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HomeMy WebLinkAbout3706RESOLUTION NO. 3 7 0 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH BERRYMAN & HENIGAR FOR BUILDING PLANS REVIEW SERVICES WHEREAS, the City of Auburn is engaged in various municipal functions, including Building Plan reviews; and WHEREAS, because there are currently vacancies in the employment ranks of persons involved with those tasks, in order for the City to provide such services in a timely manner, it would be appropriate to contract for help from qualified service providers; and WHEREAS, Berryman & Henigar is able and qualified to provide the services necessary, and is willing to do so at a cost that is acceptable to the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor and the City Clerk are authorized to execute an agreement in substantial conformity with the Agreement attached hereto, marked as Exhibit "A" and incorporated herein by this reference. Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation, Resolution 3706 April 15, 2004 Page 1 which authorization includes signing or authorizing implementation agreements with builders or developers. a delegee to sign Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this ,/~ day of~,~_~ ,200 ~L. ATTEST: CITY OF AUBURN PETER B. L£WIS MAYOR Danielle E. Daskam, City Clerk APPRO<,VED, AS TO FORM: City Attorney Resolution 3706 April 15, 2004 Page 2 2004 AGREEMENT FOR BUILDING PLANS REVIEW PROFESSIONAL SERVICES RESOLUTION NO. 3706 THIS AGREEMENT made and entered into this of , 200~, by and between the CITY OF AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to as "CITY" and with, Berryman & Henigar, a corporation whose address is 720 Third Ave Ste 1200, Seattle WA 98104, hereinafter referred to as "CONSULTANT", In consideration of the covenants and conditions of this Agreement, the parties hereby agree as follows: 1. SCOPE OF WORK, See Exhibit A, attached and by this reference made part of this Agreement. 2. TERM, The CONSULTANT shall not begin any work under this Agreement until authorized in writing by the CITY. All work under this Agreement shall be completed by December 31,2004. The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the CITY in the event of a delay attributable to the CITY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental Agreement issued by the CITY is required to extend the established completion time. 3. COMPENSATION, The total amount of the Agreement is not to exceed $125,000.00. Paid per rates are attached in the fee schedule as shown on Exhibit B, which is attached and by this reference made part of this Agreement. Hourly labor rates are attached in the schedule Agreement for Professional Services April 15, 2004 Page 1 of 10 as shown on Exhibit C, which is attached and by this reference made part of this Agreement. The CONSULTANT shall be paid by the CITY for direct non-salary cost, per attached Exhibit D, at the actual cost to the CONSULTANT plus 10%. Exhibit D is attached hereto and by reference made a part of this Agreement. These charges may include, but are not limited to the following items: reproduction fees, communication fees, and mileage. The billing for non-salary cost, directly identifiable with the project, shall be submitted as an itemized listing of charges supported by copies of the original bills, invoices, expense accounts and miscellaneous supporting data retained by the CONSULTANT. Copies of the original supporting documents shall be supplied to the CITY upon request. All above charges must be necessary for the services provided under the Agreement. In the event services are required beyond those specified in the Scope of Work, and not included in the compensation listed in this Agreement, a contract modification shall be negotiated and'approved by the CITY prior to any effort being expended on such services. 4. RESPONSIBILITY OF CONSULTANT. The CONSULTANT shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all studies, analysis, designs, drawings, specifications, building code inspections, reports and other services performed by the CONSULTANT under this Agreement. The CONSULTANT shall, without additional compensation, correct or revise any errors, omissions or other deficiencies in its plans, designs, drawings, specifications, reports and other services required. The CONSULTANT shall perform its services to conform to generally accepted professional engineering standards and the requirements of the CITY. Agreement for Professional Services April 15, 2004 Page 2 of 10 Any approval by the CITY under this Agreement shall not in any way relieve the CONSULTANT of responsibility