HomeMy WebLinkAbout3712RESOLUTION NO. 3 7 1 2
A RESOLUTION OF THE CITY OF AUBURN, WASHINGTON,
AUTHORIZING THE MAYOR AND CITY CLERK OF THE CITY OF
AUBURN, TO EXECUTE AN AGREEMENT WITH BONNIE
TOURS TO ACT AS TRAVEL AGENT FOR THE CITY'S SENIOR
CENTER PROGRAM
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A
REGULAR MEETING DULY ASSEMBLED, HEREBY RESOLVES THAT:
Section 1. The Mayor and City Clerk of the City of Auburn,
Washington, are hereby authorized to execute an Agreement with Bonnie Tours
for the purpose of acting as travel agent for a 13-day tour of Honolulu and
Norwegian Wind Hawaiian Islands Cruise. A copy of said Agreement is
attached hereto, denominated as Exhibit "A", and made a part hereof as though
set forth in full herein.
Section2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This Resolution shall take effect and be in full force and
effect upon passage and signatures hereon.
Resolution No. 3712
March 29, 2004
Page 1 of 2
DATED AND SIGNED this /~/?~-day of April, 2004
CITY OF AUBURN
MAYOR
ATTEST:
Danielle Daskam,
City Clerk
APPROVED AS TO FORM:
City Attorney
Resolution No. 3712
March 29, 2004
Page 2 of 2
Resolution 3 7 I 2
Exhibit A
AGREEMENT
THIS AGREEMENT is made and entered into this//~.~J" day of April, 2004, by
and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, whose address is 25 West Main Street, Auburn, Washington 98001,
herein referred to as "CITY", and BONNIE TOURS, whose address is Post Office Box
19591, Seattle, Washington 98115, herein referred to as "BONNIE".
In consideration of the covenants and conditions herein, the parties agree as
follows:
1. PURPOSE.
The purpose of this agreement is to retain BONNIE to serve as a travel
agent for a Hawaiian Islands cruise tour package, from November 12,
2004 to November 24, 2004, for the CITY'S Senior Center Program, as
defined in BONNIE's itinerary, a copy of said itinerary hereto attached and
denominated as "Attachment 1"
2. SCOPE OF SERVICE
BONNIE agrees to perform the following services and tasks:
A. BONNIE will provide the Hawaiian cruise as provided in BONNIE's
attached itinerary (Attachment 1), which proposal is by this
Resolution No. 3712- Exhibit A
Agreement - Bonnie Tours
Page 1 of 10
March 29, 2004
Bo
reference incorporated herein as if fully set forth, except as hereby
modified by terms and conditions contained in this Agreement.
BONNIE agrees to provide luggage tags and name tags.
BONNIE shall provide original flyer.
BONNIE shall provide the staff and necessary information for the
initial promotional gathering at the CITY'S Senior Center.
BONNIE shall provide staff for a pre-departure group called
"document party".
Copies of all correspondence sent to tour participants by BONNIE
shall also be sent to the CITY's Senior Center Recreation
Coordinator.
BONNIE shall provide one free Senior Center escort space - single
occupancy after the first 15 paying participants in double
occupancy rooms.
BONNIE will give the City Senior Center a $25.00 per paying
participant rebate, with funds to be used for document party.
TERM
This Agreement shall commence and be
November, 2004. The Agreement shall
November, 2004.
COMPENSATION
in effect on the 12th day of
expire on the 24th day of
Resolution No. 3712- Exhibit A
Agreement - Bonnie Tours
Page 2 of 10
March 29, 2004
The agreed compensation for the services provided to the CITY will be the
total amount collected from tour participants for the Hawaiian Cruise.
Package prices are determined by stateroom and deck category: "K" is
$2,415; "E" is $2,685; "BA" is $3,385;single occupancy is an additional
$800. The total package includes: the 13-day BONNIE Hawaiian Islands
Cruise; round trip air fair from SeaTac airport, one (1) night hotel
accommodations in Honolulu; eleven (11) nights cruise accommodations,
meals and entertainment aboard ship; round trip Shuttle Express transfers
from home to and from ship for those living within Shuttle Express' service
area; luggage handling (1 bag per person); land and air cancellation
waivers; port taxes and government taxes; Honolulu transfer fees;
Honolulu/ Pearl Harbor and City tour. A Collette tour guide will
accompany the group for the entire trip and an Auburn Senior Center staff
escort will be added to accompany the group with fifteen (15) paying
passengers. A $450 deposit will be required upon reservation, with the
balance due in full by August 2, 2004. Such payment shall be full
compensation for all work performed and/or services rendered, and for all
supervision, labor, supplies, material, employees, equipment, and all
incidentals necessary to complete services under this Agreement.
Resolution No. 3712- Exhibit A
Agreement - Bonnie Tours
Page 3 of 10
March 29, 2004
SUPPORT SERVICES PROVIDED BY CITY.
The CITY shall provide the following support services:
1. Advertisement of the Hawaiian Islands Cruise in the monthly Senior
Center brochure.
