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HomeMy WebLinkAbout5597ORDINANCE NO. 5 5 9 7 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, APPROVING AN AGREEMENT BETWEEN THE PUGET SOUND REGIONAL COUNCIL AND THE CITY OF AUBURN (CONTRACT #2002-02) THAT PROVIDES COMPENSATION AND REIMBURSEMENT TO THE CITY OF AUBURN IN AN AMOUNT NOT TO EXCEED TWENTY-FIVE THOUSAND DOLLARS ($25,000.00) FOR THE PURPOSE OF HIRING A CONSULTANT TO PREPARE A PARKING MANAGEMENT STRATEGY FOR DOWNTOWN AUBURN. WHEREAS, the City Council of the City of Auburn must adopt and approve all appropriations by Ordinance pursuant to Chapter 35A.33 RCW; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Purpose. Pursuant to Chapter 35A.33. RCW, the City Council hereby approves the Agreement between the Puget Sound Regional Council and the City of Auburn (Contract #2002-02) that provides compensation and reimbursement to the City of Auburn in an amount not to exceed Twenty - Five Thousand Dollars ($25,000.00) for the purpose of hiring a consultant to prepare a Parking Management Strategy for Downtown Auburn and hereby further approves the expenditure and appropriation of said funds. A copy of the referenced agreement is attached hereto as Exhibit "A" and is incorporated herein by this reference. The Mayor and City Clerk are also authorized to ------------------------------------ Ordinance No. 5597 October 25, 2001 Page 1 approve and execute any future supplemental agreements thereto required for completion of the Parking Management Strategy for Downtown Auburn. Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 3. Constitutionality or Invalidity. If any section, subsection clause or phase of this Ordinance is for any reason held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this Ordinance, as it is being hereby expressly declared that this Ordinance and each section, subsection, sentence, clause and phrase hereof would have been prepared, proposed adopted and approved and ratified irrespective of the fact that nay one or more section, subsection, sentence, clause or phase be declared invalid or unconstitutional. Section 4. Effective Date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. Ordinance No. 5597 October 25, 2001 Page 2 INTRODUCED: November 5, 2001 PASSED: Novenber 5, 2001 APPROVED: November 5, 2001 CHARLES A. BOOTH MAYOR ATTEST: LDanlielike �, City Clerk APPROVED AS TO FORM: �X Michael J. eyno ds, City Attorney PUBLISHED: //`/i p4_ Ordinance No. 5597 October 25, 2001 Page 3 CONTRACT City of Auburn Transit Station Area Parking Management Strategy Supported by the Puget Sound Regional Council's Transit Station Communities Project PUGET SOUND REGIONAL COUNCIL AND CITY OF AUBURN OCTOBER 15, 2001 Puget Sound Regional Council FY2000 Project Number: 105.00 Contract Number: 2002-02 Exhibit "A" ordinance No. 5597 Contract - Puget Sound Regional Council/City of Auburn Contract #2002-02 Page 1 PUGET SOUND REGIONAL COUNCIL PROJECT TITLE: City of Auburn Transit Station Area Parking Management Strategy THIS Contract is entered into as of this 15th of October, 2001, by and between CITY OF AUBURN (herein called "Contractor") and the PUGET SOUND REGIONAL COUNCIL (herein called the "Regional Council") (together the "Parties"): WHEREAS, the Regional Council desires to effect the completion by the Contractor of certain technical or professional services hereafter described in connection with an undertaking which is expected to be partially financed by federal, state, and local funds; and WHEREAS, the Contractor agrees to perform these services for the Regional Council under the terms and conditions set forth in this Contract; NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties do mutually agree as follows: Retention of Contractor. The Contractor hereby agrees to be retained by the Regional Council to perform the services hereinafter set forth. The Contractor shall not sublet or assign any of the work covered by this Contract without the express written consent of the Regional Council. When seeking the Regional Council's consent, the Contractor shall submit the names of any prospective subcontractors along with such supporting documentation as the Regional Council may reasonably require. Payment shall be made to the Contractor for the work accomplished by its subcontractors. The Contractor's monthly invoices shall be supported by statements of the subcontractor's costs directly associated with this contract. The Regional Council shall have no responsibility in any fee dispute arising between the Contractor and its subcontractors. 2. Contract Appendices. The following appendices are attached to this Contract and incorporated herein by reference: Appendix A: Standard Terms and Conditions Appendix B: Scope of Services Appendix C: Budget Appendix D: Requisition for Payment 3. Scope of Services. The Contractor shall do, perform, and carry out in a manner deemed satisfactory by the Regional Council, the services described in Appendix B, Scope of Services. 4. Time of Performance. The services of the Contractor are to commence on the date this Contract is executed and shall be completed in such a sequence as to assure their expeditious completion in accordance with the Project Schedule as set forth in Attachment B. All the services required hereunder shall be completed by June 30, 2002. This Contract shall terminate on the Completion Date, unless extended in writing by the Regional Council, at its sole discretion. 