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RESOLUTION NO.3 8 5 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE
ACCEPTANCE OF GRANT FUNDS FROM KING COUNTY
WATER AND LAND RESOURCES IN THE AMOUNT OF
TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500) TO
IMPROVE WATER QUALITY RESULTING FROM CAR
WASHING ACTIVITIES AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT WITH
KING COUNTY
WHEREAS, King County Water and Land Resources seek to protect and
enhance local water resources throughout King County and offers a grant program to
educate residents of King County about surface water quality; and
WHEREAS, oils, dirt and detergents from car washes can affect the health of
natural systems, especially natural surface waters; and
WHEREAS, the City of Auburn has applied for and has been awarded a grant
from the King County Water and Land Resources to purchase car wash kits that will
minimize undesirable water quality impacts.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The City of Auburn hereby accepts the grant from King County in
the amount of two thousand five hundred dollars ($2,500.00) to improve surface water
quality due associated with car washing activities.
Section 2. The Mayor and the City Clerk are authorized to execute an
agreement in substantial conformity with the agreement attached hereto, marked as
Exhibit "A" and incorporated herein by this reference.
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Resolution 3859
May 19, 2005
Page 1 of 2
Section 3. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 4. This Resolution shall be in full force and effect upon its passage
and signatures hereon.
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DATED AND SIGNED THIS £ day of . Lüvc/
,2005.
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P ER B. LEWIS
MAYOR
ATTEST:
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Dani lie E. Daskam,
City Clerk
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Resolution 3859
May 19, 2005
Page 2 of 2
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King County
Water and Land Resources Division
Department of Natural Resources and Parks
King Street Center
201 South Jackson Street, Suite 600
Seattle, WA 98104-3855
206-296-6519 206-296-0192 Fax
RECEIVED
MAY 1 1 Z005
PLANNING Da>ARTMENT
May 9, 2005
Aaron Nix
City of Auburn
25 West Main
Auburn, WA 98001-4998
Dear Mr. Nix,
Congratulations! This is an offer for a Small Change for a Big Difference grant funded by
SPLASH, the Water Quality Education Fund in the amount of $2,500.00 for the Car Wash
Kit Program project and related promotional items. We are excited about your project and
look forward to working with you to ensure that it's a success.
As a condition to this offer we are asking you to:
I) Submit as part of final report specific information detailing the following:
- A descriptive list of promotional efforts by types
- A list of sites that have agreed to host charity carwashes
- A roster of users of carwash kits during the grant period
2) Distribute literature on domestic water quality practices to charities for redistribution to
their customers. We will help you with the development of such literature.
Please [md enclosed the Conditions of the Award, a Request for Payment and a copy of the
King County crown logo. If you agree with the conditions of the award, please sign all three
copies of the Conditions of the Award and return to us.
Again, congratulations on your grant award. King County Water and Land Resources
appreciate your efforts to protect and enhance local water resources.
Best regards,
λwkIN /4tw..
g;~~ Kalka
Unit Manager, Community Outreach and Grants
King County Water and Land Resources Division
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KING COUNTY DEPARTMENT OF NATURAL RESOURCES AND PARKS
WATER AND LAND RESOURCES DIVISION
200S-SMALL CHANGE FOR A BIG DIFFERENCE
SPLASH, The Water Quality Education Fund
CONDITIONS OF THE AWARD
PROJECT RECIPIENT: City of Auburn
PROJECT TITLE: Car Wash Kit Program
START DATE:
END DATE:
CLOSE OUT DATE:
May 5, 2005
December 1, 200S
December 15, 2005
PROPOSAL: The City of Auburn will purchase three car washing kits to prevent soap as well as
other pollutants from entering the City's stonn water system. The larget for this project will be charity
car washing events. Further activities include the development of video and related pamphlets.
BUDGET:
$1,500 Car Wash Kits
1,000 Promotional Items
AWARD:
$2,500.00
I) CONDITlONS
a) Subrrrit as part of final report specific information detailing the followiog:
- A descriptive list of promotional efforts by types
- A list of sites that have agreed to host charity carwashes
- A roster of users of carwash kits during the grant period
b) Distribute literature on domestic water quality practices to charities for redistribution to their
customers. King County will help you with the development of such literature.
2) FINANCIAL RELATIONS
a) You can begin charging expenses to be paid by this award as ofMav 5, 2005 for expenses
incurred as of that date.
b) The County will reimburse your group for actual allowable project expenses up to the amounts
in the BUDGET above. The expiration date on this grant is December 1, 2005. All request
for payments and final reporting must be submitted by December I. 2005 in order to be
considered for reimbursement.
2005 Small Change for a Big Difference Grant
Page 1 of6
c) Food and drinks as well as mementos are some, but not all, of the costs that are not allowable
expenses reimbursed by this award. The COUNTY is the sole arbiter in defining "allowable
expenses". If in doubt, please contact Ken Pritchard.
d) No payments will be made in advance of your payments to vendors. In instances where you
want vendors to invoice King County directly, please contact Ken Pritchard to make special
arrangements.
e) Please submit Request for Payment fonns with corresponding veudor invoices/receipts to:
Ken Pritchard
King County Water and Land Grant Exchange
King County DNRP
201 South Jackson Street, Suite 600
Seattle, W A 98104
(206) 296 82653
3) CREDIT
Please acknowledge support ftom the King County Department of Natural Resources and
Parks as applicable during activities and in subsequent promotional materials and news
articles. Refer to Exhibit B for Logo infonnation.
