The URL can be used to link to this page

Home My WebLink About4056 RESOLUTION NO. 4056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO ACCEPT A GRANT FROM THE WASHINGTON TRAFFIC SAFETY COMMISSION FOR THE PURCHASE OF SIX FLASHING BEACONS TO BE INSTALLED IN THREE SCHOOL ZONES IN AUBURN WHEREAS, the City desires to install flashing beacons to alert drivers upon entering a school zone; and WHEREAS, the City applied for and was granted a Washington Traffic Safety Commission Grant in the amount of $15,000 to purchase. six (three sets) flashing beacons to be installed on East Main Street in the Washington Elementary School zone, on M Street SE in the Gildo Rey Elementary School zone, and on. 1 ih Street SE in the Terminal Park Elementary School zone; and WHEREAS, it is in the best interest of the City to use grant monies to finance traffic safety improvements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor is hereby authorized to accept the Washington Traffic Safety Commission grant for $15,000, in substantial conformity with the agreement attached hereto, marked as Exhibit "1" and incorporated herein by this reference. The Washington Traffic Safety Commission Grant is in the amount of $15,000 and is available on a reimbursement basis for the purchase of six (three sets) flashing beacons Resolution No. 4056 July 6, 2006 Page 1 to be installed on East Main Street in the Washington Elementary School Zone, on M Street SE in the Gildo Rey Elementary School Zone, and on 1 ih Street SE in the Terminal Park Elementary School Zone. Section 2. That the Mayor is authorized to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this /1 d~day of ~, 2006. ~TY ~F AUBUR " ....:::::;:::7 PET R B. LEWIS MAYOR ATTEST: ~ti1ut-- Danlelle E. Daskam, City Clerk -----------------..,---------- Resolution No. 4056 July 6, 2006 Page 2 RECEIVED JUN 1 9 2006 CITY OF AUBURN PUBUC WORKS DEPT WASHINGTON TRAFFIC SAFETY COMMISSION 1000 S. Cherry St., PO Box 40944, Olympia, Washington 98504-0944, (360) 753-6197 June 15, 2006 Mr. Ryan Johnstone City of Auburn Traffic operation Engineer 25 W. Main Street Auburn, WA 98001 RE: School Zone Flashing Beacon/Lighting Project Terminal Park Elementary, Washington Elementary, Gildo Rey Elementary Dear Mr. Johnstone: On behalf of the Washington Traffic Safety Commission (WTSCY I am pleased to inform you that the Request for Proposal (RFP) for school zone flashing lights submitted by your agency in the amount of $15,000.00 has been approved. Enclosed is a copy of the signed agreement. Please note: you may not obligate or spend any funds for this project until after Julv 1., 2006. Project Period Your project(s) must begin within 60 days after July 1, 2006 (date of grant approval and availability of funds) and must be completed within 120 days. Reporting Requirements Your agency is responsible to fulfill the reporting requirements as outlined in the signed RFP, including submitting requests for reimbursement and final reports in a timely manner. Final reimbursement request must be received by the WTSC no later than 30 days after the completion of your project(s) or you will not receive reimbursement. A final report shall be submitted within one year of installation detailing the impact of this project within the school zone including whether or not the goals outlined in your original proposal were achieved. The speed data collected for the final report should be consistent with the conditions existing during baseline data collection. One year of post installation collision data should be included as well. Failure to submit reimbursement requests or to file the required final report could lead to termination of the project agreement, and forfeiture of rei m bu rsement. The response to this RFP was overwhelming and we anticipate repeating this project in the next fiscal year. If you have any questions or concerns regarding your project, please contact the WTSC School Zone Program Manager, Lynn Drake, at 360.586.3484 or Idrake@wtsc.wa.qov. We look forward to working with you on this project and thank you for your interest in improving our school zones. . ,.-----.'. Applicants will be notified in writing of project approvals/denials no later than June 15, 2006. . SCHOOL ZONE - FLASHING LIGHTS PROPOSAL Advertising Procedures This proposal is being sent to a statewide list of prospective constituents. WTSC RFP Coordinator Ms. Lynr;1 Drake, Program Manager Washington Traffic Safety Commission 1000 S. Cherry St PO Box 40944 Olympia, W A 98504-0944 Phone: 360.753.3022 FAX: 360.586.6489 Email: Idrake@wtsc.wa.qov ~~C~IIt~O JUN o 9 2006 Tra.ffiC 0 oafety Section 1 Authorization Applicant agency/organization: Cf~ 6~ A,,--L~0. Name of school/school di~t i<)a.:z/1, 'ld10Vl f-/~1.~ / A ,,-b.'.<f VI :X/1oo/b.sl.c" Applicant project director: ~"-<, ~~ ~.v2. LVI. (t. (. ^,""'<'LlwK4 (~, If) , /' t CW'Je \ 'J I . ~e \J 2J; V"', MlU "'- 71" t~L Lff) (' D~t; fDt'\L-~ t l/~ ^. 'v 2:5 .- gf ~ sO~? Address E-mail Telephone Applicant agency/organization authorizing official (person with contracting authority if different than above): Name Title A~than E-mail Telephone V'I1f1lij~$i:~i'lly; WTSC Program Manager: Lynn Drake Planned Project Duration: From: June 15. 2006 To: June 30. 