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ORDINANCE NO. 5 0 8 3
AN ORDINANCE OF THE CITY COUNCIL OF THE OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE ACCEPTANCE OF GRANT FUNDS FROM
FUNDING UNDER THE LOCAL LAW ENFORCEMENT BLOCK G~GANTS (LLEBG)
PROGRAM WHICH GRANT HAS BEEN APPROVED BY THE BUREAU OF JUSTICE
ASSISTANCE, OFFICE OF JUSTICE PROGRAMS, U.S. DEPARTMENT OF
JUSTICE IN THE AMOUNT OF FORTY-SIX THOUSAND THREE HUNDRED
FORTY-THREE DOLLARS FOR THE PURPOSE OF REDUCIb~ CRIME AND
IMPROVING PUBLIC SAFETY AS DESCRIBED IN THE STATUTE; PROVIDING
FOR A LOCAL CASH MATCH IN THE AMOUNT OF FIVE THOUSAND ONE
HUNDRED FORTY-NINE DOLLARS; CONTINUING T~E LOCAL LAW
ENFORCEMENT BLOCK GRANT TRUST FUND AND APPROVING THE
APPROPRIATION AND EXPENDITURE OF THE GRANT FUNDS.
WHEREAS, the City Council of the City of Auburn must
adopt and approve all appropriations by Ordinance pursuant to
Chapter 35A.33 RCW; and
WHEREAS, the City Council of the City of Auburn certifies
compliance with applicable civil rights law; and
WHEREAS, the City Council has established a "Trust Fund"
by Ordinance No. 4930 for the Local Law Enforcement Block
Grant Program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Pursuant to Chapter 35A.33. RCW, the City
Council hereby accepts Grant Number 97LBVX3021 in the amount
of Forty-Six Thousand Three Hundred Forty-three Dollars
(46,343) from the U.S. Department of Justice and authorizes
Ordinance NO. 5083
March 10, 1998
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the deposit of said grant funds in the City of ~burn's Local
Law Enforcement Block Grant Trust Fund established for such
purpose.
Section 2. The City Council hereby approves the
expenditure and appropriation of Forty-six Thousand Three
Hundred Forty-three Dollars ($46,343) from the Local Law
Enforcement Block Grants (LLEBG) Program approved by the
Bureau of Justice Assistance, Office of Justice Programs, U.S.
Department of Justice to reduce crime and improve public
safety.
Section 3. The City Council agrees to provide local cash
matching funds in the amount of Five Thousand One Hundred
Forty-nine Dollars ($5,149) over the grant period.
Section 4. The City Council authorizes the Finance
Director to continue the interest bearing trust fund
specifically designated as "Local Law Enforcement Block Grants
Program" in which the Bureau of Justice Assistance will
deposit all payments received under this grant award, and
allowable program expenses paid from this account according to
U.S. Department of Justice Grant Award No. 97LBVX3021.
Section 5. The Mayor of the City of Auburn is hereby
authorized to implement and enter into any agreements or
Ordinance NO. 5083
March 10, 1998
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contracts as may be necessary to
this legislation.
Section 6. This Ordinance
force five (5)
carry out
the directives of
shall take effect and be in
days from and after its passage, approval and
publication as provided by law.
ATTEST:
City Clerk
APPROVED AS TO FORM:
, /
City Attorney
Published:
INTRODUCED:
PASSED:
APPROVED:
March 16, 1998
March 16. 1998
March 16. 1998
CHARLES A. BOOTH
MAYOR
Ordinance No. 5083
March 10, 1998
Page 3
U.S. DEPARTMENT OF JUSTICE AWARD
OFFICE OF JUSTICE PROGKAMS
El oJP [xd .J^ [] o JoP
BJS OVC
CHECK APPROP~ATE BOX
1. G~TEE N~E AND ADD.SS (Including Zip Code) * 4. AWA~ NUMBER: 97LBVX3021
City of Auburn
25 West Main Street
Auburn, WA 98001
IA. GRANTEE IRS/VENDOR NO. 916001228
2. SUBGRANTEE NAME AND ADDRESS(Including Zip Code)
~Xl GRANT
~ COOPERATIVE AGREEMENT
PAGE 1 OF 6
5. PROJECT PERIOD: FROM 10/01/97 'FO 09/30/99
2A. SUBGRANTEE IRS/VENDOR NO.
