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ORDINANCE NO. 5 0 8 ?
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WASHINGTON, AMENDING THE AUBURN CITY CODE SECTION
RELATING TO TRAVEL EXPENSE ADVANCES, TO PROVIDE
PROVISION TO ASSURE REPAYMENT.
AUBURN,
2.54.130
FOR THE
WHEREAS,
travel expense advances to employees in
performance of their duties; and
WHEREAS, it is desired that the City be
repayment and to protect from any losses on account
made.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Purpose. The purpose of this
amend Auburn City Code Section 2.54.130 entitled "Travel
advances Settlement" to provide for the provision to
repayment of travel advances.
Auburn City Code Section 2.54.130 provides for
connection with the
assured of
of advances
AUBURN,
Ordinance is to
expense
assur~
Section 2. AMENDMENT TO SECTION 2.54.130 OF CHAPTER 2.54
Section 2.54.130 entitled "Travel expense advances -
Settlement" is hereby amended as set forth in Exhibit "A"
attached hereto and incorporated herein by reference.
Section 3. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out
the directives of this legislation.
Ordinance No. 5087
April 29, 1998
Page 1
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Section 4. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval an,
publication, as provided by law.
INTRODUCED: May 4, 1998
PASSED: May 4, 1998
APPROVED: May 4, 1998
ATTEST:
CHARLES A. BOOTH
MAYOR
City Clerk
APPROVED AS TO FORM:
Michael J. Reynolds,
City Attorney
PUBLISHED:
Ordinance No. 5087
April 29, 1998
Page 2
2.54.130 Travel expense advances - Settlement.
A. Settlement of advances will be made on or before the tenth day
following the close of the travel period by filing with the finance director an
expense voucher as required by RCW 42.24.090. The finance director will verify
the amount shown on such form as having been advanced to the employee. In
the event the traveler's actual expense is less than the amount received, his
expense voucher will be accompanied by the unexpended portion of the
advance. The expense voucher and original request for the advance will then be
used to support the custodian's claim for a check replenishing his revolving fund
for the travel expenses reported. Expense vouchers containing expenses in the
excess of the amount advanced will be submitted to the custodian at the time of
final settlement. The expense claim and the traveler's request for an advance
will then be used to support the custodian's claim for a check replenishing his
revolving fund. The expense claim will be submitted to the check-issuing officer
for reimbursement of the excess to the applicant. Claims for reimbursement to
the fund should be submitted by the custodian of the fund periodically as needed
and at the end of the fiscal year in order that all expenses incurred will be
charged against the appropriations for the period then ending.
B. Any default in accountinq for or repayinq an advance shall render
the full amount which is unpaid immediately due and payable with interest at the
rate of 10% per annum from the date of default until repaid. To protect aqainst
any losses on advances, the qoverninq body shall have a prior lien aqainst and ,q
rioht to withhold any and all funds payable or to become payable to such officer
or employee to whom such advance has been qiven, up to the amount of thn
advance and an annual interest rate of 10% until repayment or iustification is
made (RCW 42.24.140). No advance of any kind may be made to any officer or
employee at any time when he is delinquent in accountinq for or repayinq a prio,
advance.
~,.C_.~. Upon termination of the fund, all moneys remaining shall be
returned to the City's general fund.
Exh+bit "A"
Ordinance No. 5087