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HomeMy WebLinkAbout4173RESOLUTION NO.41 7 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, TO ACCEPT THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE 2006 PROGRAM YEAR WHEREAS, the City of Auburn was designated as an entitlement community by the U.S. Department of Housing and Urban Development (HUD) for its Community Development Block Grant (CDBG) program; and WHEREAS, the requirements of the CDBG require the City prepare and submit a "Consolidated Annual Performance and Evaluation Report (CAPER) for each program year; and WHEREAS, the City Council of the City of Auburn heard and considered public testimony on April 16,2007 about the CAPER for its 2006 program year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED; HEREWITH RESOLVES THAT: Section 1. Purpose. That the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2006 program year is accepted. Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out Resolution No. 4173 April 16, 2007 Page 1 of 2 the directives of this legislation and submit the report to HUD. Section 3. Effective Date. This Resolution shall take effect and be in full force upon passage and signatures hereon. f ~ S ~, DATED and SIGNED this ~ ~`~"~ day of , 2007. AU N ~_-~~ PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam City Clerk APF~OVE~~~O FO feT B. ~F'leid Attorney Resolution No. 4173 April 16, 2007 Page 2 of 2 ~ ~" AUBURN WASHINGTON .~ City of Auburn Consolidated Plan for Years 2005 to 2008 Consolidated Annual Performance and Evaluation Report (CAPER) for the 2006 Program Year Final Draft April 17, 2007 Department of Planning, Building and Community _ 25 West Main Street ~ Auburn, Washington 98001 EQUAL HOUSING (253) 931- 3090 OPPORTUNITY CONTENTS: I Introduction, Summary II. Assessment of Goals and Strategies A. Housing and Homeless Prevention Strategies B. Livable Communities Strategies C. Economic Development Strategies D. Other Actions E. Continuum of Care Strategies F. Affirmatively Furthering Fair Housing_ G. Leveraging Resources H. Self-Evaluation III. Outcomes Measurement and Performance Reporting System IV CDBG -Specific Requirements A. Nature of and Reasons for any Change in Program Objectives B. Assessment of Grantee Efforts to Comply with Consolidated Plan C. Extent of Funds Used for National Objectives D. Relocation Actions E. Economic Development Activities F. Program Income Accounts Description G. Neighborhood Revitalization Strategies Report H. Eliminating Barriers to Affordable Housing I. Coordination with Public Housing Authorities J. Lead-Based Paint Hazards K. Compliance and Monitoring Performed during the Program Year V. Public Participation Requirements VI. Attach ments: A. CDBG Financial Summary - C04PR26 B. CDBG Activity Summary Report - C04PR03 C. Summary of CDBG Projects - C04PR06 D. List of Activities for 2005 & 2006 - C04PR02 VII Public Participation: A. Minutes from Committee meetings and Public Hearing on April 16, 2007 B. Written comments received during public review of the C.A.P.E.R. City of Auburn - PY2006 CAPER Page 1 I. Introduction, Summary The Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Auburn, Washington, for program year 2006 is a report to the U.S. Department of Housing and Urban Development (HUD) on the City's activities and accomplishments using Community Development Block Grant (CDBG) funds. The City of Auburn (hereinafter referred to as the City) combines its CDBG funds with its general funds to support human service activities and human service planning and administration; this planning is detailed in the City's Consolidated Plan and in its Annual Action Plan and correlated with the CAPER. On November 11, 2005 the Auburn City Council passed Resolution Number 3938 adopting the Program Year 2006 Action Plan for the City of Auburn's Consolidated Plan for Years 2005 to 2008. The 2006 Action Plan was based on an estimated, combined human service budget of $1,013,640; out of which $574,240 were CDBG funds, $378,900 were City of Auburn general funds, and $60,500 were committed through the City of Auburn's Byrne grant which was received to operate a "Neighborhood Learning Center" at Olympic Middle School. In February 2006, HUD informed the City that its 2006 entitlement will be $409,821; however, the reduction of $44,179 in the 2006 CDBG entitlement was offset by the re- appropriation of $120,240 of unencumbered CDBG funds from prior years, which resulted in a net increase of $76,061 of CDBG funds. The amending of the 2006 Action Plan took place according to the reduction schedule described in the Plan. The re-appropriation of unencumbered CDBG funds were budgeted as follows: • $25,000 was recaptured from the Housing Repair Program budget which was a result of non-renewal by the City of Kent's Housing Repair Program. This money historically was used to pay for repairs made in the first quarter of the following calendar year. • $94,240 to create a Revolving Loan Fund Program for first-time homeowners who are willing to locate in a targeted neighborhood that has a higher than average mobility rate. Consequently the funds remain available for re- appropriation to another project in 2007, if such a project is proposed and found to be more meritorious. • $1,000 of miscellaneous unspent program funds from PY2005. During the 2006 program year, the City of Auburn CDBG budget was $530,061; out of which approximately $450,000 was disbursed. More than 6,000 Auburn residents were the recipients of direct services that were bought, in part, with these CDBG funds. In addition, the residents of two Auburn neighborhoods were the recipients of area-wide benefits resulting from public improvements funded by CDBG. This Consolidated Annual Performance and Evaluation Report (CAPER) will explain in more detail where CDBG funds were spent. The CAPER will assess how that City ofAuburn - PY2006 CAPER Page 2 spending addresses the housing and community development goals that the City set forth in its Consolidated Plan for Years 2005 to 2008. II. Assessment of Goals and Strategies: A. Housing and Homeless Prevention Strategies Activities funded by the City through its contracts with local agencies to promote affordable housing and prevent homelessness are part of its goal to assure Auburn residents have sufficient food to eat and a roof overhead. The following are activities that received CDBG funds relative to this goal. • CDBG funds were used to make sure Auburn residents have access to emergency assistance in the event that they become homeless. Specifically, CDBG funds were used for the following: o Provide case management and direct financial assistance for basic needs such as rent, food and utility assistance in order to help prevent homelessness. o Provide homeless families emergency housing for up to three months and transitional housing for up to two years. • In an effort to help retired couples and senior citizens stay in affordable housing, the City uses its CDBG funds to make home repairs for low-income senior homeowners. B. Livable Communities Strategies The City uses its CDBG funds to help achieve the national objective of providing or maintaining a suitable living environment; particularly for its low income residents. Towards this end, the City uses its CDBG funds for the following: • Support a regional network of community health services that provide basic health care to low-income residents. The City provides CDBG funds to the Community Health Centers of King County for primary medical and dental care to low-income, uninsured residents at facilities located in Auburn. • The City provided CDBG funds to the Pediatric Infant Care Center to purchase and install an emergency generator so that this health care facility for drug-exposed infants can remain operational in the event of a power outage. • In addition to support provided by general funds, the City provides CDBG funds to provide supportive services to victims of domestic violence. • The City provided funds to conduct a study to determine the feasibility of collocating non-profit agencies, which the City supports through a combination of General Fund and CDBG monies, in a centralized human services campus. The ultimate goal of the "one-stop center" would be to incorporate employment and training activities into human service programs as a means to reduce poverty. City of Auburn - PY2006 CAPER Page 3 C. Economic Development Strategies The City of Auburn strives to help potential entrepreneurs obtain the business skills they need to start and sustain a business and develop jobs. Towards this end, the City provides the Small Business Assistance Center of Green River Community College funding to provide training and counseling to individuals starting businesses. D. Other Actions: Neighborhood Revitalization: The City of Auburn uses its CDBG funds to preserve and/or revitalize low and moderate income neighborhoods. CDBG funds for planning and administration are used to work with neighborhood groups to identify local needs and develop plans to address those needs. Additional CDBG funds are used for the following: • Develop neighborhood plans so that low income neighborhoods can become eligible for consideration as local investment areas. • Increase property values, increase the length of time residents reside in neighborhood, increase number of owner-occupied units and improve sustainability of the entire neighborhood by installing public infrastructure such as curbs, sidewalks, street lights and curb cuts for wheelchairs. • The City investigated the use of CDBG funds to create a revolving loan fund to provide down payment assistance to first-time homebuyers locating in neighborhoods that need stabilization as identified through a neighborhood planning process. E. Continuum of Care Strategies /Reduction in Poverty Strategies The City of Auburn provides a Continuum of Care primary through two channels. First, the City participates in the King County HOME Consortium, which sets policy direction and distributes HOME and McKinney funds throughout the County. On a local level, the City funds programs -both through the General Fund and with CDBG -that help prevent homelessness and address emergency and transitional housing needs. In addition to CDBG funded activities described in this CAPER, the following general fund activities likewise help reduce poverty and homelessness in Auburn: • The City provides $46,500 of general funds to feed over 10,000 Auburn residents. • The City provides general fund support to provide emergency housing to over 400 homeless adults and children, out of which more than 75 were Auburn residents. • In addition to CDBG funds, the City provides an additional $32,000 to the Community Health Centers of King County for primary medical and dental care. • The City provides ACAP Child and Family