3. PROJECT TITLE
Local Law Enforcement Block Grants Program - FY 1997
12. SPECIAL CONDITI~)NS (Check, if applicable)
. PREVIOUS AWARD AMOUNT
10. AMOUNT OF THIS AWARD
11. TOTAL AWARD
BUDGET PERIOD: FROM 10/01/97 TO 09/30/99
6. AWARD DATE 09/30/97 7. ACTION
g. SUPPLEMENT NUMBER MX] Initial
$ 0.00
$46,3,43
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED 5 PAGES
13. STATUTORY AUTHORITY FOR GRANT
TITLE I OF THE OMNIBUS CRIME CONTROl. AND SAFE STREETS ACT OF 1968.
42 U.S.C. 3701, ET. SEQ., AS AMENDED
[~ ] TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C. 5601, ET. SEQ., AS AMENDED
~ ] VICTIMS OF CRIME ACT OF 1984,42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 98-473, AS AMENDED
[~ OTHER (Specify): Omnibus Appropriations Act of 1997
14. FUTURE FISCAL YEAR(S) SUPPORT:
SECOND YEAR'S BUDGET PERIOD: N/A
AMOUNT OF FUNDS: N/A
THIRD YEAR'S BUDGET PERIOD: N/A
AMOUNT OF FUNDS: N/A
TYPE OF FUNDS:
TYPE OF FUNDS:
15. METHOD OF PAYMENT
THE GRAN'I EE WILL RECEIVE CASH VIA A LETTER OF CREDIT [] YES · ] NO
16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL
Nancy E. Gist, Director
Bureau of Justice Assistance
17. SIGNATURE OF APPROVING OJP OFFICIAL
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Charles Booth
Mayor
19.SIGNATURE OF AUTHORIZED GRANTEE
AGENCY USE ONLY
X V LI 80 00 00
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
19A. DATE
21. LI7385
PROJECT NUMBER
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
~q OJP [~ BJA [] OJJDP
'l aJs[1 ovc
CHECK APPROPRIATE BOX
97LBVX3021
AWARD CONTINUATION
SHEET
[XJ GRANT PAGE 2 OF 6
COOPERATIVE AGREEMENT
AWARD DATE 9/30/97
SPECIAL CONDITIONS
The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office
of Justice Programs (OJP) Financial Guide.
The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit
report period should be for 01/01/97 to 12/31/97. The management letter outlining audit findings, submitted by the auditing
organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than thirteen (13)
months after the close of each fiscal year during the term of the award.
Recipients who receive $100,000 or more of federal funds during their fiscal year, are required to submit an organization-wide
financial and compliance audit report. Recipients who receive $25,000 to $100,000 of federal funds, are required to submit a
program or organization-wide audit report as directed by the granting agency. Recipients who receive less than $25,000 of
federal funds, are not required to submit a program or organization-wide financial and compliance audit report for that year.
Note: If your audit disclosed findings or recommendations you must include with your audit report, a corrective action plan
containing the following:
1)
2)
3)
4)
The nanae and phone number of the contact person responsible for the corrective action plan.
Specific steps taken to comply with the recommendations.
Timetable for performance and/or implementation dates for each recommendation.
Descriptions of monitoring to be conducted to ensure implementation.
The submissions of audit reports for all grantees shall be as follows:
1) Mail original and one (1) copy of the completed audit report to:
U.S. Department of Housing and Urban Development
2) Mail one (1) copy of the completed audit report to:
Federal Audit Clearinghouse
Bureau of the Census
1201 E. 10th Street
Jeffersonville, 1N 47132
3) Mail a copy of the Cover (transmittal) letter to:
Office of the Comptroller
Office of Justice Programs
Attn: Control Desk, 5th Floor - Audit Division
810 Seventh Street, NW
Washington, D.C. 20531
OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
CHECK APPROPRIATE BOX
PROJECT NUMBER 97LBVX3021
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OJP LX] BJA ~ ODD?
NIJ U] OVC
AWARD DATE
AWARD CONTINUATION
SHEET
~ GRANT
COOPERATIVE AGREEMENT
9/30/97
PAGE 3 OF 6
SPECIAL CONDITIONS
9.
10.
11.
The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days
prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or govemment's
expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses.)
"This project was supported by Grant No. 97LBVX3021 awarded by the Bureau of Justice Assistance, Office of Justice
Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily
represent the official position or policies of the U.S. Department of Justice."
The recipient agrees to provide information required for the national evaluation.
The recipient agrees to provide $5,149 over the grant period in a cash match. The recipient is reminded that the match funds
are auditable under Special Condition #2 and will be binding to the recipient.
