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RESOLUTION NO. 3 8 6 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT FOR
PROFESSIONAL SERVICES WITH RICE FERGUS MILLER
ARCHITECTURE AND PLANNING, L.L.P. FOR PROJECT MS795,
FIRE STATION RELOCATION STUDY
WHEREAS, the City of Auburn is engaged in various municipal functions,
including fire services; and
WHEREAS, in order to provide for such services, it is appropriate that the
City complete a Fire Station Relocation Study; and
WHEREAS, in order to provide for those services, the City has negotiated
an Agreement for Professional Services with Rice Fergus Miller Architecture
and Planning, L.L.P. for such services, and the City has determined that Rice
Fergus Miller Architecture and Planning, L.L.P. is able and qualified to prove the
services necessary, at a cost that is acceptable to the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor and City Clerk are hereby authorized to execute
an Agreement for Professional Services in substantial conformity with the
Agreement attached hereto, marked as Exhibit "1" and incorporated herein by
this reference.
-----------------------------
Resolution No. 3862
June 1, 2005
Page 1
Section 2. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
'/!:1
Dated and Signed this 1.0' day of"
, 2005.
, ITY OF AUBURN
\!(?
PETER B. LEWIS
MAYOR
.....
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ATTEST:
,0D/¿t£;]:I WO.Jk~
DalÌtelle E. Daskam,
City Clerk
APPlf73~;JC
Daniel B. Heid,
City Attorney
----------------------------
Resolution No. 3862
June 1, 2005
Page 2
t.
ORIGINAL
RESOLUTION No. 3862
EXHIBIT 1
AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-252
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Rice Fergus Miller Architecture and Planning, L.L.P. whose address
is 262 - 4th Street, Bremerton, Washington, 98337, hereinafter referred to as
"CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, attached and by this reference made part of this Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
October 31,2005.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The CONSULTANT shall be paid by the CITY for completed services rendered
under the approved Scope of Work identified in Exhibit A. Such payment shall be full
Agreement for Professional Services AG-C-252
May 31,2005
Page 1 of 11
Resolution No. 3862
Exhibit 1
·
compensation for work performed or services rendered and for all labor, materials,
supplies, equipment and incidentals necessary to complete the work. The
CONSULTANT shall submit an itemized invoice to the CITY prior to payment, in a form
similar to that attached as Exhibit C of this Agreement.
Compensation will be on a time and material basis, not to exceed $ 74,500.
Costs will be based on Exhibit B of this Agreement, which is attached hereto and by this
reference made a part of this Agreement.
Compensation shall include all consultant expenses including, but not limited to,
overhead, profit and direct non-salary. The CONSULTANT shall be paid by the CITY
for direct non-salary cost, per Exhibit B, at the actual cost to the CONSULTANT plus
10%. These charges may include, but are not limited to the following items:
reproduction fees, communication fees, and mileage. The billing for non-salary cost,
directly identifiable with the project, shall be submitted as an itemized listing of charges
supported by copies of the original bills, invoices, expense accounts and miscellaneous
supporting data retained by the CONSULTANT. Copies of the original supporting
documents shall be supplied to the CITY upon request. All above charges must be
necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services, or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4.
4. MANAGEMENT RESERVE FUND.
Agreement for Professional Services AG-C-252
May 31,2005
Page 2 of 11
Resolution No. 3862
Exhibit 1
The CITY may establish a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement. Such authorization(s) shall be in writing, prior to the CONSULTANT
expending any effort on such services, and shall not exceed $10,500. This fund may
be replenished in a subsequent supplemental agreement. Any changes requiring
additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
5. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
6. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
Agreement for Professional Services AG-C-252
May 31,2005
Page 3 of 11
Resolution No. 3862
Exhibit 1
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional architectural
standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
7. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall indemnify and hold the CITY and its officers and
employees harmless from and shall process and defend at its own expense all claims,
demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S
negligence or breach of any of its obligations under this Agreement; provided that
nothing herein shall require the CONSULTANT to indemnify the CITY against and hold
harmless the CITY from claims, demands or suits based solely upon the conduct of the
CITY, their agents, officers and employees and provided further that if the claims or
suits are caused by or result from the concurrent negligence of (a) the CONSULTANT'S
agents or employees and (b) the CITY, their agents, officers and employees, this
indemnity provision with respect to (1) claims or suits based upon such negligence, (2)
the costs to the CITY of defending such claims and suits, etc. shall be valid and
enforceable only to the extent of the CONSULTANT'S negligence or the negligence of
Agreement for Professional Services AG-C-252
May 31,2005
Page40f11
Resolution No. 3862
Exhibit 1
the CONSULTANT'S agents or employees. The provisions of this section shall survive
the expiration or termination of this Agreement.
8. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
9. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
commercial general liability insurance against claims for injuries to persons or damage
to property which may arise from or in conjunction with services provided to the CITY by
the CONSULTANT, its agents, employees or subcontractors, under this Agreement.
The CONSULTANT agrees to provide commercial general liability insurance and shall
maintain liability limits of no less then ONE MILLION DOLLARS ($1,000,000) per
occurrence and ONE MILLION DOLLARS ($1,000,000) general aggregate. The
CONSULTANT shall also provide and maintain professional liability coverage in the
minimum liability limits of ONE MILLION DOLLARS ($1,000,000) per claim and TWO
MILLION DOLLARS ($2,000,000) aggregate.
The general liability coverage shall also provide that the CITY, its officers,
employees and agents are to be covered as additional insured as respects: Liability
arising out of the services or responsibilities performed by or under obligation of the
CONSULTANT under the terms of this Agreement, by the CONSULTANT, its
employees, agents and subcontractors.
Agreement for Professional Services AG-C-252
May31,2005
Page 5 of 11
Resoiution No. 3862
Exhibit 1
Both the general liability and professional liability coverage shall provide that the
CONSULTANT'S insurance coverage shall be primary insurance as respects the CITY,
its officials, employees and agents. Any insurance or self insurance maintained by the
CITY, its officials, employees or agents shall be excess to the CONSULTANT'S
insurance and shall not contribute with it. Each insurance policy required by this
section of the Agreement shall be endorsed to state that coverage shall not be
suspended, voided, or canceled except when thirty (30) days prior written notice has
been given to the CITY by certified mail return receipt requested. All insurance shall be
obtained from an insurance company authorized to do business in the State of
Washington. The CONSULTANT agrees to provide copies of the certificates of
insurance to the CITY specifying the coverage required by this section within 14 days of
the execution of this Agreement. The CITY reserves the right to require that complete,
certified copies of all required insurance policies be submitted to the CITY at any time.
The CITY will pay no progress payments under Section 3 until the CONSULTANT has
fully complied with this section.
10. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
11. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
Agreement for Professional Services AG-C-252
May 31,2005
Page 6 of 11
Resolution No. 3862
Exhibit 1
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
12. CERTIFICATION REGARDING DEBARMENT. SUSPENSION. AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
Agreement for Professional Services AG-C-252
May 31, 2005
Page 7 of 11
Resolution No. 3862
Exhibit 1
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
14. GENERAL PROVISIONS.
Agreement for Professional Services AG-C-252
May 31,2005
Page 8 of 11
Resolution No. 3862
Exhibit 1
14.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
14.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
14.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
14.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
14.6. Should it become necessary to enforce any term or obligation of this
Agreement, then aU costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
Agreement for Professional Services AG-C-252
May 31,2005
Page 9 of 11
Resolution No. 3862
Exhibit 1
14.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
14.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
14.9. This Agreement shall be administered by David A. Fergus, on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn Fire Department Rice Fergus Miller Architecture & Planning, LLP
AUn: Russ Vandver Attn: David A. Fergus
1101 D Street NE 262 - 4th Street
Auburn WA 98002 Bremerton, WA 98337
Phone: 253.288.7412 Phone: 360.377.8773
Fax: 253.931.3055 Fax: 360.792.1385
E-mail: rvandver@auburnwa.gov E-mail: dfergus@rfmarch.com
14.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 14.9, or if to such other person designated by a party
to receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
Agreement for Professional Services AG-C-252
May 31,2005
Page 100f11
Resolution No. 3862
Exhibit 1
14.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
~~
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Peter B Lewis, Mayor
JUN - 6 Z005
Date
ATTEST:
Æ~/£j~J
Damelle E. Daskam, City Clerk
APPROVED AS TO FORM:
BY:
D
Date
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Agreement for Professionai Services AG-C-252
May 31,2005
Page 11 of 11
Resolution No. 3862
Exhibit 1
EXHIBIT A
SCOPE OF WORK
Task 1: Project Initiation
The Consultant shall confirm project scope, schedule, and Fire Department
expectations. The Consultant shall review property data researched and collected to
date by Auburn Fire Department and other City staff members. The Consultant shall
review other information that may be provided by the City, including topographic
surveys, geotechnical soils reports, traffic studies, utility maps, easements, and the like.
The City shall provide these items at no cost to the Consultant if requested by the
Consultant and deemed necessary by the City. Consultant shall confirm zoning and
land-use requirements.
Deliverables: Site photographs, review notes, and meeting notes.
Estimated Fee Amount: $2,840
Task 2: Programming
For Stations 31, 32, 33, and 34, the Consultant's programming services shall include
preparation of a fire station questionnaire for distribution to Fire Department members.
