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HomeMy WebLinkAbout3656 RESOLUTION NO.3 6 5 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON APPROVING ACCEPTANCE OF THE CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY (THE CDA) APPROPRIATION AND EXPENDITURE OF GRANT FUNDS IN THE AMOUNT OF FOUR THOUSAND AND NO/100 DOLLARS ($4,000.00) AND AUTHORIZING THE MAYOR TO EXECUTE AGREEMENT NO. 103343 WHEREAS, the City of Auburn Arts Commission submitted an application for the Cultural Arts Education program; and WHEREAS, acceptance of the grant will benefit the citizens of Auburn; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT: Section 1. The City Council hereby approves the expenditure and appropriation of the CDA grant funds in the amount of FOUR THOUSAND and NO/100 DOLLARS ($4,000.00) pursuant to Agreement NO.1 03343 between the CDA and the City of Auburn. Section 2. The Mayor and City Clerk of the City of Auburn are hereby authorized to execute Agreement No. 103343, which is attached hereto and designated Exhibit "1" and is incorporated herein by this reference between The CDA and the City of Auburn Arts Commission in accordance with the application submitted by the Auburn Arts Commission. Section 3. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this --------------------------- Resolution No. 3656 November 4,2003 Page 1 of 2 legislation, including assuring that the grant fund appropriation is included in the appropriate budget documents of the City. Section 4. This resolution shall take effect and be in full force upon passage and signature hereon. ~. DATED AND SIGNED this 11 day of November, 2003. CITY OF AUBURN J.~-q PETE B. LEWIS MAYOR ATTEST: ?;1i:~-ftad!a~~-.· Danielle E. Daskam, City Clerk APPROVED AS TO FORM: aniel B. Heid, City Attorney --------------------------- Resolution No. 3656 November 4, 2003 Page 2 of 2 ". , .. CC©lPlf Agreement No. 103343 Contractor's Federal Taxpayer 10 No. Contractor City of Auburn - Arts Commission Project Title: Artisans in the Schools Contract Amount: $ 4,000.00 Contract Period From: 09/01/03 Fund Source: CP - Cultural Arts Education To: 06/30/04 AGENCY SERVICES CONTRACT 2003 THIS CONTRACT is entered into by the CULTURAL OEVElOPMENT AUTHORITY OF KING COUNTY (the "COA"), whose address is 506 Second Avenue, Ste 200, Seattle, WA 98104-2307 and telephone number is (206) 296-7580 and the City of Auburn - Arts Commission (the "Contractor"), whose address is 25 West Main Street, Auburn WA 98001 and telephone number is (253) 804-5057. Contractor is an art, cultural or historical organization or specialist qualified to receive funds pursuant to King County Code Sections 2.48 and 4.42 and RCW 67.28.180 and as hereinafter may be amended. The COA Board approved providing funds for this project by Motion No. 2003-22. The COA desires to provide funds with which the Contractor shall render certain services to King County citizens. Such services are for the benefit of art museums, cultural museums, heritage museums, the arts, and/or the performing arts and are consistant with those defined in RCW 67.28.180 ("Public Benefit Services"). The COA is organized pursuant to King County Ordinance 14482 and RCW 35.21.730, et seq. RCW 35.21.750 provides as follows: "[All] liabilities incurred by such public corporation, commission, or authority shall be satisfied exclusively from the assets and properties of such public corporation, commission or authority and no creditor or other person shall have any right of action against the city, town, or county creating such corporation, commission, or authority on account of any debts, obligations, or liabilities of such public corporation, commission, or authority." The legislative authority of the COA has found and declared that providing funds to Contractor to reimburse Project costs in consideration of services provided hereunder constitutes a public purpose with the meaning of Article VII, Section 1 of the Washington State Constitution for which public funds may properly be expended or advanced. NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows: City of Auburn Resolution No. 3656 Exhibit 1 AG SVC 03 Page 1 of7 " .,,:, c. . ~ . , 'OJ, I. SCOPE OF SERVICES A. The Contractor shall provide services and comply with the requirements set forth hereinafter and in the following attached exhibits which are incorporated herein by reference: IZI Specific Scope of Services & Reimbursement Schedule Attached hereto as Exhibit A IZI Project Proposal and Budget Attached hereto as Exhibit B IZI Insurance Requirements Attached hereto as Exhibit C D Personnel Inventory (K.C.C 12.16.060A) (In combination with Attached hereto as Exhibit D other agreements, in excess of $25,000 in a calendar year) D Affidavit and Certificate of Compliance (K.C.C 12.16.060B) Attached hereto as Exhibit E (for Agreements in excess of $25,000) D Oisability Assurance of Compliance/Section 504 Attached hereto as Exhibit F (KCC 12.16.060D) rORGANIZATIONS ONL Yl B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse the Contractor for expenses incurred expressly and solely in accordance with the Project Proposal and Budget and/or the Specific Scope of Services attached. Any amendment or modification to the Project Proposal and Budget or the Specific Scope of Services and Payment Schedule must be approved in writing by the COA. The work described generally by the Project Proposal and Budget and more specifically by the Specific Scope of Services shall hereinafter be referred to as the "Project". C. In addition to performing the Project, Contractor shall provide any Public Benefit Provisions that may be specified in the Specific Scope of Services attached. O. The Contractor agrees to acknowledge the COA as a source of support for the Project in prominently located permanent signage utilizing the following logo: cultura deve opment authority King County Hotel/Motel Tax Fund E. The Contractor agrees to notify the COA in advance of any public Project activities, including but not limited to ground breaking events, dedications, and other public programs. II. DURATION OF CONTRACT This Agreement shall commence on September 1S\ 2003 and shall terminate on June 30th, 2004. This Agreement, however, may be terminated earlier as provided in Section IV hereof. III. COMPENSATION AND METHOD OF PAYMENT A. The COA shall reimburse the Contractor for its actual and authorized expenditures incurred in satisfactorily completing the Specific Scope of Services attached and otherwise fulfilling all requirements specified in this contract in an