4) FINAL REPORT
To gauge the effectiveness of your project please keep a record of participation in your
project. The following documentation is part 'of the final report:
o Short one-page report
o Receipts
o Photo(s) (if relevant)
If you have any of the following, please consider including:
o Promotional materials
o News article's
o Brochures
o Any other materials created as part of this project
NOTE: Photos may appear in a future issue of the King County Department of Natural
Resource and Parks Downstream News newsletter.
5) LEGAL AND ADMINISTRATNE RELATIONS
a. DEFINITIONS: The COUNTY means King County, the RECIPIENT means the
organization or party receiving the award. Award means financial assistance to carry
out the project described under proposal above.
b. The COUNTY's fmancial assistance to the RECIPIENT shall be construed by the
parties as a special disbursement to the RECIPIENT to fund activities, as described
herein that generally benefit the COUNTY's efforts to protect water quality. It shall
not be construed as a contract for services between the RECIPIENT and the
COUNTY.
2005 Small Change for a Big Differençe Grant
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c. The RECIPIENT shall be solely responsible for the recruiting, training and
supervision of its employees and volunteers. Individuals hired and paid by the
RECIPIENT shall not, in any event, be construed to be employees of, or contractors
to, the COUNTY and the RECIPIENT shall indemnify and hold harmless the
COUNTY from any and all claims arising from any contention that said individuals
are employees of, or contractors to, the COUNTY.
d. The RECIPIENT agrees to indemniry, defend and hold hannJess the COUNTY, its
agents, officers, officials and employees from all claims, alleged liability, damages,
suits, losses, costs to or death of person or damage to property allegedly resulting
from the operation of the RECIPIENT or any of its employees as a result of activities
paid in part or in whole by this award as described in these conditions.
e. The COUNTY shall be under no obligation to honor this award should the
1Ĺ’CIPIENT fail to carry out the project described in the proposal, whether or not
failure to perform is within the RECIPIENT's control.
the Award and agree to abide by the terms herein
City of Auburn by: ~ .
Printed Name: 4cwo¡J Nlf.
DATE: 65/"Jor;-
KlNGCOUNlYbyo d1ß~
For Ron Sims, King fj5un xecutive
\Í"- 7.!>-:~
2005 Small Change for a Big Difference Grant
Page 3 of 6
EXHIBIT B: CREDIT AND DISCLAIMERS FOR THE WATER QUALITY
EDUCATION FUND, FUNDED PROJECTS
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King County
(Use this Logo. Can be obtained from our Web site)
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King County
Department of
Natural Resources and Parks
Water and Land Resources Division
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Include on the inside title cover of all bound documents or at the back of a brochure, at the
end of a document or bottom right of an interpretive panel, a poster or a flyer the following
credit:
"The creation of this _(project nameL was made possible through a SPLASH,
the Water Quality Education Fund awarded by the King County Department
of Natural Resources & Parks."
For press releases, mention the source of funding using the following wording:
"This project is funded (in part) by a King County SPLASH, the Water Quality
Education Fund. "
For items where opinions or advice or a list of organizations or businesses are included in the
introduction or in the body of the document (e.g., an interpretive panel, a guidebook, and a
directory) add the disclaimer sentence:
"Funding for t1ús manual does not constitute an endorsement of its content by
King Countv government, its employees and elected officials."
Grant Exchange Web Page: http://dnr.metrokc.gov/wlr/pi/grants.htm
2005 Sma11 Change fOT a Big Difference Grant
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EXHIBIT C: GRANT HANDY-DANDY LIST
This list explains some of the more routine legal speak items of your agreement and includes
pointers and reminders that (hopefully) will make things run smoothly.
Read it and keep it handy when you prepare your billing, publicize the project and close your
books. It is not a substitute for reading the agreement that contains the conditions of your
award and your relationship to King County. Should you have any questions about the
agreement itself, call Ken Pritchard at 206 296 8265.
START DATE: Post expenses as of the starting date of your agreement but not sooner.
END DATE: This is the final date for this grant. All request for payments, back up reciepts
and/or billings, final report summary, before and after photos, and materials used in this
project, such as: newsletters, brochures, and etc. need to have been submitted.
AMOUNT OF AWARD: You can only charge expenses in the categories listed in the budget
page of your grant agreement and only up to the indicated amount.
FINAL REPORT: The report documents the successful completion of your project. Look at
section 3 ofthis letter for examples of items you can include.
BALANCE OF AWARD: Any amount of your award not spent must be returned to King
County. Please call to find out how to do this.
FINANCIAL RECORDS: Maintain a record of your expenditures to conform to generally
accepted accounting principal. Retain records for at least three years after the end date of
your agreement If you keep track of your expenses manually, you will need to make copies of
your receipts or other "manual" documents. This way, you will be able to document your
expenses (back-up information).
ACKNOWLEDGMENT: Please acknowledge King County in all publications and signage
as well as in press releases, public service armouncements, on posters, flyers and in electronic
po stings such as "home pages". See attached format.
2005 Small Change for a Big Difference Grant
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