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HomeMy WebLinkAbout3828 RESOLUTION NO.3 8 2 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO ACCEPT A GRANT FROM THE STATE OF WASHINGTON, DEPARTMENT OF TRANSPORTATION DIVISION OF AVIATION GRANT FUNDS IN THE AMOUNT OF SIX THOUSAND FIVE HUNDRED DOLLARS ($6,500.00) TO BE USED TO REPLACE THE EXISTING REIL LIGHT SYSTEM ON RUNWAY 34 WITH ELECTRONIC LIGHT HEADS AT THE AUBURN MUNICIPAL AIRPORT WHEREAS, the City applied for grant funding from the Washington State Department of Transportation Aviation Division to be used to replace the existing REIL light system on Runway 34 with electronic light heads; and WHEREAS, the Washington State Department of Transportation Aviation Division, has approved and offered grant funds to the City of Auburn in the amount of Six Thousand Five Hundred Dollars ($6,500), and requiring the City to deposit in an Aviation Fund for said Airport at least One Thousand Five Hundred Dollars ($1,500) to match the State's participation in said project; and WHEREAS, the Washington State Department of Transportation Aviation Division has submitted for execution by the City a Grant Agreement for Project Number AUB-01-05, which is attached hereto as Exhibit ''A'' and incorporated herein by this reference; and WHEREAS, the grant offer must be accepted by the City of Auburn on or before February 28, 2005. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: ------------------------- Resolution No. 3828 February 10, 2005 Page 1 of 3 Section 1. Purpose. The Auburn City Council does hereby accept the Washington State Department of Transportation Aviation Division offeir of a grant in the amount of Six Thousand, Five Hundred Dollars ($6,500) with the City providing matching funds of at least One Thousand, Five Hundred Dollars ($1,500) to fund the replacement of the existing REIL light system on Runway 34 with electronic light heads at the Auburn Municipal Airport. The City Council authorizes the Mayor and City Clerk to execute the Grant Agreement, Project Number AUB-01-05, which is attached hereto as Exhibit "A" and the IE~tter of notification as set forth in Exhibit "B" hereto and incorporated herein. Section 2. The City Council hereby approves the expenditure and appropriation of Six Thousand Five Hundred Dollars ($6,500) from the Washington State Department of Transportation Aviation Division for the replacement of the existing REIL light system on Runway 34 with electronic light heads. Section 3. The City Council agrees to provide at least One Thclusand Five Hundred Dollars ($1,500) matching funds. Section 4. Implementation. The Mayor of the City of Auburn is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this resolution. Section 5. Effective Date. This Resolution shall take effect and be in full force upon passage and signatures hereon. --------------.---------- Resolution No. 3828 February 10, 2005 Page 2 of 3 DATED and SIGNED THIS )'d-~ DAY OF Fdr~ ,2005. ATTEST: ~~ Danielle E. Daskam, City Clerk ------------------------- Resolution No. 3828 February 10, 2005 Page 3 of 3 CITY OF AUBURN - ::> ETER B. LEWIS MAYOR " - ..~ GCA 4325 Washington State Department of Transportation Public Entity and Address Grant Agreement City of Auburn 400 23rd Street NE Washington Airport Aid Program Auburn, W A 98002 Airport Name Auburn Municipal -- Maximum State Grant Obligation $ $6,500.00 THIS AGREEMENT, made and entered Into this .;l~ .... day of V<!:.b ...,^o..("~ ' 2005 ,between the STATE OF WASHINGTON, acting by and through the Aviation Division, Department of Transportatl n, (hereinaft"r the "STATE") and the above named Public Entity, (hereinafter the "PUBLlC ENTITY"). WHEREAS, the Public Entity has submitted to the State for Subvention of the Washington Airport Aid PI'O!¡ram for (acquisition and/or development) of the Auburn Municipal Airport together with the plans and specifications for such project, which project application has been approved by the State and is hereby incorporated herein and made a part hereof; WHEREAS, the State has approved a project for development of the airport consisting of the following described airport development: Project Number AUB-OI-05 Detailed Breakdown By Items Replace existing REIL light system on RWY 34 with electronic: light heads NOW, THEREFORE, pursuant to and for the purpose of carrying out the provisions of the State Act, and in consideration of the (aj Public Entity's adoption and ratification of the representations and assurances contained in said project application. and its acceptance of this offer as hereinafter provided, and (b) the benefits to accrue to the State of Washington and the public from the accomplishment of the project and the operation and maintenance of the airport as herein provided, th,e State hereby agrees to pay as its allowable costs Incurred in accomplishing the project. The tenns and conditions of this grant agreement are as follows: The maximum obligation of the State payable under this grant shall be The Public Entity shall: 6,500 1. Deposit in an Aviation Fund for said airport. at least $ project. 2. Carry out and complete the project in accondance with the plans and specifications and property map, incorporated herein, as they may be revised or modified with the approvai of the state. 