Services funds to subsidize the childcare of over 100 low-income, Auburn families. • The City provides nearly $90,000 of general fund support for services to City of Auburn - PY2006 CAPER Page 4 victims of domestic violence. F. Affirmatively Furthering Fair Housing: The City completed its "Analysis of Impediments to Fair Housing Choice" (AI) as required for CDBG entitlement communities. As a result of the AI and the public response to it, the consultant-a partner in this effort throughout the county-who prepared the AI identified three impediments and made three recommendations. The recommendations were: • Expand current education and outreach efforts; • Continue ongoing enforcement activities by holding responsible those able to make improvements in this area; and • Target homeownership and lending marketing to all citizens of all backgrounds. The City is in the process of implementing the recommendations in the AI. For instance, among other actions, the City is inserting the Fair Housing logo onto its human service and housing planning documents as a means to publicize Fair Housing and the City's commitment to it. The City continues to monitor compliance with the Fair Housing Act. Complaints are referred to the Washington State Human Rights Commission for resolution. No fair housing complaints were filed against the City in 2006 nor did the City make any referrals of alleged complaints to the Washington State Human Rights Commission. G. Leveraging Resources CDBG appropriated by the City are sometimes used to leverage other public and private funding resources. For instance, in 2006 CDBG funds were used to leverage: • The Terminal Park project was able to access multiple funding sources to accomplish a comprehensive revitalization effort in that targeted neighborhood. • Through the leveraged matching funds of the City of Auburn's general fund, the human services budget exceeded $1 million that went to meet the goals and strategies of the City's Consolidated Plan. H. Self-Evaluation During their review of the CAPER, the Human Service Committee agreed that the City is implementing the strategies contained in the Consolidated Plan. The City has remained in compliance with the `Timeliness of Expenditure' guidelines as prescribed by HUD. The City intends to remain in compliance, while adjusting project selection and monitoring to include provisions for the increased timelines due to response to environmental regulations (ESA and Lead Paint). Public service activities are within their intended schedule. The improvements in the Terminal Park neighborhood, which were carried forward from the 2005 Action Plan, were completed in 2006. Furthermore, the City plans to publicize its Housing Repair City of Auburn - PY2006 CAPER Page 5 Program so as to increase the number of clientele served each year. The creation of a "Neighborhood Revolving Loan Fund for First-time Homebuyers" needed further analysis and design before it was ready to implement. The funds are planned to be reprogrammed to neighborhood housing. III. OUTCOMES MEASUREMENT AND PERFORMANCE REPORTING SYSTEM The Department of Housing and Urban Development instituted a reporting system for outcome-based performance measures. A copy of this report is attached {see C04PR03). The following summarizes accomplishments relative to the 2006 Action Plan. Goal: Food to Eat and a Roof Overhead. Outcome: Auburn residents will have access to emergency assistance in the event that they become, or will soon become, homeless. Output Goal: Support regional efforts for a continuum of care for homeless families that includes emergency assistance, shelters and transitional housing Agency: CCS: Emergency Assistance Activity: Provide case management and direct financial assistance for basic needs including rent, food, utility assistance, and transportation. Proposed. 375 clients Actual: 580 clients Budget: $12,000 Spent: $12,000 Summary: Catholic Community Services provided 60 rent vouchers, 60 utility vouchers, and 21 shelter vouchers that generated 420 bednights to homeless individuals and families. Agency: YWCA: Homeless Housing Activity: Emergency housing for up to three months and transitional housing for up to two years. Proposed: 74 clients Actual: 95 clients Budget: $17,600 Spent: $17,600 Summary: The YWCA provided 27 units of housing for homeless families. Currently the YWCA has 15 units located in Auburn and 12 units located in Kent. The YWCA reports a significant increase in the number of refugee and immigrant families served. However, this increase does not explain the discrepancy between the YWCA's City of Auburn - PY2006 CAPER Page 6 proposed and actual outputs. The proposed outputs represented households whereas the results reported by the YWCA represent clients served. The performance measure was changed because emergency shelters may house several households during the course of a program year; furthermore, these households vary significantly in size. Consequently, clients served is a more accurate measurement than households. Agency: City of Auburn DPB&C: Housing_Repair Program Activity: Provide emergency housing repairs to very low-income Auburn homeowners at risk of becoming homeless. Proposed: 45 clients Actual: 38 clients Budget: $163,536 Spent: $77,184 Summary: During 2006 the City awarded 52 grants for minor home repairs. Actual expenditures were an average of less than $2,000 per client. All of the clients