2007 Approved by Name:~er f\Tttle: Director Slgnatu . ~ ~ Date: <0 -Or -0 t:, . SCHOOL ZONE - FLASHING LIGHTS PROPOSAL Advertising Procedures This proposal is being sent to a statewide list of prospective constituents. WTSC RFP Coordinator Ms. Lynn Drake, Program Manager Washington Traffic Safety Commission 1000 S. Cherry St PO Box 40944 Olympia, W A 98504-0944 Phone: 360.753.3022 FAX: 360.586.6489 Email: Idrake@wtsc.wa.qov Section 1 Authorization Applicant agency/organization: City of Auburn Name of school/school district: Washington Elementarv/Auburn School District Applicant project director: Ryan Johnstone. Traffic Operations Enaineer. City of Auburn 25 West Main Street. Auburn. WA 98001 riohnstone@auburnwa.aov Address E-mail 253-931-3022 Telephone Applicant agency/organization authorizing official (person with contracting authority if different than above): same Name Title Address, if different than above E-mail Telephone Signature Date IIIIJilllllll1 WTSC Program Manager: Lynn Drake Planned Project Duration: From: June 15.2006 To: June 30. 2007 Approved by Name: Lowell Porter Title: Director Signature: Date: . Project Agreement Section 2 Description of Activity In this section, the following five elements should be defined in narrative. form: (1) Problem Identification, (2) Agency Qualifications, (3) Project Goal(s), (4) Project Activities, and (5) Project Evaluation. Please clearly label each element using the titles listed above. Narratives may not exceed three single-sided pages using nothing smaller than a 12-point font. Hand- written proposals will not be accepted. Problem Identification East Main Street is classified as a minor arterial and is the primary east-west travel route through downtown Auburn, a vibrant commercial area. One of the primary entrances to the Washington Elementary School campus is on East Main Street. Since East Main Street serves as a through travel route, Metro Transit bus route, commercial district and school zone, there are numerous distractions for drivers. These circumstances highlight the need to make drivers more aware of the presence of a school zone. Currently, there is signage identifying the entrance to the school zone. However, the presence of a flashing beacon at either entrance will accentuate the school zone boundaries, helping to ensure drivers adhere to the school zone speed limit of 20 mph when children are present. As evidenced by the speed, volume, collision, roadway characteristic, and travel mode information presented below, Washington Elementary would benefit significantly from the installation of flashing beacons. Speeding A speed study was conducted on East Main Street in May 2006 in the Washington Elementary school zone. The table below shows the average and high speeds recorded during the am and pm hours the beacons will be flashing. East Main Street Speed Study - May 1 & 2, 2006 eed 7-9AM 2 - 4 PM Volume Volume counts were recorded on East Main Street in May 2005. The table below shows ADT based on a 7 -day/24 hour cycle, as well as the AM and PM hourly volume average for the hours the beacons will be flashing. East Main Street Volume Study - May 2005 Volume 7,200 404 682 Collision Data The following table identifies the number of collisions that occurred on East Main Street in the Washington Elementary school zone between January 1, 2001 and April 5, 2006. East Main Street Accident Study (E Street NE to I Street NE) January 1, 2001 and April 5, 2006 22 # Property Damage Onl Accidents 16 # Accidents Involving PedestrianlBic c1ist 1 # Accidents Roadway Characteristics East Main Street is a minor arterial with one travel lane in each direction, sidewalks, and parallel parking on both sides of the road except at bus stops and in fire zones. The speed limit is 25 mph in front of Washington Elementary and 30 mph just east of Washington Elementary. There is currently signage at the entrance and exit of the school zone indicating a 20 mph speed limit is in effect "When Children Are Present". The nearest stop lights are 0.3 miles to the west and 0.4 miles to the east. This distance creates a situation in which drivers tend to speed due to the spacing of traffic control devices. The City is currently designing an enhanced crosswalk that will be constructed across East Main Street between F Street and G Street in order to provide a safer crossing for Washington Elementary school children, The crosswalk will have significant safety enhancements to accentuate the pedestrian crossing zone, including raised islands and LED powered signage announcing the crossings. The project will be completed in 2006. Modes of Trave/ Washington Elementary has 382 students. Of those, 30-35 walk and 5-12 bicycle to school daily. Additiona/lnformation Washington Elementary School sits adjacent to Auburn High School, located just to the east. Hence, the flashing beacons will also benefit high school students walking or biking to school. They will also serve as an additional safety measure, alerting high school drivers passing Washington Elementary of the speed limit change within the school zone. AQency Qualifications The City of Auburn has the experience and staff necessary to implement this program, including the installation of the flashing beacons and fulfillment of the maintenance requirements. The City employs two full-time traffic signal technicians, as well as .a ten person street maintenance team. The traffic signal technicians, under supervision of the traffic operations engineer, are responsible for ensuring the flashing beacons function properly at all times. The City currently maintains six (6) pairs of flashing beacons in school zones throughout the City. The City worked in collaboration with the Auburn School District to identify school z will benefit most from installation of flashing beacons. As evidenced by the attac of support, the City has the full support of the Auburn School