HomeMy WebLinkAbout6179ORDINANCE NO. 6 1 7 9
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6066, THE 2007-2008 BIENNIAL BUDGET ORDINANCE AS
AMENDED BY ORDINANCE NOS. 6086, 6092, 6103, 6119,
6124, 6127, 6128, 6132, 6133, 6144, 6145, 6164, AND
ORDINANCE NO. 6168 AUTHORIZING AMENDMENT TO
THE CITY OF AUBURN 2007-2008 BUDGET AS SET FORTH
IN SCHEDULE "A"
WHEREAS, the Auburn City Council at its regular meeting of December 4,
2006, adopted Ordinance No. 6066 which adopted the City of Auburn 2007-2008
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of March 19,
2007 adopted Ordinance No. 6086 which amended Ordinance No. 6066 which
adopted the City of Auburn 2007 - 2008 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 16, 2007
adopted Ordinance No. 6092 which amended Ordinance No. 6086, and
WHEREAS, the Auburn City Council at its regular meeting of July 2, 2007
adopted Ordinance No. 6103 which amended Ordinance No.6092, and
WHEREAS; the Auburn City Council at its regular meeting of September 4,
2007 adopted Ordinance No. 6119 which amended Ordinance No 6103, and
WHEREAS the Auburn City Council at its regular meeting of September 17,
2007 adopted Ordinance No. 6124 which amended Ordinance No. 6119, and
WHEREAS the Auburn City Council at its regular meeting of November 5,
2007 adopted Ordinance No. 6127 which amended Ordinance No. 6124, and
Ordinance No. 6179
March 5, 2008
Page 1 of 4
WHEREAS the Auburn City Council at its regular meeting of December 3,
2007 adopted Ordinance No. 6128 which amended Ordinance No. 6127, and
WHEREAS the Auburn City Council at its regular meeting of December 3,
2007 adopted Ordinance No. 6132 which amended Ordinance No. 6128, and
WHEREAS the Auburn City Council at its regular meeting of December 3,
2007 adopted Ordinance No. 6133 which amended Ordinance No. 6132, and
WHEREAS the Auburn City Council at its regular meeting of December 17,
2007 adopted Ordinance No. 6144 which amended Ordinance No. 6133, and
WHEREAS the Auburn City Council at its regular meeting of December 17,
2007 adopted Ordinance No. 6145 which amended Ordinance No. 6144, and
WHEREAS the Auburn City Council at its regular meeting of February 19,
2008 adopted Ordinance No. 6164 which amended Ordinance No. 6145, and
WHEREAS the Auburn City Council at its regular meeting of March 17, 2008
adopted Ordinance No. 6168 which amended Ordinance No. 6164, and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2008 budget; and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2007-2008 Biennial Budget. The 2007-
2008 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
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Ordinance No. 6179
March 5, 2008
Page 2 of 4
RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule "A". A copy of said Schedule "A" is on file with the City
Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
INTRODUCED: JUN 2 2008
PASSED: JUN 2 2008
APPROVED: JUN 2 2008
PETER B. LEWIS, MAYOR
Ordinance No. 6179
March 5, 2008
Page 3 of 4
ATTEST:
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
1
I
Cam'
Daniel B. Heid
City Attorney
PUBLISHED: ?_?`?ti z U755
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Ordinance No. 6179
March 5, 2008
Page 4 of 4
CITY OF AUBURN
2008 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #14 Ordinance 6179
