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RESOLUTION NO.3 8 0 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT WITH BONNIE
TOURS TO ACT AS TRAVEL AGENT FOR THE CITY'S SENIOR
CENTER PROGRAM
WHEREAS, the Auburn Parks and Recreation Department Senior Center
provides a variety of trips and tours as part of their senior travel programs; and
WHEREAS, it is advantageous for the City to contract with a travel agent to
provide the travel arrangements for some of the more lengthy tours offered by the
Auburn Senior Center.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREBY
RESOLVES THAT:
Section 1. The Mayor and City Clerk of the City of Auburn, Washington, are
hereby authorized to execute an Agreement with Bonnie Tours for the purpose of acting
as travel agent for a nine-day Canadian Rockies by Rail tour, which Agreement shall be
in substantial conformity with the Agreement, a copy of which is attached hereto,
marked as Exhibit "A" and incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. This Resolution shall take effect and be in full force upon passage
and signatures hereon.
Resolution 3802
December 20, 2004
Page 1 of 2
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DATED AND SIGNED this I g (jay of January, 2005.
CITY OF AUBURN
~(?-~
PETER B. LEWIS
MAYOR
ATTEST:
~?~JJaj~
Danielle Oaskam
City Clerk
Resolution 3802
December 20,2004
Page 2 of 2
'..!J
Resolution 3 8 0 2
Exhibit A
AGREEMENT
(; þ
THIS AGREEMENT is made and entered into this h day of January, 2005,
by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, whose address is 25 West Main Street, Auburn, Washington 98001,
herein referred to as "CITY", and BONNIE TOURS, whose address is Post Office Box
15951, Seattle, Washington 98115, herein referred to as "BONNIE".
In consideration of the covenants and conditions herein, the parties agree as
follows:
1. PURPOSE.
The purpose of this agreement is to retain BONNIE to serve as a travel
agent for a Canadian Rockies by Rail tour package, from May 22, 2005, to
May 30, 2005, for the CITY'S Senior Center Program, as defined in
BONNIE's itinerary, a copy of said itinerary hereto attached and
denominated as "Attachment 1",
2. SCOPE OF SERVICE
BONNIE agrees to perform the following services and tasks:
A. BONNIE will provide the Canadian Rockies by Rail tour package as
provided in BONNIE's attached itinerary (Attachment 1), which
proposal is by this reference incorporated herein as if fully set forth,
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Resolution No. 3802 - Exhibit A
Agreement - Bonnie Tours
Page 1 of 10
December 20, 2004
except as hereby modified by terms and conditions contained in
this Agreement.
B, BONNIE agrees to provide luggage tags and name tags.
C, BONNIE shall provide original flyer.
O. BONNIE shall provide the staff and necessary information for the
initial promotional gathering at the CITY'S Senior Center.
E. BONNIE shall provide staff for a pre-departure group called
"document party",
F. Copies of all correspondence sent to tour participants by BONNIE
shall also be sent to the CITY's Senior Center Recreation
Coordinator.
G, BONNIE shall provide one free Senior Center escort space - single
occupancy - after the first 15 paying participants in double
occupancy rooms,
H. BONNIE will give the City Senior Center a $40.00 per paying
participant rebate, with funds to be used for document party and
other incidentals.
3. TERM
This Agreement shall commence and be in effect on the 22nd day of May,
2005. The Agreement shall expire on the 30th day of May, 2005.
4. COMPENSATION
The agreed compensation for the services provided to the CITY will be the
total amount collected from tour participants for the Canadian Rockies by
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Resolution No. 3802 - Exhibit A
Agreement - Bonnie Tours
Page 2 of 10
December 20,2004
Rail Tour. Package prices are $2,699. per person - double occupancy,
$3,299 per person - single occupancy; and $479 per person for the "Gold
Leaf' optional upgrade. The total package includes :the nine-day BONNIE
Canadian Rockies by Rail tour; round trip air fare from Sea Tac airport;
eight (8) nights accommodations; round trip Shuttle Express, including
home pickup and return, for those living in the Shuttle Express service
area; motor coach transportation, luggage handling (1 bag per person),
sightseeing and admissions per itinerary: eight (8) breakfasts, two (2)
lunches, and five (5) dinners; land and air cancellation waivers; and
government taxes. A Collette tour guide will accompany the group for the
entire trip and an Auburn Senior Center staff escort will be added to
accompany the group with fifteen (15) paying passengers. A $300 deposit
will be required upon reservation, with the balance due in full by March 15,
2005, Such payment shall be full compensation for all work performed
and/or services rendered, and for all supervision, labor, supplies, material,
employees, equipment, and all incidentals necessary to complete services
under this Agreement.
