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HomeMy WebLinkAbout4306RESOLUTION NO. 4 3 0 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BLRB ARCHITECTS FOR CONSULTING SERVICES WHEREAS, the City of Auburn is engaged or readying itself to be engaged in its project of design and construction of a Community Center and Gymnasium located at Les Gove Park and is in need of architectural and/or engineering services for said project; and WHEREAS, in order to provide for such services, the City has negotiated an agreement with BLRB Architects to provide consulting services for the City's needs and the City has determined that BLRB Architects is able and qualified to provide those services at a cost that is acceptable to the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor is authorized to negotiate an agreement for consulting services with BLRB Architects in substantial conformity with the agreement attached hereto as Exhibit A and incorporated herein by this reference. Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Resolution No. 4306 February 5, 2008 Page 1 of 2 Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this ?) ?-k day of 1-M 6v c-t -- , 2008. CATYcQF RN.BU PETER B. LEWIS MAYOR ATTEST: F / Danielle E. Daskam, City Clerk APTROVED iel B. Heid, City Attorney Resolution No. 4306 February 5, 2008 Page 2 of 2 CITY OF AUBURN AGREEMENT FOR CONSULTING SERVICES Les Gove Campus Expansion Including Community Center and Gymnasium THIS AGREEMENT made and entered into on this 1 day of 200, by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as "City" and BLRB Architects, p.s., hereinafter referred to as the "Consultant." WITNESSETH: WHEREAS, the City is engaged in or readying itself to be engaged in its project of the design and construction of a Community Center and Gymnasium located at Les Gove Park and is in need of services of individuals, employees or firms for engineering services on said project; and, WHEREAS, the City desires to retain the Consultant to provide certain services in connection with the City's work on said project; and, WHEREAS, the Consultant is qualified and able to provide consulting services in connection with the City's needs for the above-described work/project, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: Scope of Services. The Consultant agrees to perform in a good and professional manner the tasks described on Exhibit "A" attached hereto and incorporated herein by this reference. (The tasks described on Exhibit "A" shall be individually referred to as a "task," and collectively referred to as the "services.") The Consultant shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. 2. Additional Services. From time to time hereafter, the parties hereto may agree to the performance by the Consultant of subsequent Task phases or additional services with respect to related work or projects. Any such agreement(s) shall be set forth in writing and shall be executed by the respective parties prior to the Consultant's performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an addendum (agreement for additional services), such addendum shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such addendum were a part of this Agreement as originally executed. The performance of services pursuant to an addendum shall be subject to the terms and conditions of this Agreement except where the addendum provides to the contrary, in which case the terms and conditions of any such addendum shall control. In all other respects, any addendum shall supplement and be construed in accordance with the terms and conditions of this Agreement. Performance of Additional Services Prior to Execution of an Addendum The parties hereby agree that situations may arise in which services other than those described on Exhibit "A" are desired by the City and the time period for the completion of such services makes the execution of addendum impractical prior to the commencement of the Consultant's performance of the requested services. The Consultant hereby agrees that it shall perform such services upon the written request of an authorized representative of the City pending execution of an addendum, at a rate of compensation to be agreed to in connection therewith. The invoice procedure for any such additional services shall be as described in Section 7 of this Agreement. 4. Consultant's Representations. The Consultant hereby represents and warrants that he has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. 5. City's Responsibilities. The City shall do the following in a timely manner so as not to delay the services of the Consultant: a. Designate in writing a person to act as the City's representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the services. b. Furnish the Consultant with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. C. Arrange for access to the property or facilities as required for the Consultant to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Consultant and render decisions regarding such documents in a timely manner to prevent delay of the services. Acceptable Standards. The Consultant shall be responsible to provide, in connection with the services contemplated in this Agreement, work product and services of a quality and professional standard acceptable to the City. 7. Compensation. As compensation for the Consultant's performance of the services provided for herein, the City shall pay the Consultant the fees and costs specified on Exhibit "B" attached hereto and made a part hereof (or as specified in an addendum). The Consultant shall submit to the City an invoice or statement of time spent on tasks included in the scope of work provided herein, and the City shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Consultant thereafter in the normal course, subject to any conditions or provisions in this Agreement or addendum. The consultant agrees to pay each subconsultant under this agreement for satisfactory performance of its contract no later than 45 days from the receipt of each payment the consultant receives from the City. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City. Time for Performance and Term of Agreement. The Consultant shall perform the services provided for herein in accordance with the scheduling provided within the Scope of Work Exhibit "A," attached hereto and incorporated herein by this reference, unless otherwise agreed to in writing by the parties. The Term of this Agreement shall commence on the date hereof, and shall terminate upon completion of the performance of the scope of work and the schedule provided in Exhibit "A" attached hereto or on December 31, 2008, whichever comes first, unless otherwise agreed to in writing by the parties. Ownership and Use of Documents. All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Consultant as part of his performance of this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City. 10. Access to Records and Reports. The consultant shall maintain an acceptable cost accounting system. The consultant agrees to provide the City, or any duly authorized representative access to any books, documents, papers, and records of the consultant which are directly pertinent to the specific agreement for the purpose of making audit, examination, excerpts and transcriptions. The consultant agrees to maintain all books, records and reports required under this agreement for a period of not less than three years after final payment is made and all pending matters are closed. 