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ORDINANCE NO. 4 9 9 6
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE THE CHIEF
EXECUTIVE OFFICER CERTIFICATION IN SUPPORT OF KING COUNTY
HOUSING AUTHORITY'S ~WORKING TOGETHER" DRUG ELIMINATION GRANT
APPLICATION TO HUD, APPROVING THE CITY'S COMMITMENT TO
CONTRACT WITH THE KING COUNTY HOUSING AUTHORITY TO PROVIDE
CERTAIN SERVICES IN RETURN FOR RECEIPT OF GPJuNT MONEYS IN THE
AMOUNT OF FIFTY EIGHT THOUSAND ($58,000.00) DOLLARS WITH THE
CITY CONTRIBUTING SERVICES AND BENEFITS WITH AN IN-KIND VALUE
OF THIRTY-SIX THOUSAND THREE HUNDRED FIFTY SEVEN ($36,357.00)
DOLLARS AND THE KING COUNTY HOUSING AUTHORITY CONTRIBUTING IN-
KIND SERVICES IN THE AMOUNT OF FIVE THOUSAND ($5,000.00) IF
THE GRANT IS AWARDED.
WHEREAS, the City Council of the City of Auburn must
adopt and approve all appropriations by Ordinance pursuant to
Chapter 35A.33 RCW; and
WHEREAS, the City Council of the City of Auburn has the
authority pursuant to RCW 35A.11.040 to accept any grant for
any public purpose and to carry out any conditions of such
grant when not in conflict with state of federal law; and
WHEREAS, the King County Housing Authority has determined
a need exists for certain social services to be performed for
its residents but does not have the manpower or expertise to
perform such services; and
Ordinance No. 4996
July 21, 1997
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WHEREAS, the King County Housing Authority is submitting
a "Working Together" Drug Elimination Grant application to
HUD; and
WHEREAS, the King County Housing Authority desires to
have the City of Auburn enter into a contract to provide
certain services in return for receipt of grant moneys in the
amount of Fifty-Eight Thousand ($58,000.00) Dollars with the
City contributing services and benefits with an in-kind value
of Thirty-Six Thousand Three Hundred Fifty-seven ($36,357.00)
Dollars and the King County Housing Authority contributing in-
kind-services in the amount of Five Thousand ($5,000.00)
Dollars if the grant is awarded and is, therefore, in need of
execution of a Chief Executive Officer (CEO) Certification,
attached hereto as Exhibit ~A", for submission with the grant
application; and
WHEREAS, the City desires to commit itself to contracting
with the King County Housing Authority to provide certain
services in return for receipt of grant moneys in the amount
of Fifty-Eight Thousand ($58,000.00) Dollars with the City
contributing services and benefits with an in-kind value of
Ordinance No. 4996
July 21, 1997
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Thirty-Six Thousand Three Hundred Fifty-seven ($36,357.00)
Dollars and the Kin9 County Housin9 Authority contributin~ in-
kind services in the amount of Five Thousand ($5,000.00) as
proposed in documents attached hereto as Exhibit "B". if the
grant is awarded;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
~ The Mayor and City Clerk of the City of
Auburn are authorized to execute a Chief Executive Officer
(CEO) Certification attached hereto as Exhibit
"A" and by this
set forth for
with its
to
reference incorporated herein as if fully
submission by the Kin~ County Housin~ Authority
application for a "Workin~ Together"
HUD.
~ Pursuant to Chapter 35A.33 RCW and Section
35A.11.040, the City Council hereby approves a commitment by
Dru9 Elimination Grant
the
provide
in the
with
City to contract with the Kin9 County Housing Authority to
certain services in return for receipt of ~rant moneys
amount of Fifty-Eight Thousand ($58,000.00) Dollars
the City contributin9 services and benefits with an in
Ordinance No. 4996
July 21, 1997
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such administrative procedures as may be
out the directions of this legislation.
~ This Ordinance shall
force five (5) days from and after its
publication, as provided by law.
kind value of Thirty-Six Thousand Three Hundred Fifty-Seven
($36,357.00) Dollars and the King County Housing Authority
contributing in-kind services in the amount of Five Thousand
($5,000.00) Dollars as proposed in documents attached hereto
as Exhibit nB", which are by this reference incorporated
herein as if fully set forth, if the grant is awarded.