5. Compensation. The Contractor shall be responsible for all direct and indirect costs and expenses incident to the performance of the service described in Appendix B, (the "Scope of Services") including (but not limited to) all costs of equipment provided by Contractor, all fees, fines, Contract - Puget Sound Regional Council/City of Auburn Contract #2002.02 Page 2 licenses, bonds or taxes required of or imposed against Contractor and all other Contractor costs of doing business. The compensation provided herein is agreed by Contractor to be adequate to cover all of the Contractor's expenses for performance, except for any unanticipated travel which shall be reimbursed in accordance with Paragraph 6(c) herein. Except as provided herein, Regional Council shall not be responsible for any expenses incurred by Contractor in performing the Services. It is expressly understood and agreed that in no event will the total sum of compensation and reimbursement paid hereunder exceed the maximum sum of Twenty-five Thousand Dollars ($25,000.00). 6. Method of Reimbursement. Upon receipt of Requisitions for Payment, the Regional Council will pay on a task and deliverables basis (no more than once monthly) for amounts due under this Contract, subject to Paragraph 5, any limitations detailed in Appendix C, and satisfaction of the following conditions: (a) Requisition for Payment. Requisitions shall reference the product or deliverable for which payment is sought in accordance with Appendix C. If such product or deliverable does not accompany the Requisition for Payment, the Requisition must reflect the percentage of completeness of the product and the expected date of delivery. All costs incurred and time expended must be detailed according to Appendix D, Requisition for Payment. Each Requisition will be for the full amount requisitioned for a period. Improper Requisitions will be returned for correction without payment. Requisitions must include the certification noted in Appendix D, Requisition for Payment. (b) Concurrence of the Regional Council, based on narrative progress report and examination of any product or deliverable, that the progress on the Service in Appendix B, Scope of Services, satisfactorily relates to the requisition amount. (c) Travel per diem rates must not exceed Federal per diem rates established in Publication 1542, dated October, 2001: The maximum lodging $104/day plus meals and incidental expenses $46/day totaling maximum per diem rate of $150/day (Seattle per diem rates). (d) Prompt Payment: The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than twenty (20) days from the receipt of each payment the prime contractor receives from the Puget Sound Regional Council. The prime contractor agrees further to return retainage payments to each subcontractor within twenty (20) days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the Puget Sound Regional Council. This clause applies to both DBE and non -DBE subcontractors. 7. Regional Council Project Management. The Project Manager for the Regional Council is Ned Conroy. He may designate other staff as the principal contact for daily work coordination. All official correspondence concerning this Contract shall be directed to the Project Manager at the following address: Ned Conroy Puget Sound Regional Council 1011 Western Avenue, Suite 500 Seattle, WA 98104 (206) 587-5670, nconroy@psrc.org 8. Contractor Project Management. The project manager for the Contractor will be Jack Locke, to whom all official correspondence concerning this Contract shall be directed. Contract - Puget Sound Regional CouncillCity of Auburn Page 3 Contract #2002-02 IN WITNESS WHEREOF, the Regional Council and the Contractor have executed this Contract as of the date first above written. City of Auburn Mayor Charles Booth %l- 6 Date pproved a to Form: Michael J. Reynolds, City Attorney Puget Sound Regional Council Contractor Mary McCumbEW, Executive Director 17--//3/al Date Contract - Puget Sound Regional Council/City of Auburn Contract #2002-02 Page 3 IN WITNESS WHEREOF, the Regional Council and the Contractor have executed this Contract as of the date first above written. City of Auburn _J Mayor Peter B. Lewis �3--- Date Contract - Puget Sound Regional Council/City of Auburn Contract #2002-02 Page 4 APPENDIX A Regional Council Standard Terms and Conditions 1. Status of Contractor. This Contract calls for the services of the Contractor as an independent Contractor. The Contractor will not be considered an employee of the Regional Council for any purpose. 2. Personnel. (a) The Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services in Appendix B of this Contract. Such personnel shall not be employees of or have any contractual relationship with the Regional Council. (b) All of the services required hereunder will be performed by the Contractor or under its supervision, and all personnel engaged in the work shall be fully qualified. (c) The Contractor will not subcontract any of the work or services required by this Contract without prior written approval of the Regional Council. 