for the technical accuracy and adequacy of its services. Except as otherwise provided herein, neither the CITY'S review, approval or acceptance of, nor payment for, any of the services shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement to the full extent of the law. 5. INDEMNIFICATION/HOLD HARMLESS. The CONSULTANT shall indemnify and hold the CITY and its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require the CONSULTANT to indemnify the CITY against and hold harmless the CITY from claims, demands or suits based solely upon the conduct of the CITY, their agents, officers and employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT'S agents or employees and (b) the CITY, their agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence, (2) the costs to the CITY of defending such claims and suits,' etc. shall be valid and enforceable only to the extent of the CONSULTANT'S negligence or the negligence of the CONSULTANT'S agents or employees. The provisions of this section shall survive the expiration or termination of this Agreement. 6. INDEPENDENT CONTRACTOR/ASSIGNMENT. The parties agree and understand that the CONSULTANT is an independent contractor and not the agent or employee of the CITY and that no liability shall attach to the CITY by reason of entering into this Agreement except as otherwise provided Agreement for Professional Services April 15, 2004 Page 3 of 10 herein. The parties agree that this Agreement may not be assigned in whole or in part without the written consent of the CITY. 7. INSURANCE. CONSULTANT shall procure and maintain for the duration of this Agreement, commercial general liability insurance against claims for injuries to persons or damage to property which may arise from or in conjunction with services provided to the CITY by the CONSULTANT, its agents, employees or sUbcontractors, under this Agreement. The CONSULTANT agrees to provide commercial general liability insurance and shall maintain liability limits of no less then ONE MILLION DOLLARS ($1,000,000) per occurrence and ONE MILLION DOLLARS ($1,000,000) general aggregate. The CONSULTANT shall also provide and maintain professional liability coverage in the minimum liability limits of ONE MILLION DOLLARS ($1,000,000) Per claim and TWO MILLION DOLLARS ($2,000,000) aggregate. The general liability coverage shall also provide that the CITY, its officers, employees and agents are to be covered as additional insured as respects: Liability arising out of the services or responsibilities performed by or under obligation of the CONSULTANT under the terms of this Agreement, by the CONSULTANT, its employees, agents and subcontractors. Both the general liability and professional liability coverage shall provide that the CONSULTANT'S insurance coverage shall be primary insurance as respects the CITY, its officials, employees and agents. Any insurance or self insurance maintained by the CITY, its officials, employees or agents shall be excess to the CONSULTANT'S insurance and shall not contribute with it. Each insurance policy required by this section of the Agreement shall be endorsed to state that coverage shall not be suspended, voided, or canceled except when thirty (30) days prior Written notice has Agreement for Professional Services April 15, 2004 Page 4 of 10 been given to the CITY by certified mail return receipt requested. All insurance shall be ,obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT agrees to provide copies of the certificates of insurance to the CITY specifying the coverage required by this section within 14 days of the execution of this Agreement. The CITY reserves the right to require that complete, certified copies of all required insurance policies be submitted to the CITY at any time. The CITY will pay no progress payments under Section 3 until the CONSULTANT has fully complied with this section. 8. NONDISCRIMINATION, The CONSULTANT may not discriminate regarding any services or activities to which this Agreement may apply directly or through contractual, hiring, or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or where there is the presence of any sensory, mental or physical handicap. 