~ The Mayor is hereby authorized to
necessary
implement
to carry
take effect and be in
passage, approval and
INTRODUCED:
PASSED:
APPROVED:
CHARLES A. BOOTH
MAYOR
Ordinance NO. 4996
July 21, 1997
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ATTEST:
Robin Wohlhueter,
City Clerk
APPROVED AS TO FORM:
Michael J. Reynolds,
City Attorney
Published:
Ordinance No. 4996
July 21, 1997
Page 5
"Working Together"
King County Housing Authority 1997 Drug Elimination Grant
Proposed Program Summary
The King County Housing Authority is applying to the U.S. Department of Housing and
Urban Development for $845,250 to fired drug eliminatioR efforts at the following public housing
sites in King County outside the City of Seattle:
Auburn
Bellevue
White Center
Kent
Green River Homes, Burndale Homes, Firwood Circle
Eastside Terrace, College Place
Park Lake Homes, Sites 1 and 2
Springwood Apartments, Valli Kee Homes, Cascade Apartments
The drug elimination grant application is titled "Working Together," because the program
is a Team effort of residents, housing management, local law enforcement agencies and
community-based agencies. Everyone involved is committed to a collaborative effort to reduce
drugs and drug-related crime in public housing.
This year's grant application includes the continuation of three community policing
substations - one at Park l,qk~ Homes, one at Springwood, and one at Greell River Homes.
Prevention programs include youth and family support services, welfare to work initiatives,
tutoring and drag prevention education at all sites.. Intervention programs and outpatient
treatment are available in Kent, Auburn and White Center sites.
Proposed contractors include certified drug treatment agencies, community-based
agencies and resident councils.
Ordinance No. 4996
Exhibit "A"
Page 1 of 2
TAB 11E 'CHIEF EXECUTIVE OFFICER (CEO) CERTIFICATION
The CEO hereby certifies that:
The Applicant discussed the extent to which the relevant goverrm{ent jurisdiction has met its law '
enforcement obligations under the Cooperative Agreement with the applicant (as required by the
housing authorities Annual Contributions Contract with HUD).
Requested law enforcement activities are in accordance with the requi.fements of the FY 1997
NOFA.
If the jurisdiction is not meeting its obligations under the Cooperative Agreement, the CEO
should identify the circumstances relating to its failure to do so.
The CEO or designee understands that the application deadline date is Friday, August 8, 1997,
3:00 p.m., local time.
The applicant describes the current level of baseline law~ enforcement services being provided to
the developments proposed for assistance. If applicable please attach any supportive
documentation.
Print Name & Title:
Chuck Booth, Mayor
Ordinance No. 4996
Exhibit "A"
Page 2 of 2
Law Enforcement Substation and Services - Proposed Contract
City of~4uburn
Introduction: Since its first award of the "Working Together" drag elimination grant in 1991, the
King County Housing Authority has contracted with the City of Auburn to have a community
policing substation at Green River Homes. The officer assigned to the substation provides
services to Burndale Homes and Firwood Circle too. The Auburn Police Substation officer has
established a clearly defined role over and above the baseline services provided by the Auburn
Police Department. The Auburn Resident Council and the King County Housing Authority
management requested continuation of the substation, because it has been a deterrent to crime and
provided excellent crime prevention opporU~nities with youth and their families. Residents often
stop and talk with the officer as he makes his rounds on foot or in the patrol ear in all three
Auburn communities. Resident's conversations with him have resulted in early detection of
problems that could have escalated into drug-related crime. The police officer has been able to
work with families where drug sales have been suspected to dose down the operations, make
arrests, and encourage enrollment in a treatment program where appropriate.
Background of Proposed Services: The proposed Auburn substation at Green River Homes is a
continuation of early drug elimination grant-funded Working Together activities. Community
policing in Auburn began with this project. The Auburn Police Department is increasing its
community policing efforts throughout the Auburn community because of the success of this
project. The current officer, Mike Burris is the third community policing officer assigned to the
project since its inception. He is a natural community policing officer, and residents have been
very pleased with his willingness to roll up his sleeves and work with them on community
projects.