aggregate amount not to exceed $4,000.00. AG SVC 03 Page 2 of? B. Contractor may apply to the COA for reimbursement upon completion of specified phases as detailed in the Specific Scope of Services and Reimbursement Schedule attached to this contract. C. Contractor shall submit an invoice and all accompanying reports in the forms attached hereto as "EXHIBITS", not more than 30 days after the completion of each specified phase identified in the Specific Scope of Services and Reimbursement Schedule. The COA will initiate authorization for payment after approval of corrected invoices and reports. The COA shall make payment to the Agency not more than 60 days after the appropriate invoice is received. O. Contractor shall submit its final invoice and all outstanding reports within 30 days of the date this Agreement terminates. If the Agency's final invoice and reports are not submitted by the day specified in this subsection, the COA will be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice E. Accompanying the final invoice for the project, the Contractor shall also submit: 1. A project evaluation report upon the form provided by COA. 2. If COA requests, at least two images (prints, slides, or digital images accompanied by a high-quality print-out) of publishable quality for use by the COA to publicize its funding programs. Photos shall have credits, caption information, and permission to publish. F. If the Contractor fails to comply with any terms or conditions of this contract or to provide in any manner the work or services agreed to herein, the COA may withhold any payment to the Contractor until the COA is satisfied that corrective action, as specified by the COA, has been c<?mpleted. This right is in addition to and not in lieu of the COA right to terminate this contract as provided in Section IV, any other rights of COA under this Agreement and any other right or remedy available to COA at law or in equity. IV. TERMINATION OF AGREEMENT A. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or stipulations of this Agreement, the COA may terminate this Agreement and withhold the remaining allocation. Prior to so terminating this Agreement, COA shall submit written notice to the Contractor describing such default or violation. The COA shall not so terminate this Agreement if COA determines that Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or violation. V. MAINTENANCE OF RECORDS A. The Contractor shall maintain accounts and records, including personnel, property, financial, and programmatic records and other such records as may be deemed necessary by the COA to ensure proper accounting for all contract funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and services provided in the performance of this Agreement. B. These records shall be maintained for a period of six (6) years after termination of this Agreement unless a longer retention period is required by law. AG SVC 03 Page 3 of7 VI. AUDITS AND EVALUATIONS A. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by the COA and/or federal/state officials so authorized by law during the performance of this Agreement and six (6) years after termination hereof. B. The Contractor shall provide right of access to its facilities, including by any subcontractor to the COA, the King County, state and/or federal agencies or officials at all reasonable times in order to monitor and evaluate the services provided under this Agreement. The COA will give advance notice to the Contractor in the case of fiscal audits to be condùcted by the COA. C. The Contractor agrees to cooperate with the COA in the evaluation of the Contractor's performance under this contract and to make available all information reasonably required by any such evaluation process. The results and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.17 (Public Records Act). VII. PROPRIETARY RIGHTS If any patentable or copyrightable material or article should result from the Project, all rights accruing from such material or article shall be the sole property of Contractor. Contractor agrees to and does hereby grant to the COA, an irrevocable, nonexclusive, and royalty-free license to use, according to law, any material or article and use any method that may be developed as part of the work under this Agreement. The foregoing license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of Contractor which are modified for use in the performance of this Agreement. VIII. FUTURE SUPPORT COA makes no commitment to support the services contracted for herein nor guarantee regarding the success of the services and assumes no obligation for future support of the Project except as expressly set forth in this Agreement. IX. HOLD HARMLESS AND INDEMNIFICATION A. In providing services under this Agreement, the Contractor is an independent contractor, and shall determine the means of accomplishing the results contemplated by this Agreement. Neither the Contractor nor its officers, agents or employees are employees of the COA for any purpose. The Contractor shall comply with all applicable federal and state laws and regulations regarding employment, minimum wages and hours, and discrimination in employment. The Contractor is responsible for determining the compensation of its employees, for payment of such compensation, and for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance of and compensation for these services. The Contractor and its officers, agents, and employees shall make no claim of career service or civil service rights which may accrue to a COA employee under state or local law. The COA assumes no responsibility for the payment of any compensation, wages, benefits, or taxes by, or on behalf of the Contractor, its employees and/or others by reason of this Agreement. The Contractor shall protect, defend, indemnify and save harmless the COA and its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes; (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in connection with or support of the performance of this Agreement. The Contractor shall also defend, indemnify, and save harmless the COA, and its officers, agents, and employees, from and against any and all claims made by Contractor's employees arising from their employment with Contractor. AG SVC 03 Page 4 of7 B. To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify, and save harmless the COA its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the Contractor, its officers, employees, and/or agents, except to the extent resulting from the COA's sole negligence. If this Agreement is a "a