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Resolution No. 3802 - Exhibit A
Agreement - Bonnie Tours
Page 3 of 10
December 20,2004
5. SUPPORT SERVICES PROVIDED BY CITY.
The CITY shall provide the following support services:
1, Advertisement of the Canadian Rockies by Rail Tour in the monthly
Senior Center brochure.
2, Registration of tour participants,
3. Copying and distribution of promotional flyers,
4, An escort if there are fifteen (15) or more paid tour participants in
double occupancy rooms.
6. CANCELLATION INSURANCE.
The tour participants shall purchase cancellation insurance, which is
included in the tour package price, with insurance coming out of the
$300,00 deposit. In the case of cancellation, the cancellation insurance
premium will be retained on the following reservation basis: A flat fee of
$100,00,
7. INDEMNIFICATIONS/HOLD HARMLESS.
BONNIE shall defend, indemnify, and hold the CITY, its officers, officials,
employees, and volunteers harmless from any and all claims, injuries,
damages, losses, or suits including attorney fees, arising out of or
resulting from the acts, errors, or omissions of BONNIE in performance of
this Agreement, except for injuries and damages caused by the sole
negligence of the CITY,
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Resolution No. 3802 - Exhibit A
Agreement - Bonnie Tours
Page 4 of 10
December 20, 2004
8. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that BONNIE is an independent
contractor, and not the agent or employee of the CITY, and that no liability
shall attach to the CITY by reason of entering into this Agreement except
as otherwise provided herein. The parties agree that this contract may not
be assigned in whole, or in part, without the written consent of the CITY.
9. INSURANCE.
BONNIE shall procure and maintain, for the duration of this Agreement,
insurance for claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work
hereunder by BONNIE, its agents, representatives, or employees.
A. Minimum Scope of Insurance
BONNIE shall obtain insurance of the types described below:
1. Commercial General Liability insurance shall be written on
ISO occurrence form CG 00 01 and shall cover liability
arising from premises, operations, independent contractors
and personal injury and advertising injury. The CITY shall
be named as an insured under BONNIE's Commercial
General Liability insurance policy with respect to the work
performed for the CITY.
2. Workers' Compensation coverage as required by the
Industrial Insurance laws of the State of Washington.
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Resolution No. 3802 - Exhibit A
Agreement - Bonnie Tours
Page 5 of 10
December 20,2004
3. Professional Liability insurance appropriate to BONNIE's
profession.
B. Minimum Amounts of Insurance
BONNIE shall maintain the following insurance limits:
1. Commercial General Liability insurance shall be written
with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate.
2. Professional Liability insurance shall be written with limits
no less than $1,000,000 per claim and $1,000,000 policy
aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain,
the following provisions for Professional Liability and Commercial
General Liability insurance.
1. BONNIE's insurance coverage shall be primary insurance as
respect the CITY.
Any insurance, self-insurance, or
insurance pool coverage maintained by the CITY shall be
excess of BONNIE's insurance and shall not contribute with
it.
2. BONNIE's insurance shall be endorsed to state that
coverage shall not be cancelled by either party, except after
thirty (30) days prior written notice by certified mail, return
receipt requested, has been given to the CITY.
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Resoiution No. 3802 - Exhibit A
Agreement - Bonnie Tours
Page 6 of 10
December 20, 2004
0, Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best
rating of not less that A:VII.
E, Verification of Coverage
BONNIE shall furnish the CITY with original certificates and a copy
of the amendatory endorsements, including but not necessarily
limited to the additional insured endorsement, evidencing the
insurance requirements of BONNIE before commencement of the
work.