9. OWNERSHIP OF RECORDS AND DOCUMENTS, The CONSULTANT agrees that any and all drawings, computer discs, documents, records, books, specifications, reports, estimates, summaries and such other information and materials as the CONSULTANT may have accumulated, prepared or obtained as part of providing services under the terms of this Agreement by the CONSULTANT, shall belong to and shall remain the property of the CITY OF AUBURN. In addition, the CONSULTANT agrees to maintain all books and records relating to its operation and concerning this Agreement for a period of six (6) years following the date that this Agreement is expired or otherwise terminated. The CONSULTANT further agrees that the CITY may inspect any and all documents held by the CONSULTANT and relating to this Agreement upon good cause at any reasonable time within the six (6) year period. The CONSULTANT also agrees to provide to the Agreement for Professional Services April 15, 2004 Page 5 of 10 CITY, at the CITY'S request, the originals of all drawings, documents, and items specified in this Section and information compiled in providing services to the CITY under the terms of this Agreement. 10. CERTIFICATION REGARDING DEBARMENT~ SUSPENSlON~ AND OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.~ The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph "(b)" of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. Agreement for Professional Services April 15, 2004 Page 6 of 10 Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective partiCipant shall attach an explanation to this proposal. 11. TERMINATION OF AGREEMENT. This Agreement may be terminated by either party upon twenty (20.) days written notice to the other party, and based upon any cause. In the event of termination due to the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the CITY for services performed to the date of termination. Upon receipt of a termination notice under the above paragraph, the CONSULTANT shall (1) promptly discontinue all services affected as directed by the written notice, and (2) deliver to the CITY all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as the CONSULTANT may have accumulated, prepared or obtained in performing this Agreement, whether- completed or in process. 12. GENERAL PROVISIONS. 12.1. This Agreement shall be governed by the laws, regulations and ordinanceS of the City of Auburn, the State of Washington, King County, and where applicable, Federal laws. 12.2. All claims, disputes and other matters in question arising out of, or relating to, this Agreement or the breach hereof, except with respect to claims which have been waived, will be decided by a court of competent jurisdiction in King County, Washington. pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall proceed diligently with the performance of the services and obligations herein. 12.3. In the event that any dispute or conflict arises between the parties while this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such Agreement for Professional Services April 15, 2004 Page 7 of 10 dispute or conflict, the CONSULTANT shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12.4. The CITY and the CONSULTANT respectively bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement with respect to all covenants to this Agreement. 12.5. This Ag~:eement represents the entire and integrated Agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations or agreements either oral or written.' This Agreement may be amended only by written instrument signed by both the CITY and the CONSULTANT. 12.6. Should it become necessary to enforce any term or obligation of this Agreement, then all costs of enforcement including reasonable attorneys fees and expenses and court costs shall be paid to the substantially prevailing party. 12.7. The CONSULTANT agrees to comply with all local, state and federal laws applicable to its performance as of the date of this Agreement. 12.8. If any provision of this Agreement is invalid or unenforceable, the remaining provisions shall remain in force and effect. 12.9. This Agreement shall be administered by William Hill, on behalf of the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any · written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: City of Auburn ^ttn: Paul Krauss, Community Development Director 25 W Main Street Auburn WA 98001 Phone: 253.931.3090 Fax: 253.804.3114 E-mail: pkrauss@ci.auburn.wa;us Agreement for Professional Services April 15, 2004 Page 8 of 10 Berryman & Henigar Attn: William Hill 720 Third Ave Ste 1200 Seattle WA 98104 Phone: 206.505.3400 Fax: 206.505.3406 E-mail: whill@bhiinc.com 12.10. All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be delivered in person or deposited in the United States mail, postage prepaid. Any such delivery shall be deemed to have been duly given if mailed by certified mail, return receipt requested, and addressed to the address for the party set forth in 12.9, or if to such other person designated by a party to receive such notice. It is provided, however, that mailing such notices or communications by certified mail, return receipt requested is an option, not a requirement, unless specifically demanded or otherwise agreed. Any party may change his, her, or its address by giving notice in writing, stating his, her, or its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement. 