The URL can be used to link to this page

Home My WebLink About4201RESOLUTION N0.4 2 01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A MEALS ON WHEELS SATELLITE SITE MEMORANDUM OF AGREEMENT FOR 2007 BETWEEN THE CITY OF AUBURN AND SENIOR SERVICES OF SEATTLE/KING COUNTY (SSS/KC) TO PROVIDE HOME DELIVERED MEAL SERVICE IN THE AUBURN AREA TO THE ELDERLY WHEREAS, the need to provide home-bound elderly citizens with nutritious meals is recognized as a good service to Auburn area citizens; and WHEREAS, SSS/KC receives grant funding to contribute to the cost of such activities; and WHEREAS, the Auburn Senior Center staff and volunteers work with SSS/KC to provide this service to participants. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTONM, HEREBY RESOLVES AS FOLLOWS: Section 1. The Mayor and City Clerk of the City of Auburn are herewith authorized to execute a Meals on Wheels Satellite Site Memorandum of Agreement for 2007 between the City of Auburn and Senior Services of Seattle/King County (SSS/KC) to provide home delivered meal service in the Auburn area to the elderly who are homebound or unable to prepare balanced meals. A copy of said Agreement is attached hereto and denominated Exhibit "A" and incorporated herein. Resolution No. 4201 June 5, 2007 Page 1 of 2 Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon. DATED AND SIGNED this day of September, 2007. CITY OF AUBURN r ~ ~~ _.___ _~- -t-.: ~~. PETER B. LEWIS MAYOR ATTEST: ~~~~~' Dani a E. Daskam, City Clerk APPROVED AS TO FORM: 6aniel B. Hei City Attorney Resolution No. 4201 June 5, 2007 Page 2 of 2 v'~- - MEMORANDUM OF AGREEMENT Meals on Wheels Satellite Site: Auburn This Memorandum of Agreement is between Senior Services Meals on Wheels Program and the City of Auburn. In recognition of the need to provide home-delivered meal service to the elderly in the Auburn area through the use of senior center facilities and volunteer delivery staff, and in recognition that Senior Services has been granted funds to contribute to the cost of such activities, it is hereby agreed that Auburn Senior Center and Senior Services Meals on Wheels Program will work together to achieve these ends for the greater good of the Auburn community. 1. It is agreed that this satellite home-delivered meal distribution site shall be located at the Auburn Senior Center, 808 Ninth SE, Auburn, Washington 98002. 2. The Auburn site provides volunteers to operate the meal delivery system. 3. Client meal delivery will occur every Friday, unless there is a schedule change due to a holiday or emergency situation. 4. The site shall not deny meals to any eligible participant because of his/her ability to donate. In turn, the program will not deny meals to the site because of participant's inability to pay. The suggested donation per meal is $3.00, and participants must be given the opportunity to decide for themselves how much they wish to donate toward the cost of the meal. Eligible participants under 60 years of age must be charged $3.75 for each meal provided to them. 5. All donations received from participants shall be handled in accordance with "Meals on Wheels Program Procedures for the Handling of Participant Donations." It is the responsibility of the Meals on Wheels Coordinator to safeguard the donations. 6. Deposit slips validated by the bank should be forwarded to the main office by reporting due date along with the monthly deposit report, client delivery report, monthly inventory and new applications. 7. The weekly ordering of meals is the responsibility of the Meals on Wheels Site Coordinator. The order should reflect the number of clients being served and additional inventory should be kept to a minimum. 8. The participant has the right to select any meal item up to fourteen meals per person per week. Except in extreme cases, substitutions shall not be made without notifying the participant. 9. The program agrees to provide the site with the necessary forms to assist in the operation of the home- delivered meal service to the elderly (information sheets, application forms, menus, etc.). 10. Any program information or community/senior center information intended for Meals on Wheels participants must first be approved by Senior Services prior to distribution. 11. Initial assessments to determine eligibility will be made by the Site Coordinator when a person applies to the program. Reassessments of all participants shall be conducted by the Site Coordinator, or other designated volunteer, once each year. MOAauburn Meals on wheels8-19-07.doc - bkw - 08/19/07 Memorandum of Agreement City of Auburn MOW Satellite Site Page 2 12. The site shall maintain client and other program service records (meals delivered). Such records shall be maintained for a period of seven (7) years. If necessary, any outdated records maybe stored at the Meals on Wheels warehouse. 13. Client data is considered confidential and the property of Senior Services. This data must not be used for any purpose other than for the Meals on Wheels program. 14. Senior Services shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Senior Services in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. It is further specifically and expressly understood that the indemnification provided herein constitutes Senior Services' waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 15. Senior Services shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Senior Services, its agents, representatives, or employees. Senior Services's maintenance of insurance as required by the agreement shall not be construed to limit the liability of Senior Services to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 16. Senior Services shall obtain the following types of insurance: Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 O1 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 Ol and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Senior Services' Commercial General Liability insurance policy with respect to the work performed for the City. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 17. Senior Services shall maintain the following minimum amounts of insurance coverage: Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 18. Senior Services insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: The Senior Services insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Senior Services insurance and shall not contribute with it. The Senior Services insurance shall state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. MOAauburn Meals on wheels8-19-07.doc - bkw - 08/19/07 ,, ~ . 19. Senior Services shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Senior Services before commencement of the work. 20. The program shall provide consultation and support services. 21. This Memorandum of Agreement maybe terminated with sixty (60) days written notice by either party. 22. The term of this Agreement shall be from January 1, 2007 to December 31, 2008, and maybe amended to extend thereafter by mutual agreement of the parties. 23. The program shall provide Auburn Senior Center with a certificate of insurance. SENIOR SERVICES ~~ Denise Klein Executive Director ~~ Date .,CITY OF AUBURN < ~. ~~~. R 1 - t-~ c ....--/ r ____ __.-_ _- ~~ ~-"` Peter Lewis Mayor Date SEP 1 7 2007 MOAauburn Meals on wheels8-19-07.doc - bkw - 08/19/07 ATT T: ~ f City Cler