11. Continuation of Performance. In the event that any dispute or conflict arises between the parties while this Agreement is in effect, the Consultant agrees that, notwithstanding such dispute or conflict, the Consultant shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12. Administration of Agreement. This Agreement shall be administered by, L, E5 on behalf of the Consultant, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: City of Auburn Consultant Auburn City Hall BLRB Architects, p.s. 25 West Main 1145 Broadway Plaza Auburn, WA 98001-4998 Suite 1200 253 931-3000 FAX 253 931-3053 Tacoma, WA 98402 13. Notices. All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a parry of this Agreement, to the address for the party set forth above, or if to a person not a party to this Agreement, to the address designated by a parry to this Agreement in the foregoing manner. Any party may change his, her or its address by giving notice in writing, stating his, her or its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement. 14. Insurance. The Consultant shall be responsible for maintaining, during the terni of this Agreement and at its sole cost and expense, the types of insurance coverages and in the amounts described below. The Consultant shall furnish evidence, satisfactory to the City, of all such policies. During the term hereof, the Consultant shall take out and maintain in full force and effect the following insurance policies: a. Commercial General Liability insurance, insuring the City and the Consultant against loss or damages arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City, with minimum liability limits of $1,000,000 combined single limit for personal injury, death or property damage in any one occurrence. b. Such workmen's compensation and other similar insurance as may be required by law. 4 Professional errors and omissions liability insurance with minimum liability limits of $1,000,000. d. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. No Limitation. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 15. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: a. The Consultant's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. b. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 16. Indemnification. The Consultant shall indemnify, defend and hold harmless the City and its officers, agents and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, including attorney fees, by any reason of or arising out of the act or omission of the Consultant, its officers, agents, employees, or any of them relating to or arising out of the performance of this Agreement except for injuries and damages caused by the sole negligence of the City. If a final judgment is rendered against the City, its officers, agents, employees and/or any of them, or jointly against the City and the Consultant and their respective officers, agents and employees, or any of them, the Consultant shall satisfy the same to the extent that such judgment was due to the Consultant's negligent acts or omissions. 17. Assignment. Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 18. Amendment, Modification or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver by any party of any default of the other party shall not effect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 19. Termination, Breach, and Suspension. Any violation or breach of terms of this agreement on the part of the Consultant or Consultant's subconsultants may result in the suspension or termination of this Agreement or such other action that may be necessary to enforce the rights of the parties of this Agreement. The duties and obligations imposed by this Agreement, and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. a. The City may, upon not less than seven (7) days written notice, terminate this agreement in whole or in part at any time, either for the City's convenience or because of the Consultant's failure to fulfill the agreement's obligations. Upon receipt of such notice, services shall be immediately discontinued (unless the notice directs otherwise) and all materials as may have been accumulated in performing this agreement, whether completed or in progress, delivered to the City. b. If the termination is for the convenience of the City, an equitable adjustment in the agreement price shall be made, but no amount shall be allowed for anticipated profit on unperformed services. The Consultant shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit "B" hereof c. If the termination is due to failure to fulfill the Consultant's obligations, the City may take over the work and prosecute the same to completion by contract or otherwise. In such case, the Consultant shall be liable to the City for any additional cost occasioned to the City thereby. d. If, after notice of termination for failure to fulfill consultant's obligations under this agreement, it is determined that the consultant had not so failed, the termination shall be deemed to have been effected for the convenience of the City. In such event, adjustment in the agreement price shall be made as provided in subsection 18(b). e. The rights and remedies of the City provided in this clause are in addition to any other rights and remedies provided by law or under this agreement. 6 f. The Consultant may terminate this Agreement upon thirty (30) days written notice to the City if the City fails to substantially perform in accordance with the terms of this Agreement through no fault of the Consultant. 20. Parties in Interest. This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub-contractors and their sureties. 21. Costs to Prevailing Party. In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. 22. Applicable Law. This Agreement and the rights of the parties hereunder shall be governed by the interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Consultant of the services. 23. Nondiscrimination. The Consultant or subconsultants shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. Failure by the Consultant to carry out this requirement is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy, as the City deems appropriate. 24. Captions, Headings and Titles. All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 25. Severable Provisions. Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 26. Entire Agreement. This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. 27. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN Peter B. Lewis, Mayor CONSULTANT Name: Title: Attest: F amelle E. Daskam, City Clerk STATE OF WASHINGTON ) ss. COUNTY OF CUx 6tL ) ON THIS 13 day of 2001, before me, personally appeared `rVlonnas L • "Putts and , to me known to be the m CLY1?i" --?r 1ncionA -RffI- of the Consultant, the corporation/cernpany that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation/, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument. GIVEN under my hand and official seal this 13*" day of , 200E . NOTARY PUBLI in and for the State of Washington, residing at-Rm *y u)A My Commission Expires: (V _ 3 --O8 Attachments: Exhibit A - Scope of Work Exhibit B - Schedule of Compensation 9 EXHIBIT A - Scope of Work The following is a break down of the A/E fee into appropriate percentages for each phase of work. The intent of these percentages is to ensure that design requirements progress in an orderly manner and that essential planning and system development occurs at a stage where it is most beneficial to the project. Essential elements of the work are completed and approved prior to initiating succeeding design phases. Pro'ectPhase % o Basic Services Fee Schematic Design 15% Design Development 17% Construction Document 38% Bidding 5% Construction 23% Project Close-Out 2% A/E Basic Services A/E Basic Design Services include nonnal architectural, structural, mechanical, and electrical engineering services. Schematic Design Services (15 Percent) In the schematic design phase, the A/E provides those services necessary to prepare schematic design documents consisting of drawings and other documents illustrating the general scope, scale and relationship or project components for approval by the owner. Design will be conceptual in character, based on the requirements developed during the predesign phase, approved by the owner, or program requirements provided by the owner and reviewed and agreed upon by the A/E. Schematic design includes the following: Project Administration Services consisting of schematic design administrative functions including consultation, meetings and correspondence, and progress design review conferences. Disciplines Coordination Coordination between the architectural work and engineering work and other involved consultants for the project. When specialty consultants are used, additional coordination beyond basic services may be required and negotiated for appropriate phase of the work. Document Checking Review and coordination of project documents. Consulting Permitting Authority Consultants, research of critical applicable regulations, preparation of written and graphic explanatory materials. The services apply to applicable laws, statutes, regulations and codes. Data Coordination Review and coordination of data furnished for the project by the owner. Architectural Design Services responding to scope of work (program/predesign) 10 requirements and consisting of preparation of conceptual site and building plans, schematic sections and elevations, preliminary selection of building systems and materials, development of approximate dimensions, areas and volumes. Structural Design Services consisting of recommendations regarding basic structural material and systems, analysis, and development of conceptual design solutions. Mechanical Design Services consisting of consideration of alternate materials, systems and equipment, and development of conceptual design solutions for energy sources/conservation, heating, ventilating and air conditioning (HVAC), plumbing, fire protection and general space requirements. Electrical Design Services consisting of consideration of alternate systems, recommendations regarding basic electrical materials, systems and equipment, analysis, and development of conceptual design solutions for power service and distribution, lighting, communication raceways, fire detection and alarms, and general space requirements. Civil/Site Design Services consisting of site planning including layout of site features, building position, preliminary grading, location of paving for walkways, driveways and parking, and fencing locations. Also included are the normal connections required to service the building such as water, drainage, and sanitary systems, if applicable. Specifications Services consisting of preparation for owner's approval of proposed development of architectural outline specifications, and coordination of outline specifications of other disciplines. Materials Research Services consisting of identification of potential of architectural materials, systems and equipment. Scheduling Services consisting of reviewing and updating previously established project schedules or initial development of schedules for decision- making, design and documentation. Cost Estimating Services consisting of development of a probable construction cost from quantity surveys and unit costs of building elements for the project. Costs shall reflect the level of design elements presented in the schematic design documents, plus appropriate design contingencies to encompass unidentified scope ultimately included in the program. Assist owner with analyzing scope, schedule, and budget options to stay with the MACC. Presentations Services consisting of appropriate presentation(s) of schematic design documents by the A/E to owner's representatives. 11 Design Development Services (17 Percent) In the design development phase, the A/E shall provide those services necessary to prepare from the approved schematic design documents, the design development documents consisting of drawings and other documents to fix and describe the size and character of the entire project for approval by the owner. Consideration shall be given to availability of materials, equipment and labor, construction sequencing and scheduling, economic analysis of construction and operations, user safety and maintenance requirements and energy conservation. Design development includes the following: Project Administration Services consisting of design development administrative functions including consultation, meetings and correspondence, and progress design review conferences with owner. Disciplines Coordination Coordination of the architectural work and the work of engineering with other involved consultants for the project. Document Checking Review and coordination of documents prepared for the project. Permitting Authority Consulting Consultations, research of critical applicable regulations, preparation of written and graphic explanatory materials. The services apply to applicable laws, statues, regulations and codes. Assist in obtaining approval from approving agencies as required. Data Coordination Review and coordination of data furnished for the project by the owner. Architectural Design Services consisting of continued development and expansion of architectural schematic design documents to establish the final scope, relationships, forms, size and appearance of the project through plans, sections and elevations, typical construction details, three-dimensional sketches, materials selections and equipment layouts. Structural Design Services consisting of continued development of the