The Auburn Resident Council has been instrumental in developing crime prevention
programs with help from the Auburn Police Department. In 1995, the Auburn Resident Council
completed its conflict resolution project funded by HUD's technical assistance grants. The
combination ora substation and a resident-managed conflict resolution program is doing much to
encourage healthier, more resilient communities.
Baseline Services: For the Auburn Police Department, baseline services include answering 911
emergency calls for service based on crime reports and some safety issue responses like locked
cars. Criminal investigations and assistance with prosecutions are also part of the police
department's baseline services. Crime prevention, block watch and victim's assistance programs
are available based on citizen request for service, communities which are willing to work with the
police department, and particularly in the case of victim assistance, those who are willing to come
forward and request help. Traffic enforcement, accident investigations, criminal complaints and
investigations as necessary to preserve the peace. The Cooperative Agreement with the City of
Auburn contains boilerplate language as follows: The City of Auburn shall ..."Furnish or cause to
be furnished to the local Authority and the tenants of such Project public services and facilities of
the same character and to the same extent as are furnished from time to time without cost or
charge to other dwellings and inhabitants of the municipality." (November 15, 1982)
)rdinance No. 4996
Zxhibit "B',
?age 1 of 8
Description of the Proposed Services: The King County Housing Authority proposes to
contract with the City of Auburn to continue a community policing substation located in Green
River Homes, serving that community, Burndale Homes and Firwood Circle. Services provided
through the substation are "community policing services" which are in addition to the baseline
services described earlier in this grant application.
Services will be clearly defined in a contracting process to include the MODEL
CONTRACT FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES TO PUBLIC
HOUSING RESIDENTS which will be attached to the standard King County Housing Authority
Contract for Services as an addendum. A copy of the model contract is included in the
Appendix, Section C to the gnmt.
In addition to the MODEL CONTRACT, the Auburn Police Department has developed
police reporting forms that embody much of what is included in the NOFA's "Document for
Public Housing Authorities to Negotiate Agreements for Law Enforcement Services."
The Auburn Police Department is committed to a community policing model which is a
holistic approach to law enforcement. This model assesses the risk factors present in the
community, the signs and symptoms that problems may be forthcoming, and provides for an
analysis and subsequent plan of action which prevents problems.
Community policing is problem-solving at its best. Police working hand-in-hand with
public housing residents intervene early in problems to find solutions before they escalate into
crimes. Community policing is particularly effective in drug elimination activities because it
responds immediately to tell tale signs that drugs and drug-related crime are occurring and stops
that activity before it does much damage in the community.
In Auburn, for instance, the following are signs and symptoms that drugs may be at issue
in community problem solving:
(1). Resident fails to pay rent or is late with rent check.
(2). Abandoned automobile
(3). Unusually large numbers of visitors for short periods of time
(4). Unusual and/or disruptive behavior
(5). Increase in crimes associated with getting money for drugs.
The Auburn officer walks through the community, or rides in his patrol car, stops
frequently to talk with residents, and follows up on resident concerns and complaints. He is quick
to notice "signs and symptoms" and act upon them. The Auburn officer spends equal time at all
three communities, and is well known to the residents. They report that he is good to follow up
on their concerns. They feel that their "voice" is heard, and are willing to help when needed on
crime prevention programs for their neighborhoods.
In addition to continuing this work, the following activities are recommended for
the 1997-1998 contract:
(1). Continuation of all current activities resulting in resident contact and problem
Ordinance No. 4996
Exhibit '~"
~age 2 6f 8
resolution, including attendance at "Working T. ogether" Team meetings.
(2). Increased youth involvement with police crime prevention activities including the
following -- one bicycle and other youth team activity.
(3). At least three adult/family crime prevention meetings of ail residents in each
community -- preferably one per quarter and regular attendance at resident council
meetings to discuss strategies for crime prevention and law enforcement and
develop action plans which involve residents in their own local communities.