12.11. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. IN WITNESS WHEREOF, the parties signed and executed this Agreement on the date and year first above set forth. Peter B Lewis, Mayor ATTEST: BERRYMAN ~ Federal Tax ID #: 95-2936795 Danielle E. Daskam, City Clerk Agreement for Professional Services April !5, 2004 Page 9 of 10 File: N\berryman and henigar-bldg plan review contraCt Agreement for Professional Services April 15, 2004 Page 10 of 10 EXHIBIT A SCOPE OF WORK GENERAL The Services to be performed by Berryman & Henigar (B&H) are to be specified in a work request from the CITY to B&H. BUILDING PLAN REVIEW SERVICES Without limiting the generality of the following, the Building Plan Review Services may include any or all of the following specific tasks: 1. Upon initiation of the project, B&H will receive a work order request to perform work that identifies the project and the scope of plan review. Plan reviews will be performed at Berryman & Henigar's Seattle office. As requested by the CITY, B&H shall be asked to perform one or more of the following tasks performing plan review of building plans and supporting documents: a. non-structural fire and life safety plans examination b. structural planS examination c. energy code plans examination d. barrier free plans examination e. mechanical & plumbing code'plans examination B&H will review plans submitted with building permit applications in accordance with the currently adopted Uniform Codes, Washington State Building Code (WAC 51-40), including barrier.free (WAC 51-40 - Ch.11) and energy code (WAC 51-11), and the City of Auburn Code, except that B&H will confer with the City Representative or his/her agent on any portion of the review that specifically requires an approval of the City Representative under the applicable Code(s), or that involves an unusual interpretation. If corrections are required, B&H will write and send a review letter to the applicant and will send a copy to the CITY's Building Official or his/her agent. The correction letter will describe each required correction or addition, and reference the applicable code section. It will also direct the applicant to submit the revised or added information to the City of Auburn Permit Counter per the submittal requirements for the permit type under review. Page 1 of 3 B&H will complete the initial review and will either approve the application and notify the CITY of approval via return of all materials, or will send the applicant and the CITY a review letter within the timelines listed below. Each timeline will begin from the day B&H receives a complete project submittal. Unless otherwise agreed to by the CITY in advance, the following timelines apply. a. Single Family Projects - Initial review of projects sent to B&H at a rate of five (5) or fewer projects per week will be completed within ten (10) working days. Additional projects beyond five per week will be reviewed within a mutually acceptable schedule to be determined. Resubmittals will be reviewed within five (5) working days. b. All Other Projects (including typical new commercial and multifamily buildings) Initial review will be completed within fifteen (15) working days for typical projects. Resubmittals will be reviewed within ten (10) working days. c. Larger projects will be reviewed in a negotiated timeframe that is mutually acceptable for the project. B&H shall notify the CITY within two (2) days of receipt of plans if proposed schedule can not be met and a mutually acceptable schedule will be determined. The review time may be negotiated when the quantity and/or the complexity of projects to be reviewed constrains B&H's ability to meet timelines. B&H will not be held responsible for delays beyond B&H's control. 6. Comments or clarifications for the permit applicant shall be prepared in a professional manner and with the level of care, skill and competence ordinarily exercised. 7. B&H shall respond to telephone inquiries from CITY staff, developer's engineer or architect or others. o At the completion of the plan review B&H shall return plans "stamped as approved for permit issuance" to indicate that the plans have been reviewed and found to be in substantial compliance with applicable codes and ordinances along with associated documents and a transmittal to the CITY OF AUBURN. The transmittal shall indicate any deferred submittals to be included as part of the information to be submitted to CITY OF AUBURN during construction. 