specific structural system(s) and schematic design documents in sufficient detail to establish basic structural system and dimensions, structural design criteria, foundation design criteria, preliminary sizing of major structural components, critical coordination clearances and outline specifications or material lists. Mechanical Design Services consisting of continued development and expansion of mechanical schematic design documents and development of outline specifications or materials lists to establish approximate equipment sizes and capacities, preliminary equipment layouts, required space for equipment, chases and clearances, acoustical and vibration control, visual impacts and energy conservation measures. Electrical Design Services consisting of continued development and expansion of electrical schematic design documents and development of outline specifications or materials lists to establish criteria for lighting, electrical and communication raceways, approximate sizes and capacities of major components, preliminary equipment layouts, required space for equipment, chases and clearances. 12 Site Design Services consisting of continued development of civil/site schematic design documents and development of outline specifications required for the project that are normally prepared by the architect. Specifications Preparation for owner's approval of proposed General and Supplementary Conditions of the Contract for Construction, development of architectural outline specifications, coordination of outline specifications of other disciplines and production of design manual including design criteria and outline specifications of materials lists. Scheduling Services consisting of reviewing and updating previously established schedules for the project. Cost Estimating Services consisting of development of a probable construction cost from quantity surveys and unit costs of building elements for the project. Costs shall reflect the level of design elements presented in the design development documents, plus appropriate design 'contingencies to encompass unidentified scope ultimately included in the project. Assist owner with analyzing scope schedule and budget options to stay within the MACC. Presentations Services consisting of appropriate presentation(s) of design development documents by the A/E to owner representatives. Construction Document Services (38 Percent) In the construction documents phase the A/E shall provide those services necessary to prepare for approval by the owner, from the approved design development documents, construction documents consisting of drawings, specifications and other documents setting forth in detail the requirements for construction of the project and bidding and contracting for the construction of the project. Project Administration Services consisting of construction documents, administrative functions including consultation, meetings and correspondence, and progress design review conferences with owner. Disciplines Coordination Coordination of the architectural work and the work of engineering with other involved consultants for the project. Document Checking Review and coordination of documents prepared for the project. Permitting Authority Consulting Consultations, research of critical applicable regulations, preparation of written and graphic explanatory materials. The services apply to applicable laws, statues, regulations and codes. Assist in obtaining approval from approving agencies as required. Data Coordination Review and coordination of data furnished for the project by the owner. 13 Architectural Design Services consisting of preparation of drawings based on approved design development documents setting forth in detail the architectural construction requirements for the project. Structural Design Services consisting of preparation of final structural engineering calculations, drawings and specifications based on approved design development documentation, setting forth in detail the structural construction requirements for the project. Mechanical Design Services consisting of preparation of final mechanical engineering calculation, drawings and specifications based on approved design development documentation, setting forth in detail the mechanical construction requirements for the project. Electrical Design Services consisting of preparation of final electrical engineering calculation, drawing and specifications based on approved design development documentation, setting forth in detail the electrical construction requirements for the project. Site Design Services consisting of preparation of final civil/site design drawings and specifications based on approved design development documentation required for the project, which are nonnally prepared by the architect. Specifications Services consisting of activities of development and preparation of bidding documents. Conditions of the Contract, architectural specifications, coordination of specifications prepared by other disciplines and compilation of project manual. Scheduling Services consisting of reviewing and updating previously established schedules for the project. Cost Estimating Services consisting of development of a probable construction cost from quantity surveys and unit costs of building elements for the project. Costs shall reflect the level of design elements presented in the construction documents, plus appropriate design contingencies to encompass unidentified scope ultimately included in the project. Assist owner with analyzing scope schedule and budget options to stay within the MACC. Bidding Phase (5 Percent) In the Bidding Phase the AT, following the owner's approval of the construction documents and the most recent statement of probable construction cost, shall provide those services necessary to assist the owner in obtaining bids and in awarding and preparing contracts for construction. In the case of phase construction, the owner may authorize bidding of portions of the work. Project Administration Services consisting of bidding administrative functions. Disciplines Coordination Coordination between the architectural work and the work of 14 engineering and with other involved consultants for the project. Bidding Materials Services consisting of organizing coordinating and handling bidding documents for reproduction, distribution and retrieval, receipt and return of document deposits. Addenda Services consisting of preparation and distribution of addenda as may be required during bidding and including supplementary drawings, specifications, instructions and notice(s) of changes in bidding schedule and procedure. Bidding Services consisting of participation in pre-bid conferences, responses to questions from bidders, and clarification or interpretation of the bidding documents, attendance at bid opening and documentation and distribution of bidding results. Analysis of Substitutions Services consisting of consideration, analysis, comparisons and recommendations relative to substitutions proposed by bidders prior to receipt