3. Documentation of Contract Funds. All costs charged to the Contract (including paid services contributed by the Contractor) shall be supported by properly executed payrolls, time records, invoices, contracts, receipts, or vouchers evidencing in proper detail the nature and propriety of the charges. Work done by organizations or individuals other than the Contractor shall be appropriately documented. 4. Audits and Records. As often as reasonably necessary, and during normal business hours, the Contractor will make available all of its records related to this Contract for audit and examination by personnel of the Regional Council or of any of its funding agencies. The Contractor will permit such personnel to audit, examine, and make excerpts or transcripts from the records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment, and other data relating to all matters covered by this Contract. Such records shall be kept available for this purpose for three years after the completion of this Contract. Furthermore, if any litigation, claim, or audit arising out of, in connection with, or related to this Contract is initiated before the expiration of the three-year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. 5. Termination of Contract for Cause. If, through any cause, either party shall fail to fulfill in timely and proper manner its obligations under this Contract, the other party shall thereupon have the right to terminate this Contract by giving ten (10) days written notice of such termination, and specifying the effective date thereof, provided however, that if the Regional Council's funding agency terminates financial support for the project at any time, either party shall have the right to immediately terminate this Contract by giving written notice thereof. In the event of any termination under the terms of this section, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Contractor under this Contract shall become the property of the Regional Council. The Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials. The Contractor shall be liable to the Regional Council for damages sustained by the Regional Council by virtue of any breach of this Contract by the Contractor, and the Regional Council may Contract - Puget Sound Regional Council/City of Auburn Contract #2002-02 Page 5 withhold any payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due to the Regional Council is determined. 6. Termination for Convenience of the Regional Council. The Regional Council may terminate this Contract at any time by giving written notice to the Contractor of such termination at least 15 days before the effective date of termination. In such event, all finished or unfinished documents and other materials as described in Section 5 above shall become the property of the Regional Council. If this Contract is terminated by the Regional Council as provided under the terms of this Section, the Contractor shall be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of the Contractor covered by this Contract, less payment of compensation previously made: Provided however, the Contractor shall also be reimbursed in addition to the above payment for the portion of the actual out-of-pocket expenses incurred by the Contractor during this Contract term which are directly attributable to the uncompleted portion of the services covered by this Contract. 7. Termination by Contractor. The Contractor may terminate this Contract at any time by giving written notice to the Regional Council of such termination and specifying the effective date thereof at least 30 days before the effective date of the termination. In that event, all finished or unfinished documents and other materials as described in Section 5 above shall become the property of the Regional Council. 8. Insurance. Contractor shall at minimum maintain commercial general liability insurance and professional (errors and omissions) insurance in an amount acceptable to the Regional Council for the duration of this Contract. Contractor shall maintain other insurance as agreed by the Parties. All such insurance shall be primary over any coverage held by the Regional Council and shall name the Regional Council as an additional insured. Contractor shall provide to the Regional Council written verification of compliance acceptable to the Regional Council prior to commencing work under this Contract. 9. Equal Employment Opportunity. The Contractor in the performance on this contract shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, sexual orientation, disability or national origin or any other factor protected by law. The Contractor agrees to post in conspicuous places available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. The Contractor shall in all solicitations or advertisements for employees placed by or on behalf of the Contractor state that all qualified applicants shall receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, disability or national origin. The Contractor shall cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Contract so that such provisions shall be binding upon each subcontractor. The foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. 