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RESOLUTION NO. 3 5 6 4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE MEMORANDUM OF
UNDERSTANDING, PURSUANT TO THE AUTHORITY OF
CHAPTER 39.34 RCW, WITH THE CITIES OF BURl EN,
COVINGTON, DES MOINES, FEDERAL WAY, KENT,
RENTON, SEATAC, AND TUKWILA, WASHINGTON, TO
PROVIDE FOR THE PLANNING. FUNDING, AND
IMPLEMENTATION OF A JOINT HUMAN SERVICES
APPLICATION AND FUNDING PROGRAM
WHEREAS, the City of Auburn is engaged in various municipal functions,
including human service programs; and
WHEREAS, other cities in the King County, Washington, region also
engage in such functions and provide such services; and
WHEREAS, it would be advantageous for the City of Auburn to coordinate
and cooperate with other cities in King County to address such needs regionally;
and
WHEREAS, it would thus be advantageous for the City of Auburn to enter
into an agreemenUmemorandum of understanding, pursuant to the authority of
Chapter 39.34 RCW, with the cities of Burien, Covingto[1, Des Moines, Federal
Way, Kent, Renton, SeaTac, and Tukwila, Washington, to provide for planning,
funding, and implementation of a joint human services application and funding
program, and for the purpose of consolidating the human services application
and funding processes among the participating cities.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Resolution No. 3564
January 7, 2003
Page 1
Section 1. That the Mayor and the City Clerk are authorized to execute a
Memorandum of Understanding, as an Interlocal Agreement, between various
King County cities for Planning, Funding, and Implementation of a Joint Human
Services Application and Funding Program, in substantial conformity with the
agreemenUmemorandum of understanding attached hereto, marked as Exhibit
"A" and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this Zl~ day of, b~ ,200..:;L.
CITY OF AUBURN
~
MAYOR
~
.:..)
ATTEST:
,Q~ !.:1A.~
City Clerk
Daniel B. Heid,
City Attorney
Resolution No. 3564
January 7, 2003
Page 2
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITIES OF AUBURN, BURIEN, COVINGTON,
DES MOINES, FEDERAL WAY, KENT, RENTON,
SEATAC, AND TUKWILA FOR PLANNING,
FUNDING, AND IMPLEMENTATION OF A JOINT
HUMAN SERVICES APPLICATION AND FUNDING
PROGRAM.
THIS MEMORANDUM OF UNDERSTANDING ("MOD") is entered into pursuant
to Chapter 39.34 RCW by the Cities of Auburn, Burien, Covington, Des Moines, Federal
Way, Kent, Renton, SeaTac, and Tukwila, Washington hereinafter referred to as "Cities",
to provide for planning, funding, and implementation of a joint human services
application and funding program.
WHEREAS, the Cities engage in activities which support human service providers in
King County; and
WHEREAS, the parties wish to make the most efficient use of their resources by
cooperating to provide funding to support human service providers in south King County;
and
WHEREAS, through the Interlocal Cooperation Act, the parties have the authority to
engage in cooperative efforts which result in more efficient use of Government resources;
and
NOW THEREFORE, and in consideration of the terms, conditions and performances
made herein, it is agreed as follows:
1. Purpose of MOD: The purpose of the MOD is the set up a cooperative arrangement
between the Cities to consolidate the human services application and funding process.
Four nonprofit human services agencies, commonly funded by many of the Cities, have
been designated by the Cities for calendar year 2003. Nonprofit agencies may be added
or deleted each year as determined by the Cities for the cooperative program.
2. Joint Participation.
a) Lead Citv. A Lead City will be designated by the Cities for each Nonprofit
Agency, as shown in Exhibit A, to act as the fiscal and administrative agent
for the Cities for that Nonprofit Agency. A Lead City is usually established
by the amount of funding and/or support to the particular Nonprofit Agency.
The responsibilities of the Lead City are described in Section 4.
b) Participating Citv. A Participating City is a city participating in the
cooperative funding of a Nonprofit Agency, who is not a Lead City.