of bids. Bid Evaluation Services consisting of validation of bids, participation in review of bids and alternates, evaluation of bids and recommendation on award of contract. Contract Agreements Assist owner in notification of contract award, assistance in preparation of construction contract agreements when required, preparation and distribution of sets of contract documents for execution of the contract, receipt, distribution and processing for owner approval, or required certificates of insurance, bonds and similar documents and preparation and distribution to contractor(s) on behalf of the owner, of notice(s) to proceed with the work. Construction Contract Administration Phase (23 Percent) In the Construction Contract Administration Phase, the A/E shall provide those services necessary for the administration of the construction contract as set forth in the General Conditions of the Contract for Construction. Project Administration Services consisting of construction contract administrative functions including consultation, conferences, communications and progress reports. Disciplines Coordination Coordination between the architectural work and the work of Document Checking engineering and other involved consultants for the project. Reviewing and checking of documents (required submittals) prepared for the project. Permitting Authority Consulting Services relating to applicable laws, statutes, regulations and codes of regulating entities relating to the owner's interests during construction of the project. 15 Construction Administration Services consisting of processing of submittals, including receipt, review of and appropriate action on shop drawings, product data, samples, and other submittals required by the contract documents. Distribution of submittals to owner, contractor and field representatives as required. Maintenance of master file of submittals and related communications. Construction Field Observation Services consisting of visits to the site at intervals appropriate to the stage of construction or as otherwise agreed to become generally familiar with the progress and quality of the work and to determine in general if the work is proceeding in accordance with the contract documents, and preparing related reports and communications. A/E to chair project meetings. Project Representation Services consisting of assisting the owner in selection of full-or part- time project representative(s). Documents Services consisting of preparation, reproduction and distribution of clarification documents and interpretations in response to requests for clarification by contractors of the owner. Maintenance of records and coordination of communications relative to request for clarification or information (RFI). Preparation, reproduction and distribution of drawings and specifications to describe work to be added, deleted or modified, review of proposals, review and recommend changes in time for substantial completion, assisting in the preparation of modifications of the contracts and coordination of communications, approvals, notifications, and recordkeeping relative to changes in the work. Additional fees for changes to the scope of a project shall be negotiated. Scheduling Services consisting of monitoring the progress of the contractors relative to established schedules and making status reports to the owner. Cost Accounting Services consisting of maintenance of records of payments on account of the contract and all changes thereto, evaluation of applications for payment and certification thereof, and review and evaluation of cost data submitted by the contractors for work performed. Project Closeout Services initiated upon notice from the contractor that the work is sufficiently complete, in accordance with the contract documents, to permit occupancy or utilization for the use for which it is intended, and consisting of a detailed inspection for conformity of the work to the contract documents, issuance of certificate of substantial completion, issuance of a list of remaining work required (punch list), final inspections, receipt and transmittal of warranties, affidavits, receipts, releases and waivers of lien or bonds, permits and issuance of final certificate for payment. Record Documents Receive and review the contractors marked up field records. Supply (As-Builts) the record documents to owner. (Transferring the contractor's record 16 of field changes to the original record drawings may be authorized by the owner as an additional service.) Operations and Maintenance Services consisting of processing, reviewing, commenting on, taking Manuals appropriate action, and transmitting Operations and Maintenance Manuals provided by the contractor to the owner. Warranty Period Continued assistance to investigate contract problems that arise during the warrant period. A/E Extra Services/Reimbursable and Other Services Extra services and/or reimbursables are those services generally provided by additional specialty consultants, either as subs to the prime A/E or as independent consultants directly contracted with the owner. The following are extra services and/or reimbursable expenses that may be necessary. This list is not all-inclusive or exclusive. Alternate Cost Studies Additional costing beyond the reactive estimates required in basic services as required by the owner. Commissioning and Training The cost to the A/E of assembly, tabulation and indexing of all shop drawings and submittals on all equipment, controls, systems and participating in an independent commissioning of the project and providing initial operator training on the maintenance of systems. On-Site Representative On-site observation beyond the periodic site visits required under basic services. Thermal Scans The cost of an examination of a structure for thermal loss on existing facilities to be remodeled. Value Engineering Participation The cost to the A/E for participation in the value engineering study and and Implementation implementation of the accepted ideas that generate during the study. Travel and Per Diem Only travel requested by the owner and 50 miles beyond the owner's primary mailing address. Renderings, Presentations and The cost for special presentations, renderings, and models required for Models the project. Document Reproduction The additional cost of printing and mailing bidding and construction documents. Advertising The cost of required advertisements and placing bidding documents in plan centers announcing the bidding of the project. Constructability Review The cost to the A/E for participation in the constructability review and Participation and implementation of the accepted changes. Implementation 17 Leadership in Energy and The cost of providing services for negotiation, documentation and Environmental Design associated services required for sustainable design project certificates with the U.S. Green Building Council. Separate Bid Packages . The cost to the A/E for preparation of separate bid packages. Professional Liability Insurance Where coverage is