District for this projec The City owns the equipment and employs the staff required to conduct speed s needed. Hence, the City will be able to track and report on the differential in aver and low speeds before and after installation of the flashing beacons. Proiect Goals The project goal is to improve safety for school children, achieved through a re overall speeds during the hours children are likely to be present and an awareness among drivers of the presence of a school zone. Proiect Activities The project activities include: 1. Installation of two (2) solar powered flashing beacons per school zon entrance to the school zone on either side of the street. These beacons w existing signage that indicates the 20 mph speed zone is in effect "When Are Present". Instead, the signage would indicate the 20 mph speed zone i "When Flashing or When Children Are Present". 2. Police enforcement in the school zone during the hours the beacons are See the attached letter of support for details of the enforcement plan. 3. A public awareness and education campaign, which includes press release on the City's website and sent to the local newspaper. The releases will e the safety benefits of slowing down in school zones and educate drivers a speed limits are regulated in school zones. 4. The project schedule is as follows. Activit Notice of Grant Award Order flashin beacons Flashin beacons arrive Flashin beacons installed Press release distributed Police Enforcement Pro'ect Evaluation S Date June 1, 2006 June 15, 2006 Au ust 1, 2006 Se tember 1, 2006 before start of sc Se tember 2006 Se tember - November 2006 November - December 2006 Proiect Evaluation The success of the flashing beacons will be evaluated by comparing average, high speeds during the hours the flashing beacons are in operation. A speed stud conducted approximately three months after installation of the devices, once driv had an opportunity to acclimate to the devices. ones that hed letter t. tudies as age, high, duction in increased e, at the ill replace Children s in effect flashing. s posted mphasize bout how hool year) , and low y will be ers have Section 3 Budget Summary Provide in brief narrative form, a budget summary of the project, including the applicants matching direct and in direct costs. The City of Auburn, with the support of the Auburn School District, is requesting $5,000 from the Washington Traffic Safety Commission for the purchase of a set of two (2) flashing beacons to be installed in the Washington Elementary school zone on East Main Street. The City match entails the labor required to install the two beacons, estimated at $2,100 in wages, WTSC Share Applicant Matching Share (if applicable) 1. Salaries and Wages: $0 $ 2,100.00 2. Employee Benefits $0 $0 3. Travel and Subsistence: $0 $0 4. Contractual Services: $0 $0 5. Equipment: (Up to $7500.00) 6. Goods and Services: $ 5,000.00 $0 $0 $0 7. Totallines1-6 (Amount Requested from WTSC) $ 5,000.00 8. Total lines 1-6 (Amount provided by applicant) $ 2,100.000 Total Project Cost (Add lines 7 & 8): $ 7,100.00 Invoicing Requirements Invoices should be submitted to the Traffic Safety Commission on a monthly basis. Due to state fiscal year closing on June 30 of each year, all invoices, whether state or federal funds, for goods received or services performed on or prior to June 30 need to be received by WTSC no later than August 15. The Federal fiscal year and project agreements end on September 30 of each year. Invoices for goods received or services performed on or before September 30, for federal funded projects, need to be received by WTSC no later than November 15. Invoices received after the above cutoff dates are subject to non-payment. If applicable, please make sure your accounting office is aware of the above cutoff dates. I have read and unders~ ~ements. Applicant Signature ~ Date '1~ 6 .. z_a ~ !i! JS ] N ~S JS N'"d ~ N (Y) w S W ~S z ~ I-- Z S JS 1 ~ U1 ~N 1 z '"0 ~ L ~S JS )I n rn r;;ril 00 Eo-; N JS )I I-- ~ ~ 00 C/)w ~ -+-> = rJ) .pC/) U) (f) - . r;;ril ~ 1Il ~ CIl .-t Eo-; ~N JS JS f \LJ. 00 f r;;ril (f) Z ~ ~ ~ e JS I ~ ~ ~ S ~ a ~ ~ a ~8 18 H ~ E-4 ~ ~ ~ \LJ. -< rn t--l ~8 18 D ~~ ~ ~ <~ E--t ~~ E--t r.n r.n -<~ ~ .S S ~ "" ~ = ~ = = z = = CJ Z ~ ::: g! ~i ~ == :<; "ClCJcm ,.C E-4 (f) ~S J a ~ ~ l~j ~a CIl 1 "" rn E--t ~ ~llS t:l~ ~ ~ ~ ~ (f) .cl =... ~...... ~ ~ CJ'" = =~ CIl ~f;;I;j '"d I. ..c= E--t =,S r.n 3N ~ <~ is 8 C\1 ~ .- c~ c= .... ~ u WASHINGTON ELEMENTARY SCHOOL ZONE East Main Street - Auburn, WA East Main Street Existing School Zone Speed Limit Sign *WiII be replaced by sign with flashing beacon & new signage East Main Street Approaching Washington Elementary from the west. East Main Street Approaching Washington'Elementary from the east. Example of Proposed Flashing Beacon. School Zone Signage Pioneer Elementary School . , * ClTYOF * , * A'-'):,T,Uq:[Tn,"'''-. T ..a~'~~~~ Peter B. Lewis. Mayor 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 May 1 , 2006 Ms. Lynn Drake, Program Manager Washington Traffic Safety Commission 1000 South Cherry Street PO Box 40944 Olympia, W A 98504-0944 Dear Ms. Drake: On behalf of the Auburn Police Department, I would like to express my support for installation of the flashing beacons in elementary school zones in Auburn. We have found them to be effective devices for alerting drivers and encouraging them to slow down in adherence of the 20 mph speed Iimit'in active school zones. The traffic division of the Auburn Police Department will undertake targeted enforcement activities in the school zones that receive funding