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Home My WebLink About3417 RESOLUTION NO. 3 4 1 7 A RESOLUTION of the City Council of the City of Auburn, Washington, establishing a City of Auburn policy for identified city officials to participate in and maintain membership in professional organizations and in local civic, community or service organizations WHEREAS, the city of Auburn benefits from the activities of the various business and professional associations, service clubs and civic organizations operating within the city; and, WHEREAS, it would likewise be beneficial to the city if the public officials and government leaders of the City participate in such business and professional associations, service clubs and civic organizations; and, WHEREAS, the Washington State Auditor has recognized the valuable role that such associations, clubs and organizations play for cities and for their communities; and, WHEREAS, the Auditor has concluded that city policies that provide support of public official membership in such organizations serve legitimate public purposes. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Resolution 3417 January 31, 2002 Page 1 of 4 Section 1. That the below stated policy is established: City of Auburn Policy for Public Official Membership in Professional and Local Civic, Community or Service Organizations 1.0 PURPOSE: The City recognizes that membership in professional organizations and in local civic or service organizations by city leaders and responsible public officials may benefit the City, and therefore, may be permitted with support for the city. 2.0 APPLICATION: This policy applies to the following city leaders and responsible public officials: The Mayor, members of the city councils, department directors and senior level supervisors. 3.0 REFERENCES: State Auditor's Office Bulletin No. 13 (October 24, 1995) 4.0 POLICY: 4.1 Professional Organizations for City Staff. The Mayor is authorized to approve the reimbursement of costs for membership in professional organizations for management employees of the city of Auburn if, in the Mayor's opinion, said membership will benefit the City. Reimbursement for professional organization memberships shall be made in the name of the City rather than the individual staff member, unless an individual membership is required for certification or has a specific, job- related professional development benefit to the employee. 4.2 Civic and Service Organizations for City Leaders and Management Employees. Resolution 3417 January 3 l, 2002 Page 2 of 4 4.2.1 Reimbursement for membership and civic organizations or service organizations, including initiation costs, annual dues and meeting meals, for the Mayor and members of the city council is authorized where that membership is in an established civic or service organization such as the Chamber of Commerce, Rotary, Kiwanis, Lions. The Mayor and members of the city council are responsible for all other costs, including but not limited to, costs incurred during traveling to and from meetings, and fines or penalties 4.2.2 The Mayor may approve reimbursement of costs for membership, including initiation costs, annual dues and meeting meals, for department directors and senior level supervisors, in civic organizations or service organizations, if the following conditions are met. 4.2.2.1 The department directors and senior level supervisors will be an active participant in the civic or service organization. 4.2.2.2 The membership is in an established civic or service organization such as the Chamber of Commerce, Rotary, Kiwanis, Lions, or other organization deemed by the Mayor to have benefit to the City. 4.2.2.3 The department directors and senior level supervisors are responsible for all other costs, including but not limited to, costs incurred during traveling to and from meetings, and fines or penalties. 