10. No Conflict of Interest. No employee of the Regional Council or of any federal, state, regional, or local government or agency, and no elected official who exercises any functions or responsibilities in the review, approval, or carrying out of this Contract shall participate in any corporation, partnership, or association in which the Contractor is directly or indirectly interested. 11. Assianability. The Contractor shall not assign any interest in this Contract and shall not transfer any interest in the same without the prior written consent of the Regional Council; provided, however, that claims for money due or to become due to the Contractor from the Regional Council under the terms of this Contract may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Regional Council. 12. Interest of Contractor. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the Contract - Puget Sound Regional Council/City of Auburn Contract #2002-02 Page 6 performance of this Contract. The Contractor further covenants that during the performance of this Contract no person having any such interest shall be employed by the Contractor. 13. Findings Confidential. The Regional Council may request that certain materials produced by the Contractor under the terms of this Contract be kept confidential. In such cases, the Contractor shall not make available such materials to any third person or organization without prior written approval of the Regional Council. 14. Identification of Documents. All reports, maps, and other documents completed as part of this Contract shall carry on the front cover or a title page (or, in the case of maps, in the name block) containing the name of the Regional Council, the notation that the preparation of this report, map, or other document was financed in part through a planning grant from federal, state and local agency funds, together with the month and year the document was prepared. 15. Patent Rights. If any invention, improvement, or discovery of the Contractor or any of its subcontractors is conceived or first actually reduced to practice in the course of or under this Contract, which invention, improvement, or discovery may be patentable under the laws of the United States of America or any foreign country, the Contractor shall immediately notify the Regional Council and provide a detailed report. The rights and responsibilities of the Regional Council, the Contractor, and subcontractors and the Federal Government with respect to such invention, improvement, or discovery will be determined in accordance with applicable Federal laws, regulations, policies, and any waiver thereof. 16. Rights in Data. (a) The term "subject data" as used herein means recorded information that is delivered or specified to be delivered under this Contract. The term includes graphic or pictorial delineations in media such as maps; drawings or photographs; text in specifications or related performance or design -type documents; machine forms such as punched cards, magnetic tape, or computer memory. Examples include, but are not limited to: computer software, engineering drawings and associated lists, specifications, standards, process sheets, manuals, technical reports, catalog item identifications, and related information. The term does not include financial reports, cost analyses, and similar information incidental to Project administration. (b) The following restrictions apply to all subject data first produced in the performance of this Contract: (1) No material produced in whole or in part under this Contract shall be subject to copyright in the United States of America or in any other country. (2) Except for its own internal use, the Contractor and any of its subcontractors may not publish or reproduce such data in whole or in part, or in any manner or form, nor may the Contractor and any of its subcontractors authorize others to do so, without the written consent of the Regional Council, until such time as the Regional Council may have either released or approved the release of such data to the public; (3) As authorized by 49 C.F.R. Part 18.34, and other applicable regulations, the Federal Government reserves a royalty -free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) Any work developed under a grant, cooperative Contract, sub -grant, sub -Contract, or third party contract, irrespective of whether or not a copyright has been obtained; and Contract - Puget Sound Regional Council/City of Auburn Contract #2002-02 Page 7 (b) Any rights of copyright to which a recipient, sub - recipient, or a third -party contractor purchases ownership with Federal Assistance. (c) When the Federal Government provides assistance to a Recipient for a Project involving planning, research, development, or a demonstration, it is the Federal Government's intent to increase the body of mass transportation knowledge, rather than to limit the benefits of the Project to those parties that have participated therein. Therefore, the recipient of Federal assistance to support planning, research, development, or a demonstration financed under section 4(i), 6, 8, 9, 18, 18(h), or 20 of the Urban Mass Transportation Act of 1964, as amended, and other applicable Federal laws, understands and agrees that, in