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Home My WebLink About3453 RESOLUTION NO. 3453 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SENIOR SERVICES OF SEATTLE/KING COUNTY (SSS/KC) AND GROUP HEALTH COOPERATIVE (LFP) TO FACILITATE A LIFETIME FITNESS EXERCISE PROGRAM FOR AUBURN SENIOR CENTER PARTICIPANTS. THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT: Section 1. The Mayor and City Clerk of the City of Auburn are herewith authorized to execute a Memorandum of Understanding between the City of Auburn and Senior Services of Seattle/King County (SSS/KC) to provide a Lifetime Fitness exercise program at the Auburn Senior Center for their participants. A copy of said Agreement is attached hereto and denominated Exhibit "A" and incorporated herein. Section 2. Effective date shall be upon passage and signatures herein. , 0 '--rvLilLj DATED AND SIGNED this {() da~ of.April, f002. '\ ~ Resolution No. 3453 March 29, 2002 Page I of2 CITY OF AUBURN ~. .>"1;J ( . . v:"...;,r>"" .-' . "". \t ~7 '\ (-.../ . ::> ""\ /. - ... ....-.... PETER B. LEWIS, MAYOR ATTEST: JJ{!tM c1J4x1a~v,- Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B. Heid, City Attorney Resolution No. 3453 March 29, 2002 Page 2 of2 ~ Lifetime FITNESS Program Lifetime Fitness Program Memorandum Of Understanding This Memorandum of Understanding is entered into between the Lifetime Fitness Program Managing Partners (Senior Services ofSeattle!King County and Group Health Cooperative) ("LFP") and the City of Auburn, services to be located at Auburn Senior Activity Center ("Center/Site"). WHEREAS, LFP wants to make the Lifetime Fitness Program available and accessible to the older adults ofthe Center/Site and its surrounding community and has the expertise to develop and enhance the curriculum and provide training and technical assistance; NOW THEREFORE, in consideration of the mutual promises stated herein, the parties agree to perform in accordance with the following conditions: 1. Responsibilities ofLFP: 1.1. Provide materials for marketing (press releases, letters, articles, etc.), registration, outcomes testing, reporting, and quality assurance activities. 1.2. Assist in recruiting class instructors to implement the program, as appropriate. 1.3. Organize and provide training for Lifetime Fitness Program instructors and class assistants to assure compliance with the LFP protocols and techniques. However, the foregoing shall not establish an employment or agency relationship between LFP and any instructor employed by or contracted with the site. 1.4. Provide instructor manual and participant guide which the Center/Site will be entitled to use as long as its Lifetime Fitness Program is active. Weights that have been provided by Lifetime Fitness Program are the property ofLFP. Center/Site will be entitled to use weights as long as its LFP is active. 1.5. Provide program enhancements to the Lifetime Fitness program through its respective instructors and provide training on these enhancements. 1.6. Collect and compile service data and share with Center/Site on an annual basis and as requested. 1.7. Provide suggested guidelines for program fees to ensure that the program remains low-cost. 1.8. Provide technical assistance, as requested. 2. Responsibilities of Center/Site: 2.1. Assure that the physical space and equipment used for the program is appropriate and safe. The site shall acquire, store and maintain all equipment in good working order. Resolution 3453 Exhibit "A" Page 1 2.2. Assure that all seniors emolled in the program have sent their primary care provider a letter telling of their participation in the program and completed the program emolhnent form and Senior Wellness Project Participant Information Form. 2.3. Utilize marketing (press releases, newsletter articles, etc.), registration, outcomes testing, reporting, and quality assurance systems and materials provided by LFP, as appropriate. 2.4. Assure that programs will be offered on an ongoing, regular basis. Inform Senior Services ofSeattlelKing County Senior Wellness Project ("SWP") administrative office, within one week, of changes in program staff, program locations, telephone numbers, etc. 2.5. Recruit the paid and volunteer staff necessary to implement the program. 2.6. Employ or contract with qualified instructors only. The site shall be responsible for all applicable compensation, benefits, taxes, and withholdings for such instructors, as well as for the submission of such tax returns or other filings as may be required by law (as the legal employer of such instructors). 2.7. Use all reasonable efforts to assure that participants are registered and tracked for program evaluation purposes. 2.8. Complete and submit all required reporting documents in the specified timeframes; maintain accurate and timely records and all required documentation. Provide SWP with names of site staff responsible for submitting reports. 2.9. Use participant fees collected for the program to support program costs, i.e. instructor salary, additional weights, etc. 2.10. Track attendance of emollees who are members of Group Health Cooperative ("GHC") Medicare and Group Health Options ("GHO") Medicare health plans. Submit to GHC or GHO, as appropriate, the completed attendance forms for such members within two weeks following the last day of a 5-week session. 2.11. Lifetime Fitness is a covered benefit for persons covered by Medicare Parts A and Band emolled in a Group Health Medicare + Choice (M + C) plan. Accept as payment in full the program fee paid by LFP (or GHC/GHO) for services to GHC and GHO Medicare members and agree not to charge such members any additional program fee for the members' participation in the Lifetime Fitness Program. This provision does not prevent the site from charging GHC/GHO Medicare members a membership or facility use fee that is applicable to all users of the site. 3. Designated Liaisons: 3.1. For purposes of this Memorandum, the Senior Wellness Project Coordinator shall be the LFP liaison with the Center/Site and shall be responsible for monitoring this agreement. Any notices required to be provided to LFP under this agreement shall be provided to the LFP liaison. 3.2. For purposes ofthis Memorandum, the Director of the Center/Site shall be the liaison with the Senior Wellness Project Coordinator. Any notices required to be provided to the Center/Site under this agreement shall be provided to the Center's/Site's liaison. 4. Duplication of Materials and Program Adaptations: Resolution 3453 Exhibit "A" Page 2 f..... 4. Duplication of Materials and Program Adaptations: 4.1. All material provided by LFP is proprietary and remains subject to any limitations that LFP may impose concerning the use, distribution or duplication of such material. The Center/Site will not duplicate any material provided by LFP for use outside the service area of the Center/Site without prior written permission by LFP. 4.2. The Center/Site will not adapt program procedures without prior written approval by LFP. 5. Limitation of Liabilities: LFP makes no representations or warranties, express or implied. By way of example, but not limitation, LFP makes no representations or warranties of merchantability or fitness for any particular purpose or that the use of the licensed software components or documentation will not infringe any patents, copyrights, trademarks or other rights. LFP shall not be liable for any direct, indirect or consequential damages based on any claim by Center/Site or any third party on account of or arising from this Agreement or use of the program. 6. Term and termination: 6.1. The term of this Memorandum of Understanding shall be one year from the effective date. 6.2. LFP may terminate this Memorandum of Understanding upon providing thirty (30) days written notice to the Center/Site. The Center/Site may terminate this Memorandum upon providing thirty (30) days written notice to LFP. 7. Effective Date: This Memorandum of Understanding shall be effective on the date provided herein. 9. Confidentiality. Both parties agree to protect the privacy of all records of participants in compliance with applicable federal and state laws. 10. Modification. This Memorandum of Understanding may only be modified by the written assent of both parties. IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding which shall be effective as of the ~ If:!t day of '7vti ' ,--2ffo 2. . LFP Managing Partner: ~enior Services of Seattle /King Countv By Susan Snyder Center/Site: ~"'1f'iuburn Senior Center City of Auburn ~~cr .~ Lc.,lis Signature ~ { ~. By Signature ~~ Title SWP Project Director Title Mayor Date '2/lf. lo~ Resolution 3453 I ( Exhibit "A" Page 3 Date May 6, 2002