4.3 Costs to be Budgeted. The reimbursement costs provided for in this policy shall be included in city of Auburn Annual Budget. Resolution 3417 January 31, 2002 Page 3 of 4 Passed this Day of February 2002, CITY OF AUBURN MAYOR ATTEST: Da~iielle Daskam, City Clerk APPROVED AS TO FORM: City Attorney Resolution 3417 January 31, 2002 Page 4 of 4 � i�-� i� � �. . � i. ' G' (., l 2D'�'� r�ar�ax�s _ �+ �OZ ► 3 �. a�0�t�g 'RSG �. ,: ._ .. :. , . . . . :.; . , • . .. _ .: - ..: :.•. .,:;. - ,:.-: '. �.... W uagtoa be �a�oa . aos� �ss� eoemc�aa Brian S. sawaaa=r, ��s�a�m °��8 F,ucco�as+osas �eurr�8s�s Novemba 17, i995 ' Snbjat M�d Oe�pm�a A�mb�s in��d Seivia Orgaoi� � Ws�epl0ased�opmcvldeyoawid�the e�hedBdiatiaaLoOhpaoaidesgt�dameLo�eatittes th� d�oo�e to�nde pe�mmc�templo3^ee a�m6a�p m dvia a�d sesvioe�: Tbe Balktin oad'mes�ed Poi�7�fa�pat�epa�t�adopt t�msue q�Oyee membaiships:e j�aod t�t rls�a�ociated wnh emP�P�� miaim�d. This m6aameteou rg�amcs a�svaed opa�n fiom dris o6ueas to dx poomrisi bme6tt a�l �eaadedve5ame�yeem�6a�piadvbcmdsavioea�onx Weddak�is w�7i allowyou gceata 8aa'lu'IitY��8�'►Y�'��M Y�' , �9 !inviceyou oo sbere ffiis mfonmadon w&h yota sm� If 7ron have aaY 4�.P��Yo� loal Audit.Mao�er(Usc of aamr.s and phone aanbas a�. � RECEIVE�_ �� BRIAN SONKfAG ' _ STA7E AUDITOR �� $S:af Aemehmeats � • ^ o �� . _ ,.�. • r; • STATE�FWASEIIYGT'ON Na 013 . Stc�eAt�tor'aO,,�ee BUZT.ETIN Page.�I of2 . � arc�Serrol'oes Dat�10/24/9s TOs Poittld Sabd[vb� I+ROMd � Rnns,DePaty'S�e Mdieo.r SDBJL�GT: Mun�dpaL Coe�tioa Membas�a Ia Gdc Md 8a�vfce O�ons , 1�eSmoeAu�n's 06ee(5A0)hastoogadqisad�at.8�1j7�&P49�b9�pel I ampom�tom, on be�aif of emplu�ees and a�oe�, taar mambe�ps in dvic � aa�vloe f. m�aoa�a� O��vra6a�da�eamaieoaotgmd�oeflamnffieAt�omey � GaoaaPs OBtoe(A('�wlmchbdd dmm�l ooepazmo��s�mms�ao�ityto toske �paqrm�: .F�oo�m�a pas�ion�aae aUoa�ad toc� iu� �ia whn�h a d�ect beae5tdafved�iom membaship eoald be bemam�ed. Ia some ea�es,me�nbaship m C�ambea of C7�ee Was also alloa�ed 8oce�eprise opa�aaos(PUD's. watedSeaatldlitr>et�)• Inieoentyeazsthaelatbeenad�amaficshi5tiabusiness.soaaLandgovrrnmeatat whma w�iCh �es �aaed tl� waY du kgat ao�9 vicws �&ed Powas ot ana�pat eoapor�s. . lnclmded in�his oomoaapomty�alyaa u a�tlac mamb�ip in a looel dvie orsavia �on maY.i�e�.ba�a�a�l c�Pa�am- S�Seqo�c oo temrt ommi�ai�d�e AQa offue d►e SAO!ms co�t6at au�amaa ' shoald look m the iot�of amemb��by a m�oiclpai�pr�On(IdOTE:Paymeats of anaabaawps ta f�caal�, or aomm�y/sodal a�ameh as�olf�d aon�tq olnbs.s6onld c�m o0 6e qae�. �Vla'kmnoiapat aotpa�aaoas have ao obiiga�on � m P$Y 5or empio}!ca�d o�ar memb�6ips,sLonld they ehoose ro da so,a formel P��Y�� be•adop�ted to iadodc w. 'ihe legialafive hody's,'ovat thae offiars aod emptoyea be acnve�ici�ia s�rvioe md avic o�ons $. Those service and avie organiatioas w whom membe�ship fas wili be paid on . beheifofo6oasandemployas . . C. 1]xlimitonthea�baa�"i�vi�mis£orwhomm�ppaymmt a�l be aia�e m au�oae aag�on,aodadd�oa ofaiq�ia for�Itiple membeu6ips. D. Ibe beaefit which the aAmiapat ao�po�will daive f�the membership ia an oc�aon�aod tbe aathosixed acdvity ta wlueh sueh bmefit u ielated. E. . 'IhOSe atanieipai cocpaad�Posirions for whieh membaship fas will lx paid. � - ,.. . ;,. ::.. ' :,. .�., .;,.. ,,:. .' � F : ,.� , . Xsrlsed9/y� STATE.AUDI'�'OR'S OFFICE AUDIT SERVICES ' . . � . x�s w�aoma� cso�sas-a.� s�tamx _ � � s�1s w.� . aor.v�► ra�o.we s�o� � wau.awnu.�, . �vn�rw�tserr t��-rna rs�r�n ��avr.w. �xz� st�osoa� . Lyimwood.WA 9&�i6 . iI�CBAffi,I�'�ARSKY CZO�593-2047 . PIERCE 747 MadasSt Room744 Taaaomt, WA 98402 MIl$S BAP�OZ� (3f�876-70� c3 e,�et�t ', 6l4�Divb�n,� �N R.�t�ad.WA 98366 MASON . EABVBY B1�ERT (509)335-2007 ADAI�S ' NE 1345 lkste vicw Dr. ASOTII'1 . Raom 6-W GARF�LD A�maq WA 991G� LINCOLN ' sFOKAt�iE(SO.3 . . WHI'fMOiN - JBFF 9VYDSR G�456-2700 • PEND OR�r� N 22IWari St. ' ' ' SPOICANB R'10.) 01d(Sly Ha1t.Sbe.3?A S"IgV�NS ' S�olraae.WA 99201 COIVrI�ROB,II�iS C3�69b-6605 COWt.iTl sao w.8a,sc., s�. zso st�,�artta v�oo�, wa 9s�o � • war�nguks cLaxx � TOTFL P.03