Consultant shall collect questionnaires, collate data, and publish a response summary.
Consuitant shall determine specific program needs, space requirements, and space
relationships through a series of workshop sessions with a building committee of the
City's choosing, which committee shall include, among others, the Auburn City Mayor
and Finance Director. The Consultant shall prepare room data sheets documenting
specific needs, with square footage summaries for each station. Consultant's solicitation
of program requirements shall include confirmation of mechanical, electrical, and
equipment needs. Consultant shall also solicit site and property needs, including access,
aprons, parking, orientation, traffic controi, and the like. Consultant shall identify and
recommend an appropriate architectural style, character, and materials for each station.
The Consultant's recommendations will consider broader contextual issues, including
Auburn character, neighborhood relationships, and property specific opportunities.
Deliverables: Questionnaire summary, room data sheets, square footage summaries,
mechanical and electrical engineering narratives, and meeting notes.
Estimated Fee Amount: $13,310
Agreement for Professional Services AG-C-252
May 31,2005
Exhibit A
Page 1 of 3
Resolution No. 3862
Exhibit 1
Task 3: Preliminary Building & Site Design
The Consultant's services shall include preparation of preliminary building and site
design services for Stations 31, 32, 33, and 34, consisting of preliminary floor plans, site
plans, and exterior elevations. Consultant services shall include preliminary civil
engineering design, provided by Warner Engineering, Gig Harbor, Washington.
Additionally, Consultant shall prepare exterior character sketches for each station
following acceptance of the preliminary plans and elevations by the City.
Deliverabies: Preliminary floor plans, site plans, exterior elevations, civil engineering
narrative, and character sketches for each station, and meeting notes.
Estimated Fee Amount: $40,190
Task 4: Budget and Cost Estimating
The Consultant's services shall include preparation of professional cost estimates for
each station, provided by The Robinson Company, Seattle, Washington, and shall
include both building and site improvement cost estimates. Consultant shall estimate
project expenses (soft costs) that would be in addition to the construction expenses
(hard costs) that the City could reasonably expect for Stations 31,32, 33, and 34.
Consultant shall evaluate the estimates prepared by the professional cost estimator,
identify cost saving opportunities, and compare the estimates to other recently built
stations in the region. Consultant shall assist the City in determining a phasing
sequence and strategy, and an overall project timeline for each station.
Deliverables: Professional cost estimates, overall project budgets, project timelines, and
meeting notes.
Estimated Fee Amounts: $6,815
Task 5: Project Completion
Consultant shall participate in a presentation to the Mayor seeking acceptance of
design, cost, and timeline for each station. Subsequently, Consultant shall assist the
City in identifying any necessary adjustments in the project scope to meet any funding
limitations or expectations. Consultant shall revise the station design, character
sketches, and/or cost estimates as deemed necessary by the City. Consultant would
assist the City as requested in preparing information packages and/or story boards for
the media and the general public. Upon completion of these services, Consultant will
assemble all work products and deliverables into a final report (3-ring binder format).
Consultant would participate in any presentations of the final plan as requested by the
City.
Agreement for Professional Services AG-C-252
May 31, 2005
Exhibit A
Page 2 of3
Resolution No. 3862
Exhibit 1
Consultant has included $2, 100 in this Task as an allowance to
revise the station design, graphic materials, and/or cost estimates
during this Project Completion phase. Services necessary in
addition to this amount would be provided on a time and material
basis as an additional service.
Consultant has included $2,400 in this Task as an allowance to
provide graphic information packages, and/or story boards for
public presentations. Services requested in addition to this
amount would be provided on a time and material basis as an
additional service.
Consultant has included three (3) formal presentations in this
scope of services during the Project Completion phase --- Mayor,
City Council, and Fire Department.
Deliverables: 6 copies of Final Report, bound in 3-ring binders; media graphics; and
three formal presentations.
Estimated Fee Amount: $9,845
Reimbursable Expenses
Consultant has included an allowance of $1,500 for miscellaneous out-of-pocket
expenses of the Consuitant.
Estimated Reimbursable Expenses: $1,500
Agreement for Professional Services AG-C-252
May 31,2005
Exhibit A
Page 3 of 3
Resolution No. 3862
Exhibit 1
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EXHIBIT B
FEE SCHEDULE
ICE FERGUS MILLER ARCHITECTURE AND PLANNING, L.L.P.
Charges for employees are determined by the hourly rates listed below and
sts for direct salary, overhead and profit. Charges for reimbursable expenses are
w.