for the purchase of flashing beacons. This will include radar speed patrols as well seat-belt "click it or ticket" enforcement. Please feel free to contact me at 253-931-3044 or gwood@auburnwa.gov should you have any questions. Sincerely, '::? C--~ Greg Wood Patrol Commander Auburn Police Department AUBURN * MORE THAN YOU IMAGINED AUBURN SCHOOL DISTRICT AVENUE TO EXCELLENCE May 11, 2006 Ms. Lynn Drake, Progr~m Manager Washington Traffic Safety Commission 1000 South Cherry Street PO Box 40944 Olympia, Washington 98504-0944 Dear Ms. Drake: The Auburn School District supports the City of Auburn in its endeavor to acquire grant funds for the purchase of flashing beacons at elementary schools in Auburn. In collaboration with the City of Auburn, we have selected three schools that would most benefit from the installation of flashing beacon speed zone signs: Washington Elementary, Terminal Park Elementary, and Gildo Rey Elementary. These three schools are all accessed by busy streets, especially Washington Elementary. They also have a high percentage of students that walk or bike to school regularly. For instance, 45% of the students at Gildo Rey Elementary are walkerslbikers. At other elementary schools in Auburn, we have found flashing beacons to be effective in delineating the school zone, promoting driver awareness of school children, and reducing driving speeds. I would greatly appreciate the support of the Washington Traffic Safety Commission in considering distribution of funding for this program. I would be pleased to speak further on behalf of this request should you so desire. ;;PJ~ Linda Cowan Superintendent 915 Fourth Street Northeast Auburn, W A 98002 (253) 931-4900 Applicants will be notified in writing of project approvals/denials no later than June 15, 2006. . SCHOOL ZONE - FLASHING LIGHTS PROPOSAL Advertising Procedures This proposal is being sent to a statewide list of prospective constituents. WTSC RFP Coordinator Ms. Lynn Drake, Program Manager Washington Traffic Safety Commission 1000 S. Cherry St PO Box 40944 Olympia, W A 98504-0944 Phone: 360.753.3022 FAX: 360.586.6489 Email: Idrake@wtsc.wa.qov Section 1 Authorization Applicant agency/organization: G Iy "'..( AL.", . . Name of school/school district: lbJili:LJ2Q. '{ E Ie >. (:,t~ 1/ A v.. ~ '-<1"\ 6 d\G () I 1>; s i Applicant project director~_ ~J" Lu. k I ~~ () f~"--S C'... . . Name . J"itle - ~ ') .0- ze; D.' -., y ~ ~ /'Dki;lL, k:..; ,~. <--^i 2~3~13f,..5t) .( Address mail 1\ Ie phone Applicant agency/organization authorizing official (person with contracting authority if different than above): Name Title Telephone ove E-mail wmll.il~:I}QI'lIY; WTSC Program Manager: Lynn Drake Planned Project Duration: From: June 15.2006 To: June 30. 2007 Approved by Name: Lowell Porter. . ~t1e: Director Signa~~Date: ~ - 9 -0 f. SCHOOL ZONE - FLASHING LIGHTS PROPOSAL Advertising Procedures This proposal is being sent to a statewide list of prospective constituents. WTSC RFP Coordinator Ms. Lynn Drake, Program Manager Washington Traffic Safety Commission 1000 S. Cherry St PO Box 40944 Olympia, W A 98504-0944 Phone: 360.753.3022 FAX: 360.586.6489 Email: Idrake@wtsc.wa.Qov Section 1 Authorization Applicant agency/organization: City of Auburn Name of school/school district: Gildo Rev Elementary/Auburn School District Applicant project director: Rvan Johnstone, Traffic Operations Enoineer. Citv of Auburn 25 West Main Street. Auburn, WA 98001 riohnstone@auburnwa.Oov Address E-mail 253-931-3022 Telephone Applicant agency/organization authorizing official (person with contracting authority if different than above): same Name Title Address, if different than above E-mail Telephone Signature Date ...- WTSC Program Manager: Lynn Drake Planned Project Du.ration: From: June 15.2006 To: June 30. 2007 Approved by Name: Lowell Porter Title: Director Signature: Date: . Project Agreement Section 2 Description of Activity In this section, the following five elements should be defined in narrative form: (1) Problem Identification, (2) Agency Qualifications, (3) Project Goal(s), (4) Project Activities, and (5) Project Evaluation. Please clearly label each element using the titles listed above. Narratives may not exceed three single-sided pages using nothing smaller than a 12-point font. Hand- written proposals will not be accepted. Problem Identification M Street SE is a north-south residential collector, a Metro Transit bus route, and a heavily utilized corridor for school children. It is a walking route for three schools, has an ADT of 4,300 vehicles, and carries 73 Metro buses and 50 school buses daily. It is a busy, multimodal route. Gildo Rey Elementary School fronts on 3ih Street SE, which is equipped with flashing beacons, but has an entrance that is accessed from M Street SE. Forty-five percent (45%) of the children attending Gildo Rey walk or bike to school. Many of them cross M Street SE. Hence, flashing beacons on M Street SE at 31 st and just north of 3ih Streets SE will accentuate the school zone boundaries, helping to ensure drivers adhere to the school zone speed limit of 20 mph when children are present. Speeding A speed study was conducted on M Street SE in May 2006 in the Gildo Rey Elementary school zone, The table below shows the average and high speeds recorded during the am and pm hours the beacons will be flashing. M Street SE Speed Study - May 8-9,2006 Averaoe Soeed Hioh Soeed 7-9 AM 22 MPH 42 MPH 2-4 PM 21 MPH 38 MPH Volume Volume counts were recorded on M Street SE in June 2005. The table below shows ADT based on a 7 -day/24 hour cycle, as