covenant, promise, agreement or understanding in, or in connection with or collateral to, a contract or agreement relative to the construction, alteration, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate" within the meaning of RCW 4.24.225, the Contractor shall so protect, defend, indemnify, and save harmless the COA its officers, employees, and agents only to the extent of the Contractor's, its officers', employees', and/or agents' negligence. The Contractor agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by or on behalf of any employees, or agents. For the purpose, the Contractor, by mutual negotiation, hereby waives, as respects the COA only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event the COA incurs any judgment, award and/or cost arising there from including attorney's fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor. Claims shall include, but are not limited to, assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. X. INSURANCE REQUIREMENTS The Contractor shall procure and maintain for the duration of this Agreement insurance as described on the Exhibit labeled as Insurance Requirements attached here to. XI. CONFLICT OF INTEREST Chapter 42.23 RCW (Code Of Ethics For Municipal Officers--Contract Interests) is incorporated by reference as if fully set forth herein and the Contractor agrees to abide by all the conditions of said Chapter. Failure by the Contractor to comply with any requirements of such Chapter shall be a material breach of contract. In addition, Contractor represents, warrants and covenants that no officer, employee, or agent of the COA who exercises any functions or responsibilities in connection with the planning and implementation of the Specific Scope of Contract Services funded herein, has or shall have any beneficial interest, directly or indirectly, in this contract. The Contractor further represents, warrants and covenants neither it nor any other person beneficially interested in this Agreement has offered to give or given any such officer, employee, or agent of the COA, directly or indirectly, any compensation, gratuity or reward in connection with this Agreement. The Contractor shall take all appropriate steps to assure compliance with this provision. AG SVC 03 Page 5 of? XII. NONDISCRIMINATION Ouring the performance of this Agreement, Contractor shall comply with state, federal and local legislation requiring nondiscrimination in employment and the provision of services to the public, including, but not limited to: Title VI of the Civil Rights Act of 1964; chapter 49.60 RCW (the Washington state law against discrimination); K.C.C. chapter 12.16 regarding discrimination and affirmative action in employment by contractors, subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination in contracting; K.C.C. chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22 prohibiting discrimination in places of public accommodation. The Contractor shall maintain, until 12 months after completion of all work under this contract, all written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to participate in this Agreement. The Contractor shall make such documents available to the COA for inspection and copying upon request. XIII. NOTICES Whenever this Agreement provides for notice to be provided by one party to another, such notice shall be in writing and directed to the chief executive officer of Contractor and the Executive Oirector of the COA at the addresses first written above. Any time within which a party must take some action shall be computed from the date that the notice is received by said party. XIV.GENERAL PROVISIONS No modification or amendment to this Agreement shall be valid unless made in writing and signed by the parties hereto. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. The COA's failure to insist upon the strict performance of any provision of . this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement are declared severable. The parties agree that this Agreement is the complete expression of the terms hereto and any oral or written representations or understandings not incorporated herein are excluded. Both parties recognize that time is of the essence in the performance of the provisions of this Agreement. XV. ATTORNEYS'FEES;EXPENSES Contractor agrees to pay upon demand all of COA's costs and expenses, including attorneys' fees and COA's legal expenses, incurred in connection with the enforcement of this Agreement. COA may ·pay someone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of such enforcement. Costs and expenses include COA's attorneys' fees and legal expenses whether or not there is a lawsuit, including attorneys' fees and legal expenses for bankruptcy proceedings (and including efforts to modify or vacate any automatic stay or injunction), appeals, and any anticipated post-judgment collection services. Contractor also shall pay all court costs and such additional fees as may be directed by the court. AG SVC 03 Page 6 of? XVI. SURVIVAL The terms and conditions of Sections III, V, VI, VII, VIII, IX, XI, XII, XIII, XIV and XV shall survive the termination of this Agreement and shall be continuing obligations of the parties. :;¡~R: .(?~ Sign ture Oate /efeý :B- ie-wI's Name (Please type or print) 11 /)dj IJr Title (Please type or print) I/~Î--(j ,3 Oate AG SVC 03 Vi Page 7 of7 EXHffiIT A SCOPE OF SERVICE The Auburn Arts Commission/City of Auburn and the Cultural Development Authority of King County mutually agree that the following services be provided in accordance with the application submitted to and approved by the Board of the Cultural Development Authority of King County. Partial support for Artisans in the Schools, in collaboration Gildo Rey Elementary in the Auburn School District. The project will focus on integrating quality cultural experiences into classroom curricula, and provide artist residencies that build on the multicultural dimension of the AAC's BRAVO! Performing Arts series. There will be more than 5000 students involved in the project, from 1 st through 5th grade. Grant monies will provide four artist residencies and four performances at the Auburn Performing Arts Center for the twelve district elementary schools. The AAC will provide blocks of complimentary tickets to the performing arts series for students and their families from low income and 'at risk' populations. Amount: $ 4000 For artist fees and direct project expenses NOTIFICATION OF EVENTS AND ACTIVITIES Project directors are requested to notify the Cultural Development Authority of King County in advance of project activities including classes, workshops, exhibitions or performances. PUBLICITY /PROMOTION POLICY Prominent acknowledgment of the Cultural Development Authority of King County and Hotel/Motel Tax Revenues is required of all recipients for use in all publicity and promotional materials, including, but not limited to brochures, press releases, programs, posters, public service announcements, flyers and advertisements. The following logo and/or language is recommended: cultura deve opment authority King County Hotel/Motel Tax Fund Final payment will not be made until acknowledgment is submitted on printed material -. '- EXIDBIT B Application Page 1 of 8 cultura deve opment authority of king county ~,~"~~~._,._~"~",,,_,._,~,,,,~^,...._^.