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Home My WebLink About3850 RESOLUTION NO. 3 8 5 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND ECONOLlTE CONTROL PRODUCTS, INC. FOR SYSTEM SUPPLIES WHEREAS, the City of Auburn is engaged in various municipal functions, including public works; and WHEREAS, the City of Auburn has identified a need for a fully operational advanced traffic management system; and WHEREAS, in order to provide for such services, it is appropriate that the City enter into an agreement with other companies and/or corporations; and WHEREAS, in order to provide for those services, the City has negotiated an agreement with Econolite Control Products, Inc, to provide hardware, field equipment, installation, software licenses, integration, testing and training, and the City has determined that Econolite Control Products is able and qualified to provide such supplies and services, at a cost that is acceptable to the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor and the City Clerk are authorized to execute an agreement in substantial conformity with the Agreement attached hereto, marked as Exhibit "Au and incorporated herein by this reference. Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. ----------------- Resolution 3850 March 31, 2005 Page 1 Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this ¥- day of April, 2005. CITYO~/~ \~ ~~ ~~- ~ PETER B. LEWIS MAYOR ATTEST: &~~ City Clerk Da el B. Heid, City Attorney ----------------- Resolution 3850 March 31, 2005 Page 2 ", SYSTEM SUPPLY AGREEMENT THIS SYSTEM SUPPLY AGREEMENT (this "Agreement") is made and entered into on 5th day of April, 2005, by and between CITY OF AUBURN, a municipal corporation located at 25 West Main St., Auburn, Washington (hereinafter referred to as "AUBURN"), and ECONOLITE CONTROL PRODUCTS, INC., a California corporation located at 3360 E. La Palma Avenue, Anaheim, California 92806 (hereinafter referred to as "ECONOLITE"). RECITALS A. ECONOLITE is a manufacturer and supplier of traffic control equipment, advanced traffic management systems and traffic controller firmware. B. ECONOLITE, alone and in partnership with others, has developed proprietary software systems, including the communication and control system trademarked as "icons". C. AUBURN desires to employ ECONOLITE to develop, furnish, integrate and test hardware and software systems to provide a fully operational advanced traffic management system. AGREEMENT NOW, THEREFORE, the parties hereto agree as follows: 1. ECONOLlTE SCOPE OF WORK; ECONOLlTE DELlVERABLES AND PURCHASE PRICES ECONOLITE and AUBURN, for the mutual consideration hereinafter set forth agree that the services shall conform to attached Exhibit A (Price Proposal dated March 8, 2005) except where modified by this contract agreement. In this scope of work, ECONOLITE shall deliver the following materials and services (the "deliverables") on or before the following milestone delivery dates (described herein under section 2), provided AUBURN has executed this Agreement on or before 30th day of April, 2005. Task 1: Hardware In order to meet the requirements of the City of Auburn, the icons system requires one communications server, one file/applications server, one terminal services server, three workstation computers, and the central communications equipment as listed in the Hardware Equipment List. Any existing computers that will act as workstations must meet the minimum icons workstation requirements. The City of Auburn will be providing the equipment and software as detailed in the attached list to Econolite. 1 The system hardware will be configured, software installed and tested in our Colorado Springs, CO R&D facility. An Econolite systems engineer will assist the City's MISfIT personnel in integrating the new icons system LAN with the City's LAN if needed. The City of Auburn will be responsible for LAN cabling installation, connection to the City's local area network, and/or any system/network analysis. All virtual private network connections and wide area network connections to the new icons network are the domain and responsibility of the City's MIS/IT personnel. Econolite can provide network configuration diagnostics or design assistance if required to integrate the new icons network to the City's existing network by Econolite engineers, at a rate of $160.00 per hour. This price includes the factory testing, software installation and equipment integration. The City of Auburn will be responsible for freight and insurance for shipping the equipment to Econolite's facility at 2950 Professional Place, Colorado Springs, CO 80904. Econolite's price for this item includes freight and insurance for shipping from our office in Colorado Springs, CO to Auburn, W A. This price also includes three RMC40-HI-L200 RuggedComm switches, which will be located at central. The following computers shall be supplied by the City of Auburn as (a minimum) part of the icons system installation. Item I Device Application / File Server Descrintion PowerEdge 2850: Intel® Xeon™ processor at 2.8GHz/lMB Cache, 800MHz FSB Single Processor only 1GB DDR2 400MHz (2X5l2MB), Single Ranked DIMMs Rack Chassis w/Rapid Rails for Dell, HPQ or other Square Hole Racks Windows 2003 Server, Standard Edition with 5 Client Licenses Drives attached to embedded PERC4ei, RAID 5, 3 Drives required Riser with PCI-X Support and Embedded Raid (ROMB) Support lx6 Hard Drive Backplane Active ID Bezel Option 146GB 10K RPM Ultra 320 SCSI Hard Drive 146GB I OK RPM Ultra 320 SCSI Hard Drive 146GB I OK RPM Ultra 320 SCSI Hard Drive 146GB 10K RPM Ultra 320 SCSI Hard Drive Embedded RAID (ROMB) - PERC4ei (Embedded Integrated) Dual On-Board NICs Qty 1 2 ". 24X IDE CD-ROM 1.44MB Floppy Drive Standard Windows Keyboard,Gray Logitech PS/2 2-button Mouse with Scroll Redundant Power Supply With Y-CORD and Straight Cords PowerVault lOOT, DAT72, 36/72GB, Internal Tape Backup Unit w/Onboard Veritas Server DAT72, Formatted Tape Media Cartridge,S Pack Electronic Documentation and OpenManage CD Kit Windows Server 2003 Per User CALS - 5 Pack MS SQL Server 2000 w/lOCAL 2 Comm. Server PowerEdge 1850: Intel® Xeon™ processor at 1 2.8GHz/lMB Cache, 800MHz FSB Single Processor only 1GB DDR2 400MHz (2X5l2MB), Single Ranked DIMMs Rack Chassis w/Rapid Rails for Dell, HPQ or other Square Hole Racks Windows 2000 Professional Drives attached to embedded SCSI controller, No RAID Riser with PCI-X Support and No Embedded Raid (ROMB) Support Active ID Bezel Option 36GB I OK RPM Ultra 320 SCSI Hard Drive Dual On-Board NICs 24X IDE CD-ROM 24XCD 1.44MB Floppy Drive Standard Windows Keyboard,Gray Logitech PS/2 2-button Mouse with Scroll Redundant Power Supply With Y-CORD and Dual Cords Electronic Documentation and OpenMana2:e CD Kit 3 3 Terminal PowerEdge 2850:Intel® Xeon™ processor at 2.8GHz/lMB I Server Cache, 800MHz FSB Single Processor only 2GB DDR2 400MHz (4X5l2MB), Single Ranked DIMMs Rack Chassis w/Rapid Rails for Dell, HPQ or other Square Hole Racks Windows 2003 Server, Standard Edition with 5 Client Licenses Drives attached to embeddedPERC4ei, RAID 5, 3 Drives required Riser with PCI-X Support and Embedded Raid (ROMB) Support lx6 Hard Drive Backplane Active ID Bezel Option BEZEL 36GB 10K RPM Ultra 320 SCSI Hard Drive 36GB I OK RPM Ultra 320 SCSI Hard Drive 36GB 10K RPM Ultra 320 SCSI Hard Drive Embedded RAID (ROMB) - PERC4ei (Embedded Integrated) Dual On-Board NICs Internal Dialup Modem 24X IDE CD-ROM 1.44MB Floppy Drive Standard Windows Keyboard,Gray Logitech PS/2 2-burton Mouse with Scroll Redundant Power Supply With Y-CORD and Straight Cords Electronic Documentation and OpenManage CD Kit 3Yr Same Day 4Hr Response Parts + Onsite Labor (7 Days x 24 Hours) 4 Workstation Dell Precision Workstation 670, Intel® Xeon™ Processor 3 2.80GHz, 1MB L2 Cache Microsoft® Windows® XP Professional, SP2 with Media NTFS File System 512MB, DDR2 SDRAM Memory,400MHz, ECC (2 DIMMS) Entry Level, PS/2, No Hot Keys Dell, PS/2 (2-button with scroll) 48X/32X CD-RW Cl- All SAT A drives, Non-RAID, I to 2 drive total configuration 80GB SATA, 7200 RPM Hard Drive with DataBurst Cache™ without RAID 3.5 inch 1.44MB Floppy Drive Dell 22 inch P1230 (20.3 inch viewable) Aperture Grill CRT 4 128MB PCIe xl6 AT! FireGL V3l00, Dual VGA or DVI + VGA Capable Internal Chassis Speaker,Dell Microsoft Office Professional Edition 2003 and Adobe Acrobat 6,0 Energy Star™ Resources CD contains Diagnostics and Driver for Precision Systems Quick Reference Guide CD-R/RW Software 30 Foot Cat 5 LAN Cable Transient Protection Power Strip 5 Dell PowerEdge 421O,Frame,Doors, Side Panel,Ground,42U,PS (220- Server 4494) I Rack 1 U,Flat Panel Monitor/KeyboardlMouse,Tied (310-2574) I 7' Cable,8 pin, Switch Box, Mouse/KeyboardlVideo (310-0973) 3 UPS Interface Card,SNMP, 2 Port,for Dell PowerEdge Rack,Factory Install (310-0075) 1 Type 6 Contract - Next Business Day Parts Delivery Initial Year (900-3280) 1 Type 6 Contract - Next Business Day Parts Delivery 2YR Extended (900-3282) 1 Inside Delivery Service for Dell PowerEdge Rack System (460- 0566) 1 42U Rack,PS,120V Fan Kit (310-1285) I l6Amp, Power Distribution Unit120V, w/ IEC to IEC cords (310-1877) 1 Uninterruptable Power Supply, 2200,120 Volts, 3U Rack Mount (310-2825) I Equipment Shelffor Dell Rack,West,Factory Install (310-0578) 1 42U Rack,Cost Red,Side Stabilizer (310-1791) I 6 Misc Cisco 10/100 LAN Switch (as recommended by City IT) 2 Central GPS Receiver, Truetime GPS-605 1 Equipment HP Laser Printer (as recommended by City IT) 1 Telephone Surge Proto 4-nort 1 Cat 5 LAN Cable 6 Total Task 1: $5,200.00 5 Task 2: Field Equipment At each local cabinet the City will be responsible for terminating the new single mode fiberoptic cable. Any additional cabling and/or cabinet wiring required to bring all status information back to the icons system to be the responsibility ofthe City. This price is for the purchase of all the field equipment required for the 20 cabinets. This includes the 20 RuggedCom RS900 Ethernet switches (RS900-HI-M-L2L200), 20 ASC/2S Ethernet Modules and firmware upgrades. This price does not include GFI outlets. Total Task 2: $55,000.00 Task 3: Field Equipment Installation Econolite will install the NTCIP software, install the Ethernet telemetry module, install the Ethernet switches, install a GFI outlet and ensure their proper operation for the 10 cabinets in the initial phase of this project. The installation ofthe second group of 10 intersections in Phase II will be at the same price if installed prior to Oct. 1,2005. The City of Auburn is responsible for ensuring that the communications inftastructure to the cabinets is in working order. Total Task 3: $6,000.00 Task 4: Software Licenses, Integration, Testing & Training This item includes software license fees for four icons workstations, one Terminal Services license to allow remote access by WSDOT and King County, one traffic application/file server license, one communications server license, icons Synchro¡j) interface license, and five ILOG Views licenses that are not concurrent licenses. All items have a one year warranty. Under the WSDOT license agreement, icons workstation software can be installed on any number of workstations and used concurrently. The ILOG Views licenses must be purchased for each computer. Remote access to icons though Terminal Services may reduce some workstation functionality. Computers remotely accessing icons must include Microsoft's Terminal Services Client Application (to be provided by the City). The Communications Server license covers up to 250 intersections operating ftom a single communications server computer (expandable beyond 250 intersections with additional software licenses and hardware). The standard protocol for this system will be NTCIP. Econolite Control Products, Inc.'s systems engineering team provides an extensive process for system installation, initialization, testing and acceptance. AnEconolite Project Manager will be named who will manage the new system ftom its earliest stages of contract signing all the way to final acceptance. Factory performance testing is performed at the Econolite Colorado Springs, Colorado Facility. There, an Econolite team of engineers will assemble the system hardware, install the software, test the system components (using standard system test documents), prepare the system graphics for one (1) base map and six (6) standard intersection displays, and document the final system (all hardware configurations). The base map will be developed from an appropriate map 6 graphics file supplied by the City in a file format compatible with the icons graphic editor (BMP or WMF). After completion of the Econolite standard system performance tests, the system will be disassembled, packed and shipped to the job site. A member of the Econolite system engineering team will arrive on site to unpack, reassemble and test the system. Onsite system integration includes configuring and testing communications to the initial 1 0 ASC/2S controllers. Performance of the system and the interconnect infrastructure will be conducted by communication testing. This proposal includes labor and expenses for one week for installation and intersection integration. All fiberoptic channels should be tested, and all cabinet installation should be completed, by the City, prior to the arrival of system engineering. Any additional time necessary to integrate the intersections will be billed separately at $160.00 per hour, plus travel exp enses. System training will be scheduled after the system engineering team has the system functionally operational. Our quote for this project includes one week of training, for up to 32 hours, on the icons® system. This will include instruction on system hardware, system operation, and system administration. The course outline is included at the end of this proposal. Training will be conducted at City provided facilities for up to ten people. The training will be conducted on four consecutive days. Acceptance testing will consist of an operational demonstration to the customer of all major software components using a standard system acceptance test developed by Econolite. Total Task 4: $80,500.00 Task 5: CCTV Licensing This item covers a software license and video server for controlling IP based video for up to 50 video streams (each camera or encoder typically represents one video stream). The price does not include cameras, encoders or any other field hardware. This software is compatible with Pelco and Cohu (including Cohu legacy) PTZ cameras and Axis video encoders. Total Task 5: $40,000.00 Task 6: CCTV Integration This item covers one week of labor and travel of one icons system engineer to install, test and integrate the icons CCTV camera module with up to 10 ofthe City of Auburn's CCTV cameras. Total Task 6: $4,000.00 TOTAL SYSTEM PRICE: $190,700.00 7 2. DELIVERY SCHEDULES AUBURN shall provide GIS or AUTOCAD files, sample intersection displays, and System Initialization forms within 15 calendar days of contract signing. ECONOLITE shall provide the icons system in accordance with the following milestone schedule. Notice to Proceed Procure Equipment Configure Equipment (in house): Factory Acceptance Test: Ship Equipment to project site by: InstallationlIntegration (on-site): Acceptance Testing - Phase 1: Training: CCTV Software Development: Upgrade with CCTV Module: Project Closure March 10, 2005 March 24, 2005 April 11, 2005 April 18, 2005 May 20, 2005 May 23-27,2005 May 30-June 3, 2005 June 6-10, 2005 June - September, 2005 September 14-20, 2005 September 23,2005 3. PAYMENT TERMS Payment by AUBURN to ECONOLITE shall be made in accordance with the deliverables provided. The items listed reflect the project deliverables, and will also serve as the basis for submitting invoices. All work related to Task 5, TSP Data Objects, and Tasks 6, Custom Graphics will be reimbursed on a time and materials (T &M) basis in accordance with the rates shown, and that all other tasks will be performed on a firm fixed price (FFP) basis. Payment for all Invoices shall occur within thirty (30) days. Delivery schedule is per above schedule. All equipment will be shipped F.O.B. Colorado Springs, Colorado. Payment terms are as follows: Task/Deliverable Percentage Value (Labor & Directs) Task 1. Server Computers and Auxiliary El1uinment 100% $5,200.00 Task 4. icons software license Inte!!ration & Test 100% $55,000.00 100% $6,000.00 85% $68,425.00 10% $8,050.00 Task 2. Field El1uinment Task 3. Field EQuinment Installation 8 Traininº 5% $4,025.00 Task 5. CCTV Licensin2 85% $34,000.00 CCTV Licensin2 10% $4,000.00 CCTV Licensin!! 