required in excess of $1 million, reimbursement of excess premium costs will be considered as a reimbursable cost. A/E Other Services Consultant Selection Cost Additional costs for private sector members of a selection committee if required. Specialty Consultants The cost of additional consultant services beyond A/E services provided under basic services. • Acoustical Consultant • Civil/Site Design Consultant • Communications Consultant • Cost/Scheduling Consultant • Electronic/Audio Visual Consultant • Elevator Consultant • Hazardous Material Consultant • Hospital/Laboratory Consultant • Interior Design Consultant • Indoor Air Quality Consultant • Kitchen Consultant • Landscape Consultant • Quality Control Consultant • Security Consultant Geotechnical Investigation The cost of subsurface testing and evaluation. Commissioning The cost of an independent commissioning of the project. HVAC Balancing The cost to balance systems. Site Survey Cost of conducting a survey independent from design A/E. Testing The cost of a technician's services in acquiring and testing samples of materials used in the project as required in the State Building Code. Energy LCCA Review Fee to be paid for review of the energy life cycle cost analysis. Value Engineering The cost for performing the required value engineering study on a project by an independent multi-disciplined team. Constructability Review/ Plan The cost for an independent consultant or contractor to review bid Check documents and determine if a project can be built as designed. 18 Graphics The cost of special graphic and signage design. Design/Code Plan Check The cost of an independent plan check if not available within the local jurisdiction. Other Costs for requested documents, fax expenses and special mail, delivery and/or courier services when required by the owner. Non-Eheible Expenses: • Consultants hired at A/E's option to perform basic services required by contract. • Telephone expenses (local calls and line service). Copies of documents used by the A/E to perform normal services. 19 EXHIBIT B - Schedule of Compensation LES GOVE PARK CAMPUS EXPANSION AUBURN COMMUNITY CENTER AND GYMNASIUM ADDITION t? ?`? zitst CITY OF AUBURN A/E DESIGN FEE SUMMARY SHEET 1) Basic Services ................................................................................. ...................... $ 703, 711.00 2) Services Beyond Basic A. Subconsultants: 1. Acoustical Engineering (Sparling) ................................ .30,800.00 2. Civil Engineering (AHBL, Inc.) .................................... 92,400.00 3. Cost Estimating (The Robinson Company) ................... 24,244.00 4. Food Service (Clevenger Assoc.) .................................. 9,900.00 5. Landscape Architect (Thomas Rengstorf & Assoc.) ..... 49,495.00 6. Signage/Graphic Design Consultant (Andrew Goulding) ....................................................................... 6,600.00 7. Hazardous Material Abatement Consultant (PBS)........ 13,668.00 8. Traffic Engineering ....................................................... TO BE DETERMINED Subtotal ..................................................................................... ......................... $ 227,107.00 B. Additional Services: 1. Architectural Programming ........................................... $ 26,653.00 2. Schematic Design Computer Renderings ...................... 6,600.00 3. Commissioning Participation ....................................... 11,212.00 4. Supplemental Construction Administration Services.... 129,073.00 5. Electronic Record Drawings (Optional Services).......... 19,670.00 6. Warranty Period Services (Hourly as Required) ........... 9,640.00 Subtotal ..................................................................................... ......................... $ 202,848.00 3) Estimated Reimbursable Expenses: A. Estimated Printing, Postage and Miscellaneous Reimbursable Expenses ............................................................ $ 22,627.00 B. Estimated Bid Document Printing ............................................ 45,000.00 Subtotal ..................................................................................... ......................... $ 67,627.00 TOTAL ............................................................................................................................ $ 1,201,293.00 20 LES GOVE PARK CAMPUS EXPANSION AUBURN COMMUNITY CENTER AND GYMNASIUM ADDITION CITY OF AUBURN BASIC SERVICES FEE ¦ BUILDING AREA: ? Community Center: .............. 18,250 sq. ft. ? Gymnasium Addition: ........ 9,000 sq. ft. ¦ COMMUNITY CENTER MAXIMUM ALLOWABLE CONSTRUCTION CO ST (MACC) ? Community Center:........ 18,250 sq. ft. x $250.00/sf......... $ 4,562,500.00 ? Site Development Costs ..................................................... $ 750,000.00 ? Building Demolition and Abatement ................................. $ 250,000.00 ? Off-Site Improvement Allowance ...................................... $ 175,000.00 TOTAL MA CC ............................................................................ $ 5, 737, 500.00 ¦ GYMNASIUM ADDITION MAXIMUM ALLOWABLE CONSTRUCTION COST (MACC) ? Gymnasium Addition:.... 9,000 sq. ft. x $225.00/sf......... $ 2,025,000.00 ? Site Development Costs ..................................................... $ 300,000.00 TOTAL MA CC ............................................................................ $ 2, 325, 000.00 ¦ BASIC SERVICES FEE CALCULATION (PER WA STATE GUIDELINES, APPENDIX B, SCHEDULE B): ? Community Center: $5,737,500.00/sfx 8.46% ................................................ ? Gymnasium Addition: $2,325,000.00/sfx 9.39% ................................................ $ 485,393.00 ............... $ 218,318.00 TOTAL BASIC SER VICES FEE ...... ......... ................................. ............... ............ $ 703, 711.00 Note: The MACC includes fill building and site development costs for both the Community Center and the Gymnasium Addition. The MACC excludes demolition or relocation of the ACAP buildings and the remodel/conversion of the existing parks administration building into a teen center. 21 LES GOVE PARK CAMPUS EXPANSION AUBURN COMMUNITY CENTER AND GYMNASIUM ADDITION CITY OF AUBURN SUBCONSULTANTS • ACOUSTICAL & AVENGINEERING: Sparling ...................................................................................... $ 28,000.00 BLRB Multiplier (0.1) ............................................................... 2,800.00 SUBTOTAL .................................................................................... ....................... $ 30,800.00 • CIVIL ENGINEERING: AHBL, Inc ................................................................................. $ 84,000.00 BLRB Multiplier (0.1) ............................................................... 8,400.00 SUBTOTAL .................................................................................... ....................... $ 92,400.00 • COSTESTIMATING CONSULTANT. The Robinson Company ............................................................ $ 22,040.00 BLRB Multiplier (0.1) ............................................................... 2,204.00 SUBTOTAL .................................................................................... ...... ................. $ 24,244.00 • FOOD SERVICE CONSULTANT: Clevenger Associates ................................................................. $ 9,000.00 BLRB Multiplier (0.1) ............................................................... 900.00 SUBTOTAL .................................................................................... ...... ................. $ 9,900.00 • LANDSCAPE ARCHITECT: Thomas Rengstorf & Associates ................................................ $ 44,995.00 BLRB Multiplier (0.1) ............................................................... 4,500.00 SUBTOTAL .................................................................................... ...... ................. $ 49,495.00 • SIGNAGEIGRAPHIC DESIGN CONSULTANT., Andrew Goulding ....................................................................... $ 6,000.00 BLRB Multiplier (0.1) ............................................................... 600.00 SUBTOTAL .................................................................................... ...... ................. $ 6,600.00 • HAZARDOUS MATERIALS ABATEMENT CONSULTANT: Task 1 Investigation .................................................................. $ 7,115.00 Task 2 Design ............................................................................ $ 5,310.00 BLRB Multiplier 0.1 ................................. 1,243.00 SUBTOTAL .......................................................................................... ................. $ 13, 668.00 • TRAFFIC CONSULTANT ............................................................................. ................ TO BE DETERMINED 22 LES GOVE PARK CAMPUS EXPANSION AUBURN COMMUNITY CENTER AND GYMNASIUM ADDITION CITY OF AUBURN ADDITIONAL SERVICES 1. ARCHITECTURAL PROGRAMMING • BLRB ARCHITECTS: Senior Principal ........................ 58 hrs x $160/hr............................. $ 9,280.00 Associate Principal ................... 88 hrs x $135/hr............................. 11,880.00 Designer ................................... 36 hrs x $130/hr............................. 4,680.00 Administrative Support......... 12.5 hrs x $65/hr ............................... 813.00 TOTAL ARCHITECTURAL PROGRAMMING ....................................................................... $ 26, 653.00 2. SCHEMATIC DESIGN COMPUTER RENDERINGS ' ARCHITECTURAL COMPUTER RENDERINGS: (2) Exterior image; (1) Interior image .............................................. 3. PARTICIPATION IN COMMISSIONING PROCESS BLRB ARCHITECTS: Project Architect ...................... 18 hrs x $120/hr ........ $ 2,160.00 Construction. Administrator .....24 hrs x $115/hr ........ 2,760.00 Subtotal ......................................................................... HARGIS ENGINEERS Mechanical Engineer: .............. 32 hrs x $110/hr ........ $ 3,520.00 Electrical Engineer: .................. 20 hrs x $110/hr ........ 2,200.00 Subtotal ......................................................................... $ 5,720.00 BLRB Multiplier 0.10 ....... 572.00 SUBTOTAL ...................................................................... TOTAL PARTICIPATIONIN COMMISSIONING PROCESS ............ .................. $ 6,600.00 $ 4,920.00 $ 6,292.00 ................... $ 11,212.00 23 LES GOVE PARK CAMPUS EXPANSION AUBURN COMMUNITY CENTER AND GYMNASIUM ADDITION CITY OF AUBURN ADDITIONAL SERVICES 4. SUPPLEMENTAL CONSTRUCTION ADMINISTRATION/CLOSEOUT SERVICES BLRB ARCHITECTS: ¦ Basic Services Fee for Construction Administration (excluding Warranty Services): $703,711.00 x 25% x 60% ........................................................... $ 105,557.00 ¦ BLRB Construction Administration Composite Hourly Rate ..... $ 110.00/hr. ¦ Administrative Assistant .............................................................. $ 65.00/hr. ¦ Estimated BLRB Construction Administration /Closeout Phase Required Staffing: Construction Phase: (12.5) months (or 55 weeks) at: > (1) Principal Architect: (1) hour per week > (1) Construction Administrator: (30) hours per week > (1) Administrative Assistant: (8) hours per week Closeout Phase: (2.0) months (or 8 weeks) at: > (1) Principal Architect: (1) hour per week > (1) Construction Administrator: (16) hours per week • BLRB Estimated Construction Administrative Costs: > Construction Phase : Construction Administrator: (55) weeks x (31) hrs/week x $110.00/hr ....................... $ 187,550.00 Administrative Assistant: (55) weeks x (8) hrs/week x $65.00/hr ........................... $ 28,600.00 > Closeout: (8) weeks x (21) hrs/week x $110.00/hr ...................................... 18,480.00 $ 234,630.00 ¦ BLRB Supplemental Construction Administrative Fee ............................................. $ 129,073.00 [Estimated Construction Administration Costs Less Basic Services Compensation] [$234,630.00 - $105,557.00] TOTAL ADDITIONAL CONSTRUCTIONADMINISTRATIONFEEALLOWANCE ...................... $ 129,073.00 24 LES GOVE PARK CAMPUS EXPANSION AUBURN COMMUNITY CENTER AND GYMNASIUM ADDITION CITY OF AUBURN ADDITIONAL SERVICES 5. ELECTRONIC RECORD DRAWINGS (OPTIONAL SERVICES) ¦ Receive, Evaluate and Document Contractor Indicated Changes: BLRB ARCHITECTS: Project Architect: .................. ... 16 hours x $120/hr ....................... $ 11920.00 Architectural CAD Drafter: .. ... 60 hours x $95/hr ......................... 5,700.00 Subtotal ................................. ................................................................. ................... $ 7,620.00 CONSULTANTS: Civil Engineer: ...................... ...8 hours x $120/hr ......................... 960.00 Civil Drafter: ......................... .20 hours x $85/hr ........................... 1,700.00 Structural Engineer: .............. ... 8 hours x $110/hr ......................... 880.00 Structural Drafter: ................. . 24 hours x $75/hr ........................... 1,800.00 Mechanical Engineer: ........... ... 8 hours x $110/hr ......................... 880.00 Mechanical Drafter: .............. . 28 hours x $80/hr ........................... 2,240.00 Electrical Engineer: ............... ... 8 hours x $110/hr ......................... 880.00 Electrical Drafter: .................. .19 hours x $85/hr ........................... 1,615.00 Subtotal ................................. ........................................................... $ 10, 955.00 BLRB Multiplier ................... ........................................................... 1,095.00 Subtotal ................................. ................................................................. ..................... $ 12,050.00 TOTAL ELECTRONIC RECORD DR AWINGS ......................................................................... $ 19, 670.00 6. WARRANTY PERIOD SERVICES (HOURLY, AS REQUIRED) ¦ Site Visits as Required; Review and Processing of Owner Provided Warranty Repair Items: BLRB ARCHITECTS (ESTIMATE): Project Architect: ................. 