee, a Suburban Cities Association Public Issues Committee, the Council retreat, the Auburn Youth Resources fund raising breakfast, a Daughters of the American Revolution celebration, the 95th birthday celebration for Josephine Nyberg, and a Washington Thoroughbred Breeders Association meeting. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the February 2, 2009 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 382659 through 383068 in the amount of $1,311,699.95 and dated February 17, 2009. 2. Payroll Payroll check numbers 525679 to 52578 in the amount of $865,219.43 and electronic deposit transmissions in the amount of $1,224,266.50 for a grand total of $2,089,485.93 for the pay period covering January 29, 2009 to February 11, 2009. Page 5 Citv of Auburn Council Meetinq Minutes Februarv 17, 2009 C. Contract Administration 1. Project Number CP0720 04.4.9.2 CP0720 City Council to approve award of Contract No. 08-10, CP0720, Auburn Municipal Airport Taxiway Improvements, to ICON Materials on their low bid of $2,461,430.16, including Washington State sales tax. 2. Addendum to Agreement for Consulting Services 04.4.9.2 CP0720, A3.16.3 City Council approve Change Order No. 1 to the Agreement with Reid Middleton Engineers for Project No. CP0720, Auburn Municipal Airport Taxiway Improvements, increasing the contract amount by $265,729.00 for a total revised contract price of $562,729.00 (Washington state sales tax exempt). 3. Public Works Project Number C516A 04.6.3 C516A City Council approve Final Pay Estimate No. 19 to Contract 06-01 in the amount of $13,162.24, for a total contract price of $4,186,164.34, with Rodarte Construction Inc. and accept construction of Project No. C516A, Auburn Way South Sewer-Phase 2. Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED. 6-0 VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances There was no ordinance for Council consideration. Page 6 Citv of Auburn Council Meetinp Minutes Februarv 17, 2009 B. Resolutions 1. Resolution No. 4446 F6.7 A Resolution of the City Council of the City of Auburn, Washington, redirecting a portion of the state sales tax from the State to the City by authorizing the City of Auburn to impose a sales and use tax as authorized by RCW 82.14.415 as a credit against state sales and use tax, relating to annexations Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4446. MOTION CARRIED. 6-0 2. Resolution No. 4448 A3.16.12, 04.15 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter into an agreement for sharing of fiber optic installations projects Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4448. MOTION CARRIED. 6-0 3. Resolution No. 4449 A3.16.12 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Bearcom Wireless Worldwide, for system upgrades to the City's VHF Radio System Councilmember Backus moved and Councilmember Peloza seconded to adopt Resolution No. 4449. MOTION CARRIED. 6-0. 4. Resolution No. 4450 04.9.1, F5.2, A3.16.9 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute Page 7 Citv of Auburn Council Meetinp Minutes Februarv 17, 2009 a Local Agency Agreement befinreen the City of Auburn (The City) and the Washington State Department of Transportation (The State) relating to Project No. C201A, M Street SE Grade Separation Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4450. MOTION CARRIED. 6-0 5. Resolution No. 4454 A3.13.2, 04.4.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the granting of an easement for construction and permanent occupation of various parts of the city right of way in connection with the Auburn Professional Plaza Project Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 4454. City Attorney Heid read revised Section 3 of the easement document as follows: "Grantor's Use of Easement Area. Grantor reserves the right to use the Easement Area for any purpose not inconsistent with the rights herein granted, provided, however, Grantor shall not construct or maintain any building, structures, or other objects that would adversely impact the subsurFace Easement Area without the prior written consent of the Grantee." MOTION CARRIED. 5-1. Councilmember Haugen voted no. IX. EXECUTIVE SESSION. At 8:05, Mayor Lewis recessed the meeting to Executive Session for the purpose of discussing pending/potential litigation pursuant to RCW 42.30.110(1)(i) for approximately ten minutes. Staff members required for the Executive Session included City Attorney Daniel Heid, Public Works Director Dennis Dowdy, Planning, Building and Community Director Cindy Baker, Financial Planning Manager Karen Jester, Assistant City Engineer Ingrid Gaub and Principal Planner Elizabeth Chamberlain. No action is expected at the conclusion of the Executive Session. Page 8 Citv of Auburn Council Meetina Minutes Februarv 17, 2009 At 8:16 p.m. Mayor Lewis extended the Executive Session an additional fifteen minutes. Mayor Lewis reconvened the meeting at 8:29 p.m. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:29 p.m APPROVED THE DAY OF MARCH, 2009. - ~ ~ r Peter B. ewis, Mayor Da ' Ile Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov "Denotes attachments included in Council agenda packet. Page 9