HomeMy WebLinkAbout4280RESOLUTION NO. 4 2 8 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 3 TO
AGREEMENT FOR PROFESSIONAL SERVICES AG-C-286
BETWEEN THE CITY OF AUBURN AND HARRIS &
ASSOCIATES, INC.
WHEREAS, the City and Harris & Associates, Inc. have previously
entered into a professional services agreement AG-C-286 approved on
Resolution No. 4044 in June 2006; and
WHEREAS, the original agreement is due to expire on December 31,
2007; and
WHEREAS, the City wishes to modify the agreement and extend it to
December 31, 2008.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. The Mayor and City Clerk of the City of Auburn
are herewith authorized to execute Amendment No. 3 to Agreement for
Professional Services No. AG-C -286 with Harris & Associated, Inc. A copy of
said Agreement is attached hereto, denominated at Exhibit " 1" and made a part
hereof as though set forth in full herein.
Section 2. Implementation. The Mayor of the City of Auburn is hereby
authorized to implement such administrative procedures as may be necessary
to carry out the directions of this resolution.
Resolution No. 4280
December 11, 2007
Page 1 of 2
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
~~ / ,
DATED and SIGNED THIS ~ ~ %''r~~~ DAY OF ~ -~~wL~-~' , 2007.
ITY OF AUBURN
-:~
--- 1 ~ _-
PETE~t B. LE
MAYOR
ATTEST:
~ ~ ~~
Danielle E. Daskam,
City Clerk .
APPB~OVED AS TO FORM:
B'aniel B. Heid;
City Attorney
Resolution No. 4280
December 11, 2007
Page 2 of 2
AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL SERVICES
NO. AG-C-286 BETWEEN
THE CITY OF AUBURN AND HARRIS & ASSOCIATES, INC.
THIS AMENDMENT is made and entered into this ~ day of ".C' ~y- ,~~ ,
200, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as the "CITY"), and Harris & associates, Inc.
(hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement
between the parties for AG-C-286 executed on the 19th day of June 2006.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is
extended from December 31, 2007, to December 31, 2008.
2. SCOPE OF WORK: Individual Task Assignments No. 1 and No. 6 are continued
and extended into 2008, as modified and detailed in Exhibit A. Additional Task
Assignments, "'^. °, ~^~' No. 10 a-reis defined, also as detailed i Exhibit A. ~.
3. COMPENSATION: The amount of this amendment is a maximu of 1 00
for 2008. Authorized contract amount for 2006 and 2007 (per amendments No.
1 and No. 2 to this agreement) is $519,207.50.
A. The Hourly Rate Fee Schedule for 2008 is as shown in attached Exhibit B.
B. Initial 2007 Task Order maximum cost authorizations are as indicated in
attached Exhibit A.
C. Projected monthly expenditure assumptions are as shown in attached
Exhibit C.
REMAINING TERMS UNCHANGED: All other provisions of the Agreement between
the parties for AG-C-286 executed on the 19th day of June 2006, and as previously
amended, shall remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the
day and year first above written.
Amendment No. 3 for Agreement No. AG-C-286
Harris & Associates, Inc.
Page 1 of 2
HARRIS & ASS, TES, INC.
By:
Title: S'Ei/i~~, yam" ~ ~LE~~Q~"iJ~
Amendment No. 3 for Agreement No. AG-C-286
Harris & Associates, Inc.
Page 2 of 2
ITY
.-„
Pete .Lewis, Mayor
ATTEST:
~~~~ /'
Danielle E. Daskam
Auburn City Clerk
Appro~l as
r'3'iel B. H ~d~~
burn City Attorney
EXHIBIT A
INITIAL 2008 TASK ASSIGNMENTS
Summary of Tasks and Budgets
• Task #1 -Auburn Golf Course Clubhouse
Harris & Associates will continue to provide project and construction management services to
the City of Auburn for the new Auburn Golf Course Club House. The Construction activity by
the Contractor was essentially completed in 2007. Completion by City forces of final site
improvements, and contractual closeout processes will be completed in early 2008.
2008 Budget - $ 12,000
• Task #6 -Auburn Avenue Theatre Improvements
Harris & Associates will provide project management services as needed to the City of Auburn
for planning, design and construction phases of a project to improve and upgrade its leased
Auburn Avenue Theatre facility. In 2007, the City selected and contracted with an Architectural
firm for planning and design of the Improvements. Harris will continue to provide services in
2008, in accordance with this Task Order, executed in 2007.