addition to the rights set forth in Subsection 16 (b)(3) of this Contract, the Federal Government may make available to any recipient, sub -grantee, sub -recipient, third party contractor, or third party subcontractor, either the Federal Government's license in the copyright to the "subject data" derived under this Contract or a copy of the "subject data" first produced under this Contract. (d) The Contractor shall indemnify, hold harmless and defend the Regional Council and the Federal Government and their officers, agents, and employees acting within the scope of their official duties against any liability, including costs and expenses, resulting from any willful or intentional violation by the Contractor or its subcontractors of proprietary rights, copyrights, or right of privacy, arising out of the publication, translation, reproduction, delivery, use, or disposition of any data furnished under this Contract. (e) Nothing contained in this section shall imply a license to the Regional Council under any patent or be construed as affecting the scope of any license or other right otherwise granted to the Regional Council under any patent. In the event that the Project, which is the subject of this Contract, is not completed for any reason whatsoever, all data generated under that Project shall become subject data as defined in section 16a of this Contract and shall be delivered as the Regional Council may direct. 17. Legal Relations. (a) Compliance With Laws. The Contractor shall comply with all federal, state, and local laws and ordinances applicable to the work to be done under this Contract. (b) Indemnification. The Contractor hereby agrees to and shall indemnify, hold harmless and defend the Regional Council, its members, officers, agents and employees from and against all claims, losses or liability of whatever nature, including any portion thereof arising from or related to Contractor's acts, errors, or omissions, its agents and/or employees in performing the work required by this Contract. 18. Contract Assurance 49 C.F.R. Part 26. The Contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of the contract, which may result in the termination of this Contract or such other remedy as the Puget Sound Regional Council deems appropriate. Contract - Puget Sound Regional Council/City of Auburn Contract #2002-02 Page 8 19. Use of Funds for Lobbying. No funds payable under this Contract shall be used for publicity or propaganda purposes designed to support or defeat legislation pending in Congress.20. False or Fraudulent Statements or Claims. The Contractor acknowledges that if he, directly or indirectly, makes a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government in connection with this Project, the Government reserves the right to pursue the procedures and impose on the Contractor the penalties of 18 U.S.C. 1001, 31 U.S.C. 231 and 3801 at seg., and/or 49 U.S.C. app. 1607(h), as may be deemed by the Government to be appropriate. The terms of Department of Transportation regulations, "Program Fraud Civil Remedies;' 49 C.F.R. Part 31, are applicable to this Project. 21. Modifications. Either party may request changes in this Contract. Any and all agreed upon modifications shall be in writing, signed by each of the parties. 22. Notice. For all purposes under this Contract notice shall be given by one party to the other at the address reflected below. Notice may be given by delivery in person or by depositing in the U.S. mail, first class, postage prepaid, to the address reflected below. 23. Severability. If any term or condition of this Contract or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Contract are declared severable. 24. Integrated Contract. This negotiated Contract and its appendices are an integrated Contract and represent the entire Contract between the parties. This Contract supersedes all prior negotiations, representations and contracts whether written or oral, and may be amended only by written contract of the parties. 24. Alternative Dispute Resolution. Prior to the instigation of any litigation arising under this Contract, the Parties agree to mediate their dispute with a mutually acceptable mediator. 25. Attorneys' Fees. In any action arising out of or relating to this Contract, the prevailing party shall be awarded its reasonable costs, including attorney fees. 27. Venue and Choice of Law. In the event that any litigation should arise under this Contract, the venue of such litigation shall be in the courts of the State of Washington in and for the County of King. This Contract shall be governed by the laws of the State of Washington. 28. Waiver. Waiver of any breach or condition of this Contract shall not be deemed a waiver of any prior or subsequent breach or condition. No term or condition of this Contract shall be held to be waived, modified or deleted, except by an instrument, in writing, signed by the Parties hereto. 