10. NONDISCRIMINATION.
BONNIE shall comply with all Federal, State, and local laws and
ordinances prohibiting discrimination and employment with regard to age,
sex, color, creed, national origin, or mental, sensory, or physical
handicaps.
11 GENERAL PROVISIONS
The following provisions shall apply:
A. No waiver by either party of any breach or default hereunder shall
be deemed a waiver of any preceding or any subsequent breach or
default.
B. This Agreement may not be changed or modified nor any provision
hereof waived, except in writing and agreed to by both parties,
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Resolution No. 3802 - Exhibit A
Agreement - Bonnie Tours
Page 7 of 10
December 20, 2004
C. This Agreement shall be construed in accordance with any and all
questions with respect hereto by the laws of the State of
Washington.
D. Notices required pursuant to this Agreement shall be mailed to the
parties at the addresses set forth above, and shall be deemed
given when so mailed,
CITY OF AUBURN
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.
ATTEST:
&M~
Danielle Daskam.
City Clerk
/'
APPROVED AS TO FORM:
Daniel B, Heid,
City Attorney
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Resolution No. 3802 - Exhibit A
Agreement - Bonnie Tours
Page 8 of 10
December 20, 2004
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Resolution No. 3802 - Exhibit A
Agreement - Bonnie Tours
Page 9 of 10
December 20, 2004
BONNIE TOURS
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BY:' ~c'>r:;¿¿..:\,j~¿/::£),~/
. /]. /
TITLE: i::i.¿"t:2'¿6J¿!-
STATE OF WASHINGTON )
)ss
COUNTY OF
On this af.æ- day of , 2005, before me, the undersigned, a
Notary Public in and for the State of Washington, personally appeared
&f}~ 1'1,1' ~ ÎÓ L~~ ~ to me known to be the owner of Bonnie Tours, the
corporation who executed the within and foregoing instrument, and acknowledged said
instrument to be the free and voluntary act and deed of said corporation, for the uses
and purposes therein mentioned, and on oath stated that he/she is authorized to
execute said instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
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NOTARY PUBLIC in and for t
of Washington, residing at
seal the date hereinabove set forth.
My commission expires
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Resolution No. 3802 - Exhibit A
Agreement - Bonnie Tours
Page 10 of 10
December 20, 2004
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Auburn Senior Activity Center presents
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Canadian Rockies
by Rail!
May 22 - 30, 2005 $2699 twin
9 days, 8 nights $3299 single
Come away to the Canadian Rockies, where spectacular scene/)' combines with luxu/)' resort settings! Highlights include:
. Vancouver . Rocky Mountaineer Train . Jasper
. Columbia Icefields . Lake Louise . Banff . Calgary
Maximum elevation 7,000 n,
May 22 SEATTLE - VANCOUVER, BC .
A Shuttle Express home pick-up will deliver you to SeaTac for your flight to Vancouver, British Columbia. Our
home for the next two nights will be the Renaissance Vancouver Hotel Harborside, .