Personnel Labor Rates
ersonnel) Category Hourly Rate Labor (Personnel) Category Hourly Rate
rgus $150/hr Edward McManamna $95/hr
-Charge Project Manager / Architect
truve $80/hr Jeremy Southerland $75/hr
hitect Project Designer
r-Rhees $120/hr Jamie Osterman $70/hr
ontrol Manager Interior Designer
ios $65/hr Shawn Dinkuhn $50/hr
hitect Administrative Support
Expense Rates
Expense Category Billing Rate
eage $0.405/mile
mal Pay Items Cost
tside Photocopies/Printing Cost + 10%
nsportation by Public Carrier Cost + 10%
tside Services or Subconsultants Cost + 10%
tside Materials and Supplies Cost + 10%
Agreement for Professional Services AG-C-252
May 31,2005
Exhibit B
Page 1 of 1
.3862
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Resolution No
Exhibit 1
EXHIBIT C
CONSULTANT INVOICES
Consultant invoices should contain the following information:
· On consultant letterhead.
· A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
· Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
· Invoice date.
· Period of time invoice covers.
· Consultant Agreement # (i.e.: AG-C-252).
· Project number(s) listed (i.e.: MS790).
· City's project manager listed.
· The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
· Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication fees (i.e.:
telephone), supplies, computer charges, subconsultants), indirect non-saiary (overhead). The City
does not pay for consultant meals unless part of a task requires travel outside of the greater
Seattie, Tacoma, and Everett area. These costs are to be broken down and backup information is
to be attached to invoice. Project managers are to inform consultants as to what is required for
break down information and if backup information is to be attached. Break out the same for
subconsultant charges.
· Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for total
authorized amount.
· Percentage of work completed to date compared to total amount of work (if required by the project
manager).
· Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an amendment in
place.
· Invoices for previous year are due by January 15th.
· For grant/special funded projects there might be other special information needed, reference the
LAG manual.
Agreement for Professional Services AG-C-252
May 31, 2005
Exhibit C
Page 1 of2
Resolution No. 3862
Exhibit 1
SAMPLE INVOICE
City of Auburn Fire Department Invoice #: 5222
1101 D Street NE Progress Payment #: 2
Auburn, WA 98002 Invoice Date: February 10, 2002
Attn: Russ Vandver (Fire Chief) Project Name: Fire Station Relocation Plan
Agency Agreement #: AG-C-252 Project #: MS790
Architectural! Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Mike Jones, Principal in Charge
Carla Maker, Architect
Joe Smith. Word Processina
Consuitant Personnel Sub Total:
Hours
1
5
10
Hourlv Rate
$125.00
$ 72.00
$ 48.00
Expenses (see attached documentation) Charaes
Mileage ($0.375/mile): 20 miles
Communications: $30.00
Printina: $29.00
Consuitant Expenses Sub Total:
Consultant Total:
SUB CONSULTANTS
Subconsultant (see attached documentation)
ABC ENVIRONMENTAL, INC., Civil Engineer
ELECTRICAL CONSULTING, Electricai Engineer
MECHANICAL SOLUTIONS, Mechanical Engineer
MOVING COMPANY. Movina Consultant
Subconsultant Sub Total:
x 1.1 Multiplier:
Hours
10
5
10
2
Subconsultant Total:
Amount
$125.00
$144.00
$480.00
$749.00
Multiplier
x 1.1
x 1.1
Hourlv Rate
$100.00
$100.00
$100.00
$100.00
Total
$ 7.59
$33.00
$31.90
$72.49
$821.49
Amount
$1,000.00
$ 500.00
$1,000.00 MRF'
$ 100.00
$2,600.00
$ 260.00
$2,860.00
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_u_u_u_u_u_u_u_u_u_u_u_u_u___u___u__~<:>'~!<!'P.l:l!õ_~!':I!S_I~Y<?1~!õ_u_u_.__.__u_.._u__u_$..~!~~!·~9..___u__u_u__u_u_u__u-
CONTRACT BREAKDOWN
Amount Prior
Authorized Invoiced
This
Invoice
Total Invoiced % % Amount
To Date Expended Completed Remaining
Task
Original
_C;()f1_tr?_çL~~~,ºOº:ºº.
MRF* $2,500.00
TOTAL $24,500.00
.11,.D.?!;,ºº
$0.00
$1,025.00
__~~,¡¡ª1,~fJ___~:3.,Tº¡¡AfJ__...
$1,000.00 $1,000.00
$3,681.49 $4,706.49
Note: MRF=Management Reserve Fund
20%
40%
...__?!;r~.__._..11ª,_?_fJ.ª:¡;1._._.....___..
45% $1,500.00
$19,793.51
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Resolution No. 3862
Exhibit 1
Agreement for Professional Services AG-C-252
May 31, 2005
Exhibit C
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