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RESOLUTION NO. 3 1 8 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER
INTO AN AGREEMENT BETWEEN THE CITY OF AUBURN AND THE
SENIOR SERVICES VOLUNTEER TRANSPORTATION DURING THE YEAR
2000.
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A
REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT:
Section 1. The Mayor and City Clerk of the City of Auburn are herewith
authorized to enter into an Agreement between the City of Auburn and THE
SENIOR SERVICES VOLUNTEER TRANSPORTATION PROGRAM, a local
non-profit charitable organization, to provide transportation isolated, frail and
low income City of Auburn seniors for the year 2000. A copy of said Agreement
is attached hereto and denominated Exhibit "A".
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
y 1\
DATED and SIGNED this ~ day of-€~, 2000.
CITY OF AUBURN
C~. R. on*
CHARLES A. BOOTH
MAYOR
Resolution No. 3187
February 24, 2000
Page 1
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Michael J. Reynolds,
City Attorney
Resolution No. 3187
February 24, 2000
Page 2
AGREEMENT FOR SERVICES
t
THIS AGREEMENT made and entered into this ~ day of
2000,. by and between the CITY OF AUBURN, a.
municipal corporation of the State of Washington, hereafter referred to as "CITY",
and SENIOR SERVICES OF SEATTLE/KING COUNTY'S VOLUNTEER
TRANSPORTATION PROGRAM, a non-profit corporation organized under the
laws of the State of Washington, whose address is 1601 Second Avenue, Suite
800, Seattle, Washington 98101, hereinafter referred to as "VOLUNTEER
TRANSPORTATION".
WHEREAS, VOLUNTEER TRANSPORTATION provides a valuable
service to the CITY and its residents through the provision of personalized, free
transportation services to isolated, frail, low income Auburn seniors; and
WHEREAS, the CITY is interested in supporting viable transportation
options for those who are otherwise unable to access medical and other essential
appointments, including those who need escorts to and from those appointments;
NOW, THEREFORE, In consideration of the covenants and conditions of
this Agreement, the parties agree as follows:
I: PURPOSE.
The purpose of this Agreement is to provide for an appropriation to
VOLUNTEER TRANSPORTATION for providing transportation to Auburn
residents during the 2000 term. This continued support is in recognition of the fact
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTOO0}
Page 1
that the demand for the services delivered by VOLUNTEER TRANSPORTATION
continues to rise.
II. SCOPE OF SERVICES.
The parties agree and undersfand that VOLUNTEER TRANSPORTATION
agrees to provide personalized free transportation, which may include mileage
reimbursement to volunteer drivers, to low income Auburn seniors to enable them
to access important appointments. Transportation services shall include but are
not limited to those services described as follows:
A. Provide mileage reimbursement to volunteer drivers at $.28 per mile;
B. Support the administrative costs of a full-time transportation
coordinator, as well as overhead for telephone, rent, etc.
In addition, VOLUNTEER TRANSPORTATION agrees to work closely with
the CITY OF AUBURN in developing and improving other ways to address the
needs of Auburn families served through VOLUNTEER TRANSPORTATION.
III. STATUS REPORT
VOLUNTEER TRANSPORTATION shall develop and provide to the City
within 60 days after the completion of the 2000 calendar year a status report
containing a program evaluation component commonly referred to as the "Logic
Model" which will show the intended linkages between the activities conducted
and the changes the activities will produce.
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTPO0}
Page 2
A. The components of the evaluation will:
1) Identify both process and outcome portions of emergency food
provision;
2) Show the relationship of program resources and activities to the
expected results or outcomes;
3) Help identify those questions the evaluation is to answer;
4) Provide a graphic summary of how program parts relate to the
whole;
5) Make explicit the underlying theory of the program; and
6) Identify measurable categories in the program evaluation.
B. VOLUNTEER TRANSPORTATION shall develop the following status
report components within the time frames established below:
1) 2"d Quarter 2000 Year
a) The outcome based results VOLUNTEER TRANSPORTATION
expects to achieve;
b) An indicator to inform VOLUNTEER TRANSPORTATION that the
anticipated change has or has not occurred; and
c) The method for gathering information needed to indicate the
outcomes that have occurred.
2) 3rd Quarter 2000 Year
a) Initial Collection and assessment of the information acquired to
include:
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTO00}
Page 3
aiterations in the anticipated outcomes or
alteration in the methodology of information gathering.