2. Registration of tour participants.
3. Copying and distribution of promotional flyers.
4. An escort if there are fifteen (15) or more paid tour participants in
double occupancy rooms.
CANCELLATION INSURANCE.
The tour participants shall purchase cancellation insurance, which is
included in the tour package price, with insurance coming out of the
$450.00 deposit. In the case of cancellation, the cancellation insurance
premium will be retained on the following reservation basis: A flat fee of
$2O0.00.
INDEMNIFICATIONS/HOLD HARMLESS.
BONNIE shall defend, indemnify, and hold the CITY, its officers, officials,
employees, and volunteers harmless from any and all claims, injuries,
damages, losses, or suits including attorney fees, arising out of or
resulting from the acts, errors, or omissions of BONNIE in performance of
this Agreement, except for injuries and damages caused by the sole
negligence of the CITY.
Resolution No. 3712 - Exhibit A
Agreement - Bonnie Tours
Page 4 of 10
March 29, 2004
INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that BONNIE is an independent
contractor, and not the agent or employee of the CITY, and that no liability
shall attach to the CITY by reason of entering into this Agreement except
as otherwise provided herein. The parties agree that this contract may not
be assigned in whole, or in part, without the written consent of the CITY.
INSURANCE.
BONNIE shall procure and maintain, for the duration of this Agreement,
insurance for claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work
hereunder by BONNIE, its agents, representatives, or employees.
A. Minimum Scope of Insurance
BONNIE shall obtain insurance of the types described below:
1. Commercial General Liability insurance shall be written on
ISO occurrence form CG 00 01 and shall cover liability
arising from premises, operations, independent contractors
and personal injury and advertising injury. The CITY shall
be named as an insured under BONNIE's Commercial
General Liability insurance policy with respect to the work
performed for the CITY.
2. Workers' Compensation coverage as required by the
Industrial Insurance laws of the State of Washington.
Resolution No. 3712- Exhibit A
Agreement - Bonnie Tours
Page 5 of 10
March 29, 2004
Bo
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3. Professional Liability insurance appropriate to BONNIE's
profession.
Minimum Amounts of Insurance
BONNIE shall maintain the following insurance limits:
1. Commercial General Liability insurance shall be written
with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate.
2. Professional Liability insurance shall be written with limits
no less than $1,000,000 per claim and $1,000,000 policy
aggregate limit.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain,
the following provisions for Professional Liability and Commercial
General Liability insurance.
1. BONNIE's insurance coverage shall be primary insurance as
respect the CITY. Any insurance, self-insurance, or
insurance pool coverage maintained by the CITY shall be
excess of BONNIE's insurance and shall not contribute with
it.
2. BONNIE's insurance shall be endorsed to state that
coverage shall not be cancelled by either party, except after
thirty (30) days prior written notice by certified mail, return
receipt requested, has been given to the CITY.
Resolution No. 3712- Exhibit A
Agreement - Bonnie Tours
Page 6 of 10
March 29, 2004
10.
Do
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best
rating of not less that A:VII.
Verification of Coverage
BONNIE shall furnish the CITY with original certificates and a copy
of the amendatory endorsements,
limited to the additional insured
including but not necessarily
endorsement, evidencing the
insurance requirements of BONNIE before commencement of the
work.
NONDISCRIMINATION,
BONNIE shall comply with all Federal, State, and local laws and
ordinances prohibiting discrimination and employment with regard to age,
sex, color, creed, national origin, or mental, sensory, or physical
handicaps.
GENERAL PROVISIONS
The following provisions shall apply:
A. No waiver by either party of any breach or default hereunder shall
be deemed a waiver of any preceding or any subsequent breach or
default.
B. This Agreement may not be changed or modified nor any provision
hereof waived, except in writing and agreed to by both parties.
Resolution No. 3712- Exhibit A
Agreement - Bonnie Tours
Page 7 of 10
March 29, 2004
This Agreement shall be construed in accordance with any and all
questions with respect hereto by the laws of the State of
Washington.
Notices required pursuant to this Agreement shall be mailed to the
parties at the addresses set forth above, and shall be deemed
given when so mailed.
CITY OF AUBURN
M^YOR
BONNIE TOURS
BY:
TITLE:
Resolution No. 3712- Exhibit A
Agreement - Bonnie Tours
Page 8 of 10
March 29, 2004
ATTEST:
'D~'r~ielle Daskam.