(4). Assist Auburn Resident Council with projects as they arise.
When it is possible with existing resources including volunteers, youth will be encouraged
to get involved in Explorer Scout Posts. Officers will continue to refer residents in need of
services provided by other members of the Working Together TEAM, and will assist with crisis
interventions when needed, he Officer s presence is an integral part of crime prevention. The
role and function of the police is continuing education for residents, many of who are Eastern
European, and unfamiliar with how police work in the United States. Trust is built on a daily
basis.
Costs of the Proposed Services: The proposed contract with the Auburn Police Department
includes one full-time senior officer with a saiary of $52,785 for fifty-two weeks. Benefits are
figured at 27% and total $14,252. A small portion of the benefit amount, $2,515, is proposed to
be paid out of the grant funds. At the request of the Auburn Police Department, the grant
request includes $1,000 worth of DARE supplies which the officer can give to children living in
public housing as recognition of their good citizenship. The grant also allows the Auburn Police
Department to purchase MS Office software to log information and connect to the police records
files in the Auburn Police Department's main records section. ($500.) The grant provides for the
purchase of a new bicycle to replace the earlier one which has worn out. Cost of the new bicycle
is $1,200.
Impacts of the Proposed Services: The proposed substation has historically had a number of
positive impacts on the community, among them a reduction in drug-related crime, an increase in
reporting of issues for early interventions that are less costly and problematic to the community
and the police as well, and a decrease in emergency medical calls to the Auburn Fire Department.
The proposed grant will continue to involve youth in police-sponsored activities with the
following possible outcomes:
(1). More youth will consider law enforcement as a career and take appropriate steps
to direct their school studies toward law enforcement.
(2). More youth will engage in police-sponsored activities, improve their safety skills
and be more aware of how police work with them in constructive ways to keep
their community safe.
(3). More youth will develop leadership skills that they can use in school and in other
activities through their involvement with a youth council.
Initiatives that can be Sustained Over Several Years: The Auburn Police Department is
integrating more community policing programs into its regular police services. Funding is not
available without the grant to provide the intensity of service that the drug elimination grant
Ordinance No. 4996
Exhibit "B"
Page 3 of 8
provides for a limited number of residents in a limited number of housing units, traditional police
service can take on more of the problem-solving characteristics of community policing. The
current officer assignment system can be changed to a district assignment where officers can get
to know the residents better.
Some of the crime prevention emphasis of community policing is being absorbed in the
conflict resolution project of the Auburn Resident Council. They are working with a community
organizing consultant and the "Working Together" coordinator to make this happen. If they are
successful in developing a model that can sustain itself over time, this will be another very
effective problem-solving tool for Auburn public housing residents.
Timetable for Proposed Services: The proposed services will begin December 1, 1997. The
services will be provided full-time for 12 months, and will end on November 30, 1998.
Ordinance No. 4996
Exhibit "B"
?age 4 of 8
REIMBURSEMENT OF LOCAL LAW ENFORCEMENT AGENCY FOR
ADDITIONAL SECURITY AND PROTECTIVE SERVICES
AUBURN POLICE DEPARTMENT
BUDGET NARRATIVE
BRIEF PROGRAM DESCRIPTION: The King County Housing Authority will
contract with the Auburn Police Department to provide a community policing substation
at Green River Homes, staffed by one full-time officer. The officer will spend equal
amounts of time at each of three public housing communities in Auburn -- Green River
Homes, Burndale Homes and Firwood Circle. The Officer will be responsible for on-site
law enforcement by foot patrol, car and bicycle patrol and will collect data on crime
activities, and intervene in problem solving efforts with individuals and the resident
councils to prevent crimes from occurring The officer will attend all "Working Together"
Team meetings and coordinate efforts with other members of the Team. The officer will
communicate regularly with the housing management staffto assist residents in need of
services. In addition, the officer will do other community outreach efforts with special
attention to youth activities. The proposed contract between the Auburn Police
Department and the Housing Authority of the County of King for these services is
attached to this application as Appendix A.