85% $2,000.00 Task 6. CCTV Inte2ration 100% $4,000.00 TOTAL $190,700.00 ECONOLITE shall not be liable for delays in delivery or in installation or failure to manufacture or deliver, due to (1) causes which are unavoidable or beyond its reasonable control with approval by AUBURN, or (2) acts of God, acts of AUBURN, acts of civil or military authority, fires, strikes or other labor disturbances, floods, epidemics, war, riot, delays in transportation, or (3) inability on account of causes beyond its reasonable control to obtain necessary labor, materials, components or manufacturing facilities with approval by AUBURN. In the event of any such delay, the date of delivery or of performance shall be extended for a period equal to the time lost by reason of the delay. If the delay is due to causes other than attributable to AUBURN, and is such that the delivery of services voids the essential time frame for this contract, AUBURN may cancel this contract upon written notice. This AGREEMENT is made subject to any federal, state or local allocations, priorities, restrictions or regulations now or hereafter in effect; or allocations imposed upon ECONOLITE by ECONOLITE'S suppliers or for delays caused by failure of its supplier to deliver parts to ECONOLITE. The compensation set forth in this paragraph shall be the total compensation for hardware, software and services provided by ECONOLITE, including all out of pocket expenses incurred. AUBURN shall not pay fees in addition to the compensation listed in this paragraph unless otherwise agreed to in writing by AUBURN and ECONOLITE. 4. PAYMENTS EARNED AUBURN acknowledges that the rights of ECONOLITE in and to the consideration payable by AUBURN under Section 2 are absolute and unconditional upon completion of the discrete tasks set out in Section I ofthis Agreement, notwithstanding that the payment dates may be set at a time later in the future than the performance date. In the event of default by AUBURN and AUBURN failing to cure such default within (30) days rrom receiving ECONOLITE's written notice of AUBURN default, ECONOLITE shall be entitled, at its option, to upon written notice to AUBURN, declare all unpaid payments, plus all other amounts payable by AUBURN, hereunder, to be immediately due and payable, discounted, to the then present value (using an interest rate equal to that of a comparable treasury 9 note at the date this Agreement was accepted by the ECONOLITE). The remedies referred to or set forth herein shall be cumulative and any single or partial exercise of any remedy shall not preclude any other or further exercise thereof or of any other remedy. 5. SALES AND SIMILAR TAXES ECONOLITE's prices do not include sales, use, excise or similar taxes. Consequently, in addition to the price specified herein, the amount of any present or future sales, use, excise, or other tax applicable to the sale or use of the equipment hereunder shall be paid by AUBURN, or in lieu thereof AUBURN shall provide ECONOLITE with a tax exemption certificate acceptable to taxing authorities. 6. CANCELLATION AND "HOLD" CHARGES AUBURN may cancel, place a "stop notice" or delay the completion of performance of ECONOLITE upon 30 days written notice in advance to ECONOLITE. In the event of any such action, AUBURN shall make payment to ECONOLITE of reasonable and proper cancellation charges, and/or appropriate costs associated with the delay and/or "holds". In addition to the purchase price as agreed upon herein, AUBURN agrees to make payments to ECONOLITE for labor and materials expended (including overhead and G & A costs) directly attributable to the delays, "holds", or cancellation caused by AUBURN. AUBURN may cancel this order, if after written notice to ECONOLITE and 10 days to cure, ECONOLITE fails to fulfill in a timely manner its obligations under this agreement. 7. STANDARD WARRANTY ECONOLITE warrants to AUBURN that all software and equipment to be delivered hereunder will be free from defects in material or workmanship and will be of the kind and quality designated or specified by ECONOLITE herein. This warranty shall apply only to defects appearing within one year from the date of shipment by ECONOLITE for software products and two years from the date of shipment by ECONOLITE for hardware products manufactured by ECONOLITE. All other equipment not manufactured by ECONOLITE carries the manufacturer's standard warranty. If ECONOLITE installs the ECONOLITE manufactured equipment or software or supplies technical directions of installation by contract, the warranty period shall run from the completion of installation, provided same is not unreasonably delayed by AUBURN. If the ECONOLITE manufactured equipment delivered hereunder does not meet the above warranty, and if AUBURN promptly notifies ECONOLITE in writing, ECONOLITE shall thereupon correct any defect, including non-conformance with the specifications, either (at its option) by repairing any defective or damaged parts of the equipment, or by making available at ECONOLITE'S plant necessary replacement parts. 10 AUBURN will return the defective product to ECONOLITE, at ECONOLITE's expense. ECONOLITE shall repair or replace the defective item and return it to AUBURN, shipping costs prepaid. The foregoing warranty is exclusive and in lieu of all other warranties whether written, oral, implied or statutory. NO WARRANTY OF MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. ECONOLITE does not warrant any equipment of other manufacture designated by AUBURN. ECONOLITE shall supply to AUBURN, in a timely manner, any software revisions of the standard icons software modules to correct "bugs or deficiencies, which would appear within one year !Tom the date of final acceptance of the standard icons traffic management system. 8. REPRESENTATIONS Non-infringement. ECONOLITE represents that to the best of its knowledge the technology embodied in the products sold herein does not in!Tinge upon a United States patent or United States copyright in effect as of the Effective Date. Authority. Each party represents as follows: (a) that it has full power and authority to execute, deliver and perform its obligations under this Agreement; (b) that there are no actions, proceedings or investigations, pending or, to the best of each party's knowledge, threatened against such party which may in any manner whatsoever materially affect the enforceability of this Agreement or the rights, duties and obligations of the parties hereunder; and (c) that the execution, delivery and performance of this Agreement will not constitute a breach or default under any agreement, law or court order under which such party is a party or may be bound or affected by or which may affect the rights, duties and obligations hereunder. No Other Representations. Each party acknowledges and agrees that it IS relying on no representation of the other party except as expressly set forth herein. 