3) 4th Quarter 2000
a) Information collected;
b) Conclusions developed as a result of the information.
IV. TERM. ,
The term of this Agreement shall commence on January 1, 2000 and shall
expire on December 31, 2000.
V. COMPENSATION.
As full and total payment for the services provided under this Agreement,
the CITY agrees to pay VOLUNTEER TRANSPORTATION the total amount of
FIVE THOUSAND DOLLARS ($5,000). VOLUNTEER TRANSPORTATION will
submit a statement to the CITY quarterly describing services that it has rendered
under the terms of this Agreement and the CITY will pay an amount equal to one-
quarter of the total amount by the twenty-eighth (28th) day of the month following
the end of the quarter. However, the final statement of services rendered will 'be
submitted on or before December 15, 2000.
VI. INDEMNIFICATION.
VOLUNTEER TRANSPORTATION agrees to defend, indemnify, and hold
harmless the CITY, its elected and appointed officials, employees and agents
from and against any and all claims, demands and/or causes of action of any kind
or character whatsoever arising out of or relating to services provided by
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTPO0}
Page 4
VOLUNTEER TRANSPORTATION, its employees, volunteers or agents
concerning any and all claims by any persons for alleged injury or damage to
persons or property to the extent caused by the negligent acts, errors or omissions of VOLUNTEEF2 TRANSPORTATION, its employees, volunteers or agents or
representatives. In the event that any suit or claim for damages based upon such
claim, action, loss or damage is brought against the CITY, VOLUNTEER
TRANSPORTATION shall defend the same as its sole costs and expense;
provided that the CITY retains the right to participate in said suit if any principle of
governmental or public law is involved; and if final judgment be rendered against
the CITY and/or its officers, elected officials, agents and employees or any of
them or jointly against the CITY and VOLUNTEER TRANSPORTATION and their
respective officers, agents, volunteers, employees or any of them, VOLUNTEER
TRANSPORTATION shall fully satisfy the same and shall reimburse the CITY any
costs and expense which the CITY has incurred as a result of such claim or suit.
The provisions of this section shall survive the expiration or termination of this
Agreement.
VII. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that VOLUNTEER TRANSPORTATION
is an independent contractor and not the agent or employee of the CITY and that
no liability shall attach to the CITY by reason of entering into this Agreement
except as provided herein. The services required under this Agreement may not
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTOO0}
Page 5
be assigned or subcontracted by VOLUNTEER TRANSPORTATION without the
prior written consent of the CITY.
VIII. INSURANCE.
VOLUNTEER TRANSPORTATION shall procure and maintain for the
dWration of this Agreement insurance against claims for injuries to persons or
property which may arise from or in connection with services provided by
VOLUNTEER TRANSPORTATION, it agents, employees or volunteers under this
Agreement. VOLUNTEER TRANSPORTATION agrees to provide comprehensive
general liability insurance and shall maintain liability limits of not less than ONE
MlLLION DOLLARS ($1,000,000) combined single limit coverage per occurrence
for bodily injury, personal injury and property damage. VOLUNTEER
TRANSPORTATION shall also provide and maintain professional liability
coverage including errors and omissions coverage in the minimum liability amount
of ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence for
bodily injury, personal injury and property damage. Any deductibles or self insured
retentions in either policies must be declared to and approved by the CITY. At the
option of the CITY either: The insurer shall reduce or eliminate such deductibles
or self insured retentions as respects the CITY, its officials and employees; or,
VOLUNTEER TRANSPORTATION shall procure a bond guaranteeing payment of
losses and related investigations, claim administration and defense expenses.
The policies are to contain or be endorsed to contain the following provisions:
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTP00}.
Page 6
A. GENERAL LIABILITY COVERAGE:
1) The CITY, its elected and appointed officials, employees and
agents are to be covered as insureds as respects: Liability arising
oufi of services and activities performed by or on behalf of
VOLUNTEER TRANSPORTATION, its employees, agents and
volunteers. The coverage shall contain no special limitations on the
scope of protection afforded to the CITY, its elected and appointed
officials, employees or agents. •
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY
COVERAGES:
(a) VOLUNTEER TRANSPORTATION'S insurance coverage
shall be primary insurance as respects the CITY, its officials,
employees and agents. -Any insurance or self insurance
maintained by the CITY, its officials, employees or agents
shall be in excess of VOLUNTEER TRANSPORTATION'S
insurance and shall not contribute with it.