__,., "'''·_''''''''m''''''''.c,'''''''~''_''W^_ "".''''''''''''''''''''''''''·^''''_''^,''''''''M_'.''''''^'''._.''.''''_~.''''..''''''''m_..'..'mm_~,,,~."^,~" .~".,^_"m"~~".'.'.'.""~'.'.'_',"~''''~,'.','~..,'."m"·w..m"~., "" ··"·"_"''''.m''~~~~~_''''''''_''~'''~~''~~~~~ 2003 Arts Cultural Education Program Application ,. __..... ., ,. ,. . . u ____u.,. ___ ...u__d.u. u __u . . ,. .... d., ,__,. .. , . .." __ " __. ."d..~....""" '" __ '"'' '''' ", .... __ " " ¡ Cultural Development Authority of King County www.culturaldeve1opment.org ¡ (206) 296-8574 VrrrY ~ 506 Second Avenue, Suite~~~L~eatt~:~.'t\'~~~l~~=~"~O_~" ..... ......~~~.__~~:~~~-3~~_~~~~~~. ! Deadline: Applications must be received by 4:30 p.m on May 5, 2003 or postmarked by May 5, 2003. !~~~.?...!.~.ºº~~~a~~~~b~~l~_~i!l.~~t be a~~~P!~~~_.._~._.~_~___._._.._._.___..._..., i Instructions . Read the Arts Cultural Education Program Guidelines before filling out this form. .. Applicants are encouraged to attend the workshops and meet with or call the Cultural Development Authority (CDA) staff prior to submitting a proposal. . Answer all questions in the space and in the format provided. Application should not exceed 8 pages. Do not reduce type or use smaller than 10 point type. You may paste printed text onto the original printed form. '. Signatures of the applicant and authorized representative of the educational institution are required. .. Submit one original and 10 copies of the application, three hold punched on the left side. Please clip together, rather than staple. Double sided copies are preferred. ¡. Submit one set of support materials with original application (resumes, work samples, etc.). Do not attach c~.~!!E:E()rt materials to a lication. Include a self-addressed sta ed env~.!~E~.if.Y~~.~!.l.llt mat~:l"i~~.!"~~~<!:.~.J 1. Applicant: Name: Auburn Arts Commission! City of Auburn . Address: 25 West Main Street , City: Auburn King County Council District # 13. 7, 9 i (Cal/King CountyRecords&ßlections at (206)296-1581 to verify your King çounty CouncilDistrict) . 'r .. Ph~l1.ë:· 25 3~8()4~5()5¿ . 'rF~x:253~93l ~4Ó()5 ..... .... f . E~ffiaÙ:sgoch~ei@ci.a~b~. ~a. us . Organization Info: · rih-ëct()~-N~me: ! Date oÙncorporatiol1.:T<j747à4 i Title: ! Fiscal Year End Date: 12/31/2003 ! Federal Tax ID# ¡ 91-6001228 .... ............,....__...,..____u....uuuu...".uu....uu...___..uu................................,..."...,...l".,....."....".......__u..__.__.......,.__..'_"u"__"u__'__'u" · Internet URL: www.ci.auburn.wa.usICurrent & Previous Fiscal Year Operating i i I Income $ 336,311 $ 346,550 ."'~W^_'."."_m_"_~..._,,~'''~''''··~__··_,,_"''''~_··''·_''_f....''__·~,____,,_'''~~__'__m'~''~'_m~'___~_,_.,.,~,~~__''''''\~-,,_,-L.......~.-..__~m__~__._______~"~~'^_'_'^m"-"<~"_'^~__'_.""_m'_^"_'_ m~_¡ i 2. Project !~~I11e:~~~~~(}~~~~~lmmm.. .1~~~~~s~:~?:Yest Main Street c.. mm...º~.I'~c:tor ..L!it!~:~I~~!~r~_~~~~~~~~r.m......L~~!Y: Auburn m"" I i Phone: 253-804-5057 I State: W A i Zip: 98001 I '! j! r--~_m_-~---TFax: - 253-93l-4005'--'----TE-mai1: sgoch()cl@ciaubillñ~;ã.us-~---"---l 13. Partner L~.!.l.l!!~f.ê.~~ooland Di~.!iï~diid~~ El~!!lel!~~~burn School District . I School or District I (Attach additional list, if more than one) r~!~:~¡:~1!~,~s~~;~~~~i~d~~g~~~$:;;;~~wm;~ ¡ Project Description (Max. three lines): Create quality cultural arts experiences, which are integrated into . classroom curriculums (and are aligned with the EARLS); and provide artist residencies which builds on the : multicultural dimension of the Auburn Arts Commissions acclaimed BRAVO! Performing Arts series. !" Estiffiated#()fst1.idëntst~bedh-ectiyservedbythis - 5000+ ... ... . 'imor~demm," isf=5ïhg~~de : Eroject: I Levels: ¡ :·····SpeciflCïîÜy,-how·wÙfKifigcoUl1.!YfUiid'S"be used in this pi~Ject?'-'-Thp~~~i(feartistfees'fõr4-përf()~g-- : artist residencies at Gildo Rey, and 4 educational workshop/ performances for 12 elementary schools in the · school district; stipends for 4 teachers to develop integrated classroom curriculum; art supplies and materials. DïndividuIlI 'or DOrganization (Check one) m ISt~te:W Zip: 98001 2003 Arts Cultural Education Application I' , '-; Application Page 2 of 8 5. Project Description Explain the proposed project. What do you plan to do? When? Where? Include specific examples of direct, in-class contact time with students and teachers, and/or curriculum materials to be developed and tested t:l1r()~gþ:tl1ispr()jec:t"Yþ:ic:Þ:.tl1!YÞ~!'lYilil!'lþl~t()()tl1er~~~cat()~s!'lttl1~c:()!lc:l~si()!l()ftþ:~p~()j~c:t'm Encourage and support a partnership with the Auburn School District and the Auburn Arts Commission which: * Create quality cultural arts experiences, which are integrated into classroom curriculums and aligned with the EARLS for the students in the Auburn School District by accessing performing artists (local, national and international) contracted by the Auburn Arts Commission's Bravo! series. * Integrate these performances into the elementary school curriculum and collate with the Essential Academic Learnings to support the work of the state's Educational Refonn. * Grant monies will provide 4 artist residencies which will build on the multicultural dimension of the Bravo! performances and provide students with in-depth arts experiences. And 4 performances at the Auburn Performing Arts Center for the 12 district elementary schools. * The Auburn Arts Commission will additionally provide blocks of complementary tickets to students and their families to encourage greater participation from low income and 'at-risk' populations to its performing arts series. The Artisans-In-School committee (comprised of the principal, school district staff, classroom teachers, and staff of the arts commission) will design the residencies. The committee will: (1) Define the length and dates of the residencies and select artists based on their contribution to the theme of Multicultural education and the ability to integrate the arts experience into Thinking Maps and the writing curriculum. (2) Design appropriate follow-up linked to the existing curriculum. Teachers will follow up the performance with related activities designed by the committee that are tied to the EARLS. (3) Provide teachers with mini in-services before each residency. The artist will be included in this in-service opportunity when feasible. (4) The Gildo Rey school principal will constantly monitor follow through of implementation of this education building plan. List briefly the project objectives. · To strengthen and expand the supportive relationship between the Auburn Arts Commission and the Auburn School District. · To actively involve teachers in the process of integrating the arts into their existing curriculum through development of curriculum connections, involvement in artists' residencies, follow-up to residencies. · The project will provide Auburn school students with new insights and understanding of the arts by broadening their current scope of understanding; cultivate intellectual and interpersonal skills; gain long-tenn positive outcomes in aesthetic valuing and a broader understanding of other people and their cultures. · Working with professional artists will provide students with role models in the arts. 6. Applicant Description Describe your mission and the goals of your work as an individual or organization. How does the proposed . ... pr()j.~£~..E~I.¡¡t~..!()..I:\1l<!~~C:~J'.()l!!~~~~'?!l_!'l!l~g'?ill~?."\y'þ:'yi~tl1~..PE()j~c:tilJ)!i()!ityf'?~J'~_~!'l!tl1:i~tÍJ.!1~?....m. ... The Auburn Arts Commission is a local arts agency. Its mission is to serve the citizens of Auburn by fostering cultural growth and enrichment by sponsoring programs which are representative of the arts spectrum and reflect the growing diversity of Auburn, located in south King County. Arts education is a primary interest of the commission and one of its major goals is to provide educational opportunities for Auburn's youth by having them work with professional artists. The purpose of creating artist residencies is to develop a partnership between the commission and the school district to provide avenues for teachers to include quality arts experiences, which will enrich and enhance their current curriculum in the classroom. The commission strongly believes that by supporting artist residencies, the schools' educational curriculum is expanded thereby challenging students and teachers to understand that the arts are universal and interwoven into daily life. 2003 Arts Cultural Education Application .' . '- Application Page 3 of 8 7. Application Review Criteria A. Curriculum Design. How will this project integrate into the school's curriculum as part of a (;()II1pr~h.el1siy~¡¡n~seqll~l1ti¡¡1 pr()gr¡¡J:11()rs!ll~Y?m A committee comprised of the. Gildo Rey principal, classroom teachers and school district staff, and the Auburn Arts Commission staff will work together to coordinate all details associated with the Artisans-in-School project: They will: · Communicate with the artists and establish the grade levels, times and content for the classrooms school- wide, and select the district-wide performance activities. · Develop lessons to assist teachers in integrating the artists' visit into the existing curriculum. Gildo Rey's W ASL scores in writing indicate a need for abuilding wide focus on writing instruction. In part due to the high percentage oflow-income families attending Gildo Rey, many of the students lack experiences to draw from for their writing. The Artisans-in-School committee will design a writing activity that references the children's experience with the artist to be implemented by the grade levels involved with each of the artist's performances/ workshops. · Integrate Thinking Maps into the pre and post classroom experiences connected to the arts experience. · Provide mini in-services to prepare staff to maximize their students experience with each artist. · In-service principals so they can prepare the teachers in their buildings for the district-wide art activities. · Invite community, school board, newspapers and parents to attend events as appropriate. · Report to the PTA, school district and city authorities the results of the project B. Project Outcomes. What lasting effect or contribution do you expect from the project and how will you achieve this? Is there a teacher training component? If appropriate, how will curriculum materials and information be made available to other educators? There are two primary lasting effects that are expected from this project: (1) Teachers will increase their awareness and involvement in the integration of the arts in their classroom through the modeling of the artist-in-residences and the curriculum connection tied to each performance. Specifically, the Artisans-in-School committee chaired by principal Mrs. Logan will provide teachers with pre and post activities related to the thinking skills and language arts curriculum. These activities will be communicated to teachers through the cadre of Auburn Principals. (2) Students will increase their participation in arts activities and increase their awareness of art as a viable and essential life experience. Teacher training will vary in its intensity depending on the specific artists that are contracted for the residencies. All teachers will experience the residencies with their students and be actively involved in the planning and execution of the residencies. Curriculum projects will be shared at the principal's monthly meetings within the district, and with Auburn Arts Commission staff as appropriate. C. Community Participation. Is there parent or community support for the project? If so, what form will it take? , , '" ,_ ..,. ., no "........... ......., ..,_..... ,.. ,.. ,,,..",.,_^,",~_~,",_,~,"....~,"_._",_~~,"~.m~... ,~~, ~" "'" __~"''". ~~,w"~",,".~M_._..~~....._...,,..,,,_,".