2008 Budget - $ 45,000
• Task #10 -Parks Community Center
Harris & Associates will provide project and construction management services to the City of
Auburn for the new Parks Community Center project, located at Les Gove Park. Architect
selection has occurred in 2007, and Harris will provide project management services during the
design, .permitting, construction contract bidding, and construction phases of the project.
2008 Budget (See following Task Order for detail) - $ 85,000
TOTAL 2008 AUTHORIZED MAXIMUM COMPENSATION - $ 142,000
?? e s 4?eO
Task Order Scope of Work
Management of Programmatic Efforts for Development of a Capital Facilities Plan
and Initial Designs for the Valley Regional Fire Authority Facilities
Contract Number AG-C-286
Task Assignment #8
1. INTRODUCTION
Hams & Associates will provide project and program management services to the City of
Auburn (acting on behalf of the Valley regional Fire Authority, VRFA) for planning, site
feasibility analysis, initial cost and schedule estimating, and preliminary design efforts
for a Capital Facilities Plan of VRFA facilities. The recently formed VRFA has
determined the need to determine and implement an overall program of replacements
and major renovations/alterations of its existing operating station and administrative
facilities. This is expected to ultimately involve construction of three new operating
stations, major renovations/alterations of two others, and construction of a new
administrative building.
It is VRFA's intent to seek voter approval of the resultant program and funding at an
election in February of 2008, with completion of design and start of construction to occur
for at least the first new station later that year. (Note: Harris will continue its
management of the design processes related to Fire Station No. 33, now at a relocated
site, under its existing Task Order No. 4 to this Agreement.)
Harris will, at the City's direction, and in partnership with senior City and VRFA staff,
manage and coordinate the activities of consultants, construction contractors, VRFA and
City staff, to expedite any required planning, programming, design, engineering and
specification.
II. DETAILED SCOPE OF WORK
Contract Management
1.1 Harris Contract Management
1.1.1 Progress Report and Invoice: Harris will prepare an invoice and
project progress report to be submitted to the City on a monthly
basis.
1.2 Assumptions
1.2.1 Project Duration: An immediate intense effort is required to
determine feasibility of current site choices, prepare and confirm
individual building programs, and generate cost and schedule
estimates; all in time for submission to the voters in February
2008. This initial Task Assignment ends as of December 31,
2007, but may be extended into 2008 by amendment to this
agreement.
1.3 Deliverables
1.3.1 Project Reports and Invoices
Management of Project
2.1 Description of Harris Services
2.1.1. Harris will provide necessary management of City consultants and
contractors, in the role of the Owner's Project Manager, including but not
limited to:
2.1.1.1. Drafting any new contract documents required, and negotiating any
terms with consultants or contractors as necessary.
2.1.1.2. Conveying the City's direction and decisions to the consultants and
contractors. Structuring, organizing and conveying to City
Management and Policy Makers findings, recommendations, issues, or
needed decisions of consultants and contractors.
2.1.1.3. Reviewing the consultant's and contractor's invoices, review any
amendments requested by the parties.
2.1.1.4. Monitoring and documenting the planning, design and construction
efforts for compliance with agreed costs and schedules.
2.1.1.5. Directing and facilitating communication and coordination between
the contracted parties.
2.1.1.6. Negotiating resolution of any disputes or disagreements.
2.1.2. Harris will provide to VRFA and City Management ongoing evaluation of
issues, estimates of cost, and recommendations as to decisions required.
Harris will provide presentations, as desired or required, to City Staff,
Management and Policy Makers on project status, issues, and decision
alternatives.
2.1.3. Harris will provide frequent coordination by meetings, phone, and e-mail
to insure the activities proceed at the best possible pace. Harris will track
the activities of individual team members, and expedite problem solving and
decision making collaboration.
2.2 Assumptions
2.2.1 The City will provide parking for the Project Managers while at the
City.
2.2.2 This work will be performed on a part-time basis in conjunction
with other assignments the City has made to Harris.
2.2.3 Additional Harris staffing will be provided by James Guerrero, at a
discounted rate of $150/hr.
2.2.4 Administrative support will be provided by Harris on an as-needed
basis.
2.3 Deliverables
2.3.1 Monthly and Special Status Reports: Harris will prepare and
submit monthly detailed reports, indicating the status of planning,
design, and construction activities; against both schedule and
budget goals. Special status reports and presentations will be
provided to City officials and the public as directed.
Ill. Budget
The budget for this task order assumes work on other separate task orders going on
simultaneously. If additional budget is needed for this task, the City and Harris can
reallocate budget from one of those tasks, and if additional budget is needed for those
tasks, the budget for this task can be reallocated to those tasks.