(b) Any failure to comply. with reporting provisions of the policy
shall not affect coverage provided to the CITY, its officials,
employees or agents.
(c) Coverage shall
state
that
VOLUNTEER
TRANSPORTATION'S
insurance
shall apply
separately to
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTO00}
Page 7
each insured against whom claim is bought or suit is brought
except with respect to the limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be
endorsed to state that coverage shall not be suspended,
voided, canceled, ' reduced in coverage, or in limits except
after thirty (30) days prior written notice by certified mail return
receipt requested has been given to the CITY. VOLUNTEER
TRANSPORTATION agrees to provide copies of the
Certificates of Insurance to the CITY at the time that this
Agreement takes effect.
(e) VOLUNTEER TRANSPORTATION shall furnish the CITY with
Certificates of Insurance and with original endorsements
affecting coverage required by this clause. The certificate and
endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its
behalf. The CITY reserves the right to require complete,
certified copies of all required insurance policies at any time.
(f) VOLUNTEER TRANSPORTATION shall include all
volunteers, employees and agents under its policies or shall
furnish separate certificates and endorsements for each. All
coverages for volunteers shall be subject to all the
requirements stated herein.
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTP00}
Page 8
IX. NONDISCRIMINATION.
VOLUNTEER TRANSPORTATION shall not discriminate under any
services or programs to whicFa this Agreement may apply directly or through
contractual or other arrangements on the grounds of race, coior, creed, religion,
national origin, sex, age, or the presence of any sensory, mental or physical
handicap. ,
X. BOOKS AND RECORDS.
VOLUNTEER TRANSPORTATION agrees to maintain separate accounts
and records in accordance with State Auditor's procedures, including personnel,
property, financial and programmatic records which sufficiently reflect direct and
indirect costs and services performed under this Agreement. VOLUNTEER
TRANSPORTATION agrees to maintain all books and records relating to this
Agreement for a period of three (3) years following the date that this Agreement is
expired or otherwise terminated. The parties agree that the CITY OF AUBURN
may inspect such documents upon good cause at any reasonable time within the
three (3) year period.
XI. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon ten (10) days
written notice should the other party fail substantially to perform in accordance
with its terms through no fault of the other.
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTO00}
Page 9
XII. GENERAL PROVISIONS.
A. VOLUNTEER TRANSPORTATION agrees to submit a report to the
CITY no later than December 15, 2000, describing the progress and
activities performed for the year 2000 under its scope of services.
B. This Agreement shall be governed by the laws, regulations and
ordinances of the City of Auburn, the State of Washington, and
County of King and where applicable, Federal laws.
C. The CITY and VOLUNTEER TRANSPORTATION respectively bind
themselves, their successors, volunteers, assigns and legal
representatives to the other party to this Agreement and with respect
to all covenants to this Agreement.
D. This Agreement represents the entire and integrated Agreement
between the CITY and VOLUNTEER TRANSPORTATION and
supersedes all prior negotiations. This Agreement may be amended
only by written instrument signed by both the CITY and
VOLUNTEER TRANSPORTATION.
E. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including attorneys fees
and expenses and court costs shall be paid to the substantially
prevailing party.
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTPO0}
Page 10
F. VOLUNTEER TRANSPORTATION agrees to comply with all local,
state and federal laws applicable to its performance under this
Agreement.
CITY OF AUBURN
1,es A - lo~c~~
CHARLES A. BOOTH
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
IIDPROVED AS TO FORM:
J ~
Michael J. Reynolds,
City Attorney
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTO00}.
Page 11
SENIOR SERVICES OF SEATTLE/KING
COUNTY
BY:
TITLE:
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this day of , 2000, before me, the
undersigned, a Notary Public in and for the State of Washington, personalfy
appeared , to me known to be the Executive
Director of SENIOR SERVICES OF SEATTLE/KING COUNTY VOLUNTEER
TRANSPORTATION PROGRAM, the non-profit corporation that executed the
within and foregoing instrument, and acknowledged said instrument to be the free
and voluntary act and deed of said non-profit corporation for the uses and
purposes therein mentioned, and on oath stated that he/she is authorized to
execute said instrument on behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
official seal the date hereinabove set forth.
NOTARY PUBLIC in and for the State of
Washington, residing in
MY COMMISSION expires:
Agreement - VOLUNTEER TRANSPORTATION
Resolution No. 3187
Exhibit "A"
February 24, 2000 {a\Agree\SSVTPO0}
Page 12