Participating Cities for each Nonprofit Agency are identified in Exhibit A. A
Participating City shall review quarterly reports from the Nonprofit Agency.
Res. 3564
Exhibit A
Joint Human Services Application and Funding MOD
Page 1
If a Participating City becomes concerned with a Nonprofit Agency's
services, it will promptly notify the Lead City. If a Participating City
determines that a Nonprofit Agency is not performing satisfactorily for their
city, the Participating City reserves the right to request the Lead City to
withhold payments to the Nonprofit Agency for their sharc of funding. In the
event that a claim or lawsuit is initiated by a Nonprofit Agency against any
City for withholding payment, the City requesting the withholding of payment
shall be responsible for settling or defending the claim or lawsuit. In addition,
in the event of any settlement of or judgment on the claim or lawsuit, the City
requesting that payment be withheld shall be fully responsible for the payment
of such settlement of judgment and shall indemnify, defend, and hold
harmless the other Cities for such settlement or lawsuit.
c) Nonprofit Agencv. For calendar year 2003, the Cities identified and agreed
that they will coordinate to consolidate the human services application and
funding process for the following four Nonprofit Agencies: Crisis Clinic,
King County Sexual Assault Resource Center, Community Health Center, and
the Part-Time Domestic Violence Planner through the King County Coalition
Against Domestic Violence. Nonprofit Agencies may be added or deleted
each year as determined by the Cities for the cooperative program.
3. Funding Arrangement.
a) Allocation. Each Participating City shall provide to the Lead City no later
than March 31 st of each year, the total annual funding allocation approved by
their City Councils for the Nonprofit Agency, as described in Exhibit A. No
administrative costs shall be imposed by the Lead City to the other
Participating Cities. Exhibit A will be updated each year to show the
Nonprofit Agencies, Lead Cities, Participating Cities, and funding amounts
for that calendar year.
b) Return of Dnspent Funds. Any monies that the Nonprofit Agency(s) does not
spend during the calendar year shall be proportionately returned to each
Participating City. On or before March 31 st of the next calendar year the Lead
City will provide the unspent funds to each Participating City.
4. Responsibilities of Lead Citv. A Lead City has been designated to act as the fiscal and
administrative agent for the Cities for each Nonprofit Agency, as shown in Exhibit A.
The responsibilities of the Lead City shall include the following:
a) Send an invoice to each Participating City by January 30th of each year for
their annual approved allocation to the Nonprofit Agency.
b) Contract with the Nonprofit Agency each year, for the total funding allocated
by the Participating Cities, detailing performance measures to be performed
by the Nonprofit Agency for each City.
c) Receive, review, and process the quarterly invoices and reports from the
Nonprofit Agency. Quarterly reports shall describe services provided
Res. 3564
Exhibit A
Joint Human Services Application and Funding MOD
Page 2 of6
specifically to each City. Disputes regarding billings will be resolved among
the Participating Cities.
d) Provide copies of quarterly reports to the Participating Cities, if the reports are
not provided directly by the Nonprofit Agency.
e) Provide the Nonprofit Agency with a funding application and technical
assistance as required.
f) Perform an annual monitoring visit of the Nonprofit Agency, to include the
participation of another Participating City.
g) Maintain accounts and records which properly reflect transactions related to
this MOD.
5. Duration. This MOD shall become effective when it is approved by a majority of the
Cities and shall remain in effect through December 31, 2003, with automatic extensions
annually, unless terminated as described in section 6.
6. Termination. Any party may terminate its participation in the MOD without cause by
giving the other Cities a thirty day written notice. The terminating party shall remain
fully responsible for meeting its funding responsibilities and other obligations established
by this MOD through the end of the calendar year in which such notice is given.
7. Notices. Notices to the Cities shall be sent to the following persons:
Ci
Auburn
Burien
Covington
Lori Flemin
Human Services,
Des Moines
Federal Way
Kent
Renton
SeaTac
Tukwila
8. Indemnification.
Each City agrees to indemnify the other Cities from any claims, damages, losses, and
costs, including, but not limited to, attorney's fees and litigation costs, arising out of
claims by third parties for property damage and bodily injury, including death, caused
solely by the negligence or willful misconduct of such City, the City's employees,
affiliated corporations, officers, and lower tier subcontractors in connection with this
MOD.
