HomeMy WebLinkAbout3648RESOLUTION NO. 3648
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT NUMBER ONE TO THE CITY'S
CONTRACT WITH W & H PACIFIC, INC.
WHEREAS, the City of Auburn is engaged in various municipal functions,
including airport operations; and
WHEREAS, the City Council approved a contract with W & H Pacific, Inc.,
for design engineering and bid preparation for the City of Auburn Municipal
Airport runway rehabilitation project, which contract was approved by Resolution
3599; and
WHEREAS, the contract with W & H Pacific, Inc., needs to be amended to
accommodate the need for supplemental design and construction pertaining to
subsurface edge drains on Runway 16-34, and new hold apron pavement
construction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor and the City Clerk are authorized to execute
Amendment Number One to the agreement with W & H Pacific, Inc., approved by
Resolution Number 3599 in substantial conformity with the Amendment attached
hereto, marked as Exhibit "A" and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Resolution 3648
September 30, 2003
Page 1
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this~ ~ day of ~)~-. ~-~-'~' ,200-~-~
ATTEST:
PETER B. LEWIS
MAYOR
Danielle E. Daskam,
City Clerk
APPROVED ASTO FORM:
Resolution 3648
September 30, 2003
Page 2
AUBURN MUNICIPAL AIRPORT
Amendment No. 1 to
Agreement Dated May 19, 2003
Between the City of Auburn and W&H Pacific, Inc.
Whereas the City of Auburn, hereinafter called OWNER, requestS services in addition to the
services described .in above said agreement.
Whereas, W&H Pacific, Inc., hereinafter called WHP, shall provide additional services for the
OWNER in accordance with above said agreement. Said services shall constitute Extra Services.
By mutual agreement, consent, and benefit, the OWNER and WHP do hereby modify and amend
the above said agreement in the following manner:
EXHIBIT "A" SCOPE OF SERVICES add the following:
Provide supplemental design and construction phase services pertaining to subsurface edge drains on
Runway 16-34 and on new hold apron pavement construction as detailed in the attached Amendment No.
1, Exhibit A.
Paragraph 3.a., Payments to ENGINEER, add the following:
1. For Extra Services as set forth in Amendment No. 1, the not-to-exceed amount for Design
Phase Services shall be increased by $19,686.00, from $74,916.80 to $94,602.80.
2. For Extra Services as set forth in Amendment No. 1, the not-to-exceed amount for
Construction Phase Services shall be increased by $13,392.00, from $43,088.40 $56,480.40.
The fee for Optional Services shall remain unchanged.
In performing the above, it is understood and agreed that all other terms and conditions of the
original agreement are still in effect.
IN WITNESS WHEREOF, the OWNER and WHP have executed this Agreement the day and year
written below.
CITY OF AUBURN
By:
Title:
Date:
ATTESTED TO:
Date:
APPP~ A~-'~RM:]/'~
Owner
Da
W&H PACIFIC, I;C~///, x,,~,~/
Title: b/ ~c"ro ~.,~
Date: ~-7_~ -~'=J
I:\Projects\City of Auburn\30872 2003 Runway Improvemen\Office\Word\2003AuburnSupplementContract DOC 08/28/03
EXHIBIT A
SCOPE OF SERVICES
AUBURN MUNICIPAL AIRPORT
2003 RUNWAY IMPROVEMENTS
AMENDMENT #1
Description of Project
The City of Auburn proposes the following supplemental improvements to the Auburn Municipal Airport:
1. Install subsurface edge drains on Runway 16-34 and on new hold apron pavement construction.
Scope of Services
The Consultant shall provide the following Specified Services for the Project as described below. All
engineering work shall be performed using accepted engineering principles and practices and shall
provide quality products that meet or exceed industry standards. Designs shall be in accordance with
FAAAdvisory Circular 150/5300-13 Airport Desitin and related circulars.
Supplemental Design Phase Services
The Consultant shall provide the following services, in addition to those included in the original contract,
during the design phase of this project.
Provide project management and administration, liaison with the City, prepare monthly
progress reports and/or invoices, and manage subconsultants for the supplemental design
phase services.
Provide surveying services as follows:
ao
Conduct a topographic survey of the existing ground surface in the vicinity of the proposed
edge drain improvements for use in development of construction plans, including standard
topographic surveying methods in infield grass areas and all other survey areas. The
topographic survey work shall include the survey of existing surface features, including, but
not limited to, catch basins, lights, signs, all other electrical surface features, and known
utilities.
