HomeMy WebLinkAbout3615RESOLUTION NO. 3 6 1 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, ACCEPTING THE APPROPRIATION OF TEN THOUSAND
EIGHTY AND NO/100S DOLLARS IN GRANT FUNDS FROM THE
CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY, (THE
CDA), AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE THE CONTRACT WITH THE CDA ON BEHALF OF THE CITY
AND THE AUBURN ARTS COMMISSION
WHEREAS, the Auburn Arts Commission, on behalf of the City of Auburn, submitted an
application to the CDA for a CDA Sustained Support Program Grant; and,
WHEREAS, the City has been advised that it has been approved to receive a grant from
said program in the amount of Ten Thousand Eighty and No/100s Dollars ($10,080.); and,
WHEREAS, acceptance of the grant will benefit the citizens of Auburn.
NOW, THEREFORE, THE CITY COUNCIL-OF AUBURN, WASHINGTON,
HEREBY RESOLVES as follows:
Section 1. Acceptance of Grant and Authorization of Contract. The City Council
hereby accepts the CDA Sustained Support Program Grant from the CDA, in the amount of Ten
Thousand Eighty and No/100s Dollars, and authorizes the Mayor and City Clerk to execute, on
behalf of the City and the Auburn Arts Commission, the Contract (No. 103014) with the CDA in
a form substantially as set forth on the copy of the Contract marked as Exhibit "A" attached
hereto and incorporated herein by this reference.
Section 2. Implementation. The Mayor is further authorized to implement such
administrative procedures as may be necessary to carry out the directions of this legislation,
Resolution 3615
May 19, 2003
Page 1 of 2
including assuring that the grant fund appropriation is included in the appropriate budget
documents of the City.
Section 3. Effective Date. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and signed this ~. day of June, 2003.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
APPRO~VED.~S TO FORM:
Da"~lel B. Hei"dT-C~Y A~omey
Resolution 3615
May 19, 2003
Page 2 of 2
~/~ Agreement No.
Contractor's Federal Taxpayer ID No.
103014
Contractor Auburn Arts Commission
Project Title: "Regranting Program"
Contract Amount: $ 10,080.00
Contract Period From: 01/01/03
Fund Source: CP - Arts Sustained Support
To: 12/31/03
AGENCY SERVICES CONTRACT 2003
THIS CONTRACT is entered into by the CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY
(the "CDA"), whose address is 506 Second Avenue, Ste 200, Seattle, WA 98104-2307 and telephone
number is (206)296-7580 and the Auburn Arts Commission (the "Contractor"), whose address is 25 W
Main Street, Auburn, WA 98001 and telephone number is (206) 804-5057. Contractor is an art, cultural or
historical organization or specialist qualified to receive funds pursuant to King County Code Sections 2.48
and 4.42 and RCW 67.28.180 and as hereinafter may be amended. The CDA Board approved providing
funds for this project by Motion No. 2003-08.
The CDA desires to provide funds with which the Contractor shall render certain services to King County
citizens. Such services are for the benefit of art museums, cultural museums, heritage museums, the arts,
and/or the performing arts and are consistant with those defined in RCW 67.28.180 ("Public Benefit
Services").
The CDA is organized pursuant to King County Ordinance 14482 and RCW 35.21.730, et seq. RCW
35.21.750 provides as follows: "[Alii liabilities incurred by such public corporation, commission, or authority
shall be satisfied exclusively from the assets and properties of such public corporation, commission or
authority and no creditor or other person shall have any right of action against the city, town, or county
creating such corporation, commission, or authority on account of any debts, obligations, or liabilities of
such public corporation, commission, or authority."
The legislative authority of the CDA has found and declared that providing funds to Contractor to reimburse
Project costs in consideration of services provided hereunder constitutes a public purpose with the meaning
of Article VII, Section 1 of the Washington State Constitution for which public funds may properly be
expended or advanced.
NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to
be made and performed by the padies hereto, the parties covenant and do mutually agree as follows:
AG SVC 03 Page 1 of 7
I. SCOPE OF SERVICES
A. The Contractor shall provide services and comply with the requirements set forth hereinafter and
in the following attached exhibits which are incorporated herein by reference:
[] Specific Scope of Services & Reimbursement Schedule Attached hereto as Exhibit A
[] Project Proposal and Budget Attached hereto as Exhibit B
[] Insurance Requirements Attached hereto as Exhibit C
[] Personnel Inventory (K.C.C 12.16.060A)(For Agreements in Attached hereto as Exhibit D
excess of $10,000 or, in combination with other agreements, in
excess of $25,000 in a calendar year)
[] Affidavit and Certificate of Compliance (K.C.C 12.16.060B)(for Attached hereto as Exhibit E
Agreements in excess of $25,000)
[] Disability Assurance of Compliance/Section 504 (KCC Attached hereto as Exhibit F
12.16.060D) [ORGANIZATIONS ONLY]
B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse
the Contractor for expenses incurred expressly and solely in accordance with the Project Proposal and
Budget and/or the Specific Scope of Services attached. Any amendment or modification to the Project
Proposal and Budget or the Specific Scope of Services and Payment Schedule must be approved in writing
by the CDA. The work described generally by the Project Proposal and Budget and more specifically by
the Specific Scope of Services shall hereinafter be referred to as the "Project".
C. In addition to performing the Project, Contractor shall provide any Public Benefit Provisions that
may be specified in the Specific Scope of Services attached.
D. The Contractor agrees to acknowledge the CDA as a source of support for the Project in
prominently located permanent signage utilizing the following logo:
cultura
deve opment authority
King County Hotel / Motel Tax Fund
E. The Contractor agrees to notify the CDA in advance of any public Project activities, including but
not limited to ground breaking events, dedications, and other public programs.
II. DURATION OF CONTRACT
This Agreement shall commence on January 1st, 2003 and shall terminate on December 31st, 2003.
This Agreement, however, may be terminated earlier as provided in Section IV hereof.
III. COMPENSATION AND METHOD OF PAYMENT
A. The CDA shall reimburse the Contractor for its actual and authorized expenditures incurred in
satisfactorily completing the Specific Scope of Services attached and otherwise fulfilling all requirements
specified in this contract in an aggregate amount not to exceed $10,080.00.
AG SVC 03 Page 2 of 7
B. Contractor may apply to the CDA for reimbursement upon completion of specified phases as
detailed in the Specific Scope of Services and Reimbursement Schedule attached to this contract.
C. Contractor shall submit an invoice and all accompanying reports in the forms attached hereto as
"EXHIBITS", not more than 30 days after the completion of each specified phase identified in the Specific
Scope of Services and Reimbursement Schedule. The CDA will initiate authorization for payment after
approval of corrected invoices and reports. The CDA shall make payment to the Agency not more than 60
days after the appropriate invoice is received.
D. Contractor shall submit its final invoice and all outstanding reports within 30 days of the date this
Agreement terminates. If the Agency's final invoice and reports are not submitted by the day specified in
this subsection, the CDA will be relieved of all liability for payment to the Agency of the amounts set forth in
said invoice or any subsequent invoice
E. Accompanying the final invoice for the project, the Contractor shall also submit:
1. A project evaluation report upon the form provided by CDA.
2. If CDA requests, at least two images (prints, slides, or digital images accompanied by a
high-quality print-out) of publishable quality for use by the CDA to publicize its funding programs. Photos
shall have credits, caption information, and permission to publish.
F. If the Contractor fails to comply with any terms or conditions of this contract or to provide in any
manner the work or services agreed to herein, the CDA may withhold any payment to the Contractor until
the CDA is satisfied that corrective action, as specified by the CDA, has been completed. This right is in
addition to and not in lieu of the CDA right to terminate this contract as provided in Section IV, any other
rights of CDA under this Agreement and any other right or remedy available to CDA at law or in equity.
IV. TERMINATION OF AGREEMENT
A. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or
stipulations of this Agreement, the CDA may terminate this Agreement and withhold the remaining
allocation. Prior to so terminating this Agreement, CDA shall submit written notice to the Contractor
describing such default or violation. The CDA shall not so terminate this Agreement if CDA determines that
Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or violation.