served were very low income, approximately 22 clients earned less than 30% of the King County median household income (KCMHI) and 20 clients earned between 30% to 50% of the KCMHI. The City of Kent decided not to renew its interlocal agreement to include Auburn in its Housing Repair Program. In 2006 the City of Auburn began awarding contracts directly to vendors for the repair of eligible, Auburn client's homes. The Housing Repair Program was moved to an 'Affordable Housing' strategy in the 2006 Action Plan. Goal: Safe haven from all forms of abuse. Outcome: Auburn residents who are victims of domestic violence or sexual assault, including the children of victims, have access to appropriate services that will protect them and help them heal. Output Goal: Offer supportive services to victims of abuse and sexual assault that occurred during the weekend to safeguard them until appropriate referrals to regional services can be made. Agency: City of Auburn Police Dept: Victim Support Team: Activity: Group of volunteers who receive training to provide supportive services to victims of domestic violence on the weekends. Proposed: 51 clients Actual: 65 clients Budget: $8,490 Spent: $5,155 City ofAuburn - PY2006 CAPER Page 7 Summary: The DV Victim Support Team continues to grow. It has approximately 14 active members. In addition to providing supportive services to domestic violence on the weekends, members of this Team are also active in Auburn DV Task Force. Goal: Health care to be physically and mentally fit. Outcome: Within the city limits of Auburn are located non-profit agencies that provide health care to its low-income residents. Output Goal: Support a regional network of community health services that provide basic health care to low-income residents. Agency: Community Health Centers of King Count Activity: Provide primary medical /dental care to low-income, uninsured residents at facilities located in Auburn. Proposed: 6,801 clients Actua1:6,801 clients Budget: $32,000 (General Fund) $27,090(CDBG -Public Services) $59,090(Total: General Fund +CDBG) Spent: $54,507 (Total: General Fund +CDBG) Summary: Community Health Centers is updated its management information systems in order to better track clients. The Dental Clinic in Auburn increased from three to six chairs. Output Goal: Maintain a network of agencies providing services and therapy to residents with chemical dependencies. Agency: Pediatric Interim Care Center: Activity: Purchase and install an emergency generator in the new medical facility for drug-exposed, medically fragile newborns in Kent, WA. Proposed: 161 infants Actual:192 infants Budget: $25,000 Spent: $25,000 Summary: Construction of the new facility is finished. The emergency generator was purchased, delivered, and installed in March, 2006. This was carried forward from 2005. Goal: Education and job skills to lead an independent life. City of Auburn - PY2006 CAPER Page 8 Outcome: Auburn has a central location that makes available a variety of services and assistance to individuals who are starting a business. Output Goal: Help potential entrepreneurs obtain the business skills they need to start and sustain a business. Provide potential entrepreneurs research and technical assistance on potential businesses in Auburn and means to finance them. Agency: GRCC Small Business Assistance Center Activity: Provide small business training and counseling to enable businesses and individuals starting business to survive and grow their businesses. Proposed: 72 clients Actual: 92 clients Budget: $37,500 Spent: $30,872 Summary: The agency provided over 500 hours of technical assistance and 173 hours of counseling creating or saving 20 jobs. Agency: City of Auburn DPCD Activity: Determine the feasibility of a "one-stop center" in Auburn including the possibility of using it to incorporate employment and training activities into human service programs as means to reduce poverty by helping clients find employment. Proposed: Form study group with area agencies to begin the determination of such a center's feasibility. Budget: $50,000 Spent: $3,511 Summary: The feasibility was determined and plans are continuing in the formation of an oversight group to develop such a facility and all of its necessary components. Goal: Implement neighborhood plan recommendations to preserve and/or revitalize targeted low and moderate-income neighborhoods. Outcome: Implement the CitY's growth management strateg„y by carrying out recommendations in adopted neighborhood plans. Agency: City of Auburn Dept of Public Works Activity: Install curbs and sidewalks in the Terminal Park Neighborhood. Proposed: Increased property values, increase the length of time residents reside in neighborhood, increase number of owner-occupied units and improved sustainability of then entire neighborhood. City ofAuburn - PY2006 CAPER Page 9 Actual: TBD Budget: $100,000 Spent: $100,000 Summary: Engineering analysis and design were necessary to prepare the technical specifications to solicit bids has been completed. The project was completed during the summer of 2006. Agency: City of Auburn: Neighborhood RLF for First-Time Homebu. Activity: Creation of a revolving loan fund to provide down payment assistance to first-time homebuyers locating in neighborhoods that need stabilization as identified through a neighborhood planning process. Proposed: @ 4 - 5 houses /year Actual: 0 Budget: $94,240 Spent: $0 Summary: After study and further analysis for this project, the funds are to be reprogrammed toward a neighborhood housing effort. Agency: City of Auburn DPCD Activity: Complete the SE Main Street Neighborhood Plan. Proposed: Re-mapping and comprehensive effort to finish long-term goals. Budget: $7,500 Spent: $0 Summary: PCD was able to complete the project without use of CDBG funds thus allowing for a reprogramming in 2007. IV. CDBG-SPECIFIC REQUIREMENTS A. Nature of and Reasons for any Change in Program Objectives: No changes were made in the Program Objectives of the 2006 Action Plan. B. Assessment of Grantee Efforts in Complying with Approved Consolidated Plan The City did not, through action or willful inaction, hinder the implementation of the Consolidated Plan. If requested, the City provides letters of compliance to entities that are pursuing HUD-approved activities within the City (e.g., letters of zoning compliance, assistance with development processes, etc.). City ofAuburn - PY2006 CAPER Page 10 C. Extent of Funds Used for National Objectives All funds were used exclusively for the National Objectives. D. Relocation Actions No activities that required relocation of households or businesses were undertaken during the 2006 program year. E. Economic Development Activities The Small Business Assistance Center (SBAC) has as a goal the creation/retention jobs. The costs of the activities provided by SBAC ($37,500) for the 75 low and moderate income clients served is less than the $1,000 per person standard used by CDBG to evaluate the public benefit of economic development activities. F. Program Income Accounts Description The City of Auburn did not receive any program income during 2006. G. Neighborhood Revitalization Strategies Reports The City of Auburn is working to align its Neighborhood Revitalization Strategy in accordance to HUD's criteria for selected or targeted neighborhoods. The City does have a policy in place that utilizes CDBG funds to make improvements according to HUD regulations. H. Eliminating Barriers to Affordable Housing The City provided grants for home repairs to 38 low-income homeowners. Most of these homeowners were senior citizens. They home repairs provided the clients of Auburn's Housing Repair Program enable them to stay in their homes, which are much more affordable than what they find elsewhere. I. Coordination with Public Housing Authorities The City of Auburn and the King County Housing Authority have a long history of collaboration toward developing affordable housing for low-income residents and people with special needs. The King County Housing Authority has approximately 678 public housing units located in Auburn; in addition to roughly 750 Section 8 vouchers. The City of Auburn plans to continue to work with the King County Housing Authority to preserve and maintain Auburn's stock of affordable housing for its low-income residents. J. Lead-Based Paint Hazards The City of Auburn includes language in its CDBG contracts that require agencies to comply with HUD Lead-Based Paint Regulations (24 CFR Part 35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. City of Auburn - PY2006 CAPER Page 11 Sections 4831, et seq.) requiring prohibition of the use of lead-based paint whenever CDBD funds are used. In addition, the City notifies residents of potential lead-based paint hazards when it awards a Housing Repair grant. A copy of the pamphlet - "Protect Your Family from Lead In Your Home" is provided each Housing Repair client when the City conducts the initial inspection of their home. K. Compliance and Monitoring Performed during the Program Year Outcome data is included in the contract between the City of Auburn and the agency receiving CDBG funds. The City monitors agency compliance with its CDBG contract by requiring the agency to submit quarterly reports that includes data on the number of service units provided along with demographic information about their clients. In addition, City staff monitors the agencies with a site visit at least once a year and maintains a more frequent contact with agencies using the telephone and email. The information contained in this CAPER was derived from these site visits, quarterly reports and miscellaneous agency contacts. IV. PUBLIC PARTICIPATION REQUIREMENTS The public review period for this Consolidated Annual Performance and Evaluation Report for 2006 began on March 30, 2007, when copies became available for distribution. A public notice was published in The Seattle Times on March 30, 2007 announcing the plan was ready for public review and comment. A public hearing was scheduled and advertised for April 16, 2007 at which time the review period ends. Public comments were reviewed by the City of Auburn's City Council. Presentation to the City Council was made on April 16, 2007, for final review and consideration prior to submitting it HUD. Minutes of these meetings, along with any other written comments, are included in the appendix of this CAPER. City ofAuburn - PY2006 CAPER Page 12 VI. ATTACHMENTS A. CDBG Financial Summary - CO4PR26 B. CDBG Activity Summary Report - CO4PR03 C. Summary of CDBG Projects - C04PR06 D. List of Activities for 2005 & 2006 - CO4PR02 City ofAuburn - PY2006 CAPER Page 13 VII PUBLIC PARTICIPATION A. Minutes from Committee meetings B. Written comments, if any, received during public review of the C.A.P.E.R. City of Auburn - PY2006 CAPER Page 14