40 hours x $120/hr ..................................................... $ 4,800.00 CONSULTANTS (ESTIMATE): Civil, Structural, Mechanical, Electrical Acoustical, Landscape and Food Service: 40 hours x $110/hr (Composite Rate) .................................... $ 4,400.00 BLRB Multiplier (0.10) ................................................................. 440.00 Subtotal ...................................................................................................................... $ 4,840.00 TOTAL WARRANTYPERIOD SERVICES (ESTIMATE) ......................................................... $ 9,640.00 ESTIMATED PRINTING, POSTAGE, AND MISCELLANEOUS REIMBURSABLE EXPENSES........... $ 22,627.00 ESTIMATED BID DOCUMENT PRINTING .................................................................................. $ 45,000.00 TOTAL ESTIMATEDREIMBURSABLE EXPENSESALLORANCE ............................................... $ 67,627.00 25 LES GOVE PARK CAMPUS EXPANSION AUBURN COMMUNITY CENTER AND GYMNASIUM ADDITION CITY OF AUBURN HOURLY RATES BLRB Architects Managing/Senior Principal .......................................................................... $ 160.00 Principal ...................................................................................................... 145.00 Associate Principal ....................................................................................... 135.00 Senior Associate .......................................................................................... 130.00 Project Manager .......................................................................................... 130.00 Project Designer .......................................................................................... 130.00 Project Architect ......................................................................................... 120.00 Specification Specialist ................................................................................ 120.00 Architect ...................................................................................................... 115.00 Marketing Director ....................................................................................... 110.00 Construction Administration ........................................................................ 120.00 Job Captain .................................................................................................. 110.00 Senior Graphic Designer .............................................................................. 95.00 CAD Technician .......................................................................................... 90.00 Graphic Designer ......................................................................................... 85.00 Marketing Assistant ..................................................................................... 75.00 Secretarial .............. ._..........._............. _._......... ................. ....................... FS.M AHBL: Principal Civil Engineer ............................................................................... $ 165.00 Project Manager ........................................................................................... 145.00 Project Engineer ........................................................................................... 120.00 CAD Operator .............................................................................................. 85.00 Secretarial ..................................................................................................... 60.00 PCS Structural Solutions Principal Structural Engineer ................................ ...................................... $ 140.00 - 160.00 Project Manager - Structural Engineer .................. ...................................... 105.00 - 125.00 Project Structural Engineer .................................... ...................................... 90.00 - 98.00 Structural Design Engineer ..................................... ..................................... 70.00 - 88.00 Structural Drafter ................................................... ...................................... 70.00 - 85.00 Structural Secretary/Clerical ......... ........ ---- ........ .......------------- ................. 45.00 - 65.00 Hargis Engineers: Principal Engineer ................ Sr. Project Engineer .............. Project Engineer ................... Sr. Designer .......................... De signer/Drafter ................... Administrative ...................... ..................................................................... $ ..................................................................... ..................................................................... ..................................................................... ..................................................................... ..................................................................... 130.00 110.00 100.00 95.00 85.00 60.00 26 t LES GOVE PARK CAMPUS EXPANSION AUBURN COMMUNITY CENTER AND GYMNASIUM ADDITION CITY OF AUBURN HOURLY RATES Thomas Rengstorf & Associates: Principle ....................................................................................................... $ 115.00 Landscape Architect ..................................................................................... 95.00 Auto Cad/ Landscape Designer... ............................................................... .. 95.00 Sparling: Principal Acoustical Consultant .................................................................. $ 170.00 Senior Acoustician ....................................................................................... 125.00 Acoustician ................................................................................................... 105.00 Acoustical Secretarv/Clerical _ . . _ . .............................................. ... 65 00 The Robinson Company: Principal ...................................................................................................... $ 150.00 Chief Estimator ........................................................................................... 145.00 Estimator .. ................................................................................................. 1 10.00 Clevenger Associates: Principal/Partner ........................................................................................... $ 175.00 Sr. Project Manager ...................................................................................... 110.00 Project Manager .......................................................................................... 80.00 Draftsperson ................................................................................................ 50.00 Administrative Support ............................................................................... 45.00 27