__.w_,..,,"",~... ''" w.'"" There is substantial parent and community support for this project. · Parents support the program by PT A fundraisers to provide support for the grant, attending the student performances and attending associated Bravo! performances. The PTA at Gildo Rey will commit to $1,500; this is a major fmancial commitment for a parent group in our community. Other school-district wide PTA's are contributing a total of$2,000. · The Auburn Arts Commission and the Auburn School district are expanding and strengthening their partnership. Principals will communicate to teachers the curriculum connection for each performance opportunity. · The district's coordinator ofESL project will assist in providing input for the multicultural curriculum connections. · Multiple community connections continue to evolve through the project. For example: Auburn Education Association awarded a $100 grant for materials for a silk screen puppet stage following a hugely successful residency this year with Oregon Shadow Theatre Puppet company. Other community connections have been made with Puget Sound Musical Theatre and the Auburn Symphony. We fully expect our community to be as generous and open to involvement in this next years cultural arts education program ,.._,,,,,~_.._..m_,,..,,,.,,~,,__,~"um'_"__'''''''.m._.. 2003 Arts Cultural Education Application · '.0; Application Page 4 of 8 4 { 7. Application Review Criteria continued D. Experience and Qualifications. Cite examples of other education projects you have successfully administered. Describe qualifications of participating arts professionals. (Include one copy of each resume in support materials.) Forthetas! two years the Aubum~Arts-Corñïñissiõn,an(fGiidoRëy Elementary:S-clïõõ(have beena-recipiëntofa King County Arts and Cultural Education grant. This current year, funds for the program generated 4 artist residencies and 2 all-school performances at Gildo Rey, and 4 performances for the for the 12 district elementary schools at the Auburn Performing Arts Center. The residencies included Oregon Shadow Theatre, one-week residency for K-l and 4 workshops and an after school teacher/parent workshop; Gretta Pederson, one-week residency in Multicultural Music for gr. 2-3; Thistle Theatre, 2-day residency gr. 4-5; Tears of Joy, 3-day residency gr. 4 and all-school performance with workshop; Kathy Garrido and Mary Jean McDonald ofPuget Sound Musical Theatre, 3-month after school workshop culminating in an all school production by the 5th graders of the mini-musical "Annie"; also Snapdragon Puppets and Northwest Opera in Schools did all school performance and workshop. The all district performances were: "Peter and the Wolf' by the Auburn Symphony, internationally reknowned Ballet Folklorico Mexico, "Ichabod" by Village Theatre and a Broadway production of "Frogz" by Imago Theatre. In addition, the Auburn Arts Commission has for the last five years participated with the Auburn Symphony Orchestra in a Musician-in-Residency one-day program in local high schools (regular and alternative) to work with youth in the understanding of classical music and of the various instruments in the orchestra. The residencies take place two weeks prior to the symphony's concerts with Bravo! This program has led directly to the creation of placing qualified music students in the orchestra to play alongside professional musicians at the Symphony's winter and spring concerts. E. Evaluation and Documentation. How will you evaluate this project while in progress and upon completion to determine its success? What form will your final documentation take (photographs, video, etc)? ... . .. .App!i~IlI1:~\villþe..~eq~iJ:~~~()P!()\,i4~4()~~~l1t.1lri.:()l1f()~ÍÞ:~iLP~()j~~!:m__ As staffto the Auburn Arts Commission and the Cultural Programs Manager for the City of Auburn, I will be directly working with the teachers and principal of Gildo Rey Elementary School. I will be a part of the Artisans- in-School committee and will see first hand the implementation of the education program within the school and the impact on the students. The arts commission will determine the success of the collaboration by the achievement of its goal of placing outstanding performing artists directly in its education outreach program to elementary school children in the Auburn community. Gildo Rey and the Auburn School District will measure and determine the success of the program in the following forms: * Power Point disc summary with photos and a summary of the arts experience of the students * summary of teacher surveys of the results of the program and achievements gained in the classroom * curriculums as appropriate. These are in addition to the quality of the artifacts created in the classroom; the physical artwork and the greatly improved reading and writing skills of the students expressing their experiences with the artists. F. For Repeat Applicants: If this project has been funded for two or more years by the Cultural Education Program, please address the followin!? questions: How has the project evolved? Will any new schools or districts participate in the project? Are there new project objectives? Is there increased support from the participating school(s)? The project objectives will be expanded to include: Curriculum connections to the Thinking Maps and multicultural dimensions ôf the elementary school curriculum. Participation by all the elementary schools in the district wide performances/ experiences with support from the principals in communicating the curriculum connections. The project support will be increased in the following ways: 12 elementary schools will be included in 4 of the district performances at the Auburn Performing Arts Center. These schools will contribute $2,000 in support of the grant Auburn School District will support the program by providing busing for the students, inèur 'in-kind' costs of rental of the PAC, and production technicians, coordinate the all school grade level events, consultation services of the district's ESL coordinator. Gildo Rey's principal will inservice the principals in the curriculum for the district wide arts experiences. Gildo Rey's PTA will increase its contribution to the project to $1,500. The Auburn Arts Commission will provide tickets to designated Bravo! performances to those elementary schools having percentages of free and reduced lunches of 50% or more. (Note:CDA's grant funds will not support this; such tickets will be provided at the expense of the arts commission). .._",'^,-_.._, ^..,---,~--,-, 2003 Arts Cultural Education Application . .'