well as the AM and PM hourly volume average for the hours the beacons will be flashing. M Street SE Volume Study - June 2005 Volume 4,300 286 310 Collision Data Three collisions occurred on M Street SE in the vicinity of Gildo Rey Elementary between January 1, 2001 and April 5, 2006. The collisions did not result in personal injuries. Roadway Characteristics M Street SE is a residential collector with one travel lane in each direction, sidewalks north of 33rd Street SE on the east side of the street only, and parallel parking on both sides of the road. The speed limit is 25 mph. There is currently signage at the entrance and exit of the school zone indicating a 20 mph speed limit is in effect "When Children Are Present". There are stop signs at 37'h Street SE and 29th Street SE. This distance creates a situation in which drivers tend to speed due to the spacing of traffic control devices. The City is currently rehabilitating this portion of M Street SE (29th to 37'h) with full pavement reconstruction and completion of the sidewalk network on both sides of the street. The improvement will be constructed in late 2006. When the pavement is rehabilitated, drivers may be inclined to drive faster. The installation of flashing beacons would ensure they remain aware of the 20 mph speed limit when children are present. Modes of Travel Gildo Rey Elementary has 651 students. Of those, 280 walk and 8-12 bicycle to school daily. Hence, nearly half of the student body arrives at school via walking or bicycling. Aaencv Qualifications The City of Auburn has the experience and staff necessary to implement this program, including the installation of the flashing beacons and fulfillment of the maintenance requirements. The City employs two full-time traffic signal technicians, as well as a ten person street maintenance team. The traffic signal technicians, under supervision of the traffic operations engineer, are responsible for ensuring the flashing beacons function properly at all times. The City currently maintains six (6) pairs of flashing beacons in school zones throughout the City, The City worked in collaboration with the Auburn School District to identify school zones that will benefit most from installation of flashing beacons. As evidenced by the attached letter of support, the City has the full support of the Auburn School District for this project. The City owns the equipment and employs the staff required to conduct speed studies as needed. Hence, the City will be able to track and report on the differential in average, high, and low speeds before and after installation of the flashing beacons. Proiect Goals The project goal is to improve safety for school children, achieved through a reduction in overall speeds during the hours children are likely to be present and an increased awareness among drivers of the presence of a school zone. Proiect Activities The project activities include: 1. Installation of two (2) solar powered flashing beacons per school zone, at the entrance to the school zone on either side of the street. These beacons will replace existing signage that indicates the 20 mph speed zone is in effect "When Children Are Present". Instead, the signage would indicate the 20 mph speed zone is in effect "When Flashing or When Children Are Present". 2. Police enforcement in the school zone during the hours the beacons are flashing. See the attached letter of support for details of the enforcement plan. 3. A public awareness and education campaign, which includes press releases posted on the City's website and sent to the local newspaper, The releases will emphasize the safety benefits of slowing down in school zones and educate drivers about how speed limits are regulated in school zones. 4. The project schedule is as follows. Activit Notice of Grant Award Order flashin beacons Flashin beacons arrive Flashin beacons installed Press release distributed Police Enforcement Pro'ect Evaluation S Date June 1, 2006 June 15, 2006 Au ust 1, 2006 Se tember 1, 2006 before start of school Se tember 2006 Se tember - November 2006 November - December 2006 Proiect Evaluation The success of the flashing beacons will be evaluated by comparing average, high, and low speeds during the hours the flashing beacons are in operation. A speed study will be conducted approximately three months after installation of the devices, once drivers have had an opportunity to acclimate to the devices. Section 3 Budget Summary Provide in brief narrative form, a budget summary of the project, including the applicants matching direct and in direct costs. The City of Auburn, with the support of the Auburn School District, is requesting $5,000 from the Washington Traffic Safety Commission for the purchase of a set of two (2) flashing beacons to be installed in the Gildo Rey Elementary school zone on M Street SE. The City match entails the labor required to install the two beacons, estimated at $2,100 in wages. WTSC Share Applicant Matching Share (if applicable) 1. Salaries and Wages: $0 $ 2,100.00 2. Employee Benefits $0 $0 3. Travel and Subsistence: $0 $0 4. Contractual Services: $0 $0 5. Equipment: (Up to $7500.00) 6. Goods and Services: $ 5,000.00 $0 $0 $0 7. Totallines1-6 (Amount Requested from WTSC) $ 5,000.00 8. Total lines 1-6 (Amount provided by applicant) $ 2,100.000 Total Project Cost (Add lines 7 & 8): $ 7,100.00 Invoicing Requirements Invoices should be submitted to the Traffic Safety Commission on a monthly basis. Due to state fiscal year closing on June 30 of each year, all invoices, whether state or federal funds, for goods received or services performed on or prior to June 30 need to be received by WTSC no later than August 15. The Federal fiscal year and project agreements end on September 30 of each year. Invoices for goods received or services performed on or before September 30, for federal funded projects, need to be received by WTSC no later than November 15. Invoices received after the above cutoff dates are subject to non-payment. If applicable, please make sure your accounting office is aware of the above cutoff dates. I have read and understand the above invoici uirements. Applicant Signature Date 5//tX> 6 ~ as ~ rIJ .... fI.l ~ ~ .s riIil ~ ~s fI.l r-- ~ ~ 00 ~ 00 ~ ~ fo;t ~i = ....