29. Certifications and Assurances. As required by U.S. DOT regulations on Governmentwide Debarment and Suspension (Nonprocurement) at 49 CFR 29.510: (1) The Contractor certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) transaction or contract under a public transaction; violation of Federal or state antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property; Contract - Puget Sound Regional Council/City of Auburn Page 9 Contract #2002-02 (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, state, or local) with the commission of any offenses; and (d) Have not within a three-year period preceding this certification had one or more public transactions (Federal, state, or local) terminated for cause or default. (2) The Contractor also certifies that if, later, it becomes aware of any information contradicting the statements of paragraphs (a) through (d) above, it will promptly provide that information to FTA. (3) If the Contractor is unable to certify to the statements within paragraphs (1) and (2) above, it shall indicate so on its Signature Page and provide a written explanation to FTA. CONTRACTOR City of Auburn 25 Main Street Auburn, Washington 98101 Mayor Charles Booth //-4-cii Date REGIONAL COUNCIL Puget Sound Regional Council 1011 Western Avenue, Suite 500 Seattle, Washington 98104 Mary McCumbk1r, Executive Director Date Contract - Puget Sound Regional Council/City of Auburn Contract #2002-02 Page 9 (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, state, or local) with the commission of any offenses; and (d) Have not within a three-year period preceding this certification had one or more public transactions (Federal, state, or local) terminated for cause or default. (2) The Contractor also certifies that if, later, it becomes aware of any information contradicting the statements of paragraphs (a) through (d) above, it will promptly provide that information to FTA. (3) If the Contractor is unable to certify to the statements within paragraphs (1) and (2) above, it shall indicate so on its Signature Page and provide a written explanation to FTA. CONTRACTOR City of Auburn 25 Main Street Auburn, Washinoton 98101 Contract - Puget Sound Regional Council/City of Auburn Contract #2002-02 Page 10 APPENDIX B Scope of Services Purpose The purpose of the contract is to provide the City of Auburn with funds necessary to hire a consultant to prepare a Parking Management Strategy for downtown Auburn. The objective of the parking management strategy is to develop recommendations that identify how the City of Auburn can balance long-term commuter and employee parking with short-term business parking demands while maintaining parking for current and future residents in the downtown area. The desired product of the study is a recommended parking resource management strategy and operation plan for the Auburn Downtown to serve as an implementation tool by the City. The City of Auburn will share all project information with local governments and transit agencies as part of an evaluation of the Transit Station Communities Project that will be conducted by the Puget Sound Regional Council. Background Public transportation at the Auburn Commuter Rail Station and Transit Center includes Sounder commuter rail service, King County Metro local bus service and Sound Transit's Regional Express service. Parking for approximately 130 surface stalls currently exists. The completion of a 600 additional stalls (180 stalls set aside for City of Auburn use) within an on-site parking structure with 14,000 square feet of retail area on the ground floor is anticipated by late fall 2001. Additional station elements include a pedestrian bridge connecting the parking structure to the north and southbound platforms, construction of a public plaza on the east side of the station, and completion of the busway on the east side of the station and a kiss -and - ride lot. Completion of all station elements is anticipated by June 2002. In May 2001, the Auburn City Council adopted a new Downtown Plan. One of the Plan's goals is to develop an innovative downtown parking strategy for the management of current and future parking resources throughout the downtown. Currently, the downtown area has approximately 400 short-term public parking stalls. It's envisioned an additional 180 stalls in the Sound Transit garage will be available to the City to allow development proposals the option to participate in a proposed Local Improvement District (LID) to meet their parking code requirements. Additionally, the balance of Sound Transit's parking will be available for public use without restriction during times of the day when commuter rail is not in operation. Statement of the Problem Parking demand is a potential problem associated with the development pressures that result from the implementation of a high capacity transit station in a downtown core. Currently, downtown Auburn includes the City's municipal services (City Hall, Police and Court), the Auburn Medical Center and neighboring medical services and providers, and a retail district. A major issue to be addressed is how to balance long-term commuter and employee parking with short-term business parking demands while maintaining parking for residents. Currently, employees are utilizing short-term and residential spaces throughout the day. The City plans to provide parking for downtown business uses in publicly owned and operated parking structures. Public parking lots have been provided since the 1960's. The City's Downtown plan assumes that a coordinated public parking program is