./ Application Page 5 of 8 8A. Project Budget Please provide an itemized list of all project expenditures and project income. Total expenditures in Column 1 must equal total income in Columns 2-4, comprised of in-kind contributions (cash value of donated materials and services), other cash income (as it applies to this project only), and requested CDA grant funds. Break down expenditures by category to include rate of pay, cost of materials, etc. Indicate specific use of requested CDA grant funds. Note: matching funds are encouraged but not required. See section under Eligibility (Guidelines, page 8) for information about eligible expenses. You may provide additional budget information if necessary in Budget Narrative Section 9B. (-' Project Column 1 Project Expenditures A. Fees: (indicate rate of pay) Project Director I Administration Director - Administration - Fees Artist Fees for 4 residencies at Gildo And 4 all district at PAC B. Supplies I Materials: Art Materials and for 4 residencies C. Curriculum Development I Training: for 4 teachers to write curriculum 1400 1000 D. Transportation (Who and Where): 12 schools to PAC for 4 . .. I3XA-:tlburn School District $ 1920 E. Assessments and Documentation: Power point summary, photo and video and evaluations 250 F. 7900 TOTALS (Total expenditures listed in Column 1 must equal $ 30970 total income listed in Columns 2-4.) Project Income Column 2 In-kind Contribu- tions Column 4 Requested CDA Grant Funds Column 3 Other Cash Income $ 12570 $ 9400 $ 9000 2003 Arts Cultural Education Application .'--;. Application Page 6 of 8 f~ ~ ~ 8B. Budget Narrative Please use this space to provide additional information about your project budget. Describe how project expenses were derived and how you intend to provide or solicit in-kind and/or cash contributions to the overall project budget. Note other sources of income including earned revenue; contributions from corporate, business, or foundation sources; and municipal or other public support. Note school district income or other contributions, including PT A funds if available. Indicate if these contributions have already been solicited, and if they are confIrmed. If the project director or other personnel will be paid at different rates for administrative time, .pl~g!~~..~4.~t\14~tltJt~3:cl1c;:~(;()tl!a.(;!!i~~1.d.~s(;riÞ~..11~~~: .. The Auburn Arts Commission is contributing $10,000 to this project which comprises $5,500 in partial support of artist fees of$12,500 for the four residencies at Gildo Rey and 4 district-wide performances at the Auburn Performing Arts Center; $2,500 in-kind representing 10% of the project director's time over a 6-month period; and $2,000 in-kind contribution for making Bravo! tickets available for low-income families. The Auburn School District is contributing $7,820 which comprises: $2,500 in-kind representing 10% of administrator's time, $500 administrative expenses, $500 ESL coordinator's time; and $1,920 in transporting 12 grade level classes to four separate performances at the Auburn Performing Arts Center, and $2,400 in rental fees, and technical production costs for all four performances. GiIdo Rey Elementary is further providing $250 in-kind contribution for the power-point summary, photo and video documentation, and evaluations. The school PTA's are contributing $3,500. This is $1,500 from Gildo Rey's PTA, and $2,000 from the other school PTA's. This has been solicited and confIrmed. These contributions add up to $21,570 from a total project budget of $30, 970, thereby the requested amount through the 2003/2004 Arts Cultural Education Grant is for $$9,400. 9. Signatures Each signatory declares that s/he is an authorized official of the applicant non-profIt organization or individual representative, is authorized to make this application, and will assure that any funds received as a result of this application are used only for the purposes set forth herein. Peter B. Lewis Mayor City of Auburn Signature of individual authorize B. Project Director: Susan Gochoel 5 Cultural Programs Manager ~ City of Auburn r-- ~.____ Signature of~roject Director 10. Applicant Check List ~~ .f.(15(~ Date Have you completed the following? o Signatures of the applicant and authorized representative of the educational institution o One original and 12 copies of the application clipped together and three-hole punched D One set of support materials with the original application (resumes, references, work samples) OSelf~ad.cIt-~s~.~d...~tlyelope..\\o'Ïtl1..sllfficieIlt..pos!a.g~...f()r.r~.1:tl1'Jl...()f.~y..sllPP()rt..~teri3:ls..tl1at .y()u..'Yatlt.r~1:tl1'Jled 2003 Arts Cultural Education Application Application Page 7 of 8 i, r t t SCHOOL PARTNER SECTION CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY 2003-2004 ARTS CULTURAL EDUCATION APPLICATION To be completed by faculty or administrator representing participating school partner(s). Each participating school and or school district must submit a separate completed copy of the school section. Summary Information Applicant:Ç~_______!:~~~~~c:.iP1l1 of ºil_~()~eJ'}~~l~J:I?:enta!r.§^ch()()L.... ._____.___..__ Partner Schoo l/District: .. i\l.I:Þl1fI1:~c:~~()~ºi~1:ric:tmmm......m.m...................mmm................mmm..m.......mmmm.....mm.... ...mm King Co. Council 13 (Call King County &cords & Elections (206) 296-1581 to verify which Council District your school is in) District: Address: Principal! Administrator: Telephone & E-mail: -1º-º~m~~~_~!h AubUf!1LW A 98ºº~__._...._..___m__._ .ç~~~Þi?!:()glll1: . 253-931-4952 . ~()g!ll1:@~1JLal.l:Þ1I11I:'\\'e<1tl~~~c::~l.I:mm ~,~,,~~,--'._"'~-~_._""--,~~--,~~""""""~ School contact individual (responsible for development, implementation and assessment of project in collaboration with applicant): Contact Name: .ç:~~Þi?I.-()g!ll1:m ..m .!c::lc::p~()l1c:::~?~:?~l:~??~m Title: Principal, Gildo Rey Elementary School E-mail: ___'-__m._____-',__._,_.___.__.,__.._____,._~()~l1:@.J11X.aub1l11I..:~~<1tlet.e~_,. What ethnic populations will be served, and how may students from each ethnic group? .....ç!ll.l:c:1l~!!lt1._?º~!.l'<!!l!i.yc::..J\1!1c::J:ic:~?~.....}>.!lc:i!i£.~.~~!l114S?~Li\'f'¡-ic:~mJ\1!1c::J:i£!ll1_!~,...ªi~p~ic:....~?~.... What is the percentage of total school population receiving free or reduced price 53% lunches? (Base responses on current school year information) Application Information m~_.º-~~.c:riþ~!!?_e collaJ:>.()!:,aßol1 procc::ss _þetween the school and ~!i:C:!lnt. that produced this project p'r!J.E()sal.