May 23 VANCOUVER
What better way to experience the splendor of Vancouver than with a sightseeing tour! We begin at Vancouver's
first park, Stanley Park - an evergreen oasis of 1 ,000 acres close to the heart of Vancouver's downtown core. We'll
also visit Chinatown (the second largest Chinatown in North America after San Francisco), the waterfront.area,
and end our tour in Gastown. This turn-<>f-the-century pedestrian mall is filled with pubs, restaurants, art galleries,
specialty stores and the world-famous steam powered clock. A special dinner is in store at the popular Vancouver
Aquarium Marine Science Centre, (B, D)
May 24 VANCOUVER - KAMLOOPS
All Aboard! the Rocky Mountaineer Railroad for the scenic journey of a lifetime! This two day trip between
Vancouver and Jasper cuts right into the heart of the Rocky Mountain region, with breathtaking views of roaring
river canyons and lofty mountain peaks. Our route today takes us along the fields of Fraser Valley and the Fraser
River, as well as Thompson River and the shimmering Kamloops Lake. We'll overnight in Kamloops. (B, LI
May 25 KAMLOOPS - JASPER, ALBERTA
We continue east aboard our train, passing the striking mountain peaks of the Monashee Mountains, where
Pyramid Falls cascade down Mt. Cheadle. We'll see the glaciers of the Albreda leefields.and (weather permitting)
get a view of Mt. Robson, the highest peak in the Canadian Rockies. Early this evening we arrive in Jasper, the
north em gateway to the leefields Parkway. The Sawridge Hotel is our home for two nights. (B, L, D)
May 26 JASPER
Our day begins with a trip to an extraordinary, geological marvel - Maligne Canyon. It is home to one of the most
picturesque spots in the Canadian Rockies, Maligne Lake. An optional cruise along the lake, highlighting the world
famous "Spirit Island" and endless views of the surrounding ranges, will be offered. We return to Jasper, where the
remainder of the day is at leisure to explore this lovely town. (BI
Maligne Lake
(over)
D n nno 1'i951 . Seattle. WA 98115-0951 . (206) 524-5937 . Fax (206) 523-0506
May 27 .JASPER - LAKE LOUISE
A wonderful day of sightseeing. is in store en route to "Lake Louise along the unforgettable Icefie/ds Parkway, with
majestic waterfalls, rushing rivers, glacial peaks, imposing cliffs and snowcapped mountain ranges. We'll stop at
the ever-popular Athabasca Falls before continuing on to the Columbia Icefields. A special ride in a snocoach is
planned across this 1,000 foot thick mass of glacial ice (weather permitting). Be on the lookout for bears and
stately elk as we continue down the Parkway, stopping at the soft baby-blue waters of Peyto Lake. We arrive at
Lake Louise and an overnight stay at the world-famous Fairmont Chateau Lake Louise. (B,D)
May 28 LAKE LOUISE - BANFF
We travel on to Banff, past the spectacular Moraine Lake the awesome Valley of the Ten Peaks before arriving at
the magnificent Fairmant Banff Springs Hotel, also known as the "Castle in the Mountains." This afternoon is at
leisure for strolling through the many well-known shops of Banff. (B, D)
May 29 BANFF - CALGARY
There's time this morning to explore Banff before traveling to lovely Bow Falls and the impressive Hoodoos, land of
sleeping giants. Our final stop on this wonderful adventure is the very cosmopolitan city of Calgary, with a special
farewell dinner at a popular local restaurant. (B, D)
May 30 CALGARY - SEATTLE
We depart for our flight back to Seattle and Shuttle Express home return. (B)
COST INCLUDES: Roundtrip air from Seattle, Shuttle Express home pick-up and return, airport and hotel
transfers, motorcoach transportation, lodging, luggage handling, Collette Tours Guide, land and air cancellation
waivers, sightseeing and admissions per itinerary, Aubum Senior Center Staff Escort with minimum of 15
passengers, 8 breakfasts, 2 lunches & 5 dinners
DEPOSIT: $300 per person upon registration (1st come, 1st served) FULL PA YMENT: March 15, 2005
CANADIAN TRIP REQUIREMENTS: a valid passport OR a raised-seal birth certificate with picture ID
GoldLeaf Optional Upgrade $479 USD per person
An upgraded service is available for an additional cost that provides you with an
assigned seat in the Bi-Level Dome Coach on the Rocky Mountaineer Train,
BONNIE TOURS, INC., IS REGISTERED WI!H THE WASHINGTON STATE DEPARTMENT OF LICENSING AS A SELLER OF TRAVEL #60139913
CHECKS PAYABLE TO: Auburn Senior Activity Center (253) 931-3016
808 9th SE, Auburn, WA 98002
Detach form, fiil out and mail with payment to the Auburn Senior Activity Center
Auburn Senior Activity Center "CANADIAN ROCKIES by RAIL" Registration Form
.
NAME (Name you like to be called)
ADDRESS PHONE
CITY, STATE, ZIP ROOMMATE
Please CHECK Room Preference: Single _ Twin (2 people, 2 beds) _ Double (2 people, 1 bed)_
Please CIRCLE Preference Smoking or Non-Smoking Ground Floor If No Elevators Yes No
NAME(S) FOR AIRLINE TICKET (should match picture ID):
SEAT PREFERENCE:
Aisle
Window
Next to roommate