Res. 3564
Exhibit A
Joint Human Services Application and Funding MOD
Page 3 of6
Each City hereby waives its immunity under Title 51 of the Revised Code of Washington
for claims of any type brought by any City agent or employee against the other Cities.
This waiver is specifically negotiated by the parties and a portion of the City's payment
hereunder is expressly made the consideration for this waiver.
9. Insurance. Each City shall procure and maintain in full force throughout the
duration of the Agreement comprehensive general liability insurance with a minimum
coverage of $1,000,000.00 per occurrence/aggregate for personal injury and property
damage. In the event that a City is a member of a pool of self-insured cities, the City
shall provide proof of such membership in lieu of the insurance requirement above. Such
self insurance shall provide coverage equal to or greater that required of non-self
insurance pool member Cities.
10. Oversight Committee. This Agreement shall be managed by an Oversight
Committee made up of one representative of each City. The representative of each City
shall be that person designated in section 7 of this Agreement. The Oversight
Committee shall meet at least annually to discuss the terms of the Agreement and manage
the services provided pursuant to the Agreement.
11. Applicable Law; Venue: Attornev's Fees. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. In the event any
suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement,
the parties specifically understand and agree that venue shall be exclusively in King
County, Washington. The prevailing party in any such action shall be entitled to its
attorney's fees and costs of suit.
12. Counteroarts. This document may be executed in any number of counterparts,
each one which shall be considered an original.
Res. 3564
Exhibit A
Joint Human Services Application and Funding MOD
Page 4 of6
IN WITNESS WHEREOF, the undersigned have entered into this MOD as of this
zts.k day of .j()..A~ ,2003.
:~jT~ '
Ý
D.", ~s 1 2001
Attest:_ ¿[j/7~~
~
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Title:
Res. 3564
Exhibit A
Joint Human Services Application and Funding MOD
Page 5 of6
Joint Human Services Application and Funding MOD
Page 5 of7
CITY l.F BURIE~ / ~ ~~
By: ,()~ . r: C/Q '--1
Title &"'1 ~
Date: I -/ z¡ ~ 07
A~:
J(; .<
City Attorney-
Attest:
CITY OF COVINGTON
By:
Approved As To Fonn:
Title:
City Attorney
Date:
Attest:
CITY OF DES MOINES
By:
Approved As To Fonn:
Title:
City Attorney
Date:
Attest:
CITY OF FEDERAL WAY
By:
Approved As To Fonn:
Title:
City Attorney
Date:
Attest:
\\DcOl\records\AD\Contracts\2002 Contracts\HumServ-ArtsCult-CityMatch Contracts\Hum Serv Joint Fund MOD.doc
Final MOD - December 19,2002
Joint Human Services Application and Funding MOU
Page 5 of7
CITY OF BURIEN
By:
Title:
Date:
Attest:
CITY OF COVINGTON
By:
Title:
Date:
Attest:
::TY~?yJ
Title: ¿('IX /l1~JIlj û/'
Date: / IdJillJ:J
I
Attest:
CITY OF FEDERAL WAY
By:
Title:
Date:
Attest:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
To Fonn:
c. '^^~
City Attorney
Approved As To Form:
\\SENIOR_NlìDATA\WORD\SUE\human services\Hum Serv Joint Fund MOU2003.doc
Final MOU - December 19, 2002
City Attorney
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...'