V. MAINTENANCE OF RECORDS
A. The Contractor shall maintain accounts and records, including personnel, property, financial, and
programmatic records and other such records as may be deemed necessary by the CDA to ensure proper
accounting for all contract funds and compliance with this Agreement. All such records shall sufficiently and
properly reflect all direct and indirect costs of any nature expended and services provided in the
performance of this Agreement.
B. These records shall be maintained for a period of six (6) years after termination of this
Agreement unless a longer retention period is required by law.
AG SVC 03 Page 3 of 7
VI. AUDITS AND EVALUATIONS
A. The records and documents with respect to all matters covered by this Agreement shall be
subject at all times to inspection, review or audit by the CDA and/or federal/state officials so authorized by
law during the performance of this Agreement and six (6) years after termination hereof.
B. The Contractor shall provide right of access to its facilities, including by any subcontractor to the
CDA, the King County, state and/or federal agencies or officials at all reasonable times in order to monitor
and evaluate the services provided under this Agreement. The CDA will give advance notice to the
Contractor in the case of fiscal audits to be conducted by the CDA.
C. The Contractor agrees to cooperate with the CDA in the evaluation of the Contractor's
performance under this contract and to make available all information reasonably required by any such
evaluation process. The results and records of said evaluations shall be maintained and disclosed in
accordance with RCW Chapter 42.17 (Public Records Act).
VII. PROPRIETARY RIGHTS
If any patentable or copyrightable material or article should result from the Project, all rights
accruing from such material or article shall be the sole property of Contractor. Contractor agrees to and
does hereby grant to the CDA, an irrevocable, nonexclusive, and royalty-free license to use, according to
law, any material or article and use any method that may be developed as part of the work under this
Agreement. The foregoing license shall not apply to existing training materials, consulting aids, checklists,
and other materials and documents of Contractor which are modified for use in the performance of this
Agreement.
VIII. FUTURE SUPPORT
CDA makes no commitment to support the services contracted for herein nor guarantee regarding
the success of the services and assumes no obligation for future support of the Project except as expressly
set forth in this Agreement.
IX. HOLD HARMLESS AND INDEMNIFICATION
A. In providing services under this Agreement, the Contractor is an independent contractor, and
shall determine the means of accomplishing the results contemplated by this Agreement. Neither the
Contractor nor its officers, agents or employees are employees of the CDA for any purpose. The
Contractor shall comply with all applicable federal and state laws and regulations regarding employment,
minimum wages and hours, and discrimination in employment. The Contractor is responsible for
determining the compensation of its employees, for payment of such compensation, and for all federal
and/or state tax, industrial insurance, and Social Security liability that may result from the performance of
and compensation for these services. The Contractor and its officers, agents, and employees shall make
no claim of career service or civil service rights which may accrue to a CDA employee under state or local
law. The CDA assumes no responsibility for the payment of any compensation, wages, benefits, or taxes
by, or on behalf of the Contractor, its employees and/or others by reason of this Agreement. The
Contractor shall protect, defend, indemnify and save harmless the CDA and its officers, agents, and
employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from
(1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes; (2) the supplying to
the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in
connection with or support of the performance of this Agreement. The Contractor shall also defend,
indemnify, and save harmless the CDA, and its officers, agents, and employees, from and against any and
all claims made by Contractor's employees arising from their employment with Contractor.