~ =a .. ~ =.... ~~ =>.. <~ ~= =~ .... cG . ..... U ld E-l pJ~~ rn. s ~S J,S S J,S QldYU.10 C'J C'J ~ rn. ~S ~ rn ...-l C':l ~S J.S a ~S J,S 0 ...J a.. 1d . ~~ O~ ~~ =~ ~ ~ rn ....:l p.. o .. z- fI.l c:l = c.l fI.l llIS c:l ~ ~ c:l= = g :8 ~ .r r"'\ N llIS = :s ~ ." c.lCl) fI.l ~ ~ =.!;llllS r...... l ~:s S """"l rIJ"il fI.l CI) ~ cs [S:! """"l J =....!I L- "I .,... = ~ .-. ci5 ~ r-; riIil I. . ... ... GILDO REY ELEMENTARY SCHOOL ZONE M Street SE - Auburn, W A M Street SE at 34th Street SE Family walking southbound after exiting Gildo Rey Elementary M Street SE Existing School Zone Speed Limit Sign *Will be replaced by sign with flashing beacon & new signage Access Road to Gildo Rey from M St. SE Family walking eastbound towards M Street SE Example of Proposed Flashing Beacon &. School Zone Signage Pioneer Elementary School -,,' * CrFYOF ' * ',., " * A"'ii,il.U:Ii]::ni,',.~ T n\diiD'l.J.N~ '" ','. WASHINGTON Peter B. Lewis, Mayor 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 May 1 , 2006 Ms. Lynn Drake, Program Manager Washington Traffic Safety Commission 1000 South Cherry Street PO Box 40944 Olympia, W A 98504-0944 Dear Ms. Drake: On behalf of the Auburn Police Department, I would like to express my support for installation of the flashing beacons in elementary school zones in Auburn. We have found them to be effective devices for alerting drivers and encouraging them to slow down in adherence of the 20 mph speed Iimitin active school zones. The traffic division of the Auburn Police Department will undertake targeted enforcement activities in the school zones that receive funding for the purchase of flashing beacons. This will include radar speed patrols as well seat-belt "click it or ticket" enforcement. Please feel free to contact me at 253-931-3044 or gwood@auburnwa.gov should you have any questions. Sincerely, '~ ~ ~- Greg Wood Patrol Commander Auburn Police Department AUBURN * MORE THAN YOU IMAGINED , . AUBURN SCHOOL DISTRICT A VENUE TO EXCELLENCE May 11, 2006 Ms. Lynn Drake, Progr;lm Manager Washington Traffic Safety Commission 1000 South Cherry Street PO Box 40944 Olympia, Washington 98504-0944 Dear Ms. Drake: The Auburn School District supports the City of Auburn in its endeavor to acquire grant funds for the purchase of flashing beacons at elementary schools in Auburn. In collaboration with the City of Auburn, we have selected three schools that would most benefit from the installation of flashing beacon speed zone signs: Washington Elementary, Terminal Park Elementary, and Gildo Rey Elementary. These three schools are all accessed by busy streets, especially Washington Elementary. They also have a high percentage of students that walk or bike to school regularly. For instance, 45% of the students at Gildo Rey Elementary are walkerslbikers. At other elementary schools in Auburn, we have found flashing beacons to be effective in delineating the school zone, promoting driver awareness of school children, and reducing driving speeds. I would greatly appreciate the support of the Washington Traffic Safety Commission in considering distribution of funding for this program. I would be pleased to speak further on behalf of this request should you so desire. };f3J~ Linda Cowan Superintendent 915 Fourth Street Northeast Auburn, W A 98002 (253) 931-4900 . , , 1"' Invoicing Requirements Invoices should be submitted to the Traffic Safety Commission on a monthly basis. Due to state fiscal year closing on June 30 of each year, all invoices, whether state or federal funds, for goods received or services performed on or prior to June 30 need to be received by WTSC no later than August 15. The Federal fiscal year and project agreements end on September 30 of each year. Invoices for goods received or services performed on or before September 30, for federal funded projects, need to be received by WTSC no later than November 15. Invoices received after the above cutoff dates are subject to non-payment. If applicable, please make sure your accounting office is aware of the above cutoff dates. requirements. Date 8 /~ . :/ //./- Applicants will be notified in writing of project approvals/denials no later than June 15, 2006. SCHOOL ZONE - FLASHING LIGHTS PROPOSAL Advertising Procedures This proposal is being sent to a statewide list of prospective constituents. WTSC RFP Coordinator Ms. Lynn Drake, Program Manager Washington Traffic Safety Commission 1000 S. Cherry St PO Box 40944 Olympia, W A 98504-0944 Phone: 360.753.3022 FAX: 360.586.6489 Email: Idrake@wtsc.wa.gov / ( " '''->.., "-. Section 1 Authorization Applicant agency/organization: (I ~1 d'. AJb.L."'-. \ Name of school/school district:'~\~\V\Q( th.\ Ie- E lewi, IA4..bklV\3cLloe) b\~i"c- Applicant project director: ~"--'" "' 10 ~A.-S Io"-C . 1",,4;( ~Jt)"" f:,. ^ jNamev , J i Titlel J Z,C; to, ~tlo~ Sf.. f\~~" lJA. 1~t()i r'(l;*.:.t4U"'z/'UJaViUJ...,:(}U C:r,5.