Provide a summary of new project elements to City personnel responsible for the preparation
of a SEPA checklist.
Prepare preliminary construction plans for the edge drains. See Exhibit A-1 for estimated
sheet count.
Prepare preliminary bid items and technical specifications for the construction of edge
drains. Contract documents shall include FAA technical specifications and general
provisions.
10.
Update the project phasing plan to incorporate the construction of edge drains. Attend one
meeting with Airport Advisory Board to review updated phasing plan and revise as necessary.
I:\Projects\City of Auburn\30872 2003 Runway Improvemen\Office\Word\2003AuburnSupplementScope.doc
- A-1 - August 28, 2003
14.
Update final construction cost estimates.
16.
Submit final plans, contract documents, and technical specifications for review and approval
by the City and FAA.
18.
Prepare a Stormwater Pollution Prevention Plan and NPDES Construction Permit
Application. Submit to the Department of Ecology to obtain the permit.
Supplemental Construction Phase Services
Provide project management and administration, liaison with the City, prepare monthly
progress reports and/or invoices, and manage subconsultants for the construction phase
Services for an additional nineteen (19) days.
Review contractor subsurface edge drain submittals.
Provide construction administration for an additional nineteen (19) days, to include
preparation of change orders, if required; preparation and submittal of daily and weekly
inspection reports; and preparation of monthly construction pay estimates for City approval
and processing. Conduct one meeting weekly at the Airport offices to coordinate progress of
the construction work with City staff, Airport tenants, and the Contractor.
10.
Provide resident engineer for an additional nineteen (19) calendar days to monitor and
document construction progress; confirm conformance with schedules, plans and
specifications; measure and document construction pay quantities; document significant
conversations or situations; document input or visits by local authorities; etc.
Amendment Assumptions
· No boundary survey is included in this item.
· No wetland delineations, permits or approvals will be necessary for wetlands.
· The City will prepare and submit a SEPA checklist as needed.
· No floodplain permits are required.
· A biological evaluation is not required.
· Construction observation is based on estimated construction duration of 49 calendar days.
Resident engineering is based on a three-week period of 8 hours per day, 5 days per week and
a four-week period of 8 hours per day, 2 days per week.
I:\Projects\City of Auburn\30872 2003 Runway Improvemen\Office\Word~003AuburnSupplementScope.doc
- A-2 - August 28, 2003
EXHIBIT A-1
W&H PACIFIC
ESTIMATED PLAN SHEETS
FOR
AUBURN MUNICIPAL AIRPORT
2003 RUNWAY IMPROVEMENTS
AMENDMENT #1
Sheet Number
1
2
3-8
9
10
11
12
13
14
15
16
17
18
19
2O
Description
Cover Sheet
Construction Site Plan
Construction Phasing/Safety Plan - 2 supplemental sheets
Temporary Erosion Control Plan
Runway 16-34 Plan & Profile (1" = 50')
Runway 16-34 Plan & Profile (1"= 50')
Runway 16-34 Plan & Profile (1"= 50')
Subsurface Edge Drain Plan (1" = 50') - supplemental sheet
Subsurface Edge Drain Plan (1" = 50') -supplemental sheet
Hold Apron Expansion w/Subsurface Edge Drain Plan (1" = 50')
Typical Sections and Civil Details
Typical Sections and Civil Details - supplemental sheet
Runway Marking Plans and Threshold Lighting Plan
Electrical One-Line Diagram
Electrical Details
Note: Bold type indicates additional sheets or additional work on sheets included in
Amendment #1.