9. There shall be no required minimum usage of any "on-call, as-needed" building plan review services described in this agreement. Page 2 of 3 DUTIES OF THE CITY OF AUBURN Plan Review 1. CITY shall deliver to B&H, (2) sets of plans, structural calculations, energy calculations, geotechnical reports, specifications and related documents for the completion of the plans examination. 2. CITY shall determine which plans are to be reviewed by B&H. 3. CITY shall intake, track, and process the permit applications and all plan revisions per current CITY permit procedures. ADDITIONAL BUILDING SAFETY SERVICES AVAILABLE 1. Preliminary review meetings with CITY staff and/or development proponents to review projects. (48 hour advance notice required) 2. Meetings with CITY staff and/or development proponents to review plan review comments. (48 hour advance notice required) 3. Building inspection services 4. Fire Code plan reviews on buildings. 5. Fire sprinkler and fire alarm system plan reviews. 6. Provide code interpretations. BUILDING SAFETY SERVICES FEES 1. Refer to Exhibit's "B" and "C". Page 3. of 3 EXHIBIT B BUILDING SAFETY FEES Establishment of Building Valuation and Fees 1. Latest "Building Standards Magazine" is to be used to determine the valuation for projects. 2. Cost per square foot for "Good" construction will be used to determine valuation. 3. Regional modifier of 1..00 will be used. 4. Experience and judgment will be used for non-conventional project types, such as foundation repairs, retaining walls, etc. 5. Use detailed bid or 50% the cost of new construction (which ever is higher) for commercial T.l.'s. 6. Each separate structure will be valued individually. 7. Valuation used in determining permit and plan review fees will be the larger of either the applicant's submitted valuation or as computed using method above. 8. Building permit fees: As set forth in the1997 edition of UBC's Table No. 1-A. 9. UBC plan review fees: 65% of the building permit fee in accordance with UBC section 107.3. Berryman & Heni,qar Building Plan Review Fees These fees include the initial plan review plus one (1) recheck. When substantial revisions occur, additional fees shall be charged at the hourly rates shown in Labor Rate Schedule. 1. Complete Plan Review UBC Non-structural Fire & Life Safety + Structural, disabled accessibility and/or State Energy Code, UMC and/or UPC 80% of the plan review fee calculated per UBC section 107.3 ($250 minimum) Partial Review UBC Non-structural Fire & Life Safety + Structural, disabled accessibility and/or State Energy Code 75% of the plan review fee calculated per UBC section 107.3 ($250 minimum) 3. Partial Review UBC Non-structural Fire & Life Safety + Structural 70% of the plan review fee calculated per UBC section 107.3 ($250 minimum) Page 1 of 2 Partial Review UBC Non-structural Fire & Life Safety ONLY - OR - UBC Structural ONLY 60% of the plan review fee calculated per UBC section 107.3 ($250 minimum) Mechanical ! Plumbing Reviews not included as part of a full building plan review (as defined above in item #1) will be charged at the hourly rates shown in the Labor Rate Schedule. Fees for Additional Services 1. Preliminary plan review meetings to review code requirements will be charged at the hourly rates shown in Labor Rate Schedule. 2. Additional plan reviews beyond the initial and one (1) recheck will be charged at the hourly rates shown in Labor Rate Schedule. 3. Review of deferred submittals will be charged at the hourly rates shown in Labor Rate Schedule. 4. Revisions to plans that require additional plan review will be charged at the hourly rates shown in Labor Rate Schedule. 5. Attendance at meetings when requested by the CITY will be charged at the hourly rates shown in Labor Rate Schedule. 6. Fire Code, Fire Sprinkler, Fire Alarm plan reviews when requested by the CITY will be charged at the hourly rates shown in Labor Rate Schedule. 7. Mechanical and Plumbing plan reviews will be charged at the hourly rates shown in Labor Rate Schedule. 8..Inspection services will be charged at the hourly rates shown in Labor Rate Schedule. 