9. LIMITATION OF LIABILITY Except for negligence and/or intentional acts, ECONOLITE'S total liability on any claim of any kind shall in no case exceed the price allocable to the equipment or unit thereof which gives rise to the claim for any loss or damage arising out of, connected with, or resulting !Tom this contract, or from the performance or breach thereof, or from the design, manufacture, sale, delivery, resale, installation, technical direction of installation, inspection, repair, operation or use of any equipment covered by or furnished under this contract. In no event, whether as a result of breach of contract or warranty or alleged negligence, shall ECONOLITE be liable for special or consequential damages including but not limited to loss of profits or revenue, loss of use of the equipment, or any associated equipment, cost of capital, downtime costs, or claims of customers of AUBURN for such damages. 11 ECONOLITE will not be liable for any claims or back charges on behalf of AUBURN arising out of this contract unless they are made immediately and supported in writing within 30 days of AUBURN becomes aware of same, giving full details, including costs incurred, if any. Claims not presented within such time limit shall be deemed to have been waived by AUBURN. ECONOLITE will be given reasonable opportunity and access to investigate the merits of such claims or back charges and its liability limited as above. 10. INDEMNIFICATION ECONOLITE shall indemnity and hold harmless AUBURN and its officers, agents and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of the negligent or intentional act or omission of ECONOLITE, its officers, agents, employees, or any of them relating to or arising out of the performance of this Agreement and AUBURN shall indemnity and hold harmless ECONOLITE and its officers, agents and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of the negligent or intentional act or omission of AUBURN, its officers, agents, employees, or any of them relating to or arising out of the performance of this Agreement. If a final judgment is rendered against AUBURN, its officers, agents, employees and/or any of them, or jointly against AUBURN and ECONOLITE and their respective officers, agents and employees, or any of them, ECONOLITE shall satisfy the same to the extent that such judgment was due to ECONOLITE's negligent acts or omissions. Also, if a final judgment is rendered against ECONOLITE, its officers, agents, employees and/or any of them, or jointly against ECONOLITE and AUBURN and their respective officers, agents and employees, or any of them, AUBURN shall satisfy the same to the extent that such judgment was due to AUBURN's negligent acts or omissions. 11. LICENSES ECONOLITE grants to AUBURN for exclusive use in AUBURN, W A, a fully paid non- exclusive, non-transferable icons software license for one (1) communications server, one (1) file/applications server, one (1) terminal services server and three (3) workstation computers. The Communications Server license covers up to 250 intersections operating from a single communications server computer (expandable beyond 250 intersections with additional software licenses and hardware). AUBURN shall be entitled to: a. use the licensed programs but only in machine-readable form on licensed computers. b. use the support material supplied but only as required to support the use of the Licensed programs c. make only as many back up copies of the Licensed programs in machine readable form as required to support the use of the Licensed programs on each computer. All back up copies must include the copyright notice in the original form as it appears on the licensed programs. AUBURN may not copy, modify, adapt, merge, disassemble, decompile or distribute the software, its documentation or create derivative works based upon the software. None of the 12 support material in human readable form included with the Licensed programs may be copied in any way. AUBURN may print any screen the software will allow, however no copyright notices may be removed ftom the printing. The Licensed programs and support material included with this Agreement are confidential information that is the property of ECONOLITE. The Licensed programs, program concepts, or any of the support materials shall not be made available to any other party or organization without the written consent of ECONOLITE. Title to all intellectual property rights including patent, trademark, copyright and trade secret rights and title to all ownership rights and all copies of and all media bearing the Licensed programs, support materials and program concept shall remain in ECONOLITE. 12. CONFIDENTIAL INFORMATION. Confidential Information. In the performance of this Agreement or in contemplation thereof, the parties and their respective employees and agents may have access to private or confidential information owned or controlled by the other party and such information may contain proprietary details and disclosures. All information and data identified in writing as proprietary or confidential by either party ("Confidential Information") and so acquired by the other party or its employees or agents under this Agreement or in contemplation thereof shall be and shall remain the disclosing party's exclusive property, and the recipient shall use all reasonable efforts (which in any event shall not be less than the efforts the recipient takes to ensure the confidentiality of its own proprietary and other confidential information) to keep, and have its employees and agents keep, any and all Confidential Information confidential, and shall not copy or publish or disclose it to others, no authorize its employees, or agents or anyone else to copy, or disclose it to others, without the disclosing party's written approval; nor shall the recipient make use of the Confidential Information except for the purposes of executing its obligations hereunder, and (except as provided for herein) shall return the Confidential Information and data to the first party at its request. AUBURN'S duty to maintain confidentiality as described hereunder shall be subject to the laws of the State of Washington. Excluded Information. The foregoing conditions will not apply to information or data which is or which becomes generally known to the public by publication or by any means other than a breach of duty on the part of the recipient hereunder, is information previously known to the recipient, is information independently developed by or for the recipient or is information generally released by the owning party without restriction. Right to Iniunctive Relief. Because of the unique nature of the Confidential Information, the parties agree that each party may suffer irreparable harm in the event that the other party fails to comply with any of its obligations under this Article, and that monetary damages may be inadequate to compensate either party for such breach. Accordingly, the parties agree that either party will, in addition to any other remedies available to it at law or in equity, be entitled to seek injunctive relief to enforce the terms ofthis Article. 13 13. SOFTWARE UPDATES AND ENHANCEMENTS Software enhancements or new features added to icons through new system development for other agencies or as part of ECONOLITE'S ongoing research and development shall be offered to AUBURN at a fixed, quoted price. The offer shall remain firm for 90 days from the date of the offer. 