Joint Human Services Application and Funding MOD
Page 6 of8
Approved As To Form:
e¡jj~NAGeL ÙU& t~i1Û\LldL~
D e: -> /~/O => Cr Attorney
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CITY OF KENT
By:
Approved As To Form:
Title:
City Attorney
Date:
Attest:
CITY OF RENTON
By:
Approved As To Form:
Title:
City Attorney
Date:
Attest:
CITY OF SEATAC
By:
Approved As To Form:
Title:
City Attorney
Date:
Attest:
K:\CD Human Services\Regional\Joint HS MOU\MOU - Final.doc
Final MOU - December 19,2002
Joint Human Services Application and Funding MOD
Page 6 of7
By:
Date:
Attest:
CITY OF RENTON
By:
Approved As To Form:
Title:
City Attorney
Date:
Attest:
CITY OF SEATAC
By:
Approved As To Form:
Title:
City Attorney
Date:
Attest:
CITY OF TUKWILA
By:
Approved As To Form:
Title:
. City Attorney
Date:
Attest:
C:\DOCUME-I\KJobnson\LOCALS--I\Temp\Hum Serv Joint Fund MOU.doc
Final MOD - December 19,2002
Joint Human Services Application and Funding MOD
Page 4 of5
Each City hereby waives its immunity under Title 51 of the Revised Code of ashington
for ims of any type brought by any City agent or employee against t other Cities.
This wa' er is specifically negotiated by the parties and a portion of e City's payment
hereunder 1 xpressly made the consideration for this waiver.
9. Insurance. ach City shall procure and maintain' full force throughout the
duration of the Agree ent comprehensive general liabi . y insurance with a minimum
coverage of $1,000,000. er occurrence/aggregate or personal injury and property
damage. In the event that a ity is a member of pool of self-insured cities, the City
shall provide proof of such mem ship in lieu the insurance requirement above. Such
self insurance shall provide cover e eq to or greater that required of non-self
insurance pool member Cities.
10. Oversight Committee. nt shall be managed by an Oversight
Committee made up of one re sentative of eac City. The representative of each City
shall be that person desi ated in section 7 of is Agreement. The Oversight
Committee shall meet at ast annually to discuss the te of the Agreement and manage
the services provided rsuant to the Agreement.
11. A lica e Law' Venue' Attorne 's Fees. This Agreemen all be governed by
and construe In accordance with the laws of the State of Washingto In the event any
suit, arbit ion, or other proceeding is instituted to enforce any tenn of t . Agreement,
the pa . es specifically understand and agree that venue shall be exclusive in King
Cou y, Washington. The prevailing party in any such action shall be entitled 0 its
att6rney's fees and costs of suit.
IN WrmESS WHEREOFL,the undersigned have entered into this MOD as of this
..J~ day of .:i~ ,2003.
NTON
~~.
~~~~
City Attorney
By:
J
Title: Mavor
Tanner
Date: ;l.-3.~00.3
Attest: &?i.,yf..u:"'. Waf;tÞv
City Clerk, Bonnie 1. Walton
H:\HUMAN _ SE\2003funding\JointFundingPilot\Hum Serv Joint Fund MOU.doc
Final MOD - December 19, 2002
Joint Human Services Application and Funding MOD
Page 6 of7
CITY OF KENT
By:
Title:
Date:
Attest:
CITY OF RENTON
By:
Title:
Date:
Attest:
CITY OF SEATAC
By: ~¥~
. Bruce Ray m, City Manager
TItle:
Date: ,-;pla?
Attest:
CITY OF TUKWILA
By:
Title:
Date:
Attest:
Approved As To Fonn:
City Attorney
Approved As To Fonn:
City Attorney
êJ[¡Tm:naiLJ
City Attorney
Approved As To Fonn:
City Attorney
Joint Human Services Application and Funding MOD
Page 60f7
CITY OF KENT
By:
Title:
Date:
Attest:
CITY OF RENTON
By:
Title:
Date:
Attest:
CITY OF SEATAC
By:
Title:
Date:
Attest:
CITY OF ~WILA ,
By:~ S~..;) tv)W)WlQ.~
Title: erA ª:t t4-J
Date: II / i I ð 3
. ..,
Attest:~ ~. ~
'q~
C:\WINDOWS\TEMP\Hum Serv Joint Fund MOD.doc
Final MOD - December 17, 2002
Approved As To Fonn:
City Attorney
Approved As To Fonn:
City Attorney
Approved As To Fonn:
City Attorney
Approved As To Fonn:
EXHIBIT A
to
Memorandum of Understanding (MOU) between the Cities for planning, funding,
and implementation of a joint human services application and funding program.