-(131,-~cl Address E-mail Teleph ne Applicant agency/organization authorizing official (person with contracting authority if different than above): Name Title Addr:~t than a~ve _ ~.~ ignature ctfc [fat Telephone E-mail .11'J\ilI~~l'(lyj WTSC Program Manager: Lynn Drake Planned Project Duration: From: June 15. 2006 To: June 30. 2007 Approved by Name: Lowell Porter ~irector _ Signatur;-y~ ate: Co ~ -O~ . Project Agreement Section 2 Description of Activity In this section, the following five elements should be defined in narrative form: (1) Problem Identification, (2) Agency Qualifications, (3) Project Goal(s), (4) Project Activities, and (5) Project Evaluation. Please clearly label each element using the titles listed above. Narratives may not exceed three single-sided pages using nothing smaller than a 12-point font. Hand-written proposals will not be accepted. Problem Identification 1 ih Street SE is an east-west residential collector and a major connector route for those travelling from Auburn Way South to A Street SE, two regional north-south corridors with ADTs over 25,000. Terminal Park Elementary is a neighborhood elementary school, drawing a significant percentage of walkers from the community. There is an inherant safety concern due to the fact that many of the students must cross 1ih Street SE to get to and from school. Flashing beacons would alert drivers to the presence of school children before and after school hours. Speeding A speed study was conducted on 1ih Street SE in May 2006 in the Terminal Park Elementary school zone. The table below shows the average and high speeds recorded during the am and pm hours the beacons will be flashing. 12th Street SE Speed Study - May 3-4, 2006 A veraae Soeed Hiah Soeed 7 - 9 AM 25 MPH 48 MPH 2-4PM 25 MPH 44 MPH Volume Volume counts were recorded on M Street SE in May 2005. The table below shows ADT based on a 7 -day/24 hour cycle, as well as the AM and PM hourly volume average for the hours the beacons will be flashing. 12th Street SE Volume Study - May 2005 Volume 2,300 136 231 Collision Data The following table identifies the number of collisions that occurred on 12th Street SE in the Terminal Park Elementary school zone between January 1,2001 and April 5, 2006. 12th Street SE Accident Study (B Street SE to D Street SE) January 1, 2001 and April 5, 2006 4 # Property Damage Only Accidents 3 # Accidents Roadway Characteristics 1 ih Street SE is a residential collector with one travel lane in each direction, sidewalks, bicycle lanes, and parallel parking on both sides of the road, The speed limit is 30 mph, There is currently signage at the entrance and exit of the school zone indicating the 20 mph speed limit is in effect "When Children Are Present". The nearest stop light is 0.3 miles to the east, at the intersection of Auburn Way South and 12th Street SE. Modes of Travel Terminal Park Elementary has 413 students. Of those, 83 walk and 9 bicycle to school daily. Hence, nearly a quarter of the student body arrives at school via walking or bicycling. Aaencv Qualifications The City of Auburn has the experience and staff necessary to implement this program, including the installation of the flashing beacons and fulfillment of the maintenance requirements. The City employs two full-time traffic signal technicians, as well as a ten person street maintenance team. The traffic signal technicians, under supervision of the traffic operations engineer, are responsible for ensuring the flashing beacons function properly at all times. The City currently maintains six (6) pairs of flashing beacons in school zones throughout the City. The City worked in collaboration with the Auburn School District to identify school zones that will benefit most from installation of flashing beacons. As evidenced by the attached letter of support, the City has the full support of the Auburn School District for this project. The City owns the equipment and employs the staff required to conduct speed studies as needed. Hence, the City will be able to track and report on the differential in average, high, and low speeds before and after installation of the flashing beacons. Proiect Goals The project goal is to improve safety for school children, achieved through ,a reduction in overall speeds during the hours children are likely to be present and an increased awareness among drivers of the presence of a school zone. Proiect Activities The project activities include: 1. Installation of two (2) solar powered flashing beacons per school zone, at the entrance to the school zone on either side of the street. These beacons will replace existing signage that indicates the 20 mph speed zone is in effect "When Children Are Present". Instead, the signage would indicate the 20 mph speed zone is in effect "When Flashing or When Children Are Present". 2. Police enforcement in the school zone during the hours the beacons are flashing. See the attached letter of support for details of the enforcement plan. 3. A public awareness and education campaign, which includes press releases posted on the City's website and sent to the local newspaper. The releases will emphasize the safety benefits of slowing down in school zones and educate drivers about how speed limits are regulated in school zones. 4. The project schedule is as follows. Activit Notice of Grant Award Order flashin beacons Flashin beacons arrive Flashin beacons installed Press release distributed Police Enforcement Pro'ect Evaluation S Date June 1, 2006 June 15, 2006 Au ust 1 , 2006 Se tember 1,2006 (before start of school year) Se tember 2006 Se tember - November 2006 November - December 2006 Proiect Evaluation The success of the flashing beacons will be evaluated by comparing average, high, and low speeds during the hours the flashing beacons are in operation. A speed study will be conducted approximately three months after installation of the devices, once drivers have had an opportunity to acclimate to the devices. Section 3 Budget Summary Provide in brief narrative form, a budget summary of the project, including the applicants matching direct and in direct costs. The City of Auburn, with the support of the Auburn School District, is requesting $5,000 from the Washington Traffic Safety Commission for the purchase of a set of two (2) flashing beacons to be installed in the Terminal Park Elementary school zone on 1ih Street SE. The City match entails the labor required to install the two beacons, estimated at $2,100 in wages. WTSC Share Applicant Matching Share (if applicable) 1. Salaries and Wages: $0 $ 2,100.00 2. Employee Benefits $0 $0 3. Travel and Subsistence: $0 $0 4. Contractual Services: $0 $0 5. Equipment: (Up to $7500.00) 6. Goods and Services: $ 5,000.00 $0 $0 $0 7. Totallines1-6 (Amount Requested from WTSC) $ 5,000.00 8. Total lines 1-6 (Amount provided by applicant) $ 2,100.000 Total Project Cost (Add lines 7 & 8): $ 7,100.00 Invoicing Requirements Invoices should be submitted to the Traffic Safety Commission on a monthly basis. Due to state fiscal year closing on June 30 of each year, all invoices, whether state or federal funds, for goods received or services performed on or prior to June 30 need to be received by WTSC no later than August 15. The Federal fiscal year and project agreements end on September 30 of each year. Invoices for goods received or services performed on or before September 30, for federal funded projects, need to be received by WTSC no later than November 15. Invoices received after the above cutoff dates are subject to non-payment. If applicable, please make sure your accounting office is aware of the above cutoff dates. I have read and understand the above invoicing r quirements. Date -Pt66 Applicant Signature 6 .. z- a !:! Si V:l~~ ~ ~a~ ~ ~ ~~~ (fJ ~ '(f) JS )I ~ ~ '(f) '(f) ~S JS '(f) 3:S ~~S ~'(f) ~ ~ rIJ '(f) '(f) ~ s JS ~ -+oJ m H ~ '(f) ~S J ~S J.S ~ riIil rIJ ~ ~ JS =-+oJ (0 ~ -+oJ r-- ~ j -+oJ CD J.S ~ ~ 00 ~ 00 ..c= ...... ~ ~ ~S 1d a ~~~ < ~ -+oJ J S '""\ ~C\l U ~ ,......, i:":iI i:":iI i:":iI ~ '(f) '(f) '(f) ~ JS ~ ~ a ~ -+oJ ~ -+oJ a..-I-I M CV') ~ -+oJ M MM LD M ~ [f) ~ '(f) ~ '(f) ~ -+oJ (0 ~ '(f) ~ -+oJ o M ~ = ...... ~I ...'" =~ -~ =- ~= =~ <~ ~.- == at .~ ~ u ~ -+oJ r-- ~s '" = ~ = a ,..... ~~1lIl ~ "Cl 5~ <.t t=~ ~ =-:;;J c.b rIJ ~ '" ~ lis L" -= =... ~ y"'= rIJ ~ JJ.4 I. ~ MS ~~ -+oJU) v)~ rj~ TERMINAL PARK ELEMENTARY SCHOOL ZONE 12th Street SE - Auburn, WA 12th Street SE at Terminal Park Elementary 12th Street SE Existing School Zone Speed Limit Sign *Will be replaced by sign with flashing beacon & new signage 12th Street SE Terminal Park Elementary is on the right. Example of Proposed Flashing Beacon &: School Zone Signage Pioneer Elementary School , , . * CITY OF * ",. * Ki,iJ.U,::rIn.".h... T .~~tt~H~~ Peter B. Lewis, Mayor 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253.931.3000 May 1 , 2006 Ms. Lynn Drake, Program Manager Washington Traffic Safety Commission 1000 South Cherry Street PO Box 40944 Olympia, W A 98504-0944 Dear Ms. Drake: On behalf of the Auburn Police Department, I would like to express my support for installation of the flashing beacons in elementary school zones in Auburn, We have found them to be effective devices for alerting drivers and encouraging them to slow down in adherence of the 20 mph speed limit'in active school zones. The traffic division of the Auburn Police Department will undertake targeted enforcement activities in the school zones that receive funding for the purchase of flashing beacons. This will include radar speed patrols as well seat-belt "click it or , ticket" enforcement. Please feel free to contact me at 253-931-3044 or gwood@auburnwa.gov should you have any questions. Sincerely, c:::"~-==> Greg Wood Patrol Commander Auburn Police Department AUBURN * MORE THAN YOU IMAGINED .I AUBURN SCHOOL DISTRICT AVENUE TO EXCELLENCE May 11, 2006 Ms. Lynn Drake, Progr~ Manager Washington Traffic Safety Commission 1000 South Cherry Street PO Box 40944 Olympia, Washington 98504-0944 Dear Ms. Drake: The Auburn School District supports the City of Auburn in its endeavor to acquire grant funds for the purchase of flashing beacons at elementary schools in Auburn. In collaboration with the City of Auburn, we have selected three schools that would most benefit from the installation of flashing beacon speed zone signs: Washington Elementary, Terminal Park Elementary, and Gildo Rey Elementary. These three schools are all accessed by busy streets, especially Washington Elementary. They also have a high percentage of students that walk or bike to school regularly. For instance, 45% of the students at Gildo Rey Elementary are walkerslbikers. At other elementary schools in Auburn, we have found flashing beacons to be effective in delineating the school zone, promoting driver awareness of school children, and reducing driving speeds. I would greatly appreciate the support of the Washington Traffic Safety Commission in considering distribution of funding for this program. I would be pleased to speak further on behalf of this request should you so desire. ;PJ~ Linda Cowan Superintendent 915 Fourth Street Northeast Auburn, W A 98002 (253) 931-4900