CURRENT REQUESTED REVISED BUDGET
ACCOUNT #I DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
GENERAL FUND 001:
Building Permits 1,300,000 (500,000) 800,000 Reduce estimated revenue
Rents, Leases & Concessions 9,000 8,300 Lease Agreement with Green River Music per
Res 4322
15,700 33,000 Lease Agreement with Auburn Area Chamber
of Commerce per Res 4311
Housing Rent 30,000 56,400 86,400 Rental income at 1 st St SE
Insurance Recovery-Capital Assets - 40,000 1 40,000 Settlement for Theater Marquis sign damage
CHANGE IN REVENUE (379,600) (379,600)
EXPENDITURES:
Human Resources
Repairs & Maintenance 102,500 48,900 Senior Center-interior and exterior
maintenance & repairs
50,000 Demolition of 2 houses at Jacobsen Tree
Farm
130,000 Jail Remodel
35,000 366,400 Annexation related remodel of Probation area
Other Improvements - 60,000 1 60,000 Theater Marquis Sign repair
Police
Professional Services 57,000 39,000 96,000 DLR Group-SCORE Feasibility Study for Jail
Facility per Res 4327 on 3/17/08
Engineering
Salaries 1,549,900 9,000 2 1,558,900 PI-Office Manager -Salaries
Benefits 469,700 2,900 2 472,600 PI-Office Manager -Benefits
Supplies 38,600 100 2 38,700 PI-Office Manager -Supplies
Minor Equipment 87,100 6,600 2 93 700 PI-Office Manager -Computer, furniture,
phone
Communications 9,400 300 2 9,700 PI-Office Manager -Cell Phone
Parks
Salaries & Wages 132,300 6,500 138,800 PI-Increase staff position from .75 to 1.0 FTE
Curator of Education
Benefits 39,700 2,100 41,800 PI-Increase staff position from .75 to 1.0 FTE
Curator of Education
Professional Services 12,700 48,300 61,000 PI-Mary Olson Farm Start-up costs
Non Departmental
Health Insurance 650,000 60,000 710,000 Retiree Medical Payments to AWC and
LEOFF 1 Medical expenses.
Land - 200,000 200,000 Golka Condemnation
CHANGE IN EXPENDITURES 698,700 698,700
Designated Ending Fund Balance 425,900 - 425,900
Undesignated Ending fund balance 4,189,178 (1,078,300) 3,110,878 Adjust Ending Fund Balance
1
CITY OF AUBURN
2008 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #14 Ordinance 6179
CURRENT REQUESTED REVISED BUDGET
ACCOUNT #/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 102 ARTERIAL STREET
REVENUES
Interfund Water Taxes 40,000 3 40,000 1 % Utility tax increase
Interfund Sewer Taxes 67,000 4 67,000 1 % Utility tax increase
Interfund Solid Waste Taxes 40,400 6 40,400 1 % Utility tax increase
Interfund Storm Taxes 27,800 6 27,800 1% Utility tax increase
Electric Utility Tax 158,100 158,100 1% Utility tax increase
Natural Gas Utility Tax 68,900 68,900 1% Utility tax increase
Cable TV Utility Tax 35,500 35,500 1% Utility tax increase
Telephone Utility Tax - 116,800 116,800 1 % Utility tax increase
554,500
EXPENSES
Undesignated Fund Balance 261,331 554,500 815,831 Adjust Ending Fund Balance
554,500
FUND 117 DRUG FORFEITURE
EXPENSES
Small Tools & Minor Equipment 12,000 7,400 19,400 Exercise Equipment
Capital Equipment 10,100 10,100 Exercise Equipment
Undesignated Fund Balance 530,745 (17,500) 513,245 Adjust Estimated Ending Fund Balance
FUND 122 CUMULATIVE RESERVE
EXPENSES
Operating Transfer Out 578,000 375,000 7 953,000 Transfer out to Capital Improvement Project
Fund 328 for property purchase-Justice
Center
Undesignated Fund Balance 5,478,987 (375,000) 5,103,987 Adjust Undesignated Fund Balance
