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Home My WebLink About5188 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ORDINANCE NO. 5 1 8 8 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE ACCEPTANCE OF GRANT FUNDS FROM THE BUREAU OF JUSTICE ASSISTANCE, OFFICE OF JUSTICE PROGRAMS, U.S. DEPARTMENT OF JUSTICE IN THE AMOUNT OF FIFTY FIVE THOUSAND, EIGHT HUNDRED ONE DOLLARS FOR THE PURPOSE OF LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM TO REDUCE CRIME AND IMPROVE PUBLIC SAFETY AS DESCRIBED IN THE STATUTE AND APPROVAL OF LOCAL MATCHING FUNDS. WHEREAS, the City Council of the City of Auburn must adopt and approve all appropriations by ordinance pursuant to Chapter 35A.33 RCW; and WHEREAS, the City Council of the City of Auburn certifies compliance with applicable civil rights law; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Pursuant to Chapter 35A.33. RCW, the City Council hereby accepts the grant, Grant Number 98LBVX3021, from the U.S. Department of Justice and deposit said grant funds in the City of Auburn's account. Section 2. The City Council hereby approves the expenditure and appropriation of Fifty Five Thousand, Eight Hundred One Dollars ($55,801) of U.S. Department of Justice for the purpose of the Local Law Enforcement Block Grants Program to reduce crime and improve public safety. Ordinance No. 5188 December 17, 1998 Page 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Section 3. The City Council agrees to provide local matching funds in the amount of $6,200 over the grant period. Section 4. The Mayor of the City of Auburn is hereby authorized to implement and enter into any agreements or contracts as may be necessary to carry out the directives of this legislation. Section 5. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. INTRODUCED: December 21. 1998 PASSED: December 21. 1995 APPROVED: December 21, 1998 ATTEST: Da~-felle E. Daskam, City Clerk CHARLES A. BOOTH MAYOR Ordinance No. 5188 December 17, 1998 Page 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 2 APPROVED AS TO FORM: 3 I] Michael J. Reynolds, City Attorney Ordinance No. 5188 December 17, 1998 Page 3 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS [] OJP [~ BJA ~ OJJDP [] BJS [] HIJ ovc CHECK APPROPKIATE BOX 1. GRANTEE NAME AND ADDRESS (Including Zip Code) City of Auburn 25 West Main Auburn, WA 98001 AWARD ~ GRANT · ] COOPERATIVE AGREEMENT 4. AWARD NUMBER: 5. PROJECT PERIOD: FROM BUDGET PERIOD: FROM iA~RANTEE IRS/VENDOR NO. 916001228 6. AWARD DATE 9/30/98 2. SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 8. SUPPLEMENT NUMBER 2A. SUBGRANTEE IRS/VENDOR NO. 9. PREVIOUS AWARD AMOUNT 3. PROJECT TITLE 10. A/vlOUNT OF THIS AWARD Local Law Enforcement Block Grants Program - FY 1998 PAGE I OF 5 11. TOTAL AWARD 9$LBVX3021 10/01/I998 TO 09/30/2000 10/01/i998 TO 09/30/2000 7. ACTION [~ Initial 11~ Supplemental 12. SPECIAL CONDITIONS (Check, if applicable) I~ THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET I'ORTH ON THE ATTACHED 4 PAGES $ 0.00 $55,801 $55,801 13. STATUTORY AUTHORITY FOR GRAN 1' ~ TITLE I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C. 3701, ET. SEQ., AS AMENDED ~ TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C. 5601, ET. SEQ., AS AMENDED [] VICTIMS OF CRIME ACT OF 1984,42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 98-473, AS AMENDED [] OTHER(Specify): Omnibus Appropriations Act of l99g (Public Law 105-119) 14. FUTURE FISCAL YEAR(S) SUPPORT: SECOND YEAR'S BUDGET PERIOD: AMOUNT OF FUNDS: THIRD YEAR'S BUDGET PERIOD: AMOUNT OF FUNDS: N/A N/A TYPE OF FUNDS: N/A N/A 15. METHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT ii':ii'.i'.'.i iiiiiiY.'.i'.'.iiiiiiiiiii':ii':ilili AGENCY APPROVAL 16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL Nancy E. Gist, Director Charles Booth Bureau of Justice Assistance Mayor 17. SIGNATURE OF APPROVING OJP OFFICIAL 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS X V LI 80 00 00 LE TYPE OF FUNDS: 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL 19.SIGNATURE OF AUTHORIZED GRANTEE AGENCY USE ONLY 21. LI8A98 OJP FoRM 4000/2 (RE~t~ 5-87) PREVIOUS EDITIONS ARE OBSOLETE U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS BJS SlJ ovc ^PP OPmTE BO× PROJECT NUMBER 98LBVX3021 AWARD CONTINUATION SHEET GI~J~T COOPERATIVE AGREEMENT AWARD DATE 9/30/98 PAGE 2 OF 5 SPECIAL CONDITIONS The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit report period should be for January 1, 1998, to December 31, 1998. The