Estimated cost through 2007, is based on the projection of staffing and monthly cost in
the attached Exhibit A. The total maximum cost for this Task Order in 2007 is $ 24,820.
ON-CALL CONTRACT TASK ASSIGNMENT DOCUMENT
AGREEMENT #: AG-C-286 TASK #: 8
CONSULTANT: Harris & Associates
PROJECT: VRFA Capital Facilities Plan
The general provisions and clauses of the Agreement referenced above shall be
in full force and effect for this Task Assignment.
Location of Project: Assorted sites within VRFA Service Area
Maximum Amount Payable per this Task Assignment: $ 24,820.00
Completion Date: December 31, 2007
Scope of Work:
Hams & Associates will provide project and program management services to the City of
Auburn (acting on behalf of the Valley regional Fire Authority, VRFA) for planning, site
feasibility analysis, initial cost and schedule estimating, and preliminary design efforts
for a Capital Facilities Plan of VRFA facilities.
Approvals:
Consultant: Jim Guerrero, Project Director, Harris & Associates
City Finar??D
Signature:
City Mayo
Signature:
`1 v
Date: '6
Date:
Date:
7
Note: If this task assignment is over $25,000 and there is no project budget, the task
assignment must go to City Council for approval prior to the mayor's signature.
ce irector: \SWelley Coleman
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Task Order Scope of Work
Project Management Services
Parks Community Center Project
Contract Number AG-C-286
Task Order #10
I. INTRODUCTION
Harris & Associates will provide project management services to the City of Auburn for the new
Community Center at Les Gove Park. Architect selection, and Consultant Agreement negotiation
are underway, and Harris will provide project management services during the design, permitting,
construction contract bidding, and construction phases of the project.
II. DETAILED SCOPE OF WORK
Task 1 -Contract Management:
1.1. Harris Contract Management:
1.1.1. Progress Report and Invoice: Prepare an invoice and project progress report to be
submitted to the City on a monthly basis.
1.2. Assumptions:
1.2.1. Project Duration: The project is scheduled to run into 2009; however the scope
and budget for this task order are through December 31, 2007. The City may
extend this task order after January 1, 2008 by amending this task order.
1.3. Deliverables:
1.3.1. Progress report and invoice.
1.3.2. Construction Contract General Conditions format for Bidding
1.3.3. Documentation of Design and Construction activity
Task 2 -Project Management
2.1. Project Management Services
2.1.1. Harris will administer the design services agreements with the Architect. This
includes:
2.1.1.1. Review issues that could affect the design of the project,
2.1.1.2. Meeting with the design team to assess the progress of their work.
2.1.1.3. Review the consultants invoices, review any amendments requested by the
City or the Architect.
2.1.2. Harris will meet with the Architect periodically (no less than monthly) to review the
status of the design and review issues. Harris will take meeting minutes at these
meetings and distribute them to the participants and City.
2.1.3. Meet with City staff to coordinate the design reviews and issues identified by the
Architect.
2.1.4. Prepare and update project budgets and schedules on a monthly basis for City
management and possible presentation to senior management, the Mayor, and
Council
Task Order 10 -Amendment No. 3 - 2008 Authorized Services Page 1 of 2
2.1.5. Review and comment on administrative procedures (division 1) included in the bid
documents.
2.1.6. Assist the City with advertising projects for bids. Prepare ad and work with
procurement to get ads in the appropriate media.
2.1.7. Coordinate responses to questions from the bidders during the bid preparation
phase with the Architect.
2.2. Assumptions:
2.2.1. This work will be pertormed on a part-time basis in conjunction with other
assignments the City may have for Harris.
2.2.2. Harris will not be responsible for errors or omissions that are not noted in its review
of the plans and specifications.
2.2.3. This work is scheduled to run into 2010.The City may extend the task order in 2009
with an amendment.
2.2.4. Administrative support can be provided by Harris on an as-needed basis.
2.3. Budget:
2.3.1. The budget for this task order assumes work on other separate task orders going
on simultaneously. If additional budget is needed for this task, the City and Harris
can reallocate budget from one of those tasks to this task and if additional budget
is needed for those tasks, the budget for this task can be reallocated to those
tasks.
Estimated cost through December 31, 2008, is based on the projection of staffing
and monthly cost in Exhibit C. The total maximum cost for this Task Order in 2008
is $ 85,000.
Task Order 10 -Amendment No. 3 - 2008 Authorized Services Page 2 of 2
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