9. Building Official services will be charged at the hourly rates shown in Labor Rate Schedule. Page 2 of 2 EXHIBIT C HOURLY LABOR RATES SCHEDULE BUILDING SAFETY SERVICES Classification Building Inspector I Building Inspector II Senior Inspector Plan Checker II Plan Checker III (licensed P.E.) Principal Engineer Principal Consultant Project Engineer Engineer Engineer I Word Processor II Notes: Rate $ 45- $ 59 $ 60 - $ 69 $ 70 - $ 76 $ 87 - $ 98 $99- $130 $130 $130 $80-$115 $ 62 - $ 75 $ 55 - $ 75 $51 Hourly rates shown are portal to portal for services Consultant staff normal workdays are Monday through Friday (8am - 5pm). Office work or inspections on Saturdays, Sundays or CITY Holidays will be performed at specific request of the CITY representative. Billing for work performed outside normal work hours and on Saturdays, Sundays or CITY Holidays shall be at 1% times the rates shown above. This Schedule of Hourly rates is effective as of September 2001. annual review. Rates are subject to Page 1 of 1 EXHIBIT D DIRECT NON-SALARY REIMBURSABLE EXPENSES Reproduction Fees Communication Fees · Mileage at $0.375/mile or the current approved IRS rate. It is understood that all reimbursements are at cost and will be marked-up 10%. Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts with other consultants, such as appraisers and/or environmental consultants, etc. If approved, the CITY shall reimburse the CONSULTANT for the actual cost of the subcontracts plus a 10% markup to cover the CONSULTANT'S additional overhead expense associated with the Subcontract. Page 1 of 1 CONSULTANT INVOICES Consultant invoices should contain the following information: On consultant letterhead. · A cover letter stating the status of each task. This should include items completed, percent completed during the billing period and completion along with funding status. · Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10). · invoice date. · Period of time invoice covers. · Consultant Agreement # (i.e.: AG-C-115). · Project number(s) listed (i.e.: PR562). · City's project manager listed. · The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing timesheets, or some other form of proof) along with type of work done (i.e.: design, right-of-way, or construction) or task order number. · Direct salary (base salaries) · Indirect salary (benefits) · Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary (overhead). The City does not pay for consultant meals unless part of a task requires travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be broken down and backup information is to be attached to invoice. Project managers are to inform consultants as to what is required for break down information and if backup information is to be attached. Break out the same for subconsultant charges. · Previous and remaining base contract amounts left in each task and total contract - total authorized amount (bottom line figure). Add amendments to this base contract amount for total authorized amount. · Percentage of work completed to date compared to total amount of work (if required by the project manager). · Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an amendment in place. · Invoices for previous year are due by January 15th. · For grant/special funded projects there might be other special information needed, reference the LAG manual. SAMPLE INVOICE City of Auburn Invoice #: 5222 25 West Main Progress Payment #: 2 Auburn WA 98001 Invoice Date: February 10, 2002 Attn: Scott Nutter (Project Engineer) Project Name: Thomas Nelson Farm Agency Agreement #: AG-C-010 Project #: PR562 Engineering Services performed during the period of: January 2002 SAMPLE ENGINEERING, INC. Personnel Hours Mike Jones, Principal in Charge 1 ' Carla Maker, Architect 5 Joe Smith, Word Processin.q 10 Consultant Personnel Sub Total: Hourly Rate Amount $125.00 $125.00 $ 72.00 ' $144.00 $ 48.00 $480.00 $749.00 Expenses (see attached documentation)Char.qes Mileage ($0.345/mile): 20 miles Communications: $30.00 Printin,q: $29.00 Consultant Expenses Sub Total: Multiplier Total x 1.1 $ 7.59 x 1.1 $33.00 x 1.1 $31.90 $72.49 Consultant Total: $821.49 SUB CONSULTANTS Subconsultant (see attached documentation) Hours ABC ENVIRONMENTAL, INC., Civil Engineer 10 ELECTRICAL CONSULTING, Electrical Engineer 5 MECHANICAL SOLUTIONS, Mechanical Engineer 10 MOVING COMPANY, Movin.q Consultant 2 Subconsultant Sub Total: x 1.1 Multiplier: Hourly Rate Amount $100.00 $1,000.00 $100.00 $ 500.00 $100.00 $1,000.00 MRF* $100.00 $ 100.00 $2,6O0.OO $ 26O.OO Subconsultant Total: $2,860.00 TOTAL DUE THIS INVOICE $3,681.49 CONTRACT BREAKDOWN Amount Prior This Total Invoiced % % Amount Task Authorized Invoiced Invoice To Date Expended Completed Remaining Original Contract $22,000.00 $1,025.00 $2~681.49 $3,706.49 20% 25% $18,293.51 MRF* $2,500.00 $0.00 $1,000.00 $1,000.00 40% 45% $1,500.00 TOTAL $125,000.00 $1,025.00 $3,681.49 $4,706.49 $;19,793.51 Note: MRF=Management Reserve Fund * Received a written authorization of MRF on 11t0/01 for Mechanical Engineer task in the amount of $2,000.00.