__ Susan Gochoel (Auburn Arts Commission) and Robin Logan (Gildo Rey/Auburn School District) met and reviewed the possibility of expanding the partnership between the commission and the school district. *Principals were surveyed to assess the impact of the partnership with the commission on their individual buildings. They unanimously responded by offering to double their contributions to the funding of the project even in this challenging fiscal year to $2,000. *Even with the decline of successful fundraisers the Gildo Rey PTA offered its full support of the program based on the positive reactions of the students and are increasing their contribution to $1,500. *The Assistant Superintendent of the Auburn School District - Dr. Kip Herron - was so pleased with the positive impact of the high quality Performing Arts programs being offered by the commission, from their acclaimed Bravo! season, for the elementary students in Auburn, that he offered to increase the in-kind support of the ASD even in the face of strong budget cuts within the district. *Gochoel and Logan collaborated to write this grant application. 2. What are the school's goals for this project? How does the project fit into the school's curriculum and overall ,......... ........ c:l.I:!rtC:l.I:!l.I:J:I?:g(),!l~s^?.ª~,\\,...~()c::s ~~.P!()jmc::c:~m!lJi.~'\\'it.Þ:..!!?_~..~~~c::l1:!i.llJ..~c:!l4c::J:I?:i,c:..!:.c::.!lEl1~ttßc::ql.l:~C::J:I?:~l1~~?........ The Auburn School District serves a diverse population. Seven of the twelve elementary schools have approximately half of their students qualified for free and reduced lunch (an indicator that their families are living in some degree of poverty.) Additionally, the ESL population in the ASD is growing. Families struggling with poverty lack resources to access arts events and opportunities. Reduction in state funding and the pressure .of high stakes testing also diminish both the time and money available for the arts in public schools. The GOAL of this proposal is to provide quality arts experiences, meaningfully integrated into the elementary school curriculum for the children in the Auburn School District with the long-range goal of developing future patrons of the arts through the combined efforts of the Cultural Development Authority of King County, the Auburn Arts Commission and the Auburn School District. The former King County Cultural Education Arts grant was the catalyst for the development of a partnership between the Auburn Arts Commission and the Auburn School District. Following is a chart showing how the project aligns with the Essential Academic Learning Requirements: 2003 Arts Cultural Education Application . Tandem onto the performers contracted by the Auburn Arts Commission's 2003/2004 BRAVO! performing arts series to provide district wide cultural arts experiences for the elementary school students in Auburn. . Integrate these perfonnances into the elementary school curriculum. For example: Grade Performance Curriculum Connections EARL 4th. Shangri-La Chinese Acrobats * Character Education: Perseverance * Physical Education: Gymnastics * Social Studies: China * Writing: Descriptive Narrative Goal 4 Health & Fitness 1.1 Geography 2.2 Writing 1.1 3rd. Brigham Young University's Living Legends (Latin American, Native American, Polynesian) * Multicultural Education * Physical Education: Dance * Social Studies * Writing: Compare and Contrast Social Studies 4.1 Health & Fitness 1.1 Social Studies 3.2 Writing 2.2 2nd. FOOTWORKS/ Incredible Feets * Language Arts: Story Mapping Percussive Dance Ensemble * Writing: Retell * Multicultural Education Writing 1.1 Writing 1.2 Social Studies 4.1 TBD TBD TBD TBD These performing arts groups have been confirmed for evening performances with Bravo! and a morning i11::scll()()I..~ª~(: l~i()~..~()J:'~.!I()pt.p~r!()J:'~ lI.1.(:~. i~..t!I~..A:~~.~!I.1.~.e!!()J:'!!li.I.1.gMA:!~~Ç~!lt.~!.~ 2003 Arts Cultural Education Application Application Page 8 of 8 3. What is the school's implementation plan for the program? Include teacher training or workshops. Address any involvement by parents or community. Susan Gochoel (AAC), Robin Logan (Principal, Gildo Rey) as part of the Artisans-In-School committee will implement the program. The committee will: · Work collaboratively to coordinate residencies with the school calendar and schedule · Determine and design relevant connections to existing curriculum and align with the State's Essential Academic Learnings. · Inservice teaching staff involved in residency including principals for district wide events. · Principals will communicate to teachers in their buildings the curriculum connection for each performance opportunity. · ESL Project Coordinator to assist in roviding input for the multicultural curriculum connections. · Recruit community support as needed to implement program (PTA, parents, volunteers) · Communicate program to parents and invite to evening performances at school by the students _i:^__~!_¥~^t.l!~ sc!!ool:^s.^p~¡t~.f<.>!~~c~e,E:!~~~L~s.~~sment and.publici!r?_______"_~._._^______"__~._^__ Gildo Rey Elementary School will communicate with school district publicity staff of events supported by the grant through the school publicity directory, parent newsletter, posters. And in addition, the marketing staff of the Auburn Arts Commission will send out press releases along with promoting its schedule of Bravo! performances. Local reporters and photographers are always personally invited to the events. The documentation! assessment of the program will take the following form: · Power Point disc summary with photos and summary of arts experiences of the students. · Summary of teacher survey of the results of the program, · Curriculums as appropriate. 5. What are the school's primary responsibilities for and contributions to this project, in cooperation with this . ..a.:pp!~~~E:!?....'J:'l1~s.~...~y.!E:<::!1l.~~Î!!~~~_¡t~s.!!a.:!iy~..<.>~..~t.~~!a.:l_S1l.pp<.>!ì1.fiE:a.:E:<::ia.:Ls.llpp<.>r:t..s.<::!!~~1l!~g,_e!~:_.. · Twelve elementary schools will be included in four of the arts experiences. These schools will contribute $2,000 to support the project · Gildo Rey's PTA will contribute $1,500 to support the project. · The school district will support the program by providing busing for the students to all of the performances at PAC. · The school district will incur "in-kind" costs of the rental of the Performing Arts Center, cost of technical production and coordinate all the school grade level events. · The school district will also provide "in-kind" support in the form of consultation services from the ditrict's EsI coordinator. · Gildo Rey's principal will inservice the principals in the curriculum for the four district wide arts experiences. By signing below, the school demonstrates its commitment to carry out this program if funded during the 2003- 2004 school year in partnership with the program applicant. School contact: Principal: fR~1:!:J~ C. Robin Logan Title: Date: Principal,Gildo Rey Elementary School April 21, 2003 2003 Arts Cultural Education Application