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RESOLUTION NO. 3724
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, APPROVING AND ADOPTING THE
MARY OLSON FARM OPERATIONS PLAN
WHEREAS, the City of Auburn, as property owner, maintains and provides for
security of the Mary Olson Farm Operations Plan farm site; and
WHEREAS, the City manages grants that focus on restoration of the farm as
Park property; and
WHEREAS, the City has created partnerships with the White River Valley
Historical Society, the Auburn School District, and the Green River Steelhead and Trout
Club, to make this farm an environmentally and historically restored site to enrich the
lives of school children and citizens; and
WHEREAS, it would be in the City's advantage to adopt an Operations Plan for
the farm, detailing the future staffing, programming and budgeting requirements for this
new amenity for the citizens of Auburn.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WSHINGTON, HEREBY RESOLVES as follows:
Section 1. The Operational Plan, as denominated as Exhibit "A" and made a
part hereof as though set forth in full herein, as a means to complete the process and
plan for public access in 2014, is approved and adopted.
Section 2. The Mayor of the City of Auburn, Washington, is hereby authorized
to implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
---------------------------
Resolution No. 3724
May 11, 2004
Page 1 of 2
Section 3. This Resolution shall be in full force and effect upon passage and
signatures hereon.
DATED AND SIGNED this /1ß,day of May, 2004.
ATTEST:
1\ (". f\ /1
lJ.)flu~Y~~~
Danielle Daskam,
City Clerk
::~~
City Attorney
---------------------------
Resolution No. 3724
May 11, 2004
Page 2 of 2
C
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Exhibit A
Resolution 3724
Mary Olson Farm Operations Plan*
I. Background
II. Governance
A. City of Auburn
B. White River Valley Museum
III. Olson Farm in 2014
IV. Moving From 2004 to 2014
V. Conclusion
* Format being reviewed by City Council for inclusion in City's Comprehensive Plan
I. Background
History and Mission
The Mary Olson Farm (Farm) is a unique 50-acre· farmstead dating from 1897 and
located on a sloped and wooded site along the Green River. It presents an intact
assembly of rural buildings, a site shaped by glaciers, receding prehistoric salt water,
historic period agriculture, and a stream ecology with indigenous salmon runs. Through
preservation of the building and historic features, and stewardship of its rich natural
environment, the Farm will foster understanding of its distinct environmental history,
human heritage, and the economic realities of an early 20th century family farm.
Particular emphasis is placed on natural history and ecology of the farm site, showing
how the environment has shaped the cultures and people who have lived there. The
Farm will welcome teachers and students for tours, workshops and other learning
experiences. It will provide community entertainment through educational tours,
festivals and special events, and become a quiet retreat for walks and picnics.
The Olson Farm is owned by the City of Auburn. The Mary Olson Farm is a King
County Landmark and is on the National Register of Historic Sites.
Development
The Farm was purchased by the City of Auburn (City) in 1994 with King County
Conservation Futures Funds with the express purpose of preserving the natural
environment and historic buildings from residential development. It was purchased
directly from descendents of the original family. The City installed a caretaker on site to
oversee its safety, and removed debris and modern items.
In 1999 renovations of the historic buildings began. The 1897 barn, 1902 farmhouse,
1902 outhouse, 1920 garage and icehouse, smoke house and chicken coop all required
significant work to remain standing for future generations to enjoy.
To date, renovations have been accomplished using about $400,000 in grant funds from
King County Landmarks Commission and the Capital Fund For Washington's Heritage.
Private sources of support have come from the Auburn Soroptimists, Boeing Bluebills,
Dennis Swanson, Keimig and Associates, and Rupert and Associates. The City has
provided at not cost services of the survey crew, biologist, and horticulturalist. This
work has focused on stabilizing the historic buildings through roof replacement, new
foundations and structural engineering. Additionally a farm-wide drainage plan has
been designed and is halfway completed. It moves water draining off the northern
hillside, around behind and to the west of the barn, through a swale in the orchard,
under a new permeable drive, eventually to the stream. To date, the "triage" state of the
Farm's restoration should be complete, (accept for the house foundations and other half
of drainage work,) opening the way for work on building exteriors, windows, landscaping
and visitor amenities.
Resolution No. 3724 Exhibit "An
Operations Plan
Page 2 of 11
April 22, 2004
Partnerships
Throughout the development of the Farm partnerships have been very important.
City of Auburn
The City of Auburn as property owner, maintains the Farm site, mowing, pruning and
doing minor fence and building repairs. Through its residential caretaker, the City
maintains security on the farm. As funds become available the City manages grants
that focus on environmental restoration and park development. At all times, all efforts
are coordinated by the Museum Director and overseen by the City's Director of Parks
and Recreation.
White River Valley Museum
The City leases the historic buildings to the White River Valley Historical Society for the
purposes of timely and economical restoration. The White River Valley Museum,
(Museum) a 501 (c)(3) not-for-profit corporation, its Director and board members
oversee this important site. In the future the curatorial staff and volunteers of the
Museum will lead Farm programs, caretaking and interpretation.
Auburn School District (District)
The District has been a consulting partner in the development of the Farm as an
education resource. Museum Board members representing the District have worked on
restoration and interpretation plans for the Farm. In the future District and private
school students will be encouraged to participate in tree plantings, restoration projects,
interpretation, and by studying the farm. Our long-term goal is for the Farm to become
a day camp and field trip destination for environmental studies and heritage based
curriculum, targeted to Auburn School District students.
Green River Steelhead and Trout Club (Club)
The Club has long shown an interest in becoming a partner in restoration efforts in
Olson Creek, as it is one of a few Green River tributaries with viable salmon and
steelhead populations. As grants become available, the Club will be asked to help with
hands-on stream restoration projects.
II. Governance
City of Auburn
As owner the City of Auburn holds the ultimate authority for the development and
operation of the Mary Olson Farm. This responsibility is shared and shaped by the
partners as listed above and by the Farm's Landmark status. As a County Landmark
and National Historic Site, the Farm's development must be in keeping with its historic
past. Details of these restrictions are available from the County Office of Historic
Preservation.
Resolution No. 3724 Exhibit "An
Operations Plan
Page 3 of 11
April 22, 2004
This plan has been approved by the Director of Parks and Recreation, reviewed by the
Planning and Community Development Committee of the City Council, and approved by
the Auburn City Council, as an element of the City's Comprehensive Plan.
White River Valley Museum
As lessee, the Museum is responsible for raising funds to restore, renovate and
rehabilitate the historic features of the Farm. This includes Museum staff writing and
administering grants, letting and managing contracts, overseeing planning efforts, and
eventual management of the Farm as a living history site. These activities are and will
be carried out by the Museum staff and volunteers under the auspices of the Museum
Board of Directors. The beginning of public viewing and programs on the Farm will
necessitate additional staff and volunteer help.
A codicil or amendment to the City/Society Museum Management Agreement will be
created, to allow for the Museum's role with the Farm. It shall outline responsibilities,
staffing and budgetary issues pertinent to managing programs on the Farm once it is
open to the public.
III. Olson Farm in 2014
By the year 2014 Olson Farm should be completely operational. The buildings will be
restored and rehabilitated; visitor amenities should be ready to accept periodic crowds;
able staff members and volunteers will routinely offer well-attended programs. To
understand the Farm in its full development, enter it as a visitor.
Parking and Restrooms
The year is 2014 and a family attends one of a small series of Farm special events: the
Harvest Festival. Approaching the Farm from the south, signage directs the visitor to
the Farm's north meadow for parking-there is a formal parking lot holding 30 cars,
including a bus turn around and modern restroom facility. But that area is full, so a
Police Explorer directs the visitor into the adjacent mowed field. They get out and walk
south, through the field and parking lot, and follow waist level signage directing Olson
Farm visitors to step back into 1902 and walk along the wagon road into the Farm.
Entry
The meandering wagon road is a compacted gravel walkway that directs the visitor up
to the brink of a low hill, and then splits in two different directions. Today, since it is a
large special event day, all visitors are directed to the south or right, walking down a
small hill to the large maple tree at the Farm's original entry. The visitors notice that
one car is dropping off a visitor in a wheel chair directly at this entry. Both parties are
greeted by Farm volunteers and are directed to the ticket booth staffed by Parks
Department hourly employees. The entry booth looks remarkably like an old roadside
fruit stand. Signage clearly marks the admission fees. This family of 4 pays $16 for their
day's entertainment. Visitors get a daily schedule of farm tours, kids activities, cider
pressing, tractor demonstrations, music, storytelling and a possible sighting of Harry
Tracey-the notorious outlaw.
Resolution No. 3724 Exhibit "An
Operations Plan
Page 4 of 11
April 22, 2004
Costs (in 2004 dollars) for other events are as follows:
Special Events
· $5 for adults
· $3 for children and seniors
· Museum and Farm members free
Prearranged School Tours
· $2 per child
· Adults free at a 1-5 ratio to students
· Additional adults are $3 each
Drop In Visitors
· $2 for adults
· $1 for children and seniors
· . Museum and Farm members free
Concerts, Community Picnics, Classes
· Priced per event
· Discounted for Museum and Farm members
Setting
The family jauntily walks into the Farm on the old driveway, a continuation of the packed
gravel wagon road. Signage within the farm, again at waist height provides options for
their tour. To the right, they can cross over the stream on the footbridge and enter the
south meadow where antique tractors (borrowed from Enumclaw collector) are on
display, or they can proceed on the driveway walking along the creek towards the house
and other Farm buildings. Intermittent views across the stream glimpse the south
meadow and the uphill garden where volunteers are harvesting antique variety produce.
These view areas are bordered by a few sections of low, two-rail fence that suggests to
visitors to stay out of the stream. At these areas waist-height graphic panels describe
Olson Creek's salmon runs and ecology. As the visitors round the bend and come to
the end of the drive, the mowed farmyard opens out to invite investigation of all five
historic buildings.
Program Offerings
Arranged across the barnyard are activity and authentic historic craft sales stalls, each
constructed of unfinished wood, with canvas covers. Hop vines grow over trellises in
front of the caretaker's home, and over adjacent fence lines. In the open hillside
meadow kids are playing games of Graces; learning tidily-winks and ring toss, and
making their own checkers boards. Fiddlers wander throughout the farmyard filling the
space with homemade music. There are two music events in the outside amphitheatre
(hillside) that feature area old-time country musicians, a magician, and the Curator of
Education telling stories. Notorious outlaw Harry Tracey, in mock prison garb (striped
jump suit) appears just in time to interrupt the Curator's story, and like Snidely Whiplash
takes her hostage. Later, the Marshall appears... to be continued.
Resolution No. 3724 Exhibit "An
Operations Plan
Page 5 of 11
April 22, 2004
Tours of the farm are gathering, on the hour, inside· the barn. Volunteer tour guides
bring together the interested guests on the hay platforms seated on bales of straw. On
time, the tour begins starting with the barn, and ending 20-30 minutes later with the
inside of the farmhouse. Each building has volunteer interpreters on sight, in costume
for 1902.
Smoke House
Smoke emanates from the small streamside structure, along with the aroma of
smoked Salmon. A volunteer explains the use of the fire pit and of cold smoking,
as he or she tends the fire.
Chicken Coop
Captured today and housed in the chicken yard, the hens and rooster usually
wander the Farm during the day, and stay in the chicken house at night.
Rabbit Hutches
Volunteers help the youngest visitors pet the resident rabbits, who are living in
the rabbit hutches and rabbit yard under the central maple tree in the uphill
meadow.
Weaving House
The local spinning and weaving club always provide volunteers to work at the
loom in the Weaving House, with additional volunteers outside with small, child-
friendly sample weaving projects for guests to try.
Farmhouse
The downstairs of the 1902 farmhouse is accessible to the public, as staff offices
have occupied the upstairs bedrooms. Volunteers share scrapbooks of historic
photos of the Olson family and the Harry Tracey story. A walkway through the
fully restored first floor allows visitors to experience the house without
endangering the historic furnishings. Volunteers and Parks Department hourly
employees sell refreshments from the kitchen-and when the kitchen is fully
restored, cook there as well.
Refreshments and Toilets
Our family has brought their picnic and a blanket, so after touring the site sit down under
an apple tree and enjoy the sights and sounds. Beverages and food are available for
sale in the farmhouse kitchen, by parks department hourly employees. In addition to
the restrooms in the parking lot, portable toilets are available behind the barn.
As the visitors are leaving, volunteers will hand them a schedule of upcoming Farm and
Museum events. The routine public event calendar will include class tours during the
school year, a series of evening music and readings in the barn, periodic classes for
children and adults, and the annual Auburn Community Picnic.
Resolution No. 3724 Exhibit "A"
Operations Plan
Page 6 of 11
April 22, 2004
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IV. Getting from 2004 to 2014, (continued)
Annual Operating Budget Explanations:
Projected Staffing
To date all staff support for planning and design, fundraising, restoration and
rehabilitation has been fit around other responsibilities of the Museum Director with
substantive support by volunteer professionals and the Museum Board. For
environmental projects, City staff support has included Eric Hagen, Environmental
Protection Manager.
Additional program staffing will be essential for any future public programs and has
been estimated as included on the timeline. Staffing by 2014 includes increased
professional educators, heritage management and hourly event staffing.
2014 Earned Revenue Plan (in 2004 dollars)
Projected Event Schedule
This plan has been developed after consultation with other sites and from the
experience at the Museum.
School Tours
$2,000 or $2 per child x 1000 5th graders (ASD)
$ 120 or $2 per child x 60 secondary students
Facility Rentals
$8,000 or $1,000 per company picnic x 8, weekends: 7/20 to 9/7
$1,000 or $500 per wedding x 2
$2,000 or $250 per concert/program in barn x 8
Festival Income
$1 ,000 or one festival weekend
v. Conclusion
Governance
It is recommended that the Museum extend and elaborate on the existing lease
agreement as the major renovations draw to completion. The new lease agreement
should grow to include the operations of the Farm in exchange for key support (parallel
in key ways to the Museum Management Plan.)
With the Museum as site manager, its 501 (c)(3) status will simplify donations and
contracts-especially those from corporations seeking to minimize their taxes. Fees
could be made directly to the non-profit, thus offsetting some management costs,.
Resolution No. 3724 Exhibit "An
Operations Plan
Page 10 of 11
April 22, 2004
Public Benefit
· With the growing public presence of Olson Farm the citizens of Auburn
and indeed the region will enjoy a truly unique heritage site-perhaps the
best preserved and operated in the County.
· Auburn School District children will grow up knowing Olson Farm, in the
same way they know Camp Auburn, a tradition.
· Auburn Parks and Recreation classes will have a new and exciting
programming venue.
· Company picnics, will introduce regional corporate leaders to Auburn and
their dollars will be spent in our City.
· Regional families will visit Auburn specifically to special events at Olson
Farm, adding to the unique cultural and entertainment amenities we have
to offer.
· Auburn's citizens will have expanded recreational and educational
opportunities right here at home-a unique part of a place that is More
Than You Imagine.
· The most complete historic family farm in the County will be fully restored
and open to the public.
Timeline and Monetary Commitments
Physical progress restoring the environment and historic buildings of Olson Farm will
and can continue with grant support. Presuming some success in fund raising, by the
year 2014, the bulk of this work should be complete.
Staffing, supplies, printing and promotional costs will begin in 2005 at the $19,000 level,
growing by 2014 to $166,000, meeting the demands of a fully operational heritage site.
With appropriate City support and some success at grant writing, Olson Farm should be
fully functional by the year 2014.
Resolution No. 3724 Exhibit "An
Operations Plan
Page 11 of 11
April 22, 2004