FUND 321 PARKS CONSTRUCTION
REVENUES
Operating Transfer In 1,101,350 1,000,000 8 2,101,350 Transfer In from Fund 328 REET1 for
Community Center CP0607
1,000,000
EXPENSES
Construction Projects 7,767,550 1,000,000 8 8,767,550 Community Center project CP0607
1,000,000
FUND 328 CAPITAL IMPROVEMENT PROJECTS
REVENUES
Operating Transfer In 839,732 375,000 7 1,214,732 Transfer In from Cumulative Reserve fund
122 for property purchase-Justice Center
375,000
EXPENSES
Operating Transfer Out 523,350 1,000,000 8 1,523,350 Transfer out to Fund 321 for Community
Center project CP0607
Land - 375,000 7 375,000 Property purchase-Justice Center
Ending Fund Balance 5,925,435 (1,000,000) 4,925,435 Adjust Ending Fund Balance
375,000
2
CITY OF AUBURN
2008 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #14 Ordinance 6179
CURRENT REQUESTED REVISED BUDGET
ACCOUNT#/DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 430 WATER
EXPENSES
Salaries 630,600 9,100 2 639,700 PI-Office Manager -Salaries
Benefits 189,800 2,800 2 192,600 PI-OfficeManager - , Benefits
Miscellaneous 919,800 40,000 3 959,800 Interfund Water Tax
Ending Working Capital 3,857,966 (51,900) 3,806,066 Adjust Ending Working Capital
FUND 431 SEWER
EXPENSES
Salaries 485,300 9,000 2 494,300 PI-Office Manager -Salaries
Benefits 146,900 2,900 2 149,800 PI-Ciffice Manager -Benefits
Miscellaneous 887,300 67,000 4 954,300 Interfund Sewer Tax
Ending Working Capital 2,057,125 (78,900) 1,978,225 Adjust Ending Working Capital
FUND 432 STORM DRAINAGE
EXPENSES
Salaries 725,800 9,000 2 734,800 PI-OfficeManager -Salaries
Benefits 218,400 2,900 2 221,300 PI-OfficeManager -Benefits
Operating Supplies 36,500 15,000 51,500 Additional supplies needed for annexation
areas
Small Tools & Minor Equipment 12,500 15,000 27,500 Additional small tools needed for annexation
staff
Professional Services 15,000 40,000 55,000 Increase in West Nile contract due to
annexation areas
Repairs & Maintenance 51,900 100,000 151,900 Increase to fence annexation area ponds to
bring in compliance with City's safety
standards
Miscellaneous 305,500 27,800 6 333,300 Interfund Storm Tax
Construction Projects 3,308,000 30,000 Airport - Remove & replace netting &
suspension system on 2 ponds
75,000 Airport - long term capital pre-design
65,000 3,478,000 6th Street SE Rehab - CP0730
Operating Transfer Out 113,900 45,200 9 159,109 Transfer out to Equipment Rental fund for
Storm annexation vehicles
Ending Working Capital 2,588,461 (424,900) 2,163,561 Adjust Ending Working Capital
FUND 434 SOLID WASTE
EXPENSES
Professional Services 8,733,400 31,600 8,765,000 Increase budget for VADIS agreement due to
annexed areas
Miscellaneous 842,700 40,400 5 883,100 Interfund Solid Waste Tax
Ending Working Capital 2,017,468 (72,000) 1,945,468 Adjust Ending Working Capital
FUND 436 CEMETERY
REVENUES
Transfer In 70,500 44,500 10 115,000 Transfer In from Cemetery Endowed Care
fund 701 for Property purchase
44,500
EXPENSES
Land - 300,000 300,000 Property purchase
Ending Working Capital 587,157 (255,500) 331,657 Adjust Ending Working Capital
44,500
3
CITY OF AUBURN
2008 BUDGET AMENDMENT "SCHEDULE A"
Budget Amendment #14 Ordinance 6179
CURRENT REQUESTED REVISED BUDGET
ACCOUNT # I DESCRIPTION BUDGET AMENDMENT BUDGET ADJUST.