14. COMPLIANCE WITH ALL LAWS ECONOLITE shall, at its sole expense, comply with all of the requirements of County, State and Federal laws now in force pertaining to this Agreement, and shall faithfully observe in all activities relating to or growing out of this Agreement all ordinances, statutes, rules or regulations now in force. 15. INDEPENDENT CONTRACTOR This Agreement calls for the performance of services of ECONOLITE as an independent contractor. ECONOLITE is not an agent of employee of AUBURN for any purpose and is not entitled to any of the benefits provided by AUBURN to its employees. This Agreement shall not be construed as forming a partnership or any other association with ECONOLITE other than that of an independent contractor. 16. INSURANCE AND BONDS ECONOLITE shall maintain for the duration of this contract the following types of msurance: a) Automobile liability insurance as required by law b) Insurance as follows: ECONOLITE shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by ECONOLITE, its agents, representatives, or employees. i. Minimum Scope of Insurance ECONOLITE shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 0001 or a substitute from providing equivalent liability coverage. Ifnecessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liabilitv shall be written on ISO occurrence ftom CG 00 01 and shall cover liability arising ftom premises, operations, independent contractors and personal injury and advertising injury. AUBURN shall be named 14 as an insured under the ECONOLITE 's Commercial General Liability insurance policy with respect to the work performed by AUBURN. 3. Worker's Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the ECONOLITE 's profession. ii.Minimum Amounts of Insurance ECONOLITE shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1 ,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. iii. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: I. ECONOLITE'S insurance coverage shall be primary insurance as respect to AUBURN. Any insurance, self-insurance, or insurance pool coverage maintained by AUBURN shall be in excess of ECONOLITE's insurance and shall not contribute with it. 2. ECONOLITE'S insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to AUBURN. iv. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. v. Verification of Coverage Consultant shall furnish AUBURN with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional 15 insured endorsement, evidencing the insurance requirements of ECONOLITE before commencement of work. c) Worker's compensation insurance as required by law The insurance required hereunder shall be maintained until all work required and all material to be supplied under the terms of this Agreement is satisfactorily completed as evidenced in writing by an authorized representative of AUBURN. 17. EXECUTION This Agreement is effective upon execution. It is the product of negotiation and all parties are equally responsible for the authorship ofthis Agreement. 18. NOTICES The notices relative to this Agreement shall be given in writing and shall be personally served, sent by registered mail or faxed with telephone confirmation by addressee that it was received. The parties shall be addressed as follows, or at any other address designated by notice: AUBURN: CITY OF AUBURN 25 West Main Street Auburn, WA 98001 Attention: Mr. Colin Schmalz Phone: 253-804-5021 Fax: 253-876-1900 E-mail: cschmalz@auburnwa.gov ECONOLITE: ECONOLITE CONTROL PRODUCTS, INC. 3360 East La Pahna Avenue Anaheim, CA 92806 Attention: Mr. Don Ho Project Manager Phone: 714-630-3700 Fax: 714-630-6349 E-mail: dho@econolite.com 19. FORUM Any lawsuit pertaining to any matter arising under, or growing out of this Agreement shall be instituted in the state of Califomia. 16 20. ASSIGNMENT This Agreement shall not be assigned by any party, or any party substituted, without prior written consent of AUBURN and ECONOLITE. 21. MERGER AND MODIFICATION No supplement, modification or amendment of this Agreement or waiver of the provisions thereof shall be binding unless executed in writing by AUBURN and ECONOLITE. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. 22. ATTORNEYS' FEES In the event any action in law or equity, arbitration or other proceeding is brought for the enforcement of this Agreement or in connection with any ofthe provisions ofthis Agreement, the prevailing party shall be entitled to its attorneys' fees and other costs reasonably incurred in such action or proceeding. 23. COUNTERPARTS This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which shall constitute one and the same instrument. 24. OTHER MATTERS Severability. In the event any of the provisions of this Agreement shall, for any reason, be held void or unenforceable, the remaining provisions shall remain in full effect and shall control. Invalidity. Any provisions of this Agreement prohibited by the law of any state shall, as to said state, be ineffective to the extent of such prohibition without invalidating the remaining provisions of this Agreement. Force Majeure. Should any obligation of either party hereunder (except with respect timely payment of invoices) be delayed by events beyond such party's control, including but not limited to, natural or man-made disasters, strikes government actions or regulations, failure of a third party to comply or conform, or inability to obtain labor or materials through its regular sources, that party's time for performance shall be extended by the period of delay upon approval by AUBURN. Absence of Third Party Beneficiary Rights. Except as otherwise provided in this Agreement, no provision of this Agreement is intended nor shall be interpreted to provide or create any third party beneficiary rights or any other rights of any kind in any affiliate or subsidiary, and all provisions hereof shall be personal solely between the parties hereto. 17 Headings. Article and Section headings are included solely for convenience, are not to be considered a part of this Agreement and are not intended to be full and accurate descriptions of the contents thereof. Survival. The following provisions shall survive the expiration, cancellation or early termination of this Agreement: Articles 3, 5, 6, 7, 8, 9, and 10 and any other provision which by its nature shall survive the expiration, cancellation or early termination of this Agreement. 18 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first above written THE CITY , WASHINGTON By: ---" -.== Cit Mayor DATE: APR 4 Z005 ~ . . ,¿lfJaJ¿fÞ-/ City Clerk API'_~OVED AS, TO FORM: ./'" , ( . /1 __ . / c: ssistant City Attorney ECONOLITE CONTROL PRODUCTS, INC. By: Print: Title: Senior Vice President - Sales Date: <lit ( o~ ATTEST: ':!!1111 Ii /LII d / Corpor e Secretary (A5&1) (Corporate Seal) '- .