HomeMy WebLinkAbout3970RESOLUTION NO. 3 9 7 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
EXECUTE A SEATTLE - KING COUNTY DEPARTMENT OF
PUBLIC HEALTH MEMORANDUM OF UNDERSTANDING ON
THE LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
FOR 2006 ACTIVITIES IN THE AMOUNT OF ELEVEN
THOUSAND SIX HUNDRED SEVENTY SIX DOLLARS AND
SIXTEEN CENTS ($11,676.16)
WHEREAS, the Seattle King County Department of Public Health has
agreed to reimburse the amount of $11,676.16 to the City of Auburn for the
City's Local Hazardous Waste Management Program; and
WHEREAS, the Memorandum of Understanding on the Local Hazardous
Waste Management Program for 2006 Activities specifies the administrative
procedures and monetary reimbursement regarding implementation of the
Local hazardous Waste Management Program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Auburn City Council hereby approves the expenditure
and appropriation of a total amount of ELEVEN THOUSAND SIX HUNDRED
SEVENTY SIX DOLLARS AND SIXTEEN CENTS ($11,676.16) which
constitutes reimbursement of funds for implementation of the Local Hazardous
Waste Management Program for 2006 Activities. A copy of said Memorandum
is attached hereto and designated Exhibit "A" and incorporated by reference
herein.
Resolution No. 3970
January 9, 2006
Page 1 of 2
Section 2. The Mayor of the City of Auburn is hereby authorized to
implement such administrative procedures as may be necessary to carry out
the directions of this resolution.
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED and SIGNED THIS ~f ~ "~ DAY OF -~~*-~~~ , ~6~:
ATTEST:
~~~~~~~~
Dan' Ile E. Daskam,
City Clerk
APPRO''C/BD AS TO FO
Daniel B. He
City Attorney
Resolution No. 3970
January 9, 2006
Page 2 of 2
PETER 6. LEWIS
MAYO R
~'
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~ CONTRACT AMENDMENT Page 1 of 4 Pages
PROJECT NAME Local Hazardous Waste CONTRACT NO. D32768D
Management Program DATE ENTERED 1/1/03
CITY City of Auburn AMENDMENT NO. 3
ADDRESS 25 West Main Street
Auburn, WA 98001 DATE ENTERED 1/1/06
AMENDMENT REQUESTED BY AMENDMENT AFFECTS
SKCDPH ® Scope of Services
Organization ® Time of Performance
P. Shallow ® Compensation
Name ® Terms and Conditions
1. AMEND Contract Amount TO READ $45,516.29
2. AMEND Contract Period TO READ From January 1, 2003 TO December 31, 2006
3. AMEND "funding block TO READ
FUNDING SOURCE FUNDING LEVEL EFFECTIVE DATES
Local Hazardous Waste Fund $45,516.29 1/1!03 - 12/31/06
4. AMEND Section II. DURATION OF CONTRACT
...and shall terminate on the 31St day of December 2005...
TO READ ...and shall terminate on the 31St day of December 2006...
5. Exhibits I and II shall each be amended by adding the attached Exhibits I-3 and II-3.
All other terms and conditions of the original contract and Amendments 1 and 2 shall remain
unchanged.
IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and instituted
on the date first written.
KIN ,WASHINGTON ~ ~
FOR
King County ecutive ignature
~ L6 e Pute~ ~ i-~~~~.~~~ ,y~~ ~,r
Name (please type or pant)
Date
JAN 1 7 2006
Date
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EXHIBIT I-3 -Scope of Work & Responsibilities
CITY OF AUBURN D32768D-Am. 3
MEMORANDUM OF UNDERSTANDING ON THE LOCAL HAZARDOUS
WASTE MANAGEMENT PROGRAM FOR 2006 ACTIVITIES
The Local Hazardous Waste Management Plan (hereafter referred to as the "Plan") as updated in 1997,
was adopted by the partner agencies (King County Solid Waste Division, Seattle Public Utilities, King
County Water and Land Resources Division and the Seattle-King County Department of Public Health)
and cities located in King County. The Washington State Department of Ecology in accordance with
RCW 70.105.220 subsequently approved the Plan. The City is an active and valued partner in the
regional Locai Hazardous Waste Management Program (hereafter referred to as the "Program").
The purpose of this Exhibit is to define the terms and conditions associated with the Program's funding
of City activities performed under the auspices of the Plan and as approved by the Program's
Management Coordination Committee (hereinafter referred to as the "MCC"). This Agreement further
defines the responsibilities of the City and Seattle-King County Department of Public Health with respect
to the transfer of Program monies.