Funds Requested for this Activity: $58,000
Amplified Budget Items by Object Class Category (From SF-424A, Section BO6)
PHDEP
Funding
Other local in-kind
Sources of Funding
a. Personnel
none $-0- $-0-
Total $-0- $-0-
b. Fringe Benefits
none $-0- $-0-
Total $-0- $-0-
c. Travel
none $-0- $-0-
Total $-0- $-0-
d. Equipment
Total $-0- $-0-
Ordinance No. 4996
Exhibit "B"
Page 5 of 8
e. Supplies
Total
f. Contractual
Direct labor and benefit contact
with Auburn Police Department
for one (1) Officer at 40 hours
per week for 52 weeks; Annual
Salary -- $51,000; Benefits --
$1422.00
Use of Car for 12 momhs
Software (MS Office)
Police Bicycle
Cell Phone
DARE Supplies
Space for Substation (KCHA)*
$-0- $-0-
$52,785
$ 2,515 $11,637
$-0- $24,OO0
$ 5OO $-0-
$1,200
-0- $720
$1,000 $-0-
-0- $5,000
Total $58,000 $41,357
h. Other
None $-0- $-0-
Total $-0- $-0-
i. Total Direct Charges
(sum of a-h) $58,000 $41,357
* The King County Housing Authority provides space for the substation valued at $5,000.
Ordinance No. 4996
Exhibit "B"
Page 6 of 8
Supporting Documentation to Support Specific Costs for the Auburn Police
Department Law Enforcement Contract
The proposed contract with the Auburn Police Department includes one full-time senior
officer with a salary of $52,785 for fit~y-two weeks.
Benefits are figured at 27% and total $14,252. A small portion of the benefit mount,
$2,515, is proposed to be paid out of the grant funds.
At the request of the Auburn Police Department, the grant request includes $1,000 worth
of DARE supplies which the officer can give to children living in public housing as
recognition of their good citizenship. The grant also allows the Auburn Police
Department to purchase MS Office software to log information and connect to the police
records files in the Auburn Police Department's main records section. ($500.) The grant
provides for the purchase of a new bicycle to replace the earlier one which has worn out.
Cost of the new bicycle is $1,200.
In-kind: The Auburn Police Department will contribute $11,637 toward the benefit
balance for the police officer. The Auburn Police Department will also contribute the use
ora vehicle for the year valued at $24,000 and $720 for the cost of operating the cell
phone for one year.
The King County Housing Authority is contributing space for the substation at Green
River Homes valued at $5,000.
Ordinance No. 4996
Exhibit "B"
Page 7 of 8
BASELINE SERVICES TO PUBLIC HOUSING RESIDENTS BY
LOCAL LAW ENFORCEMENT AGENCIES
Current law enforcement baseline police services are defined, but may not be limited to, as the ordinary
and routine police services provided to the residents of public housing developments as a result of the
overall, city/county-wide deployment of police resources to respond to crime and other public safety
incidents, including 9-1-1 communications, processing of calls for services, routine patrol, police officer
response to calls for service, and investigative follow-up of criminal activiW. The actual or estimated
time spent on supporting basic patrol and investigative services by administrative and technical
personnel may be included in baseline services. The PHDEP funds must be used for services above the
baseline and shall not be used to supplant municipal funds for law enforcement services and ~
used to support the reallocation of current police services to other locations within the municipality. A
IP, w enforcement written agreement between the PHA & municipality is reouired for PHDEP funding of
supplemental police services to public housing residents.
CURRENT & SUPPLEMENTAL LAW ENFORCEMENT SERVICES FOR
PUBLIC HOUSING RESIDENT
Police Services Proposed Hours Difference Belween
Provided to Public Current Hours Above Baseline Current &
Housing Residents ' (Baseline Services) (Funded by PHDEP) Proposed
Patrol Services
Criminal Investigations
Specialized Units
Traffic (if applicable)
Arrests & Processing
Court Time
Dispatch Support
' Records Support
Hiring & Training
Administrative Time
Other
TOTAL TIME
NOTE: Please provide a wri~en description of current law en~rccment b~cline se~ices
reg~ding ~is application.
Ordinance No. 4996
Exhibit "B"
Page 8 of 8