-----./ -/ ---', --- - -" --" ......... '- ~ ,- .,'-- 19 EXHIBIT A 20 Proposal for the GiIV of Auburn, Washington ATMS Econolite Control Products, Inc. (ECPI) proposes supplying the following equipment, software and services to the City of Auburn, Washington in the deployment of the icons Advanced Traffic Management System. We have included upgrading the City's communications infrastructure to operate with icons, providing central hardware and software, integrating 10 intersections into the proposed icons system, and providing systems training. Base upon receiving a purchase order, signed contract and Notice to Proceed by March IS, 2005, Econolite will ensure that the icons software will be installed and operating on the City's servers and communicating to 10 intersections by June 1,2005 assuming the City installed fiber optic interconnect is installed and fully operational prior to system installation. An additional 10 intersections will be integrated into the system at a later date. The City will purchase and install an off-the-shelf CCTV control package equipment to meet the June I, 2005. Econolite will provide a video server and an integrated CCTV software module license for up to 50 video streams within 90 days of the system installation deadline. The City procured computer equipment for this project must be provided to Econolite by March 31, 2005. Communications Scope It is our understanding that the City of Auburn currently has twisted pair communications between the City's existing ASC!2M masters and ASC/2S controllers. Presently the City's ASC/2M masters communicate with Aries through dialup phone connection. Also it is our understanding that the each controller communicates with the ASC/2M master through twisted pair interconnect. In the process of converting the system from Aries to icons, the City is installing single mode fiberoptic cable terminated with LC type connectors from the traffic operations center (TOC) to each local controller. Conversion of the existing controllers ftom Aries to icons will require upgrading the local ASC/2S controller to the latest version of ASC/2S NTCIP Level IB firmware. The existing ASC!2S communications module will be replaced with an ASC/2S Ethernet Module in order to connect the controller to a new RuggedCom Ethernet to fiber optic switch. The new RuggedCom switches will provide connection between the new single mode fiberoptic interconnect and the controllers. An additional convenience outlet (in the event only a single GFI outlet is currently available) may have to be installed. This proposal includes three (3) RuggedCom model number RMC40-HI-L200 unmanaged switches to be installed at central to serve as media converters. Each controller on the system will operate at 19,200 bps or higher. This new communications infrastructure will support a minimum of eight (8) controllers per communications channel. As proposed, the system can communicate with up to 24 intersections (8 intersections over 3 channels). When the City 21 expands the system beyond 24 intersections or a channel reaches capacity, additional RuggedCom switches can be added to the central communications equipment. This proposal also includes 20 RuggedCom model RS900-HI-P-L200 switches, 20 ASC/2S NTCIP upgrades, and 20 ASC/2S Ethernet modules. This proposal is based on information provided to Econolite to date. Any changes to the scope of this proj ect will require a new quotation. Hardware SohWare and Licenses Integration, Testing, and Training The following sections will describe the above listed items: 1. Server Computers and Auxiliary Equipment In order to meet the requirements of the City of Auburn, the icons system requires one communications server, one file/applications server, one terminal services server, three workstation computers, and the central communications equipment as listed in the Hardware Equipment List included in this proposal. Any existing computers that will act as workstations must meet the minimum icons workstation requirements. The City of Auburn will be providing the equipment and software as detailed in the attached list to Econolite. The system hardware will be configured, software installed and tested in our Colorado Springs, CO R&D facility. An Econolite systems engineer will assist the City's MIS/IT personnel in integrating the new icons system LAN with the City's LAN if needed. The City of Auburn will be responsible for LAN cabling installation, connection to the City's local area network, and/or any system/network analysis. All virtual private network connections and wide area network connections to the new icons network are the domain and responsibility of the City's MIS/IT personnel. Econolite can provide network configuration diagnostics or design assistance if required to integrate the new icons network to the City's existing network by Econolite engineers, at a rate ofS160.00 per hour. This price includes the factory testing, software installation and equipment integration. The City of Auburn will be responsible for freight and insurance for shipping the equipment to Econolite's facility at 2950 Professional Place, Colorado Springs, CO 80904. Econolite's price for this item includes ITeight and insurance for shipping ITom our office in Colorado Springs, CO to Auburn, W A. This price also includes three RMC40-HI-L200 RuggedComm switches, which will be located at central. 22 Price $5.200.00 2. Field Equlument At each local cabinet the City will be responsible for terminating the new single mode fiberoptic cable. Any additional cabling and/or cabinet wiring required to bring all status information back to the icons system to be the responsibility of the City. This price is for the purchase of all the field equipment required for the 20 cabinets. This includes the 20 RuggedCom RS900 Ethernet switches (RS900-HI-M-L2L200), 20 ASC/2S Ethernet Modules and firmware upgrades. This price does not include GFI outlets. Price $55.000.00 3. Field Equipmentlnstallalion Econolite will install the NTCIP software, install the Ethernet telemetry module, install the Ethernet switches, install a GFI outlet and ensure their proper operation for the 10 cabinets in the initial phase of this project. The installation of the second group of 10 intersections in Phase II will be at the same price if installed prior to Oct. 1, 2005. The City of Auburn is responsible for ensuring that the communications infrastructure to the cabinets is in working order. Price $ 6.000.00 4. Software Llcenses,lntegralion, Testing, Training This item includes software license fees for four icons workstations, one Terminal Services license to allow remote access by WSDOT and King County, one traffic application/file server license, one communications server license, icons Synchro® interface license, and five ILOG Views licenses that are not concurrent licenses. All items have a one year warranty. Under the WSDOT license agreement, icons workstation software can be installed on any number of workstations and used concurrently. The ILOG Views licenses must be purchased for each computer. Remote access to icons though Terminal Services may reduce some workstation functionality. Computers remotely accessing icons must include Microsoft's Terminal Services Client Application (to be provided by the City). The Communications Server license covers up to 250 intersections operating from a single communications server computer (expandable beyond 250 intersections with additional software licenses and hardware). The standard protocol for this system will be NTCIP. Econolite Control Products, Inc.' s systems engineering team provides an extensive process for system installation, initialization, testing and acceptance. An Econolite Project Manager will be named who will manage the new system from its earliest stages of contract signing all the way to final acceptance. 