Scope of Work
The City of Auburn will help educate residents in one neighborhood on natural yard care practices.
Responsibilities of the Parties
The responsibilities of the parties to this Contract shall be as follows:
A. The City
1. The City shall develop and submit project proposals and budget requests to the Program's
Contract Administrator. Funds provided to the City by the Local Hazardous Waste Management
Program pursuant to this Contract shall be used to implement hazardous waste programs and/or
services as approved by the MCC.
2. For reimbursement the City shall submit the following to the Contract Administrator:
a) An invoice (see Exhibit II). Invoices should be sent to the Contract Administrator
for approval and payment.
b) A brief description of activity accomplished and funds expended in accordance with
the scope of work.
c} Copies of invoices for expenditures or a financial statement prepared by the City's
finance department. The financial statements should include vendor names, a
description of services provided, date paid and a check or warrant number.
3. The City shall notify the Contract Administrator no later than December 15`h regarding the amount of
outstanding expenditures for which the City has not yet submitted a reimbursement request.
4. It is the responsibility of the City to comply with all applicable county, state and/or federal reporting
requirements with respect to the collection and transfer of moderate risk wastes. The City shall
report to the Contract Administrator the quantity, by type, of moderate risk waste collected using
Program funds. The City shall also provide the Contract Administrator with copies of EPA's Non-
Hazardous Waste Manifest or similar fonn, associated with the transport of moderate risk waste
collected through Program-funded events.
~ 5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the facilities
associated with the City's events or in any other way associated with activities conducted within the
scope of this Contract. In the event of a spill or other emergency, the City is responsible for
complying with all applicable laws and regulations.
6. The City agrees to appropriately acknowledge the Program in all media produced - in part or in
whole -with Program. funds. The intent of this provision is to further strengthen this regional
partnership in the public's mind.
7. The City agrees to provide the Program with copies of all media material produced for local
hazardous waste management events or activities that have been funded by the Program. The City
also agrees to allow the Program to reproduce media materials created with Program money provided
that the Program credits the City as the originator of that material.
8. This project shall be administered by Kathleen Edman at the City of Auburn, 25 W Main Street,
Auburn, at (253) 931-3047, (kedman@ci.auburn.wa.us} or her designee.
9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled
by the Contract Administrator should be referred to the LHWMP Program Administrator for
resolution.
B. Seattle-King County Department of Public Health
I . Seattle-King County Department of Public Health shall administer, via the attached Contract, the
transfer of Program funds to the City for hazardous waste management events and activities.
2. Within forty-five (45) days of receiving a request for reimbursement from the City, the Contract
Administrator shall either notify the City of any exceptions to the request which have been
identified or shall process the request for payment. If any exceptions to the request are made,
this shall be done by written notification to the City providing the reason for such exception.
The Contract Administrator will not authorize payment for activities and/or expenditures that
are not included in the scope of work, unless the scope has been amended. The Contract
Administrator retains the right to withhold all or partial payment if the City's invoices are
incomplete (e.g. they do not include proper documentation of expenditures for which
reimbursement is being requested) or are not consistent with the submitted scope of work.
C. Program Contacts
Ken Armstrong
LHWMP Program Administrator
150 Nickerson Street, Suite 100
Seattle, WA 98109
206-352-8163
ken.armstrong@metrokc.gov
Paul Shallow
LHWMP Contract Administrator
999 Third Avenue, Suite 700
Seattle, WA 98104
206-296-4751
paul.shallow@metrokc.gov
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EXHIBIT II-3 D32768D-Am. 3
Budget/Invoice
LOCAL HA7~ARDOUS WASTE MANAGEMENT PROGRAM
From: The City of Auburn
25 W Main Street,
Auburn, WA 98001-4998
To: Paul Shallow, LHWMP Contract Administrator
Seattle-King County Department of Public Health
999 3rd Avenue, Suite 700
Seattle, WA 98104
Contract #D32768D
Period of time: , 2006 to , 2006.
In performance of a signed Contract between King County and the City of Auburn, I hereby certify that
the following expenses were incurred during the above-mentioned period of time.
Signature Date
Component
Descri tion
Budget
Current Expenses
Previous Charges
Balance
HHW Education $11;676.16
HHW Collection
Other (describe)
TOTAL $11,676.16
For Health Department Use Only
Local Hazardous Waste Management Program Approval:
Paul Shallow
Date