AG SVC 03 Page 4 of 7
B. To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify, and
save harmless the CDA its officers, employees, and agents from any and all costs, claims, judgments,
and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the
Contractor, its officers, employees, and/or agents, except to the extent resulting from the CDA's sole
negligence. If this Agreement is a "a covenant, promise, agreement or understanding in, or in connection
with or collateral to, a contract or agreement relative to the construction, alteration, repair, addition to,
subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or
other structure, project, development, or improvement attached to real estate" within the meaning of RCW
4.24.225, the Contractor shall so protect, defend, indemnify, and save harmless the CDA its officers,
employees, and agents only to the extent of the Contractor's, its officers', employees', and/or agents'
negligence. The Contractor agrees that its obligations under this subparagraph extend to any claim,
demand, and/or cause of action brought by or on behalf of any employees, or agents. For the purpose, the
Contractor, by mutual negotiation, hereby waives, as respects the CDA only, any immunity that would
otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In
the event the CDA incurs any judgment, award and/or cost arising there from including attorney's fees to
enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the
Contractor. Claims shall include, but are not limited to, assertions that the use or transfer of any software,
book, document, report, film, tape or sound reproduction or material of any kind, delivered hereunder,
constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in
unfair trade practice.
X. INSURANCE REQUIREMENTS
The Contractor shall procure and maintain for the duration of this Agreement insurance as
described on the Exhibit labeled as Insurance Requirements attached here to.
Xl. CONFLICT OF INTEREST
Chapter 42.23 RCW (Code Of Ethics For Municipal Officers-Contract Interests) is incorporated by
reference as if fully set forth herein and the Contractor agrees to abide by all the conditions of said Chapter.
Failure by the Contractor to comply with any requirements of such Chapter shall be a material breach of
contract.
In addition, Contractor represents, warrants and covenants that no officer, employee, or agent of the
CDA who exercises any functions or responsibilities in connection with the planning and implementation of
the Specific Scope of Contract Services funded herein, has or shall have any beneficial interest, directly or
indirectly, in this contract. The Contractor further represents, warrants and covenants neither it nor any
other person beneficially interested in this Agreement has offered to give or given any such officer,
employee, or agent of the CDA, directly or indirectly, any compensation, gratuity or reward in connection
with this Agreement. The Contractor shall take all appropriate steps to assure compliance with this
provision.
AG SVC 03 Page 5 of 7
XlI. NONDISCRIMINATION
During the performance of this Agreement, Contractor shall comply with state, federal and local
legislation requiring nondiscrimination in employment and the provision of services to the public, including,
but not limited to: Title VI of the Civil Rights Act of 1964; chapter 49.60 RCW (the Washington state law
against discrimination); K.C.C. chapter 12.16 regarding discrimination and affirmative action in employment
by contractors, subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination in contracting;
K.C.C. chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22 prohibiting
discrimination in places of public accommodation.
The Contractor shall maintain, until 12 months after completion of all work under this contract, all
written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to
participate in this Agreement. The Contractor shall make such documents available to the CDA for
inspection and copying upon request.
Xlll. NOTICES
Whenever this Agreement provides for notice to be provided by one party to another, such notice
shall be in writing and directed to the chief executive officer of Contractor and the Executive Director of the
CDA at the addresses first written above. Any time within which a party must take some action shall be
computed from the date that the notice is received by said party.
XIV.GENERAL PROVISIONS
No modification or amendment to this Agreement shall be valid unless made in writing and signed
by the parties hereto. Proposed changes which are mutually agreed upon shall be incorporated by written
amendments to this Agreement. The CDA's failure to insist upon the strict performance of any provision of
this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement. In the event any term
or condition of this Agreement or application thereof to any person or circumstances is held invalid, such
invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given
effect without the invalid term, condition, or application. To this end, the terms and conditions of this
Agreement are declared severable. The parties agree that this Agreement is the complete expression of
the terms hereto and any oral or written representations or understandings not incorporated herein are
excluded. Both parties recognize that time is of the essence in the performance of the provisions of this
Agreement.
XV. ATTORNEYS'FEES;EXPENSES
Contractor agrees to pay upon demand all of CDA's costs and expenses, including attorneys' fees and
CDA's legal expenses, incurred in connection with the enforcement of this Agreement. CDA may pay
someone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of such
enforcement. Costs and expenses include CDA's attorneys' fees and legal expenses whether or not there is a
lawsuit, including attorneys' fees and legal expenses for bankruptcy proceedings (and including efforts to
modify or vacate any automatic stay or injunction), appeals, and any anticipated post-judgment collection
services. Contractor also shall pay all court costs and such additional fees as may be directed by the court.