required to allow for development to occur at sufficiently high densities. Due to cost and growing demand, it is assumed that this parking will more often than not need to be in structures. Developers could negotiate with the City for private use of this public parking supply. The City of also currently working on a joint operating agreement for the new parking structure under development by Sound Transit. Developing the appropriate approach to managing and allocating this scarce resource (parking) in a growing transit oriented development setting is the challenge that downtown Auburn is facing. Contract - Puget Sound Regional Council/City of Auburn Contract #2002-02 Page 11 Consultant Scope of Work TASK 1: Literature Search A literature search will be conducted of other cities' and transit authorities' experiences with various city strategies for parking resource operation, management, and enforcement including funding strategies and capital investment approaches. Product: List of relevant resources and summary of findings TASK 2: Parking Operation, Management, and Enforcement Options An analysis of alternative options for various parking resource management, operation, and enforcement strategies will be prepared. These alternative options will include, but are not limited to, private contracting and the establishment of a public parking authority. The benefits and challenges of each alternative option will be identified. Product: Paper describing alternative options identified TASK 3 : Financial Feasibility for Alterative Options An analysis of costs and financial feasibility associated with each of the identified management, operation, and enforcement alternatives will be prepared. The analysis should considering revenues from current as well as future parking resources. Product: Paper describing the financial analysis conducted TASK 4: Implementation Recommendation (f ---Zi WILL 61 A recommended parking resource management strategy shoufd�e developed to serve as an implementation tool by the CityThe recommendations could be in the form of several options. J as 4,und s drG avo.:t 10.b1e-�pr-51�1s� Product: Paper describing consultant recommendations TASK 5: Public Involvement As part of the study, the City and/or consultant will meet with Sound Transit and King County Metro to identify assumptions for a parking management (including enforcement) strategy related to the Auburn station and surrounding area. Other stakeholders such as the Auburn Downtown Association, Chamber of commerce, resident(s), business owners and council member(s) shall be consulted as part of a technical advisory committee. AGENCY ROLES Puget Sound Regional Council staff will work with City of Auburn staff to refine the scope of consultant services and participate in consultant selection. Upon selection of a consultant, the City of Auburn will be responsible for managing the consultant's work. The City will provide information and results from the study as part of the evaluation conducted by the Puget Sound Regional Council. IT:LaP1��7nb3d:I�►IQ� TASKS................................................................................................................................................. DATES Contract - Puget Sound Regional Council/City of Auburn Page 12 TASK 1: Literature Search TASK 2: Parking Operation, Management, and Enforcement Options TASK 3 : Financial Feasibility for Alterative Options TASK 4: Implementation Recommendation TASK 5: Public Involvement PROJECT DELIVERABLES Contract #200"srr/ 20o2C� 'c=J5 2002 AP)e /L 2,000 A,� 2ooz ON GO//V(!� PROJECT DELIVERABLES................................................................................................................. DATES M,4kco 1. List of relevant resources and summary of findings U45JUA )R y 7002- 2. Alternative options identified 3. Financial analysis 4. Consultant recommendations �AQy 20o2 2002 - ✓UNC ,4p/RiL 2002 Contract - Puget Sound Regional Council/City of Auburn Contract #2002.02 Page 13 APPENDIX C Work Element Budget Contract between ADD CONTRACTOR NAME and the Puget Sound Regional Council Project Title: Project Number: 105.00 CURRENT EXPENSE TOTAL EXPENSE TO DATE CONTRACT BUDGET WORK TASKS: $ $ $ Add Work Tasks by Number & if possible brief description TOTALS $ $ $25,000.00 Contract - Puget Sound Regional Council/City of Auburn Page 14 Puget Sound Regional Council 1011 Western Avenue, Suite 500 Seattle, Washington 98104 Attention: Gail L. Boyd Project Number: 105.00 Invoice Period: From To APPENDIX D Requisition for Payment From: Jack Locke City of Auburn 25 Main Street Auburn, Washington 98101 Title: Contract #2002-02 ITEMS OF BASIC EXPENSE CURRENT TOTAL EXPENSE CONTRACT EXPENSE TO DATE BUDGET Position Rate` Hours $ $ $ Travel (itemized) Max per diem" Overhead Sub -contractor (if applicable) TOTALEXPENSE $ $ $ TOTAL REQUISITION THIS $ $ $25,000.00 PERIOD I certify that the expenses listed above have been properly incurred in the accomplishment of the services of Appendix B of this Contract. ADD NAME OF PROJECT MANAGER (Date) ` Personnel (overtime not authorized) / e "Federal per diem rates apply (see contract) Add the name of the product and/or deliverable or percentage of completeness and expected date of delivery.