City Clerk
APPROVED AS TO FORM:
City Attorney
Resolution No. 3712- Exhibit A
Agreement - Bonnie Tours
Page 9 of 10
March 29, 2004
STATE OF WASHINGTON
)ss
COUNTY OF KING
On this ~._~J~ day of
Notary Public in and for
~'~,~,~;c '1~1,1~,,, ~-o~ , to
the State
me known to
, 2004, before me, the undersigned, a
of Washington, personally appeared
be the owner of Bonnie Tours, the
corporation who executed the within and foregoing instrument, and acknowledged said
instrument to be the free and voluntary act and deed of said corporation, for the uses
and purposes therein mentioned, and on oath stated that he/she is authorized to
execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the date hereinabove set forth.~//.~./~/
~ ,,;',,o'*~ ~',~ ~ NOTARY PUBLIC in and for the State
~ ~ ~u.~ i ~ ~ of Washington, residing at
'..~ "t I-~.'~.7 My commission expires
Resolution No. 3712- Exhibit A
Agreement - Bonnie Tours
Page 10 of 10
March 29, 2004
Auburn Senior Activity Center presents
HonOlulu & Norwegian Wind
Hawaiian Islands Chatise
November 12 - 24, 2004
13 da js/12 nights
Getaway for a leisurely 11-night cruise in the serene Hawaiian Islands with one night in Honolulu, plus Fanning Island in
the Republic of Kiribati! Explore the Big Island of Hawaii from Kona & Hilo, soak in the beauty of Kauai,
spend 2 days in Maul, bask in a perfect tropical climate in free days at sea,
and take in exciting onboard entertainment from Broadway to Vegas-style shows!
Itinerary and Ports of Call:
November I2 Seattle - Honolulu, Oahu- A Shuttle Express home pick-up will deliver you to SeaTac for your
flight to Hawaii, where you'll be transferred to your deluxe hotel in the Wa/k/k/£each Area.
November 13 Honolulu - Board Cruise Ship - Tour Pear/Harbor/Vat/ona/Memoria/Park, the lJSSArizona and
a brief orientation of Hono/u/u before boarding the Norwegian Wind. Their £reesty/e Cruising allows
you to select any of the various restaurants on board, with either casual or elegant dress.
November 14 Kona, Hawaii - Situated on the western coast of the spectacular and rugged Big Island,/(ona is
warm and sunny year-round: Explore tidal pools & coral reefs with abundant exotic tropical fish.
November At Sea - Relax and enjoy the many amenities onboard, from six'restaurants offering a selection of
15 & 16 international cuisine and nightly world-class entertainment in the Stardust Lounge.
November 17 Fanning Island, Republic of Kiribati - With its pristine beaches and breathtaking s'cenery, this
island is known by the locals as "heavenly footprint".
November At Sea - There's always something to do while onboard. With 2 swimming pools, a golf driving net,
I8 & 19 fitness center and walking/jogging track - you can be busy or do nothing at all, it's up to you!
November20 Hilo, Hawaii - This charming town features year<ound flourishing flowers and lush tropical plants.
Optional tours take you to Madame Pele's volcanic badlands and the Hamakua Coast.
November Lahaina, Maul - Spend two days in the old whaling capital of Lahaina, once home of the world's
2I & 22 largest whaling fleets. Experience the best Mauihas to offer, with an optional whale-watching cruise
or a traditional Polynesian luau and hula show just to name a few.
November23 Nawiliwili, Kauai - Verdant and lush, Kauaiis considered the sacred "Garden Island" of Hawaii.
You may choose to visit Waimea Canyon for some of the most colorful rainbows ever!
November24 Honolulu, Oahu - Seattle - Bid "aloha" to Hawaii and return to Seattle with many warm
memories of your island experience. A Shuttle Express home delivery will return you to your home.
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STATEROOM CATEGORIES
Cost Per Person / Double Occupancy
Inside $2415
Outside $2685
Balcony $3385
COSTINCLUOES: Roundtrip air from SeaTac, Shuttle Express home pick-up & return, one night hotel & eleven night
cruise accommodations, meals and entertainment aboard ship, port taxes & government taxes, Honolulu transfers,
Honolulu Pearl Harbor & City Tour, Collette Tours Guide, land & air cancellation waivers, and Auburn Senior Center
Staff Escort with a minimum of 15 passengers.
Optional shore excursions at each port-of-call are available for purchase from Norwegian Cruise Lines!
DEPOSI~ $450 per person upon registration ['by,~pr//12 to/nsure ava//ab///ty)
FULL PAYMENT: August 2, 2004
CHECKS PAYABLE TO:
Auburn Senior Activity Center (253) 931-3016
808 9th SE, Auburn, WA 98002
A valid passport is required. It should be valid for at least six months
after the return date, and have at least one blank visa page.
BONNIE TOURS. INC IS REGISTERED WITH THE WASHINGTON STATE DEPARTMENT OF LICENSING ASASELLER OF TRAVEL #60139913
Detach form, fill out and mail with payment to the Auburn Sen/or Activity Center
NAME
Auburn HONOLULU - NOR I47EGIAN I4rlND CRUISE Registration Form
ADDRESS
CITY, STATE, ZIP
STATEROOM CATEGORY COST
Please CHECK ONE Preference
NAME(S) FOR AIRLINE TICKET (must match PASSPORT):
PHONE
ROOMMATE
ROOM (check one) __ '/ bed __ 2 beds
__Smoking or Non-Smok~n9
AIRLINE SEAT PREFERENCE:
A~ste Window Next to roommate