The recipient agrees to submit, at a minimum, semi-annual reports on its programmatic activities. The first programmatic
report will be due on January 30, 1998, covering the period of October - December, 1997. The next report will be due on July
31, 1998 and cover the period of January - June, 1998. The next report should cover the next six month period and is due thirty
(30) days after the end of the six month period for the term of the award. A final report on the progranamatic activities is due
120 days following the end of the grant period.
The recipient agrees to establish a trust fund in which all payments received under this Program must be deposited. For the
purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only
allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other
activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and
expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the award.
The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar
quarter. A final financial report is due 120 days following the end of the grant period.
The recipient agrees to supplement and not supplant state or local funds.
The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required
to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified
Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance.
The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit of local
govemment will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety
service.
OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROORAMS
~ OJP ~ BJA [] OJJDP
PROJECT NUMBER 97LBVXJ021
CHECK APPROPRIATE BOX
AWARD CONTINUATION
SHEET
ix] GP NT
] COOPERATIVE AGREEMENT
PAGE 4 OF 6
AWARD DATE 9/30/97
SPECIAL CONDITIONS
12.
13.
14.
The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, that the units of local government will establish procedures to give members of the Armed Forces who, on
or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10, United States
Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under
section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law
102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or
support personnel.
The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government --
(a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under
subparagraph (B) of section 101(a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E)
of section 101 (a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is
established;
(b) will conduct such an assessment with respect to each such enhancement or program; and
(c) will submit to the Bureau of Justice Assistance an annual written assessment report.
The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG) funds,
at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient will provide
notification to BJA, through the submission of the Follow-Up Information Form, on the contents of the hearing. BJA will
review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until
the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that hearing, persons shall be given an
opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will
hold the public hearing at a time and place that allows and encourages public attendance and participation.
OJP FORM/2 (REV 5-87) PREVIOUS EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
[ii] BJs aJll ovc
PROJECT NUMBER 97LBVX3021
CHECK APPROPRIATE BOX
AWARD CONTINUATION
SHEET
COOPERATIVE AGREEMENT
PAGE 5 OF 6
AWARD DATE 9/30/97
SPECIAL CONDITIONS
15.
The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, a
designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The
recipient will designate the advisory board to make nonbinding recommendations to the recipient for the use of funds under
the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be
broader:
a) the local police department or local sheriffs department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and
e)
a local nonprofit, educational, religious, or community group active in crime prevention or
drug use prevention or treatment.
The advisory board must review the proposed use of the funds under the LLEBG Program.
The recipient will provide notification to BJA, through the submission of the Follow-Up Information Form, on the advisory
board. BJA will review the form for compliance with enabling legislation and issue to the remplent a ,arant Adjustment Notice
(GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds.
16.
The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provisioa (section 615 of the FY
1997 Omnibus Appropriations Ac0 and agrees to remain in compliance during the term of the award. This provision requires
the unit of government which employs a public safety officer (as defined by section 1204 of title I of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended) who retires or is separated from service due to inju~ry suffered as a direct
and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot
pursuit (as such terms are defined by state law) with the same or better level of health insurance benefits as would be paid by
the unit of government at the time of retirement or separation, under a normal retirement plan.
OJP FORDU2 iREv. 5-87j PREvIous EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
~ OJP [~ BJA [] OJJDP
~ BJS [~ NIJ [] OVC
CHECK APPROPPdATE BOX
PROJECT NUMBER 97LBVX3021
AWARD CONTINUATION
SHEET
~ COOPERATIVE AGREEMENT
AWARD DATE 9/30/97
PAGE 6 OF 6
SPECIAL CONDITIONS
17.
By signing below, the recipient is requesting payment under the LLEBG Program. In order to ensure prompt payment and
compliance with new U.S. Department of Treasury requirements that all grant payments be issued electronically, the following
information must be completed as part of the signed accepted award documents. Failure to supply this information will delay
your payment.
Grantee Name: City of Auburn
(e.g., City of, County of, Parish of, etc.)
Vendor or EIN Number: 91-6001228
(Please use number provided in #lA on the award document)
Financial Institution Name: U. S. Bank
Financial Institution Address: 401 15th liE, ~ BOx 190
Auburn WA 98071-0190
Bank Contact Name and Phone Number: ,TX 11 Kang: (~Sq) 939--7000
Nine-digit Routing Transit Number: 125000105
Grantee Account Number: 3117 038541
(This account should fulfill the trust fund requirement)
By signing these Special Conditions, the recipient is accepting the conditions and agrees to comply with them during the term
of the award. The recipient is also requesting payment of the LLEBG funds.
Signature of Chief Executive Officer Date
OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE