HomeMy WebLinkAbout3777RESOLUTION NO. 3 7 7 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AMENDMENT TO THE AGREEMENT WITH THE
STATE OF WASHINGTON AND THE CITY OF KENT, FOR THE
IMPLEMENTATION OF A CDBG PROGRAM FOR ELIGIBLE
HOUSING REPAIRS
WHEREAS, the City of Auburn is engaged in various municipal functions, including
allocating Community Development Block Grant funds distributed through programs of the
State of Washington and the United States of America, such as the program for housing
repairs for eligible housing, authorized by the Department of Housing and Urban
Development (HUD) at 24 CFR part 570; and
WHEREAS, on July 19th, 2004, the City entered into an Agreement with the State of
Washington, and the City of Kent, for the purposes of implementing a program for eligible
housing repairs authorized by HUD, through the Community Development Block Grant
program; and
WHEREAS, as a part of said program, the City of Auburn received a payment of
$12,000 for a deferred loan issued in May, 1999, for housing repairs authorized by the
Community Development Block Grant program; and
WHEREAS, the City of Auburn is expected to have will have at least $9,000 of surplus
appropriation authority in its PY2004 budget for CDBG Administration; and
Resolution No. 3777
October 29, 2004
Page 1
WHEREAS, it would be appropriate to increase its appropriation for emergency
housing repairs, amending its annual budget and amending the CDBG program Agreement.
NOW, THEREFORE, for and in consideration of payments, covenants, and
agreements stipulated in their Interlocal Agreement for services to be made and performed
by the parties hereto, the City of Auburn and the City of Kent mutually agree to amend their
Interlocal as follows:
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor and the City Clerk are authorized to execute the
Amendment to the Interlocal Agreement with the State of Washington and the City of Kent,
for the implementation of the CDBG program for eligible housing repairs in substantial
conformity with the Amendment attached hereto, marked as Exhibit "A" and incorporated
herein by this reference.
Section 2. That the Mayor is authorized to implement such administrative procedures
as may be necessary to carry out the directives of this legislation, including seeking
amendment of its annual budget to appropriate the deferred loan payment and transfer
$9,000 from CDBG Administration, to the appropriation for emergency housing repairs in its
CDBG annual budget.
Section 3. That this Resolution shall take effect and be in full force upon passage
and signatures hereon.
Resolution No. 3777
October 29, 2004
Page 2
Dated and Signed this day of 2004
CITY OF AUBURN
~ i. PETE B. LEWIS
MAYOR
ATTEST:
~
Danielle E. Daskam,
City Clerk
APP..ROVED AS TO FO
ganiel B.V~'td,
City Attorney
Resolution No. 3777
October 29, 2004
Page 3
AMENDMENT
to the
INTERLOCAL AGREEMENT BETWEEN
THE CITY OF AUBURN AND CITY OF KENT
FOR THEIR CDBG HOUSING REPAIR PROGRAM
WHEREAS, the cities of Kent and Auburn have heretofor entered into an Interlocal
Agreement, on July 19th, 2004, along with the State of Washington, for the purposes of
implementing eligible housing repairs authorized by the Department of Housing and LTrban
Development (HUD) at 24 CFR part 570 (Community Development Block Grant program); and
WHEREAS, The City of Auburn received a payment of $12,000 for a deferred loan
issued in May, 1999, for housing repairs authorized by the Community Development Block
Grant program; and
WHEREAS, The City of Auburn will have at least $9,000 of surplus appropriation
authority in its PY2004 budget for CDBG Administration; and
WHEREAS, The City of Auburn desires to increase its appropriation for emergency
housing repairs authorized for funding through its CDBG program as implemented by the City of
Kent. and
WHEREAS, The City of Auburn will amend its annual budget to appropriate the deferred
loan payment, and transfer $9,000 from CDBG Administration, to the appropriation for
emergency housing repairs in its CDBG annual budget.
CDBG AGREEMENT AMENDMENT 1
NOW, THEREFORE, for and in consideration of payments, covenants, and agreements
stipulated in their Interlocal Agreement for services to be made and performed by the parties
hereto, the City of Auburn and the City of Kent mutually agree to amend their Interlocal
Agreement substantially as follows:
Section 1. Exhibit #1: General Information: The CDBG Appropriation amount
will be increased from $129,000 to $150,000; and the revised exhibit attached to this amendment
will be inserted and replace the original Exhibit #1 in the Interlocal Agreement of July 19, 2004.
Section 2. Exhibit #2: Project Budget: The total amount stipulated for the "Project
Budget" will be increased from $129,000 to $150,000 and the line items listed in the "Project
Budget" will be adjusted to reflect the increase total budget amount. The City of Kent is
authorized to make adjustments among the line items in the "Project Budget" necessary to make
and implement the additional housing repairs caused by this budget increase; provided the
adjustments do not increase the total amount, or result in increase in the total amount, af the
"Project Budget". The revised Exhibit #2 attached to this amendment will be inserted and
replace the original Exhibit #2 in the Interlocal Agreement of July 19, 204.
Section 3. Exhibit #5: Performance Measurements: The total number of grants
identified by the City in the 4th Quarter is increased from one major repair and four minor repairs
to three major repairs and six minor repairs. The projected expenditure rate in Part 2 of Exhibit
#5 for the third and fourth quarters is increased from $32,250 to $ 42,750 to reflect the project
increased caused by increasing the total "Project Budget". The revised exhibit attached to this
amendment will be inserted and replace the original Exhibit #2 in the Interlocal Agreement of
July 19, 204.
CDBG AGREEMENT AMENDMENT 2
Section 4. Acceptance and Signatures: The parties hereto agree and accept the
terms, conditions, covenants and all matters and laws incorporated by reference herein and
therefore cause their hands to affix their signatures as evidence to their acceptance of this
Amendment to their Interlocal Agreement before their designated witnesses and/or notaries.
Section 5. Remaining Terms Unchanged: That all other provisions of the Interlocal
Agreement between the parties referred to herein above, shall remain unchanged, and in full
force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CITY OF KENT
Jim White, Mayor
C NR-Y~FA R-~---_.
Pete B. Lewis, Mayor
Attest:
Brenda Jacober, City Clerk
Approved as to form:
Tom Brubaker, City Attorney
Attest:
Dani ile E. Daskam. City Clerk
Approved as to form:
CDBG AGREEMENT AMENDMENT 3
STATE OF WASHINGTON )
) ss
COUNTY OF KING )
On this day of , 2004, before me, the undersigned, a Notary Public in
and for the State of Washington, personally appeared and
, to me known to be the Mayor and City Clerk of the City of Kent,
Washington, the municipality referenced within the foregoing instrument, and acknowledged said instrument to
be the free and voluntary act and deed of saidCity for the uses and purposes therein mentioned, and on oath
stated that he/she is authorized to execute said instrument on behalf of said City.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the date
hereinabove set forth.
STATE OF WASHINGTON )
) ss
COUNTY OF KING )
My Commission expires:
NOTARY PUBLIC in and for the State of Washington,
residing at
On this / (4" day of Ile j/?'~~~Z 2004, before me, the undersigned, a Notary Public in
and for the State of Washington, personally appeared pcl~e/ S ~e k/r'S and
C= J, to me known to be the Mayor and City Clerk of the City of Auburn,
Washington, the municipality referenced within the foregoing instrument, and acknowledged said instrument to
be the free and voluntary act and deed of saidCity for the uses and purposes therein mentioned, and on oath
stated that he/she is authorized to execute said instrument on behalf of said City.
IN WITNESS WaIEREOF, I have hereunto set my hand and affixed my official seal the date
hereinabove set forth.
; •'S~oN E ! ''01
.~~5 ~',o; .
.
.
~ Cn : U
Pus~.~~ ~ o s
r
N~••~~
,,~~,~~•~~',3.r~..~,~.••'~`,~a
h~OF WAS
NOTAfkY OUB C in and
residing at
My Commission expires: _
the State of Wa4hi
CDBG AGREEMENT AMENDMENT 4
EXHIBIT #1
Community Development Block Grant Contract
General Information
PROJECT NO.:
BG 0406
TITLE: City of Auburn Housing Repair Program
PROJECT SUMMARY: Loans and grants for repair of low income, owner-occupied, single
family homes.