23 Factory performance testing is performed at the Econolite Colorado Springs, Colorado Facility. There, an Econolite team of engineers will assemble the system hardware, install the software, test the system components (using standard system test documents), prepare the system graphics for one (1) base map and six (6) standard intersection displays, and document the final system (all hardware configurations). The base map will be developed from an appropriate map graphics file supplied by the City in a file format compatible with the icons graphic editor (BMP or WMF). After completion of the Econolite standard system performance tests, the system will be disassembled, packed and shipped to the job site. A member of the Econolite system engineering team will arrive on site to unpack, reassemble and test the system. Onsite system integration includes configuring and testing communications to the initial 10 ASC/2S controllers. Performance of the system and the interconnect infrastructure will be conducted by communication testing. This proposal includes labor and expenses for one week for installation and intersection integration. All fiberoptic channels should be tested, and all cabinet installation should be completed, by the City, prior to the arrival of system engineering. Any additional time necessary to integrate the intersections will be billed separately at $160.00 per hour, plus travel expenses. System training will be scheduled after the system engineering team has the system functionally operational. Our quote for this project includes one week of training, for up to 32 hours, on the icons® system. This will include instruction on system hardware, system operation, and system administration. The course outline is included at the end of this proposal. Training will be conducted at City provided facilities for up to ten people. The training will be conducted on four consecutive days. Acceptance testing will consist of an operational demonstration to the customer of all major software components using a standard system acceptance test developed by Econolite. Price $80.500.00 24 5. CCTV Licensing This item covers a software license and video server for controlling IP based video for up to 50 video streams (each camera or encoder typically represents one video stream). The price does not include cameras, encoders or any other field hardware. This software is compatible with Pelco and Cohu (including Cohu legacy) PTZ cameras and Axis video encoders. Price $40,000.00 6. CCTV Inlegration This item covers one week of labor and travel of one icons system engineer to install, test and integrate the icons CCTV camera module with up to 10 of the City of Auburn's CCTV cameras. Price $4,000.00 1. Additional System Training Additional instruction on system hardware, system operation and system administration can be provided. Training will be conducted at City provided facilities. This training can follow the same format, as detailed in this document, or be modified per the City's needs. The training will be conducted on three consecutive days. Price $7,000.00 8. Cenler 10 Cenler This item is not currently available in icons, but is anticipated to be available in a future release of optional software modules. Additionally, without a technical requirements specification, it is difficult to determine the agency's preferences and requirements. As such we are not able to provide a price estimate for this option at this time. This item will be addressed at a future date. 25 PRICING SUMMIRY System and engineering: Optional additional training: Optional CCTV Software: Optional CCTV Integration: $146,700.00 $ 7,000.00 $ 40,000.00 $ 4.000.00 TOTAL SYSTEM PRICE AS PIOPOSED $191.110.00 PAYMENT TERMS Payment terms for items above are as follows: · 85% due upon shipment of the system material and software · 10% due upon completion of system installation and test · 5% due upon completion of acceptance test All shipments are FOB Anaheim, CA. Prices do not include sales taxes. 26 Network Printer III. III. Fir~wal icons System C GPS Time Source 'I!IIII rafficApplicationsfFileSel"lJer T.nn¡"~ Smic.. S"m III. III· VPN Provided by IT ~ ~ ~ ~~ ~ ~~ ~ "~"",,,,~,,~,, ~''''~ ~ "_""'~,,. ~ ~"i("'~ ~~,.~~" MO"ItOrIKeybOardlMou.J_ WSDDT King County Local Controllers Communications Server ~'W"",= "-<.Ii . ICOns· UPS for power to servel'$ 10/100BaseTxSwitch RuggedCom Ethernet to fiber optic switch New RuggedCom switches ;;-.-. ~;;-.-. ~; ;.-.~~ ;.-.~~;.-.~~;;-.",.... , , , , , , , , , , , , , , , New RuggedCom switches ,----------------- ---------------- ---------------- ...~...................... .................... .................... , , , , , , , i, 1-. ASC/2Local 1_;. ASCf2Local I"""". ASCJ2Local Controllers Controllers Controllers : yplcal up to B controllel'$ (Existing) ypical up to 8 controllers (Existing) ypical up to B controllers (Existing) \ 1-. 1-. 1-. , "---------------------:- ;;;~¡Gf~::---------- - - ---- --- -------- II Existing Masters removed Local Controllers 27 Integrated Closed CIRUn Televisltn ICcm .t.ule The optional icons CCTV -IP module consists of workstation and server software packages that provide integrated system-wide distributed video and camera management over local and wide area IP networks. This module takes advantage of the latest developments in streaming video technology and is based on an advanced Interactive Media Server. Video is encoded at the source using low cost digital encoders or IP cameras from vendors such as Axis, VCS and Pelco. Most of these encoders offer the ability to set the image size, quality, and frame rate. The Interactive Media Server manages and distributes the encoded video allowing transmission of the video to multiple viewing clients simultaneously. Access to the CCTV-IP system is controlled by privileges associated with operator IDs. All cameras connected to the icons system are represented by objects on the system map. Using the CCTV-IP module, system operators at the TOC or anywhere on the system's network can click on a camera object on the system base map and view video from that camera and control the camera position (pan, tilt, and zoom). Fixed cameras images, such as those from video detectors, can also be viewed. At this time the icons CCTV-IP module supports Pelco and Cohu cameras together with video encoders from Axis, VCS, and Pelco (PelcoNet). Workstations icons CCTV-IP Architecture 10/100BaseTx Switch .- .~ Interactive Media Server System Network Viewing Clients "".- 10/100BaseTx Switch Field Network Video Encoders r1IIR I ~ Analog Cameras 28 Hardware Equipment List Item Device Descriotion Qty 1 Application / File PawerEdge 2850: Intel® XeanT" processor at 2,8GHz/1 MB Cache, 1 Server 800M Hz FSB Single Processor only 1 GB DDR2 400MHz (2X512MB). Single Ranked DIMMs Rack Chassis w/Rapid Rails for Dell, HPO or other Square Hole Racks Windows 2003 Server, Standard Edition with 5 Client Licenses Drives attached to embedded PERC4ei, RAID 5. 3 Drives required Riser with PCI-X Support and Embedded Raid (ROMB) Support 1 x6 Hard Drive Backplane Active I D Bezel Option 146GB 10K RPM Ultra 320 SCSI Hard Drive 146GB 10K RPM Ultra 320 SCSI Hard Drive 146GB 10K RPM Ultra 320 SCSI Hard Drive 146GB 10K RPM Ultra 320 SCSI Hard Drive Embedded RAID (ROMB) - PERC4ei (Embedded Integrated) Dual On-Board NICs 24X IDE CD-ROM 1.44MB Floppy Drive Standard Windows Keyboard.Gray Logitech PS/2 2-button Mouse with Scroll Redundant Power Supply With V-CORD and Straight Cords PowerVault 100T, DAT72, 36/72GB, Internal Tape Backup Unit w/Onboard Veritas Server DAT72 , Formatted Tape Media Cartridge, 5 Pack Electronic Documentation and OpenManage CD Kit Windows Server 2003 Per User CALS - 5 Pack MS SOL Server 2000 w/10CAL 2 Comm, Server PowerEdge 1850: Intel® XeonT" processor at 2,8GHz/1 MB Cache, 1 800MHz FSB Single Processor only 1GB DDR2 400MHz (2X512MB), Single Ranked DIMMs Rack Chassis w/Rapid Rails for Dell, HPO or other Square Hole Racks Windows 2000 Professional Drives attached to embedded SCSI controller, No RAID Riser with PCI-X Support and No Embedded Raid (ROM B) Support Active ID Bezel Option 36GB 10K RPM Ultra 320 SCSI Hard Drive Dual On-Board NICs 24X IDE CD-ROM 24XCD 1 ,44MB Floppy Drive Standard Windows Keyboard,Gray Logitech PS/2 2-button Mouse with Scroll Redundant Power Supply With V-CORD and Dual Cords Electronic Documentation and Open Manage CD Kit 29 3 Terminal Server PowerEdge 2850:lntel® Xeon™ processor at 2.8GHz/1 MB Cache, 1 800M Hz FSB Single Processor only 2GB DDR2 400MHz (4X512MB), Single Ranked DIMMs Rack Chassis w/Rapid Rails for Dell, HPQ or other Square Hole Racks Windows 2003 Server, Standard Edition with 5 Client Licenses Drives attached to embedded PERC4ei, RAID 5, 3 Drives required Riser with PCI-X Support and Embedded Raid (ROMB) Support 1 x6 Hard Drive Backplane Active ID Bezel Option BEZEL 36GB 10K RPM Ultra 320 SCSI Hard Drive 36GB 10K RPM Ultra 320 SCSI Hard Drive 36GB 10K RPM Ultra 320 SCSI Hard Drive Embedded RAID (ROMB) - PERC4ei (Embedded Integrated) Dual On-Board NICs Internal Dialup Modem 24X IDE CD-ROM 1.44MB Floppy Drive Standard Windows Keyboard,Gray Logitech PS/2 2-button Mouse with Scroll Redundant Power Supply With Y-CORD and Straight Cords Electronic Documentation and OpenManage CD Kit 3Yr Same Day 4Hr Response Parts + Onsite Labor (7 Days x 24 Hours) 4 Workstation Dell Precision Workstation 670, Intel®Xeon™ Processor 2,80GHz. 1MB 3 L2 Cache Microsoft® Windows® XP Professional. SP2 with Media NTFS File System 512MB, DDR2 SDRAM Memory,400MHz, ECC (2 DIMMS) Entry Level, PS/2, No Hot Keys Dell, PS/2 (2-button with scroll) 48X/32X CD-RW C1- All SATA drives, Non-RAID, 1 to 2 drive total configuration 80GB SATA, 7200 RPM Hard Drive with DataBurst Cache™ without RAID 3.5 inch 1.44MB Floppy Drive Dell 22 inch P1230 (20.3 inch viewable) Aperture Grill CRT 128MB PCle x16ATI FireGL V3100, Dual VGA or DVI + VGA Capable Internal Chassis Speaker,Dell Microsoft Office Professional Edition 2003 and Adobe Acrobat 6.0 Energy Star™ Resources CD contains Diagnostics and Driver for Precision Systems Quick Reference Guide CD-R/RW Software 30 Foot Cat 5 LAN Cable Transient Protection Power Strin 30 5 Dell Server Rack PowerEdge 4210,Frame,Doors. Side Panel,Ground,42U,PS (220-4494) 1 1U,Flat Panel Monitor/Keyboard/Mouse,Tied (310-2574) 1 7' Cable,8 pin. Switch Box, Mouse/KeyboardNideo (310-0973) 3 UPS Interface Card,SNMP, 2 Port,for Dell PowerEdge Rack.Factory Install (310-0075) 1 Type 6 Contract - Next Business Day Parts Delivery Initial Year (900- 3280) 1 Type 6 Contract - Next Business Day Parts Delivery 2YR Extended (900- 3282) 1 Inside Delivery Service for Dell PowerEdge Rack System (460-0566) 1 42U Rack,PS,120V Fan Kit (310-1285) 1 16Amp. Power Distribution Unit120V, w/IEC to IEC cords (310-1877) 1 Uninterruptable Power Supply. 2200,120 Volts, 3U Rack Mount (310- 2825) 1 Equipment Shelf for Dell Rack,West,Factory Install (310-0578) 1 42U Rack,Cost Red,Side Stabilizer (310-1791) 1 6 Misc Central Cisco 10/100 LAN Switch (as recommended by City IT) 2 Equipment GPS Receiver, Truetime GPS-605 1 HP Laser Printe¡las recommended bv City ;n 1 Teleohone Suroe Pro!. 4-00rt 1 Cat 5 LAN Cable 6 31 icons® Advanced Traffic Management System Training Day1: A. Introduction to icons®l, System Overview and Executive Summary. 1.5 HRS. This session will review the System Hardware, System Software, icons® Traffic Management System capabilities and features, and a brief tour ofthe Traffic Management System Workspace. How to Log-On to Windows® NT2 for both remote (Dial-Up) and local workstations, launching the ITMS Client application, logging on to icons®, accessing system graphics and an explanation of the workspace components will be discussed. B. Using the icons® Advanced Traffic Management System. 6.5 HRS. This session will consist of a comprehensive review of the workstation software suite. During the class, each menu item in the ITMS Client application will be reviewed. Each attendee will be afforded the opportunity to use the system software to perform various tasks and operations. Day2: A. Using the icons® system (continued from Day 1) 8.0 HRS Day3: A. Using the icons® system (continued from Day 2) 4.0 HRS B. Using the icons® Graphic Editor. 4.0 HRS. This session will cover the use of the icolls® Graphic Editor Software. During the class, attendees will be walked through the various menu entries and features of the Graphic Editor package. Practical application ofthe editor will be demonstrated by modifying one of the system graphics and creating a new graphic using one of the template graphics supplied with the editor. 1 icons is a registered trademark of Econolite Control Products, Inc. 2 Windows NT® is a registered trademark of the Microsoft Corporation 32 Dav 4: A. System Administration: 8.0 HRS. a. Windows NT® Security (1.0 HR.) This session will provide a general overview of the Windows NT security system as well as creating and removing user accounts to and from the system. Each attendee will have the opportunity to add or remove a user account to / from the system. b. The Windows NT Event Logs (0.5 HR.) This session will cover both the System and Application Event Logs within Windows NT. Specific items appearing within the logs will be discussed and their relationship to system performance will be reviewed. c. Database Backups (0.5 HR.) This session will review how the system backs-up the SQL Databases and the required operator actions. d. Software Installation Procedures (2.0 HRS.) This session will review the procedures used to install the icons® Traffic Management System Software on a target computer. Additionally, general setup requirements for each "type" of computer will be reviewed. e. The icolls® Server software suite(2.0 HRS.) This session will review the function of each component comprising the server software suite. Each INI file used by an icons® component will be reviewed in detail. The NT Registry will also be reviewed for those ITMS Services that use the registry to configure their operation. This session will also cover the Administration menu items associated with the ITMS Client application. Adding and deleting users to and from the icons® system and assigning user privileges will be reviewed. Using the System Configuration editor to alter the system Zone and Section layout will also be reviewed. 1. icons® System Configuration and Troubleshooting (2 HRS.) This session will review the system hardware and cabling. General functions of each piece of equipment will be covered and the potential impact of equipment faults will be discussed. The LAN and TCP/IP portion ofthe session will review the basic setup and configuration of the Local Area Network. General network troubleshooting tools and procedures will be reviewed. 33 This session will also review the ITMS COMM TEST, NTCIP COMM TEST and COMM MANAGER WIN SPY applications included with the Traffic Management System. PIOPOSED PIOnCT SCHEDULE The following schedule outlines the proposed dates for this project. In the event that the fiber installation is not completed by the scheduled date of May 20, 2005, Econolite may postpone the system installation, training, and system acceptance testing. The fiber must be fully operational no later than May 22, 2005 for the system "Go Live" task to be accomplished by June 10,2005. The City of Auburn is to provide Econolite at least 3 weeks notice for any schedule slippages that may require modifications to travel itineraries. 6 Ta,l<Im.., City of AUburnicoos Project NotfCe 10 Proceed HardWAre and SOftware Prep Hordw"",Md Tlm'd-Party Software Prœur_ (C4y 01 Auburn) DeiIwr EqUipment and Third-Party Softw""'1I> «_ (C4y '" Auburn) $Itìp Equipml!11l to E._. ~..o $prinç. OOi<e 01 AU!t>urnj Gr-6pt¡ic& Prepatdon (ftOM!Jtð 01:f1U} L~] Configure Equipment _woe HI_are and Thírd-Party Soitware SetuP (E.ooolite) In../io_m_oIOlI-T!\e.Sffi¡f¡ooos (£0-) Factory Acceptance (Eco~ Ot!æe} (Cit~ Field E~U1_tlllotlllolloo ·10In_ono Ship Equipment 10 ¡¡¡e CIty 01 Auburn Sy_lII_n 1100 onilJOllætin¡¡· Initial Go Live A...,ptanceje,tin¡¡ Auburnì Troillin¡¡ (E¢_J C4y 01 _rn) GO-Uve 13àsyo 12 day. 5daya 2dsys- Fri 3/25,'05- Tho 3J3111)5 Tue 3J15!05 frl4l111)S Fri FIi CC1V module (£0_) \l¡)Qrade the C4y of Auburn'. icoos .y.... wJtI¡ CC1'lJ module Acceptat!(;í$ Test Project C/o'ure finish fri 912311)6 Tutl2f151OS Mon 411&105 Tho m.ros Thu 3/3110S Thu 3131/05 Thu: Y31Jœ MOf1 411811)5 Thu 417 ¡05 1.10.411111:$ Mon 4118?'C5 SU1't'5J2à'C5 Fri S!.WlQ$ Fn5/2iJf.)S Fri5J271G5 f rí eI3J!)5 Fm S¡'10fCS Tue Too Fri:9!23Jt"A FJi 9/23/£<& 34