CALENDAR YEAR 2003
Name of Nonprofit Agency Participating Cities &
Tentative Fundin ¡
Crisis Clinic for the telephone Auburn - Lead City - $1,500
referral line Burien - $4,500
Covington - $5,000
Des Moines - $5,000
Kent - $5,000
Federal Way - $10,000
Renton - $3,300
SeaTac - $2,780
Tukwila - $2,000
TOTAL - $39,080
King County Sexual Assault Renton - Lead City - $30,000
Resource Center (KCSARC) Auburn - $26,500
for sexual assault services Burien - $7,500
Covington - $3,500
Des Moines - $20,000
Kent - $20,000
Federal Way - $35,000
SeaTac - $7,200
Tukwila - $14,000
TOTAL - $158,700
Community Health Centers Kent - Lead City - $58,450
for comprehensive medical Auburn - $27,550
services for low and moderate Covington - $3,200
income persons. Federal Way- $31,827
Renton - $24,000
SeaTac - $10,600
TOTAL - $155,627
Part-Time Domestic Violence Kent - Lead City - $15,000
Planner through King County Auburn - $10,000
Coalition Against Domestic Renton - $5,000
Violence for planning TOTAL - $30,000
activities in South King
County.
Res. 3564
Exhibit A
Joint Human Services Application and Funding MOD
Page 60f6
Calendar Year 2004
Exhibit A to
Memorandum of Understanding (MOU) between the Cities for planning, funding, and
implementation of a joint human services application and funding program.
TentatIve
Name of Nonprofit Agency & Program Participating Cities Funding
Crisis Clinic for telephone referral line Auburn - Lead City $ 1,500
Burien 4,500
Des Moines 2,500
Kent 5,000
Federal Way 10,000
Renton 3,300
SeaTac 2,780
Tukwila 2,000
TOTAL $ 31,580
Crisis Clinic for Teen Link Auburn - Lead City
Des Moines 1,500
Renton 1,000
SeaTac 1,000
Tukwila 1,000
TOT AL $ 4,500
Community Health Centers for
comprehensive medical services for low and
moderate income persons. Kent - Lead City $ 69,350
Auburn 32,000
Federal Way 31,827
Renton 24,000
SeaTac 10,600
TOT AL $ 167,777
Part-Time Domestic Violence Planner
through King Cty Coalition Against
Domestic Violence for planning activities in Kent - Lead City $ 15,000
Renton 5,000
TOTAL $ 20,000
Multi-Service Center for Transitional
Housing/ Shelter Kent - Lead City $ 38,250
Auburn 8,200
Des Moines 2,500
Renton 2,000
SeaTac 5,000
Tukwila 3,000
TOT AL $ 58,950
Hum Serv Joint MOD Ex A for 2004.xls
1/28/2004
Page 1 of 2
Calendar Year 2004
Exhibit A to
Memorandum of Understanding (MOU) between the Cities for planning, funding, and
implementation of a joint human services application and funding program.
TentatIve
Name of Nonprofit Agency & Program Participating Cities Funding
King County Sexual Assault Resource Center
(KCSARC) for sexual assault services Renton - Lead City $ 35,000
Auburn 26,500
Burien 7,500
Des Moines 4,000
Kent 20,000
Federal Way 35,000
SeaTac 7,200
Tukwila 14,000
TOT AL $ 149,200
Catholic Community Services for Volunteer
Chore Services Renton - Lead City $ 5,000
Auburn 5,000
Burien 10,000
TOTAL $ 20,000
Senior Services for Meals on Wheels Renton - Lead City $ 6,000
Auburn 7,000
Des Moines 2,000
SeaTac 7,700
Tukwila 7,000
TOT AL $ 29,700
Senior Services for Volunteer Transportation
Services Renton - Lead City $ 6,000
Auburn 5,000
Des Moines 2,000
Kent 5,000
SeaTac 2,178
Tukwila 1,575
TOT AL $ 21,753
Hum Serv Joint MOD Ex A for 2004.x15
1/28/2004
Page 2 of 2