1,500 to match the State's participation in said 3. In connection with the acquisition of real property for the project. the Public Entity shall secure at least two written appraisals by competent. experienced appraisers who are members of a recognized professional appraisal organization and shall not pay in excess of the highest appraisal without the written consent of the state exceplt as otherwise directed by a court of competent jurisdiction after contested trial and judgment not resulting from an agreement between the parties. DOT Form 900-078 EF Revised 5198 Page 1 of3 --~--~--"----,_._,--~----~~----- . ---.--- ----..-- " GCA 4325 4. No state funds will be paid to the Public Entity in any case until it certifies in writing that it has Aviation Funds for said airport in an amount equal to the state's participation, or the amount designated in paragraph (1) above, which deposited amount will be used solely for the purpose in question. 5. The Public Entity agrees to hold said airport open to the flying public during the useful life of the facilities developed under this project; that no exclusive operating or use agreements shall be granted to any person, company. or corporation; that failure to abide by such agreement shall automatically obligate the immediate and full return of all State of Washington money expended in behalf ofthe project to the State of Washington with reasonalJle interest. Further, the Public Entity agrees to keep the facility open during the useful life of the project or for a stated tenm of years, whichever is longer, as detenmined by the Aviation Division. 6. The Public Entity will make no charge to the State or its agencies for a limited, but reasonable, amount of state agency use or for state activity in search and rescue. And, further, RCW 47.68 is followed to best serve the public. The allowable cost of the project shall not include any cost detenmined by the State to be ineligible for consideration as to allowability. The State reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Public Entity. This offer shall expire and the State shall not be obligated to pay any part of the costs of the project unless, this agreement has been accepted by the Public Entity on such subsequent date as are prescribed in writing by the State, in the approval letter for each project. Except for those projects receiving both state and federal aid, the following inspection scheduled, and reporting system will be required: A. Inspection Schedule and Reporting system will vary for each project. Basically, the inspection schedule will be placed on a quarterly basis. On project taking less than three (3) months, the Public Entity will be requimd to make reports and be inspected on the following schedule: 1. Public Entity project commencement date. 2. Public Entity report project completion date and request final inspection. 3. State will make final inspection and sign-off project as completed. 4. State will arrange for audit of account in accordance with regularly scheduled audit program. B. Projects taking over three (3) months will be set up on a quarterly inspection and progress report system. The Public Entity will be required to make reports and be inspected on the following schedule: 1. Report project commencement date. 2. Public Entity will make a three (3) months progress report. This will be a letter report giving percentage of project completed, fund expenditures to date, and short narrative of the project progress, problems Elncountered and plans for project completion. 3. State will make quarterly project Inspections and prepare the report of inspection. A copy of the report will be delivered to the Public Entity. 4. Public Entity will make report of completion of project and request final inspection. 5. State will make final inspection and sign-off as completed. 6. State will arrange for audit of account in accordance with regularly scheduled audit program. It should be made clear that a violation of any of the tenms of the Grant Agreement will leave the State free to choose among one or more of the following remedies: A. The withholding of any future airport aid, and/or B. The return of grant funds awanded as an action for specific perfonmance, and/or C. Enforcement of the commitment made by the applicant. Page 2 of 3 ~ GCA 4325 The Public Entity's acceptance of this offer and ratification and adoption of the project application incorporated herein shall be evidenced by execution of this instrument by the Public Entity, as hereafter provided, and said offer and a<:ceptance shall comprise allocation agreement, constituting the obligation and rights of the State and the Public Entity with respect to the accomplishment of the project and the operation and maintenance of the airport. Such allocation agreeml.nt shall become effective upon the Public Entity's acceptance of this offer and shall remain in full force and effect throughout the useful life of the facilities developed under the project but in any event not to exceed twenty (20) years from the date of acc:eptance. .~ By: The City of Auburn does hereby ratify and adopt all statements, representations. warranties, covenants, and agreements contained in the project application and incorporated materials referred to in the foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and conditions thereof. Executed this 2200 day of February 2005 -- Name of Public Entity: Y of Auburn ~ ç:~ By: Title: Mayor ø DOT Form 900-078 EF Revised 5/98 Page 3 of3