management letter outlining audit findings, submitted by the auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than thirteen (13) months at~er the close of each fiscal year during the term of the award. Recipients who receive $300,000 or more in Federal funds during their fiscal year, are required to submit an organization-wide financial and compliance audit report. Recipients who receive less than $300,000 in Federal funds, are not required to submit a program or organization-wide financial and compliance audit report for that year. Note: If your audit disclosed findings or recommendations you must include with your audit report, a corrective action plan containing the following: 1) 2) 3) 4) The name and phone number of the contact person responsible for the corrective action plan. Specific steps taken to comply with the recommendations. Timetable for performance and/or implemantation dates for each recommendation. Descriptions of monitoring to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as follows: 1) Mail original and one (1) copy of the completed audit report to: U.S. Department of Housing and Urban Development 2) Mail one (1) copy of the completed audit report to: Federal Audit Clearinghouse Bureau of the Census 1201 E. 10th Street Jeffersonville, IN 47132 3) Mail a copy of the Cover (transmittal) letter to: Office of the Comptroller Office of Justice Programs Attn: Control Desk, 5th Floor - Audit Division 810 Seventh Street, NW Washington, D.C. 20531 OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS I oJPBJAOJJDP (7 BJS [] NIJ C~ OVC CHECK APPROPRIATE BOX AWARD CONTINUATION SHEET [~ GRANT ] COOPERATIVE AGREEMENT PROJECT NUMBER 98LBVX3021 AWARD DATE 9/30/98 PAGE 3 OF 5 SPECIAL CONDITIONS Tl~e recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses.) "This project was supported by Grant No. 98LBVX3021 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." The recipient agrees to provide information required for the national evaluation. The recipient agrees to provide $6,200.00 over the grant period in a cash match. The recipient is reminded that the match funds are auditable under Special Condition #2 and will be binding to the recipient. The recipient agrees to submit, at a minimum, semi-annual reports on its programmatic activities. The first programmatic report will be due on July 31, 1999, covering the period of October, 1998- June, 1999. The next report will be due on January 31,2000, andcover the period ofJuly, 1999- December, 1999. The next mport should cover thenext six month period and is due thirty (30) days after the end of the six month period for the term of the award. A final report on the programmatic activities is due 120 days following the end of the grant period. The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar quarter. A final financial report is due 120 days following the end of the grant period. The recipient agrees to establish a trust fund in which all payments received under this Program, including match, must be deposited. For the purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Prograan. The recipient also agrees to obligate and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the award. Grant funds (including earned interest) not obligated by the 24th month must be returned to BJA by the last day of the 27th month. The recipient agrees to supplement and not supplant state or local funds. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, as described in the applicable purpose area of Subpart A section 101 (a)(2), that the recipient unit of local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety service. OJP FORM/2 (REv. 5-87) PREVIOUS EDITIONS ARE OBSOLETE PROJECT NUMBER U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS ~ii~ OJP [X~ BJACJ OJJDP OVC CHECK APPROPRIATE BOX 98LBVX3021 AWARD CONTINUATION SHEET [] GRANT ] COOPERATIVE AGREEMENT AWARD DATE 9/30/98 PAGE 4 OF 5 SPECIAL CONDITIONS 12. 13. 14. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, that the units of local government will establish procedures to give members of the Armed Fomas who, on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10, United States Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel. The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government ~- (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph (B) of section 101 (a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E) of section 101(a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established; (b) will conduct such an assessment with respect to each such enhancement or program; and (c) will submit to the Bureau of Justice Assistance an annual written assessment report. The recipient agrees that prior to thc obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient will provide to BJA, through the submission of the Follow-Up Information Form, information on the contents of the hearing. BJA will review .the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that hearing, persons shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. OSP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE U.S. DEPARTMENT OF JUSTICE OFFICE OF JUST1CE PROGRAMS ~ BJS [~ NIJ 2) OVC CHECK ^PPROPmTE BOX PROJECT NUMBER 98LBVX3021 AWARD CONTINUATION SHEET [~ GRANT PAGE 5 OF 5 ~ ] COOPERATIVE AGREEMENT AWARD DATE 9/30/98 SPECIAL CONDITIONS 15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations to the recipient to the use of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be broader: a) the local police department or sheriffs depar~ent; b) the local prosecutor's office; c) the local court system; d) the local school system; and e) a local nonprofit, educational, religous, or community group active in crime prevention or drug use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Program. The recipient will provide notification to BJA, through the submission of the Follow-Up Information Form, on the advisory board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. 16. The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provision (section 615 of the FY 1998 Omnibus Appropriations Act) and agrees to remain in compliance during the life of the award. This provision requires the unit of local government which employs a public safety officer (as defined by section 1204 of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who retires or is separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot pursuit (as such terms are defined by State law) with the same or better level of health insurance benefits at the time of retirement or separation as they received while on duty. Criminal Intelligence Systems operating with support of Federal funds, must comply with 28 CFR, Part 23, if the recipient chooses to implement this project. GRANTEE ACCEPTANCE OF SPECIAL CONDITIONS oJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS I,N,, ,]ovc CHECK APPROPRIATE BOX GRANT MANAGER'S MEMORANDUM, PT. 1: PROJECT SUMMARY [] GRANT [] COOPERATIVE AGREEMENT PROJECT NUMBER 98LBVX3021 ] This project is supported under Title 1 of the Omnibus Crime Control and Safe Streets Act, 42 USC 3701, as amended. ] This project is supported under the Juvenile Justice and Delinquency Prevention Act of 1974 ,as amended ] Other: Omnibus Appropriation Act of 1998 i. STAFF CONTACT (Name, address & telephone number) 2. PROJECT D1RECTOR (Name,address & telephone number) Dave Purdy Chief of Police City of Auburn 101 North Division Auburn, WA 98001 {253)931-3001 Grants Administration Branch LLEBG Division, BJA 810 7th Street, NW, 4th Floor Washington, DC 20531 (202)305-2088 3a. TITLE OF THE PROGRAM Local Law Enforcement Block Grants Program 4. TITLE OF PROJECT Local Law Enforcement Block Grants Program - 1998 3b. POMS CODE LE 5. NAME & ADDRESS OF GRANTEE City of Auburn 25 West Main Auburn, WA 98001 7. PROGRAM PERIOD FROM: 10/01/1998 TO: 09/30/2000 9. AMOUNT OF AWARD $$5,801 11. SECOND YEAR'S BUDGET 6. NAME & ADDRESS OF SUBGRANTEE 8. BUDGET PERIOD FROM: 10/01/1998 TO: 09/30/2000 10. DATE OF AWARD 9/30/98 N/A 12. SECOND YEAR'S BUDGET AMOUNT N/A 13. TH/RD YEAR'S BUDGET PERIOD 14.TH/RD YEAR'S BUDGET AMOUNT N/A N/A 15. SUMMARY DESCRIPTION OF PROJECT The Local Law Enforcement Block Grants Program w~s authorized by the Omnibus Fiscal Year 1998 Appropriations Act, Public Law 105-119 for the purpose of providing unit~ of local government with funds to underwrite projects to reduce crime and improve public safety. The Bureau of Justice Assistance will make direct awards to units of local government when award amounts are at least $10,000 to be used consistent with the statutory program purpose areas specified in section 101(a) (2). The City of Auburn hes indicated that it intends to distribute its Local Law Enforcement Bock Grants funds under the following purpose area(s): (lb) Overtime $55,801 Certified compliance, pursuant to section 615, Public Safety Officers Health Benefits provision. NC/NCF OJP FORM 4000/1 (REV. 4-88) PREVIOUS EDITIONS ARE OBSOLETE