FUND 437 GOLF COURSE
REVENUES
Intergovernmental Loan Proceeds 83,000 83,000
83,000
EXPENSES
Minor Equipment 83,000 83,000
83,000
FUND 518 INFORMATION SERVICES
EXPENSES
Salaries 879,100 33,600 912,700
Benefits 249,100 10,700 259,800
Supplies 36,000 100 36,100
Minor Equipment 325,700 6,600 332,300
Communications 98,400 300 98,700
Ending Working Capital 1,668,354 (51,300) 1,617,054
FUND 550 EQUIPMENT RENTAL
REVENUES
Operating Transfers In 699,400 45,200 9 744,609
45,200
EXPENSES
Capital Equipment 1,739,000 33,000
45,200 9 1,817,200
Ending Working Capital 3,662,573 (33,000) 3,629,573
45,200
FUND 701 CEMETERY ENDOWED CARE
EXPENSES
Operating Transfer Out 70,500 44,500 10 115,000
Undesignated Fund Balance 276,832 (44,500) 232,332
Total Revenue 1,722,600
Total Expenditures/Expenses 1,722,600
Loan from Fund 328 for Golf Cart Purchase
per Res 4326
Golf Cart purchase per Res 4326
PI-Network Administrator -Salaries
PI-Network Administrator -Benefits
PI-Network Administrator -Supplies
PI-Network Administrator -Minor Equipment
PI-Network Administrator -Communications
Adjust Ending Working Capital
Transfer in from Fund 432 for Storm fund
annexation vehicles
PI- 2 vehicles for Information Services
PI-1 vehicle & trailer for annexation staff
Adjust Ending Working Capital
Transfer out to Cemetery fund 436 for
property purchase
Adjust Ending Working Capital
4
REQUEST FOR PROGRAM IMPROVEMENT
Program Title: Priority #: or ear:
Office Manager - Public Works 1 2008
Cost: Person(s) Responsible: Department Name:
$54,600 Dennis Dowdy Public Works
Description of Improvement: 1.0 FTE to supervise the administrative services activities of the
department, thus relieving the Department Head (and other technical experts) from the day-to-day
administrative/clerical tasks, allowing them to focus on strategic planning, public outreach and project
management/throughput. Position works with a high degree of confidentiality for the Director.
Coordinates complex intradepartmental and interdepartmental issues. Coordinates Director's calendar
management; prepares the Director in advance of key meetings with input from technical staff, as
needed. Plans, organizes, coordinates and oversees the activities of the administrative services staff
perform support work for the Director and common support office management functions for the
department staff. Position is a member of the Department's management team. Initial cost for 2008 is
estimated based on 6 months.
Alternatives:
Continue to have technical experts use time for managing administrative/clerical tasks.
Advantages of Approval:
Provides more time to focus on strategic planning, public outreach and project
management/throughput. Allows the Director to get more "out of the office time" to meet public/regional
needs while still meeting day-to-day requirements/response times.
Implications of Denial:
Unnecessary use of Director's (and other technical experts') time responding to issues that could be
handled by this position; less preparation for important decision making or policy meetings; reduction in
time available to provide support on public works issues.
Initial Cost of Improvement
Revenue Source:
General fund $ 18,900
Proprietary funds $ 35,700
Other fund:
Total Revenue: $ 54,600
Expenditures:
Pay Grade/Step N08/4
Wages $ 36,100
Benefits (32%) $ 11,500
Supplies $ 100
Phone $ 100
Cell phone $ 300
Computer ($2,500) $ 2,500
Furniture $ 4,000
Vehicle
Total Cost: $ 54,600
Annualized Cost of Improvement
Revenue Source:
General fund $ 23,900
Proprietary funds $ 71,400
Other fund:
Total Revenue: $ 95,300
Expenditures:
Pay Grade/Step N08/4
Wages $ 72,100
Benefits (32%) $ 23,100
Supplies $ 100
Phone
Cell phone
Computer ($2,500)
Furniture
Vehicle
Total Cost: $ 95,300
:onclusion:
05/14/0812:56 PM
REQUEST FOR PROGRAM IMPROVEMENT
Program Title: Priority #: or ear:
Curator of Education - Ma Olson Farm Related 2008
Cost: Contact Person: Department Name:
$8,600 Patricia Cosgrove Parks Arts and Recreation
Description of Improvement:
Increase for the permanent staff position, Curator of Education, from .75FTE to 1.OFTE, with annual cost
of $13,000 in salary and $4,200 in benefits for an total annual cost of total of $17,200 . Actual 2008
costs indicated below are figured for the last half of 2008. The increase to 1.0 FTE is due to the need for
this position to be available to ensure historically accurate preparation of the farm and to increase the
number of of trained volunteers to conduct tours and provide educational presentations. Existing
museum staff members do not have the expertise to cover the preparation of the farm or the time to
cover the growth in museum's service and attendance.