AG SVC 03 Page 6 of 7
XVl. SURVIVAL
The terms and conditions of Sections III, V, VI, VII, VIII, IX, XI, XII, XIII, XIV and XV shall survive the
termination of this Agreement and shall be continuing obligations of the parties.
CDA:
E¢cutive Director
Date
CONTRACTOr:
Signaturb"
Peter B. Lewis
Name (Please type or print)
Mayor
Title (Please type or print)
JUN2
Date
AG SVC 03 Page 7 of 7
EXHIBIT A
SCOPE OF SERVICE
Auburn Arts Commission and the Cultural Development Authority of King County mutually agree that
the following services be provided in accordance with the application and contract work sheet submitted
to and approved by the Cultural Development Authority of King County.
Support for 2003 "Regranting Program", supporting public programs by Auburn organizations including:
Evergreen City Ballet, Auburn Symphony, It Plays in Peoria, White River Valley Museum, and Puget
Sound Musical Theatre. Events are open and publicized to the community.'
Amount: $10,080.00
For artist fees and program expenses. Payable upon completion, submittal of invoice and documentation
regarding:
· Final budget, actual
· Completion of evaluation form
· Final report of program activities
· Programs, brochures, flyers if available
PUBLIC BENEFIT
Programs will be accessible to a broad range of King County citizens.
PUBLICITY/PROMOTION POLICY
Prominent acknowledgment of the CDA/King County Hotel/Motel Tax Fund is required of all recipients
for use in all publicity and promotional materials, including, but not limited to brochures, press releases,
programs, posters, public service announcements, flyers and advertisements. The following graphic is
recommended:
cultura
deve opment authority
King County Hotel ! Motel Tax Fund
Final payment will not be made until acknowledgment is submitted on printed material
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure, at its sole cost and expense, insurance against claims for injuries to persons or
damages to property which may arise from, or in connection with the performance of work hereunder by the
Contractor, his agents, representatives, employees, and/or subcontractors. The costs of such insurance shall be paid
by the Contractor or subcontractors.
For All Coverages: Each insurance policy shall be written on an "Occurrence" form. The Minimum Scope of
Insurance needed for this contract is as follows:
[] Commercial General Liability
Insurance Services Office form number (CG 00 01 Ed. 11-88)--Minimum
Combined Single Limit of $1,000,000 BI & PD with a General Aggregate
per project
1. Deductibles and Self Insured Retentions.
Any deductibles or self-insured retentions must be declared to, and approved by, the CDA. The deductible
and/or self-insured retention of the policies shall not apply to the Contractor's liability to the CDA and shall be the sole
responsibility of the Contractor.
2. Other Insurance Provisions
A. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) General Liability Policies
(1) The CDA, its officers, employees and agents are to be covered as primary additional insured as
respects liability arising out of activities performed by or on behalf of the Contractor in connection with this
Agreement.
(2) To the extent of the Contractor's negligence, the Contractor's insurance coverage shall be primary
insurance as respects the CDA, its officers, employees, and agents. Any insurance and/or self-insurance
maintained by the CDA, its officers, employees, or agents shall not contribute with the Contractor's insurance
or benefit the Contractor in any way.
(3) The Contractor's insurance shall apply separately to each insured against whom claim is made
and/or lawsuit is brought, except with respect to the limits of the insurer's liability.
(b) All Policies
(1) Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except as
reduced in aggregate by paid claims, at any point during the life of this contract.
3. Acceptability of Insurers
Unless otherwise approved in writing by the CDA, insurance is to be placed with insurers with a Best's rating of
no less than A: VIII, or, if not rated with Best's, with minimum surpluses the equivalent of Bests' surplus size VIII.
4. Verification of Coverage
Unless otherwise approved in writing by the CDA, Contractor shall furnish CDA with certificate(s) of insurance
evidencing compliance with requirements set forth above, which certificate(s) shall provide that no material change, or
cancellation or nonrenewal of policies referred to herein shall occur without thirty (30) days' prior written notice to CDA.