l:\Projects\City of Auburn\30872 2003 Runway lmprovemen\Office\Word\2003AuburnSupplementScope doc
- C-1 -
August 28, 2003
PROJECT TITLE:
CLIENT:
PHASE:
.lOB NUMBER:
ExhibitB-I
Consultant Fee Determination- Summary Sheet
Fee Schedule
AUBURN MUNICIPAL AIRPORT - 2003 RUNWAY IMPROVEMENTS
CITV OF AUBURN
AMENDMENT/ti - DESIGN PHASE SERVICES
18-Jul-03
LABOR:
ProJect
Task / Principal Manager
Sheet # Task (Scope of Selwices) 13000 12000
2 Project Management and Administration 4 4
3 Topo Smvey and Basemapping 0 2
6 SEPA/NEPA Information 0 0
8 Preliminary Construction Plans
Construction Safety/Phasing Plan (2 sheets) 0 2
Subsurf'ace Edge Drain Plan (1"=50') 0 2
Subsurface Edge Drain Plan (I "=50') 0 2
tlold Apron Expansion w/Subsurface Edge Drain Plan 0"=50) 0 2
Typical Sections and Civil Details (1 sheet) 0 2
9 Preliminary Contract Docs & Technical Specs 0 0
10 Construction Phasing Plan 0 0
14 Finalize Plans, Specs, Const Docs & Estimates 0 2
16 Final Submittal & Approval 0 2
18 NPDES Construction Permit 0 2
Civil Designer/ Prqiect
Engineer Surveyor Technician Coord
95 O0 8500 7500 5500
Clerical
5000
Survey
Crew
14400
Total
000 Hours
0 0 0
0 4 0
2 0 0
4 0 8
8 0 16
8 0 16
8 0 8
8 0 8
4 0 0
4 0 0
12 0 16
2 0 0
16 0 0
Labor
Cost
0 0 0 16 1,44000
0 8 0 14 1,73200
2 0 0 4 29O.0O
0 0 0 14 1,22000
0 0 0 26 2,200.00
0 0 0 26 2,200.00
0 0 0 18 1,600 00
0 0 0 18 1,600 00
4 0 0 8 58000
0 0 0 4 380.00
4 0 0 38 3,000.00
0 0 0 6 540.00
4 0 0 26 2,180.00
Labor Subtotal 4
TOTAL LABOR
EXPENSES:
Item
Mileage
Per Diem
Plottin~dPrinting
22 76 4 72 18 14 8
Cost
Quantity Unit per Unit Markup
160 Miles 0 40 1.0
0 Day 12500 10
200 Each 3 00 I I
0 218 18,962.00
18,962.00
Expenses
Cost
6400
0.00
660.00
TOTAL EXPENSES
SUBCONSULTANTS:
Geotechnical Subconsultant
Electrical Subconsultant
724.00
Subcontract Subcon.
Amount Markup Cost
000 11 0.00
000 I 1 0.00
TOTALSUBCONSULTANTS
0.00
Total - Labor 18,962.00 I
Total - Expenses 724.00l
Total ~ Subconsultants 0.00
TOTAL ~ AMENDMENT #1 - DESIGN PHASE SERVICES 19,686.00
PROJECT TITLE:
CLIENT:
PHASE:
JOB NUMBER:
Exhibit B-2
Consultant Fee Determination - Summary Sheet
Fee Schedule
AUBURN MUNICIPAL AIRPORT - 2003 RUNWAY IMPROVEMENTS
CITY OF AUBURN
AMENDMENT #1 - CONSTRUCTION PHASE SERVICES
28-Aug-03
LABOR:
Task
No.
Total
0.00 Hours
Labor
Cost
Project Civil Designer/ Prqiect Survey
Principal Manager Engineer Surveyor Techaician Coord Clerical Crew
Task (Scope of Servicest 130.00 120.00 95.00 85.00 75.00 55.00 50.00 144.00
I Prqiect Management 0 4 0 0 0 4 0 0
0
8 Review Snbmittals 0 0 2 0 0 2 0 0
0
9 Construction Administration 0 4 16 0 0 8 0 0
0
10 Resident Engineering, 0 4 96 0 0 0 0 0
0
Labor Snbtotal 0 12 I 14 0 0 14 0 0
0
TOTAL LABOR
8
4
28
100
700.00
300.00
2,440.00
9,600.00
140
13,040.00
13,040.00
EXPENSES:
Item
Quantity
Mileage
Per Diem
Plotting/Printing
880
0
0
Unit
Miles
Day
Each
Cost
per Unit Markup
0.40 1.0
125.00 1.0
3.00 I.I
Expenses
Cost
352.00
0.00
0.00
TOTAL EXPENSES
352.00
SUBCONSULTANTS:
Testing Subconsultant
Electrical Subconsultant
Subcontract
Amount Markup
0.00 I. I
000 I.I
Subcon.
Cost
0.00
0.00
TOTAL SUBCONSULTANTS
0.00
Total - Labor
Total - Expenses
Total - Subconsaltants
TOTAL - AMENDMENT #1 - CONSTRUCTION PIIASE SERVICES
13,040.00I
352.00I
0.00
13,392.00