Alternatives:
Accept potential loss of historical accuracy when preparing the farm. Open the farm to the public with a
reduced level of service until additional volunteers are trained at a later date to provide enough support
Advantages of Approval:
Auburn citizens, tourists, and school children will benefit from an outdoor living history, environmental
education site in 2009. Funders will see the realization of their investment, paving the way for donations
of or)erational supr)ort. Tourism dollars will h in h area.
Implications of Denial:
Farm development will be set back 1 to 2 years, causing the public debut to be postponed. Hundreds of
Auburn School District students will not be able to benefit from new Olson Farm curriculum. Our
reputation with grant makers who were promised a 2009 opening may be tarnished.
2008 Cost of Improvement
Revenue Source:
General fund $8,600
Proprietary funds
Other fund:
Total Revenue: $ 8,600
Expenditures:
Pay Grade/Step N05/2
Wages $ 6,500
Benefits (30%) $ 2,100
Supplies
Phone
Cell phone
Computer ($2,500)
Furniture
Vehicle
Other
Total Cost: $ 8,600
Annualized Cost of Improvement
Revenue Source:
General fund $ 17,200
Proprietary funds
Other fund:
Total Revenue: $ 17,200
Expenditures:
Pay Grade/Step N05/2
Wages $ 13,000
Benefits (32%) $ 4,200
Supplies
Phone
Cell phone
Computer ($2,500)
Furniture
Vehicle
Other
Total Cost: $ 17,200
Conclusion:
05/14/0812:56 PM
REQUEST FOR PROGRAM IMPROVEMENT
Program Title: Priority #: or ear:
Network Administrator 1 2008
Cost: Person(s) Responsible: Department Name:
$51,300 Lorrie Rempher Information Services
Description of Improvement: Due to service expansions associated with the annexation, unplanned
mandates and increased support activity an additional (second) Network Administrator position is
required. Major tasks include: 50+ new network and phone users needing virus protection, back up
and routine service and network monitoring; additionally unplanned mandates (King County Superforms
implementations & upgrades to support video court proceeding of Yakima detainees); network
reconfiguration to support change for ValleyComm to route CAD traffic through City infrastructure; GSA
& Golf Course added to network (100 network attached devices with more expansion at GSA in the
future). 2008 cost $51,254.
Alternatives:
Prioritize and sustain/complete only those projects for which there is time; contract assistance;
Advantages of Approval:
Complete on time, and sustain all projects, particularly those supporting annexation; more quality
control of in-house employees than contract employee (also no requirement to pay a bill rate vs. a work
rate). Knowledge on the project remains in-house with an employee.
Implications of Denial:
Increased overtime cost/comp time (leads to more banked time) off to complete/sustain projects - not
good stewardship of the tax payers money; denial of vacation; potentially not sustaining support
requirements; not completing projects in a timely manner
Initial Cost of Improvement
Revenue Source:
General fund
Proprietary funds
Internal Service Fund: $ 51,300
Total Revenue: $ 51,300
Expenditures:
Pay Grade/Step NOE/4
Wages $ 33,600
Benefits (32%) $ 10,700
Supplies $ 100
Phone $ 100
Cell phone $ 300
Computer ($2,500) $ 2,500
Furniture $ 4,000
Vehicle
Total Cost: $ 51,300
Annualized Cost of Improvement
Revenue Source:
General fund
Proprietary funds
Internal Service Fund: $ 88,700
Total Revenue: $ 88,700
Expenditures:
Pay Grade/Step NOE/4
Wages $ 67,100
Benefits (32%) $ 21,500
Supplies $ 100
Phone
Cell phone
Computer ($2,500)
Furniture
Vehicle
Total Cost: $ 88,700
Conclusion:
05/14/081:02 PM