ELIGIBILITY: 24CFR 570.202 - Low/Mod Limited Clientele
NATIONAL OBJECTIVE:
CDBG APPROPRIATION :
TYPE OF PROJECT:
PROJECT LOCATION:
SPECIAL CONDITIONS:
TERMINATION DATE:
Low/Moderate Income Housing
Q 1--0 150 000
Capital
City-wide
See EXHIBIT #3: Snecial Conditions
December 31. 2004
CONTACT PERSON: Katherin Johnson
TITLE: Human Services Manager
MAILING ADDRESS: 220 4`h Ave. S., Kent, WA 98032
PHONE NUMBER: 253-856-5070
FAX NUMBER: 253-856-6070
PERSON(S) AUTHORIZED TO SIGN VOUCHER REIMBURSEMENT REQUEST AND PROGRAM
ACCOMPLISHMENTS FORM:
NAME/TITLE Katherin Johnson, Human Services Manager
SIGNATURE
(optional) NAME/TITLE John Hod sog~n Parks Recreation and Community Service Directar
SIGNATURE
CDBG AGREEMENT AMENDMENT 5
EXHIBIT #2
Community Development Block Grant Contract
Project Budget
PROJECT NO.: BG 0406 TITLE: City of Auburn Housing Reair
SUMMARY OF TASKS AND COSTS
PERSONNEL COSTS
Annual Percent of
List Employees by Position Title Salary Time to Item Total
Project
Home Repair Supervisar
57,408
20%
11,482
Home Repair Specialist
41,760
70%
29,232
Home Repair Specialist
45,984
20%
9,197
Home Repair Worker
39,672
10%
3,967
0
0
Fringe Benefits(taxes, benefits)
17,568
17,568
0
0
0
0
Category Total
(Should be the same as No. I in
Budget Detail) 1 202,392 71,446
(continued)
CDBG AGREEMENT AMENDMENT 6
EXHIBIT #2 (CONTINUED)
Community Development Block Grant Contract
Project Budget
BUDGET DETAIL
Column A
Column B
Column C
Total Budget
Budget
Revised Total
Cost. Categories
Item
Revision #1
Budget
Personnel Costs
71,446
0
71,446
Office/Operating Supplies
10,000
9,175
19,175
Consultant or Purchased Services
0
0
0
- Construction Contracts/ Real
24,254
9,175
33,429
Properiy Acquisition
Communications and
400
350
750
Advertisements
Travel and/or Training
0
200
200
Intra-Agency Support {i.e.
12,900
2,100
15,000
administrative overhead}
Capital Outlay - Construction
0
0
0
Other (Detail) (Vehicle Rental)
10,000
0
10,000
Total Project Costs
{Note : Column A must equal sum
129,000
21,000
150,000
of Column B and C
Source of Funds
Column A
Total
Column B
Total
Column C
Total
City of Auburn CDBG Funds
129,000
21,000
150,000
City of Auburn General Funds
Other Funds:
Grand Total
129,000
21,000
150,000
CDBG AGREEMENT AMENDMENT
.
EXHIBIT #5
PERFORMANCE MEASUREMENTS
BG # 0306
Part 1. Schedule by Task
Milestones
(Projected Number of Units)
Loans/Grants Identified by City - Major Repairs
Loans/Grants Identified by City - Minor Repairs
Current Projects
Completed Units
Quarters
st
nd
rd
th
i
2
3
4
3
3
3
3
6
6
4
6
(Actual Number of Units)
Loans/Grants Identified by City
Current Projects
Completed Units
Part 2. CDBG Expenditure Rate
1 S` Quarter (1 / 1-
3/31)
2°a Quarter (4/1 -
6/30)
3`d Quarter (7/1 -
9/30)
0 Quarter (10/ 1
- 12/31)
CDBG Funds Vouchered
Projected Actual
32,250
32,250
42,750
42,750
CDBG AGREEMENT AMENDMENT 8